2022 John F. Kennedy Road Sidewalk Installation ProjectCity of Dubuque
City Council Meeting
Action Items # 02.
Copyrighted
November 7, 2022
ITEM TITLE: 2022 John F. Kennedy Road Sidewalk Installation Project
SUMMARY: City Manager recommending City Council adopt a resolution to award the
public improvement contract for the 2022 John F. Kennedy Road
Sidewalk Installation Project, Iowa DOT Project TAP-U-2100-703-81-31
to Midwest Concrete, Inc., of Peosta, I A, in the amount of $538,457.12,
subject to Iowa DOT concurrence and approval of award.
RESOLUTION Awarding Public Improvement Contract for the 2022
John F. Kennedy Road Sidewalk Installation Project- Iowa DOT Project
TAP-U-2100-703-81-31
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Award John F. Kennedy Road Sidewalk Installation City Manager Memo
Project-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY
DUOF
B TEE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2022 John F. Kennedy Road Sidewalk Installation Project
Iowa DOT Project TAP-U-2100-703-81-31
(PROJECT 5521000010 and PROJECT 5524000003)
DATE: November 1, 2022
Dubuque
All -America City
IN
2007.2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt a resolution to award
the public improvement contract for the 2022 John F. Kennedy Road Sidewalk
Installation Project, Iowa DOT Project TAP-U-2100-703-81-31 to Midwest Concrete, Inc.,
of Peosta, IA, in the amount of $538,457.12, subject to Iowa DOT concurrence and
approval of award.
The low bid received for the project is $538,457.12, which is 27.87% above the revised
engineering estimate of $421,097.20. During development of the construction
documents and in consultation with IDOT staff, bid items related to pedestrian traffic
signals and street patching were added to accommodate the federal aid funding for the
project. Construction material prices have risen considerably since the original cost
estimate was developed for this project. Local contractors have informed engineering
staff that concrete materials alone have risen 30-40%. Material and labor shortages are
impacting the construction industry negatively. It is not anticipated re -bidding this project
will result in lower bids using the federal grant.
City staff reviewed the bid tabulations and the area of significant increase in pricing are
items related to the retaining walls to accommodate the sidewalk. Residents are not
being assessed for the retaining walls.
Because the preliminary schedule of special assessments has already been
established, residents will NOT see any increase in their special assessments due
to the bids received.
To cover the additional project costs, staff is proposing using $262,699.04 of FY 22
funds allocated to the Villa Street Retaining Wall. City staff continue to monitor the Villa
Street Retaining Wall and have not observed any further movement of the wall. Any
additional funds required for the Villa Street Wall would be budgeted in a future year.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Y
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Jon Dienst, Civil Engineer II
THE C
DUUB--*--FE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: October 26, 2022
RE: 2022 John F. Kennedy Road Sidewalk Installation Project
Iowa DOT Project TAP-U-2100-703-81-31
(PROJECT 5521000010 and PROJECT 5524000003)
Dubuque
AII•Ameriea M
1 I
I I
2007-2012.2013
2017*2019
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information related
to the recommended concurrence for the Iowa Department of Transportation to award the
public improvement construction project for the 2022 John F. Kennedy Road Sidewalk
Installation Project, Iowa DOT Project TAP-U-2100-703-81-31 between Asbury Road and
the NW Arterial.
BACKGROUND
Since 1999 there have been discussions in the community concerning sidewalks along
John F. Kennedy Road between Asbury Road and the NW Arterial. Numerous petitions
were received both for and against the installation of sidewalks.
In July 2021 the City of Dubuque was notified it received a $190,000 grant to be used
toward a Safe Routes to School project on John F. Kennedy Road.
On November 15, 2021 the City Council adopted the Resolution of Necessity and
Preliminary Schedule of Assessments for the project on a 7-0 vote.
The City Council also approved the funding agreement for the $190,000 in Safe Routes
to School Funds with the Iowa Department of Transportation on May 16, 2022.
DISCUSSION
The John F. Kennedy Road Sidewalk Installation Project would provide installation of 4-
foot-wide sidewalks along John F. Kennedy Road on both sides of the street from Asbury
Road to the NW Arterial adjacent to abutting properties that do not currently have
sidewalks and would include the following elements:
— Excavation to allow for the installation of the sidewalk
— Installation of base stone for the sidewalk
— Installation of 4" thick public sidewalk in most areas
— Installation of 6" thick sidewalk at driveway crossings
— Installation of retaining walls where needed due to topography to accommodate
the sidewalk.
— Restoration of disturbed area with topsoil and seed.
As a result of going through the federal aid process, engineering costs and construction
costs were expected to increase. This increase in construction costs is due to federal
auditing requirements, required paperwork and Davis -Bacon wages. The higher
engineering costs are due to the increased workload to provide federal aid plans,
administer the project and the auditing process afterwards.
This project will have special assessments and the project construction documents will
follow the Iowa DOT Standard Specifications. The $190,000 TAP grant will offset all costs
on the project and thus reduce the special assessments applied to abutting property
owners.
