Bee Branch Creek Trail Phase 1 ProjectCity of Dubuque
City Council Meeting
Public Hearings # 04.
Copyrighted
November 7, 2022
ITEM TITLE: Bee Branch Creek Trail Phase 1 Project
SUMMARY: Proof of publication on notice of public hearing to consider City Council
adoption of a resolution approving the plans, specifications, form of
contract and estimated cost for the Bee Branch Creek Trail Project —
Phase 1 Project, Iowa DOT Project TAP-2100(697)-81-31 in the
estimated amount of $721,035.00, and City Manager recommending
approval.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Bee Branch Creek Trail Project — Phase 1
Project, Iowa DOT Project No. TAP-2100(697)-81-31
Suggested Disposition: Receive and File; Adopt Resolution(s)
Bee Branch Creek Trail Phase I Project-MVM Memo
Staff Memo
Resolution
Proof of Publication
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Bee Branch Creek Trail Phase 1 Project — TAP-2100(697)-81-31
DATE: October 31, 2022
City Engineer Gus Psihoyos is recommending City Council adopt a resolution approving
the plans, specifications, form of contract and estimated cost for the Bee Branch Creek
Trail Project — Phase 1 Project, Iowa DOT Project TAP-2100(697)-81-31 in the
estimated amount of $721,035.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jon Dienst, Civil Engineer II
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TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: October 25, 2022
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RE: Bee Branch Creek Trail Phase 1 Project — TAP-2100(697)-81-31
INTRODUCTION
The attached resolution is in reference to the public hearing for the for the Bee Branch
Creek Trail Project — Phase 1 Project, Iowa DOT Project No. TAP-2100(697)-81-31.
BACKGROUND
This project was originally bid to include an alignment around the Alliant Solar Field site
located at 12t" street. Engineering solicited bids through the Iowa DOT for the project on
January 19, 2022.
During the development of the original bid documents, Engineering staff developed in-
house concepts where the trail would cut across a portion of the site that contains the
Alliant Solar Field located at the end of 12t" Street. The property owner of this parcel did
not want the trail to cut across the site in an easement. Their concern was the trail
would impact future development opportunity for the parcel.
During the design process, the alignment was shifted off the property to accommodate
the property owner request and keep the trail on City owned land. Unfortunately, this
revised alignment required significant retaining wall work and protective railing to
accommodate the new trail alignment.
When bids were received through the Iowa DOT, it was very evident construction costs
would exceed current available funding if the project proceeded. Bids were formally
rejected at the City Council meeting on February 7, 2022.
A grant application was approved by the Iowa DOT on May 19, 2020, in the amount of
$420,000.
DISCUSSION
Engineering staff worked with Fehr Graham out of their Manchester, IA office to re -visit
the design and alignment of the trail. The consultant and staff worked diligently with the
Iowa DOT, EPA, US Army Corps of Engineers and Iowa DNR to re -design the project to
reduce costs. From the past bidding experience for this project, staff learned what items
1
were the costliest and where the most bid uncertainty existed. These items include the
retaining wall and railing required for the trail. Based on this feedback, construction
documents and the trail alignment were modified to reduce the uncertainty and reduce
costs. The realignment also allowed for no encroachment on AY McDonald property.
The project will include the construction of a PCC Concrete trail from 12t" Street, around
the Alliant Solar Field on 12t" Street over to Sycamore Street. The project will include
the following:
- 1587 LF of PCC Concrete Trail
- 878 SY of Reinforced 6" PCC Sidewalk
- 231 LF of Ornamental Metal Railing
- 3255 CY of Embankment
- 750 SF of Segmental Retaining Wall
PROJECT SCHEDULE
The schedule for the Bee Branch Creek Trail Phase I Project is as follows:
Iowa DOT Advertisement for Bids
November 1, 2022
City Initiate Concurrence in Public Bidding Process
October 17, 2022
City Publish Public Hearing Notice on Plans & Specs
October 21, 2022
City Public Hearing on Plans & Specifications
November 7, 2022
Iowa DOT Receipt of Bids Proposals (Bid Letting)
November 15, 2022
City Award Construction Contract (Subject to IDOT Approval)
November 21, 2022
Iowa DOT Late Start Date
July 31, 2023
Contract Completion Date
50 Working Days
The project will be let by the Iowa DOT and will be constructed on a working day
contract. The number of working days was defined by the Office of Contracts at the
Iowa DOT in Ames, IA.
