Minutes_Library Board of Trustees 08.25.22Copyrighted
November 7, 2022
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Civil Service Commission of 10/21/22; City Council Proceedings of
10/17/22; Five Flags Civic Center Advisory Commission of 8/29/22;
Historic Preservation Commission of 10/20/22; Library Board of
Trustees of 4/28/22, 5/26/22, 6/23/22, 7/28/22, 8/24/22, and 8/25/22;
Library Board of Trustees Update of 10/27/22; Long Range Planning
Advisory Commission of 10/19/22; Zoning Advisory Commission of
11/2/22; Proof of Publication for City Council Proceedings of 10/3/22
and 10/17/22.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 10/17/22 Supporting Documentation
Civil Service Commission Minutes of 10/21/22 Supporting Documentation
Five Flags Civic Center Commission Minutes of Supporting Documentation
8/29/22
Historic Preservation Commission Minutes of 10/20/22 Supporting Documentation
Library Board of Trustees Minutes of 4/28/22 Supporting Documentation
Library Board of Trustees Minutes of 5/26/22
Library Board of Trustees Minutes of 6/23/22
Library Board of Trustees Minutes of 7/28/22
Library Board of Trustees Minutes of 8/24/22
Library Board of Trustees Minutes of 8/25/22
Library Board of Trustees Update of 10/27/22
Long Range Planning Advisory Commission Minutes of
10/ 19/22
Zoning Advisory Commission Minutes of 11/2/22
Proof of Publication for City Council Proceedings of
10/03/22
Proof of Publication for City Council Proceedings of
10/17/22
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of August 2S, 2022
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, August 25, 2022.
Present: President Pam Mullin; Secretary Andrew Bland, Trustee Robert Armstrong,
Trustee A. Alanda Gregory, Trustee Victor Lieberman, Trustee Christy Monk,
Director Nick Rossmanf and present electronically Administrative Assistant Denette
Kellogg.
Excused: Vice President Greg Gorton
1. President Mullin called the meeting to order at 4:03 p.m.
"No ved to adopt the meeting agenda of August 25, 2022. //
Motion: Bland
Second: Armstrong
vote., Aye -6; Nay - 0
2. Approval of Library Board of Trustees" Meeting Minutes of July 28, 2022.
746 ved to approve the Board Minutes of July 28, 2022. "*'
Motion: Monk
Second; Lieberman
Vote: Aye - 65; Nay - 0
3. Board President's Report:
- The Board reviewed the Communication with the Dubuque City Council for July
2022.
"Moved to receive and Ale the Communication with the Dubuque City
Council from July 2022. //
Motion: Armstrong
Second: Bland
Vote: Aye - 6; Nay - 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
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1) Library Financial Report Fiscal Year (FY) 2022 — Rossman reported that
Library staff are still learning the ins and outs of the City's new financial
system. Entering invoices into the system for the new fiscal year is behind,
which is reflected in the expenditures for the month of July.
2) Library Use — Rossman reported Circulation of physical materials had a
slight decrease compared to July 2021. The library saw a 15% increase in
visitors to the Library over the previous year and a 10% increase in
downloadable materials. The largest decreases continue to come from
physical audio and video materials.
The final number of Hoopla (streaming audio books, comics, e-books,
movies, music, and TV) downloads for the month of July was 398.
87 curbside visits in July.
Bland reported that as part of the Strategic Planning process he is
interested in having patron data by patron socio-economic status, checkouts
and other data as available to learn more out the Library's customers.
Rossman reported that information was provided earlier in the planning
process and he will send this information to both Bland and Gregory.
3) Library Marketing Report — Rossman reported for the month of July, Hoopla
was marketed. There were 398 downloads in July compared to 80 in June.
4) Library Projects and Partnerships Report - Rossman reported on the
follnWinn:
411%1
Reception for the Art @ your library(D was on Friday, August 19 featuring
artists Lyndal Anthony, Gary Fagan, and Joan Overhouse. The artists
are offering some programs to coordinate with the art exhibit. Artist Gary
Fagan will do a presentation featuring photography of eagles on
Saturday, August 27.