PROJECT SCHEDULE
The schedule for the Project is as follows:
Initiate Public Bidding Process
September 19, 2022
Publish Notice to Bidders
September 23, 2022
Publish Public Hearing Notice on Plans & Specs
September 23, 2022
Public Hearing on Plans & Specifications
October 3, 2022
Receipt of Bids (IA DOT Bid Letting)
October 18, 2022
Award Construction Contract
November 7, 2022
Late Start Date
April 15, 2023
Final Project Completion
55 Working Days
The project as let by the Iowa DOT is constructed on a working day contract. The number
of working days was defined by the Office of Contracts at the Iowa DOT in Ames, IA.
BID RESULTS
Bids were received on the project by the Iowa Department of Transportation on October
18, 2022 in Ames. Midwest Concrete, Inc., of Peosta, IA submitted the low bid in the
amount of $538,457.12. A summary of the bid proposals received is as follows:
Contractor Name
Total Bid
Midwest Concrete, Inc.
$ 538,457.12
Eastern Iowa Excavating and Concrete LLC
$ 559,781.85
Pirc-Tobin Construction, Inc.
$ 570,731.20
Tschiggfrie Excavating Co.
$ 690,766.60
The low bid received for the project is $538,457.12, which is 27.87% above the revised
engineering estimate of $421,097.20. During development of the construction documents
and in consultation with IDOT staff, bid items related to pedestrian traffic signals and
E
street patching were added to accommodate the federal aid funding for the project.
Construction material prices have risen considerably since the original cost estimate was
developed for this project. Local contractors have informed engineering staff that concrete
materials alone have risen 30-40%. Material and labor shortages are impacting the
construction industry negatively. It is not anticipated re -bidding this project will result in
lower bids using the federal grant.
City staff reviewed the bid tabulations and the area of significant increase in pricing are
items related to the retaining walls to accommodate the sidewalk. Residents are not being
assessed for the retaining walls.
Because the preliminary schedule of special assessments has already been
established, residents will NOT see any increase in their special assessments due
to the bids received.
RECOMMENDATION
I recommend the City Council concur on the award of the public improvement construction
project to Midwest Concrete, Inc. of Peosta, IA in the amount of $538,457.12, subject to
Iowa DOT concurrence and approval of award for the 2022 John F. Kennedy Road
Sidewalk Installation Project, Iowa DOT Project TAP-U-2100-703-81-31.
BUDGETIMPACT
The estimate of probable cost for the 2022 John F. Kennedy Road Sidewalk Installation
Project is as follows:
Description
Estimate
Construction Contract
$ 538,457.12
Contingency
26,922.86
Construction Engineering & Inspection
67,845.60
Total Project Cost
$633,225.58
The project funding summary is as follows:
CIP No.
Fund Description
Fund
Amount
5521000010
City Owned Sidewalk Program City Costs
$ 100,000.00
5529900006
Villa Street Retaining Wall
262,699.04
TAP — Safe Routes to School Funding
190,000.00
Special Assessments
80,526.54
Total Project Funding
$ 633,225.58
To cover the additional project costs, staff is proposing using $262,699.04 of FY 22
funds allocated to the Villa Street Retaining Wall. City staff continue to monitor the Villa
3
Street Retaining Wall and have not observed any further movement of the wall. Any
additional funds required for the Villa Street Wall would be budgeted in a future year.
ACTION TO BE TAKEN
I recommend that the City Council adopt the attached resolution to award the public
improvement contract for the 2022 John F. Kennedy Road Sidewalk Installation Project,
Iowa DOT Project TAP-U-2100-703-81-31 to Midwest Concrete, Inc., of Peosta, IA, in the
amount of $538,457.12, subject to Iowa DOT concurrence and approval of award.
Prepared By: Jon Dienst, Civil Engineer II
cc: Crenna Brumwell, City Attorney
Bob Schiesl, Assistant City Engineer
Adam Decker, Engineering Technician
Phil Grommet, Engineering Technician
n
Prepared by Kerry Bradley City of Dubuque Engineering 50 W 13'^ St Dubuque Iowa 52001 (563)5894270
Return to Adrienne N. Breitfelder City of Dubuque City Clerk 50 W 13'h St Dubuque, Iowa 52001 (563)589-4100
RESOLUTION NO. 356-22
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE 2022 JOHN F.
KENNEDY ROAD SIDEWALK INSTALLATION PROJECT - IOWA DOT PROJECT
TAP-U-2100-703-81-31
Whereas, sealed proposals were opened and read by the Iowa Department of
Transportation on the 18th day of October, 2022 and it has been determined that Midwest
Concrete, Inc. of Peosta, IA with a bid amount of $538,457.10 is the lowest responsive,
responsible bidder for the project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That the City concurs with awarding a Public Improvement Contract for the Project
subject to Iowa Department of Transportation concurrence and approval of award to
Midwest Concrete, Inc. and execute a Public Improvement Construction Contract on
behalf of the City of Dubuque for the Project.
Passed, adopted, and approved this 7th day of November 2022.
Attest:
a4�'� /'�' &b"
Adrienne N. Breitfelder, City Clerk