Bee Branch Creek Trail Phase 1 Project_InitiateCopyrighted
October 17, 2022
City of Dubuque Items to be set for Public Hearing #
City Council Meeting 02.
ITEM TITLE: Bee Branch Creek Trail Phase 1 Project
SUMMARY: City Manager recommending City Council adopt a resolution initiating the
public bidding procedure through the Iowa Department of Transportation
(DOT) and set November 7, 2022, as the date for a public hearing on the
Bee Branch Creek Trail Project — Phase 1 Project.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
RESOLUTION Bee Branch Creek Trail Project— Phase 1 Project Iowa
DOT Project No. Tap-2100(697)-81-31: Preliminary approval of plans,
specifications, form of contract, and estimated cost; setting date of public
hearing on plans, specifications, form of contract, and estimated cost
Receive and File; Adopt Resolution(s); Set Public Hearing for November
7, 2022Suggested Disposition:
Bee Branch Creek Trail Phase I Project-MVM Memo
Staff Memo
Resolution
Notice of Hearing
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Creek Trail Phase 1 Project — TAP-2100(697)-81-31
DATE: October 11, 2022
City Engineer Gus Psihoyos is recommending City Council adopt a resolution initiating
the public bidding procedure through the Iowa DOT and set November 7, 2022, as the
date for a public hearing on the Bee Branch Creek Trail Project — Phase 1 Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
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Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: October 7, 2022
Dubuque
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RE: Bee Branch Creek Trail Phase 1 Project — TAP-2100(697)-81-31
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information related
to the Bee Branch Creek Trail Project — Phase 1 Project, Iowa DOT Project No. TAP-
2100(697)-81-31 and request concurrence to initiate the public bidding procedure and
establish the date for the public hearing.
BACKGROUND
This project was originally bid to include an alignment around the Alliant Solar Field site
located at 12t" street. Engineering solicited bids through the Iowa DOT for the project on
January 19, 2022.
During the development of the original bid documents, Engineering staff developed in-
house concepts where the trail would cut across a portion of the site that contains the
Alliant Solar Field located at the end of 12t" Street. The property owner of this parcel did
not want the trail to cut across the site in an easement. Their concern was the trail
would impact future development opportunity for the parcel.
During the design process, the alignment was shifted off the property to accommodate
the property owner request and keep the trail on City owned land. Unfortunately, this
revised alignment required significant retaining wall work and protective railing to
accommodate the new trail alignment.
When bids were received through the Iowa DOT, it was very evident construction costs
would exceed current available funding if the project proceeded. Bids were formally
rejected at the City Council meeting on February 7, 2022.
A grant application was approved by the Iowa DOT on May 19, 2020, in the amount of
$420,000.
DISCUSSION
Engineering staff worked with Fehr Graham out of their Manchester, IA office to re -visit
the design and alignment of the trail. The consultant and staff worked diligently with the
1
Iowa DOT, EPA, US Army Corps of Engineers and Iowa DNR to re -design the project to
reduce costs. From the past bidding experience for this project, staff learned what items
were the costliest and where the most bid uncertainty existed. These items include the
retaining wall and railing required for the trail. Based on this feedback, construction
documents and the trail alignment were modified to reduce the uncertainty and reduce
costs. The realignment also allowed for no encroachment on AY McDonald property.
The project will include the construction of a PCC Concrete trail from 12t" Street, around
the Alliant Solar Field on 12t" Street over to Sycamore Street. The project will include
the following:
- 1587 LF of PCC Concrete Trail
- 878 SY of Reinforced 6" PCC Sidewalk
- 231 LF of Ornamental Metal Railing
- 3255 CY of Embankment
- 750 SF of Segmental Retaining Wall
PROJECT SCHEDULE
The schedule for the Bee Branch Creek Trail Phase I Project is as follows:
Iowa DOT Advertisement for Bids
November 1, 2022
City Initiate Concurrence in Public Bidding Process
October 17, 2022
City Publish Public Hearing Notice on Plans & Specs
October 21, 2022
City Public Hearing on Plans & Specifications
November 7, 2022
Iowa DOT Receipt of Bids Proposals (Bid Letting)
November 15, 2022
City Award Construction Contract (Subject to IDOT Approval)
November 21, 2022
Iowa DOT Late Start Date
July 31, 2023
Contract Completion Date
50 Working Days
The project will be let by the Iowa DOT and will be constructed on a working day
contract. The number of working days was defined by the Office of Contracts at the
Iowa DOT in Ames, IA.