- Library staff will be attending community resource fairs for students at
the University of Dubuque and University of Wisconsin -Platteville in
September. Both fairs feature resources that Dubuque can offer students
to encourage them to consider staying in the area post -graduation.
Staff Development Day is scheduled for Thursday, September 15. The
City of Dubuque's Employee Assistance Program will give a brief
overview of the services that they can provide to library staff as City
employees. Police Chief Jeremy Jensen will present on emotional
intelligence and self-awareness. Dr. Gail Berger, an Associate Professor
at Northwestern University in the Kellogg School of Management and
School of Communication, will present on organizational culture and
communication.
5) Dubuque Community School (DCSD) District Agreement Report — Rossman
reported that plans are to continue the partnership with the DCSD and the
Dubuque County Library District in automatically providing library cards to
middle and high school students via their school IDs. Students have
checked out 88 items using their school library cards over the summer
months.
6) Partial Roof Replacement — Rossman reported that the Dubuque City
Council approved a public hearing to open the bidding process for the partial
roof replacement. The bid opening is scheduled for Thursday, September 8
at 2:00 p.m.
7) Miscellaneous Items Report:
A. McDonough Foundation Grant — Rossman reported on submission of
a grant application to the McDonough Foundation for submitted in May
2022 through the Library Foundation. The Library Foundation is
investigating funding for this youth services Launchpads project and
Rossman will report back to the Board as to the status of this grant.
B. Parking for Staff — Rossman reported that employee vehicle
information has been provided to the transportation department who is
working on the transfer of budget funds for this expense. Funds for
this project is coming from the Library's FY-22 personnel budget
savings in the amount of $24,500. The FY-24 expense will be built
into the Library's operational budget as a regular expense.
8) Department Updates — Rossman provided highlights of the past month for
Adult, Circulation, Information Technology and Youth Services.
As part of the updates, Rossman asked Information Technology Manager
Michael Kerth to provide detail on the possibility of the Library applying for
the E-Rate program. The government E-rate program can provide
discounts to schools and libraries for telecommunications and internet
access while requiring blocking or filtering Internet access for both minors
and adults to certain visual depictions. Kerth reported that this program
could provide up to a 60% discount for both telecommunications and
internet. Kerth noted that filtering software is required for Adult access and
that includes filtering out Adult content and stricter content limiting for
children. Staff has the ability to override a site for a patron.
The Board discussed the challenges of filtering software and requested
additional detailed information on the filtering and software, how it filters,
including test users before considering this program for approval.
B. Comment Cards — The Board reviewed three comment cards thanking the
Library and staff for its summer reading and Art @ your library@ programs.
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"Moved to receive and file the informational update from the
Library Director including the Library Expenditures, Revenue and Budget
financial Reports; and, Library Use Report, Marketing Report, Library
Programs, Partnerships, and Grants Report; Miscellaneous Items, Library
Department Updates, and three Comment Cards. "
Motion. Monk
Second • Armstrong
Vote: Aye - 6, Nay - o
5. Action Items:
School Library Card Agreement - Rossman reported on the
continuation of the Dubuque Community School (DCSD) District
Agreement between the Library, the County Library and the DCSD.
Rossman reported that the agreement was updated with one revision
of removing language of blocking students from using the program, as
there is not a method of doing this yet. Rossman reported that
students who are trespassed from the Library would be reviewed on a
case -by -case basis for use of this program. Monk suggested that cost
of items not returned by students be shared equally.
"Moved to approve the School Library Card Agreement with the
Dubuque Community School District and the Dubuque Counts: Llbra, �:
District. "
Motion;
Bland
Second:
Monk
Votee
Aye - 6; Alay - 6
6. Library Board Adjournment - The Board adjourned at 4:55 p.m.
"Motion to adjourn, "
Motion: Bland
Second: Lieberman
Vote: Aye - 6; Nay - o
Andrew Bland, MD, Board Secretary
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Date
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