Flora Pool Filter Tanks and Recirculation Pump Replacement— Initiate Bidding Process and Set Public Hearing_InitiateCity of Dubuque
City Council Meeting
Copyrighted
November 21, 2022
Items to be set for Public Hearing #
01.
ITEM TITLE: Flora Pool Filter Tanks and Recirculation Pump Replacement— Initiate
Bidding Process and Set Public Hearing
SUMMARY: City Manager recommending approval of the proposed plans,
specifications, form of contract and estimated cost for the Flora Pool
Filter Tank and Recirculation Pump Replacement Project, in the
estimated cost amount of $215,000 and set the public hearing for
December 5, 2022.
RESOLUTION Flora Pool Filter Tank and Recirculation Pump
Replacement Project: preliminary approval of plans, specifications, form
of contract, and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for
DISPOSITION: December 5, 2022Suggested Disposition:
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Description Type
Flora Pool Filter Tanks and Recirculation Pump
Replacement— Initiate Bidding Process and Set Public City Manager Memo
Hearing-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
Public Hearing Notice Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Flora Pool Filter Tanks and Recirculation Pump Replacement — Initiate
Bidding Process and Set Public Hearing
DATE: November 16, 2022
Leisure Services Manager Marie Ware is recommending approval of the proposed
plans, specifications, form of contract and estimated cost for the Flora Pool Filter Tank
and Recirculation Pump Replacement Project, in the estimated cost amount of
$215,000 and set the public hearing for December 5, 2022.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Manager
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
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SUBJECT: Flora Pool Filter Tanks and Recirculation Pump Replacement — Initiate
Bidding Process and Set Public Hearing
DATE: November 16, 2022
INTRODUCTION
The purpose of this memorandum is to authorize the initiation of the public hearing
procedure for the replacement of the main pool filter tanks and circulation pump at Flora
Pool.
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Both Flora and Sutton pools have a series of cast iron filter tanks that are original to
their renovations back in 1990 (Flora) and 1991 (Sutton). For over 5 years, these tanks
at both locations have begun to fail in ways that are becoming more difficult and costly
to repair. Just this past season, after spending over $10,000 in repairs in the hope of
getting a couple more years out of the tanks, one of the tanks at Flora failed during the
last week of the season. In that same week, the main circulation pump also failed at
Flora pool. Staff had to scramble in order to just do enough to keep the systems
working through the last week.
DISCUSSION
Due to the condition of the filter tanks at both pools and the circulation pump at Flora,
we can no longer rely on their ability to function efficiently or at all through an entire
season. For years we have made preseason repairs to try and extend their life as well
as dealt with continues issues during the seasons. Based on the current condition of
the filters and pump at Flora, it is estimated to cost around $20,000 to $30,000 to
attempt repairs that could extend their life another year. Having the pool operational for
the season is critical.
Each pool is unique in their construction design and requirements based on water
volume and location on the site. The plans for Flora Pool also included the recirculation
pump and are attached. Due to the project requirements Flora needed the addition of
the circulation pump.
Based on the feedback from the contractors, it will take at least 5 months from the order
date to have the equipment on site. If ordered by January, this would mean that the
tanks should be on site in the month of May allowing for a short window to be able to
install and test prior to the opening of the pool for the 2023 season. Without this project,
there would certainly be capital funds used to temporarily fix the current tanks with no
guarantee of them lasting through the season.
PROJECT SCHEDULE
The schedule for the project would be as follows:
Initiate Bidding
November 21, 2022
Publish Notice to Bidders, Advertisements for Bids
November 22, 2022
Notice of Hearing on Plans & Specifications
November 28, 2022
Public Hearing
December 5, 2022
Receipt of Bids
December 9, 2022
Award Contract
December 19, 2022
Final Completion
May 19, 2023
BUDGETIMPACT
The project is estimated to cost $215,000. There is current funding available in FY23
capital improvement funding( -76-750-3470-00-02-67990, -76-
750-3070-00-02-67990, -76-750-3470-00-02-67990) dedicated to pool
projects. There is $200,000 currently listed in next FY24 for the replacement of these
tanks however this project needs done in FY23. The FY 24 funding would be used on
any pool projects delayed in FY23 due to moving this project up.
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I respectfully request the approval to authorize the initiation of the public hearing
procedure for the replacement of the main pool filter tanks and circulation pump at Flora
Pool and adoption of the resolution.
Memo prepared by: Dan Kroger, Recreation Division Manager
Cc: Jenny Larson, Director of Finance & Budget
Janna Beau, Recreation Supervisor
Prepared by Marie L. Ware Leisure Services Manager, 2200 Bunker Hill Road Dubuque IA 52001 (563) 589-4263
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 361-22
FLORA POOL FILTER TANK AND RECICULATION PUMP REPLACEMENT PROJECT:
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS,
FORM OF CONTRACT, AND ESTIMATED COST
Whereas, Flora Pool is a popular community amenity utilized heavily throughout the summer
months by a large and diverse portion of the community; and
Whereas, due to the age of Flora Pool and its operational equipment, the need for
replacement of the filters and recirculation pump is critical to serving the community.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The proposed plans, specifications, form of contract and estimated cost for the
Flora Pool Filter Tank and Recirculation Pump Replacement Project, in the estimated cost
amount of $215,000 are hereby preliminarily approved and ordered filed in the office of the City
Clerk for public inspection.
Section 2. A public hearing will be held on the 5th day of December 2022, at 6:30 p.m. in the
Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque,
Iowa, at which time interested persons may appear and be heard for or against the proposed
plans and specifications, form of contract and estimated cost of said Project, and the City Clerk
be and is hereby directed to cause the attached notice of the time and place of such hearing
to be published in a newspaper having general circulation in the City of Dubuque, Iowa, which
notice shall be published not less than four days nor more than twenty days prior to the date of
such hearing. At the hearing, any interested person may appear and file objections to the
proposed plans, specifications, form of contract, or estimated cost of the Project.
Passed, approved and adopted this 21st day of November, 2022.
Attest:
Adrienne N. Breitfelder, City Clerk
CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council will conduct a public
hearing on the 5th day of December, 2022, at 6:30 p.m., in the Historic Federal Building,
350 W. 6th Street, 2nd floor, Dubuque, Iowa, at which meeting the City Council will consider
the proposed plans, specifications, form of contract and estimated cost for the Flora Pool
Filter Tank and Circulation Pump Replacement Project. Said proposed plans,
specifications, form of contract and estimated cost are now on file in the office of the City
Clerk.
The scope of the project is as follows:
To remove and replace three existing high -rate sand filters with four new high -rate sand
filters at Flora Swimming Pool in Flora Park. The selected contractor(s) will be responsible
for providing all labor, materials, equipment, and services required to accomplish this
work. Work is scheduled to be executed during the off-season months prior to pool
opening at the end of May of 2023.
At the meeting, the City Council will receive oral and written comments from any resident
or property owner of said City to the above action. The official agenda will be posted the
Friday before the meeting and will contain public input options. The City Council agenda
can be accessed at https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100, ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be submitted to the City
Clerk's Office via email at ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said time of public hearing. At said
time and place of public hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are on file in the City Clerk's
Office and may be viewed Monday through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision, hearing, or speech impairments
requiring special assistance should contact the City Clerk's Office at (563) 589-4100,
ctyclerk@cityofdubuque.org as soon as feasible. Deaf or hard -of -hearing individuals can
use Relay Iowa by dialing 711 or (800) 735-2942.
Published by order of the City Council given on the 21 st of November, 2022.
Adrienne N. Breitfelder, City Clerk