RECOMMENDATION
I recommend City Council concurrence with initiating the public bidding procedure
through the Iowa DOT and set November 7, 2022, as the date for a public hearing on
the Bee Branch Creek Trail Project — Phase 1 Project.
BUDGETIMPACT
The original estimate from prior bidding and the revised estimate of probable cost for
the Bee Branch Creek Trail Project — Phase 1 Project are as follows:
Description
Original
Estimate
New
Estimate
Construction Contract
$ 707,106
$ 595,896
Contingency
70,711
59,590
Contract Admin / Construction Engineering
77,782
65,549
Total Project Cost
$ 855,599
$ 721,035
The primary difference between the two estimates above is the reduction in retaining
wall area and required railing.
The current project funding summary is as follows:
Project ID
Funding Source
Amount
5544000003
16th Street Detention Basin Trail
$ 105,000
5544000003
FY24 Bee Branch Creek Trail 16th to 9th
126,035
5524000003
Stone Retaining Walls
50,000
5521000014
Trails, Sidewalks and Signs
20,000
IDOT Transportation Alternatives Program (TAP) Grant
420,000
Total Project Funding
$ 721,035
ACTION TO BE TAKEN
The City Council is requested to concur with initiating the public bidding procedure
through the Iowa DOT and set the date for a public hearing on Bee Branch Creek Trail
Project — Phase 1 Project through the adoption of the enclosed resolution.
Prepared By Jon Dienst, P.E./Kerry Bradley
CC' Bob Schiesl, Asst City Engineer
Nate Kieffer, Land Surveyor
Sam Ertl, Fehr -Graham
3
Prepared by Jon Dienst City of Dubuque 50 W 1311 Street Dubuque IA 52001 (563) 589-4270
Return to Adrienne Breitfelder, City Clerk, City of Dubuque, 50 W. 13th Street, Dubuque, IA 52001 (563) 589-4100
RESOLUTION NO. 335-22
BEE BRANCH CREEK TRAIL PROJECT— PHASE 1 PROJECT IOWA DOT PROJECT
NO. TAP-2100(697)-81-31: PRELIMINARY APPROVAL OF PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST; SETTING DATE
OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
Bee Branch Creek Trail Project — Phase 1 Project, Iowa DOT Project No. TAP-
2100(697)-81-31 in the estimated amount $721,035.00, are hereby preliminarily
approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 7th day of November, 2022, at 6:30 p.m. in the
Historic Federal Building Council Chambers (and/or by virtual means) 350 W. 6th Street,
Dubuque, Iowa, at which time interested persons may appear and be heard for or against
the proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Passed, adopted, and approved this the 17th day of October 2022.
rad anagh, Mayor
Attest:
Adrienne N. Breiffelder, City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE BEE BRANCH CREEK TRAIL
PROJECT — PHASE 1 PROJECT, IOWA DOT PROJECT NO. TAP-2100(697)-81-31
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the Bee Branch Creek Trail Project — Phase 1 Project, Iowa DOT
Project No. TAP-2100(697)-81-31, in accordance with the provisions of Chapter 26,
Code of Iowa, at 6:30 p.m., on the 7t" day of November 2022, in the Historic Federal
Building Council Chambers (and/or by virtual means), 350 West 6t" Street, Dubuque,
Iowa. Said proposed plans, specifications, form of contract and estimated cost are now
on file in the office of the City Clerk. At said hearing any interested person may appear
and file objections thereto.
The scope of the Project is as follows:
Installation of 5" PCC trail around the Alliant Solar Field on 12t" Street near the 16t"
Street detention basin, excavation as required and railing and retaining walls as
required. This work includes:
- 1587 LF of 5" PCC Concrete Trail
- 878 SY of Reinforced 6" PCC Sidewalk
- 231 LF of Ornamental Metal Railing
- 3255 CY of Embankment
- 750 SF of Segmental Retaining Wall
Any visual or hearing -impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 21St day of October 2022.
Adrienne N. Breitfelder, City Clerk