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and construction estimate for the Bee Branch Creek Trail Project — Phase 1 Project,
Iowa DOT Project TAP-2100(697)-81-31.
BUDGETIMPACT
The original estimate from prior bidding and the revised estimate of probable cost for
the Bee Branch Creek Trail Project — Phase 1 Project are as follows:
Description
Original
Estimate
New
Estimate
Construction Contract
$ 707,106
$ 595,896
Contingency
70,711
59,590
Contract Admin / Construction Engineering
77,782
65,549
Total Project Cost
$ 855,599
$ 721,035
The primary difference between the two estimates above is the reduction in retaining
wall area and required railing.
The current project funding summary is as follows:
Project ID
Funding Source
Amount
5544000003
16t" Street Detention Basin Trail
$ 105,000
5544000003
FY24 Bee Branch Creek Trail 16t" to 9t"
126,035
5524000003
Stone Retaining Walls
50,000
5521000014
Trails, Sidewalks and Signs
20,000
IDOT Transportation Alternatives Program (TAP) Grant
420,000
Total Project Funding
$ 721,035
ACTION TO BE TAKEN
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the Bee Branch Creek Trail Project — Phase 1 Project, Iowa DOT
Project TAP-2100(697)-81-31 through the adoption of the enclosed resolution.
Prepared By Jon Dienst, P.E.
cc: Bob Schiesl, Asst City Engineer
Nate Kieffer, Professional Land Surveyor
Sam Ertl, Fehr -Graham
3
Prepared by: Jon Dienst City of Dubuque Engineering 50 W 131" Street Dubuque IA 52001 (563)589-4270
Return to: Adrienne N. Breitfelder, City Clerk 50 W 13" Street Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 355-22
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE BEE BRANCH CREEK TRAIL PROJECT — PHASE 1
PROJECT, IOWA DOT PROJECT NO. TAP-2100(697)-81-31
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the attached plans, specifications, form of contract and estimate of total cost
for the Bee Branch Creek Trail Project — Phase 1 Project, Iowa DOT Project No. TAP-
2100(697)-81-31, in the estimated amount of $721,035.00 are hereby approved.
Passed, approved and adopted this 7th day of November, 2022.
rad M. agh, Mayor
Attest:
Adrienne N. Breitfelder, City Jerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
10/21/2022
and for which the charge is 45.29
Subscribed to before me, a Notary Public in and for
Dubuque County, Iowa,
this 24th day of October, 2022
Notary Pt li in and for Dubuque Co mty, Iowa.
JANET pC. PEE
APE_
; oPc Cotramlas17 NumDCerit 2022
-, IdI Comm. El;•
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE BEE BRANCH CREEK TRAIL
PROJECT - PHASE 1 PROJECT, IOWA DOT PROJECT NO.
TAP-2100(697-)8I-31
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans, specifications, form of contract and estimated cost for
the Bee Branch Creek Trail Project - Phase 1 Project, Iowa
DOT Project No. TAP-2100(697)-8I-31, in accordance with the -
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
7th day of November 2022, in the Historic Federal Building
Council Chambers, 350 West 6th Street, Dubuque, Iowa. Said
proposed plans, specifications, form of contract and estimated
cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections
thereto.
The scope of the Project is as follows:
Installation of 5" PCC trail around the Alliant Solar Field
on 12th Street near the 16th Street detention basin,
excavation as required and railing and retaining walls as
required. This work includes:
-" 1587 LF of 5 PCC Concrete Trail
-"878 SY of Reinforced 6 PCC Sidewalk
-"231 LF of Ornamental Metal Railing
-"3255 CY of Embankment
-"750 SF of Segmental Retaining Wall
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerk's Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100, TDD
(563) 690-6678, ctyclerk@cityofdubuque.org as soon as
feasible. Deaf or hard -of -hearing individuals can use Relay
Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 17th day
of October 2022.
Adrienne N. Breitfelder, City Clerk
It 10/21