Proposed Amendment to Master Co-location and Shared Services Agreement with Dubuque CountyCity of Dubuque
City Council Meeting
Consent Items # 018.
Copyrighted
November 7, 2022
ITEM TITLE: Proposed Amendment to Master Co -location and Shared Services
Agreement Between the City of Dubuque and Dubuque County
SUMMARY: City Manager recommending City Council approve an amendment to an
existing Master Co -location and Shared Services Agreement in place
between the City of Dubuque (City) and Dubuque County (County).
SUGGESTED Suggested Disposition: Receive and File; Approve
DISPOSITION:
ATTACHMENTS:
Description
Type
Amendment to Master Fiber Optic Co -location and
Shared Services Agreement Between the City of City Manager Memo
Dubuque and Dubuque County-MVM Memo
Amendment to Master Co -location and Shared
Services Agreement Between the City of Dubuque and Staff Memo
Dubuque County Memo to the City Manager
Amendment to Master Co -location and Shared
Services Agreement Between the City of Dubuque and Supporting Documentation
Dubuque County
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
� pp
zoo�•*o 13
zoi720zoi9
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Proposed Amendment to Master Co -location and Shared Services
Agreement Between the City of Dubuque and Dubuque County
DATE: November 2, 2022
Civil Engineer II Dave Ness, Information Services Manager Chris Kohlmann, and
Sustainable Innovation Consultant David Lyons are recommending City Council
approve an amendment to an existing Master Co -location and Shared Services
Agreement in place between the City of Dubuque (City) and Dubuque County (County).
Sunnycrest Manor is a long-term care facility supported by the citizens of Dubuque
County that serves residents with financial need who require the assistance of a nursing
facility, skilled care, or disability care. Improved fiber connectivity has been a priority for
the facility. However, while its location on the bluffs overlooking the Mississippi is
beautiful, it has also been cost prohibitive for providing a direct fiber connection.
Recent additions to the City conduit network, achieved through public/private
collaborations, have now made it possible to create a low-cost direct fiber link between
the County Offices at the Courthouse to Sunnycrest Manor. City proposes to license
conduit and fiber to the County for $1.50 per linear foot for 19,805 linear feet for a
period of five years. County would provide its payment of $29,707.50 up front. The City
would be receiving $29,707.50 for providing access to presently unused fiber capacity.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
� A��
Micha I C. Van Milligen
MCVM:sv
Attachment
CC' Harley Pothoff, Chairperson, Dubuque County Board of Supervisors
Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
THE CITY OF
DUB TE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Dave Ness, Civil Engineer II
Chris Kohlmann, Information Services Manager
David Lyons, Sustainable Innovation Consultant
Dubuque
IIFlmeriw Cft
2007-2012.2013
2017*2019
SUBJECT: Proposed Amendment to Master Co -location and Shared Services
Agreement Between the City of Dubuque and Dubuque County
DATE: November 2, 2022
INTRODUCTION
The purpose of this memo is to request approval of an amendment to an existing
Master Co -location and Shared Services Agreement in place between the City of
Dubuque and Dubuque County.
BACKGROUND
In 2016 the City of Dubuque undertook its Broadband Acceleration Initiative. The
Initiative focuses on public/private collaborations and includes a comprehensive
strategy to reduce the cost and time required for broadband expansions in Dubuque.
One effort within that strategy is the use of "Master Agreements", where an overall legal,
structural, and financial relationship is established between the City and broadband
providers or partners and approved by City Council. Project Statements carried out
pursuant to that Master Agreement can then be quickly considered and approved.
In 2021 City of Dubuque and Dubuque County entered into a Master Co -location and
Shared Services Agreement to accelerate the deployment of new broadband capacity to
improve public services throughout the region. This amendment represents the first
project collaboration under that Master Agreement.
DISCUSSION
Sunnycrest Manor is a long-term care facility supported by the citizens of Dubuque
County that serves residents with financial need who require the assistance of a nursing
facility, skilled care, or disability care. Improved fiber connectivity has been a priority for
the facility. However, while its location on the bluffs overlooking the Mississippi is
beautiful, it has also been cost prohibitive for providing a direct fiber connection. Since
2019 County and City staff have been discussing this need and working to find a way to
bring costs down. Recent additions to the City conduit network, achieved through
public/private collaborations, have now made it possible to create a low-cost direct fiber
link between the County Offices at the Courthouse to Sunnycrest Manor. City proposes
to license conduit and fiber to the County for $1.50 dollars per linear foot for 19,805
linear feet for a period of five years. County would provide its payment of $29,707.50
up front.
BUDGETIMPACT
There is no negative budgetary impact to the approval of the proposed amendment.
The City would be receiving $29,707.50 for providing access to presently unused fiber
capacity. The County would be receiving a much lower cost for needed services than
otherwise available.
RECOMMENDATION AND ACTION REQUESTED
This amendment to the existing Master Co -location and Shared Services Agreement
with the County supports the City's broadband acceleration initiative and reduces
overall costs to City and County taxpayers. We would respectfully request your approval
and recommendation to City Council.
Cc: Crenna Brumwell, City Attorney
Barry Lindahl, Senior Counsel
Steve Brown, Project Engineer
Amendment to Master Co -location and Shared Services Agreement between
Dubuque County and City of Dubuque
Pursuant to the Master Co -locations and Shared Services Agreement between City of Dubuque
(City) and Dubuque County (County) effectively dated May 10th , 2021 and attached
hereto, the Parties hereby agree to the following PROJECT STATEMENT:
Narrative description of co -location and service sharing:
- City will license to County access to and use of certain presently unused fiber, further
defined in Exhibit A attached hereto, for purposes of providing broadband communication
services and support to County facilities, including Sunny Crest Manor.
Co -location or service site: The co -location and/or service site for this PROJECT STATEMENT is
generally described as below and as further shown in Exhibit A:
- 19,805 linear feet of twelve strand (six pair) fiber optic cable running from the Dubuque Law
Enforcement Center to the vault located at Jansen Street and the NE corner of Sunny Crest
Manor.
- County will jet City supplied fiber to run from the Dubuque Law Enforcement Center to the
vault at the NW corner of Central Avenue and 9t" Street and from the vault at the SE corner of
Hawthorne Street and Rhomberg Avenue to the vault at NE corner of Sunny Crest Manor.
- County will be responsible for fiber terminations at the Dubuque Law Enforcement Center and
Sunny Crest Manor as well as 12 fiber splices at the following vaults:
> Central Avenue and West 9t" Street
> Elm Street and West 11t" Street
> Hawthorne Street and Rhomberg Avenue
Charges and Payment Terms:
- County will pay to City on the start date $29,707.50 ($1.50 per linear foot x 19,805
linear feet)
Term of Project:
This license is for a term of five (5) years and the start date for the project is December 1, 2022
unless a later start date is mutually agreed to by the Parties.
County may extend the license for an additional 5 year term at the same price of $1.50 per
linear foot. County must provide notice to City of its intention to extend at least 30 days prior
to the termination of this agreement.
Project Statement accepted:
Dated: 11/08/2022
CITY OF DUBUQUE, IOWA
Dated: Nov 1, 2022
DUBUQUE COUNTY
hlz�-Ig V Lolhoff
By: Harley V. Pohoff(Nov 1, 2022083 CDT)
Michael Van Milligen, Dubuque City Manager