Minutes_Library Board of Trustees 09.22.22Copyrighted
November 21, 2022
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 11/07/22; Library Board of Trustees of
9/19/22, 9/20/22, 9/22/22; Zoning Board of Adjustment of 10/27/22.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings of 11/07/22 Supporting Documentation
Library Board of Trustees Minutes of 9/19/22
Supporting Documentation
Library Board of Trustees Minutes of 9/20/22
Supporting Documentation
Library Board of Trustees Minutes of 9/22/22
Supporting Documentation
Zoning Board of Adjustment Minutes of 10/27/22
Supporting Documentation
Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of September 22, 2022
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, September 22, 2022.
Present: President Pam Mullin; Secretary Andrew Bland, Trustee Robert Armstrong,
Trustee A. Alanda Gregory, Trustee Christy Monk, Director Nick Rossman, and
Administrative Assistant Denette Kellogg.
Excused: Vice President Greg Gorton and Trustee Victor Lieberman
1. President Mullin called the meeting to order at 4:02 p.m.
"Moved to adopt the meeting agenda of September 22, 2022. "
Motion: Monk
Second: Bland
Vote: Aye 5 Nay — 0
2. Approval of Library Board of Trustees' Meeting Worksession Minutes of August 24,
2022 and Meeting Minutes of August 25, 2022.
"Moved to approve the Board Worksession Minutes ofAugust 24, 2022"
Motion: Bland
Second: Gregory
Vote: Aye — 5; Nay — 0
"Moved to approve the Board Minutes of August 25, 2022 with the following
changes: page 2, Library Use 4.A.2) fourth paragraph, line three, change "but the"
to "about"; and page 3, Miscellaneous Items Report 4.A.7) A) second line, omit the
word "for "from the line. "
Motion: Armstrong
Second: Bland
Vote: Aye — 5, Nay — 0
3. Board President's Report:
- The Board reviewed the Communication with the Dubuque City Council for
August 2022.
"Moved to receive and file the Communication with the Dubuque City
Council from August 2022. "
Motion: Monk
Second: Armstrong
Vote: Aye — 5; Nay — 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
1) Library Financial Report Fiscal Year (FY) 2022 — Rossman reported that
financial reports at the end of August reflect 10% of the Library's budget
has been spent, while 16% of the fiscal year has passed. The reports from
the new financial system do not include payroll reports as these are still
coming out of the old financial system, while the rest of the budget is in the
new system. Payroll will eventually be added to the new system and
reporting of financial information will be more on target, as well as resemble
more closely what the Board is used to reviewing
2) Library Use — Rossman reported Total library circulation included a 5%
increase over August 2021, as well as a 16% increase in visitors, and a 19%
increase in internet and Wi-Fi usage. The new streaming platform hoopla
had 755 downloads in August.
96 curbside visits in August.
755 Hoopla downloads in August.
3) Library Marketing Report — Rossman reported for the month of August,
Novelist Plus, a reader's advisory database was marketed. There were 153
uses compared to 82 in August 2021. An increase of 186%.
4) Library Projects and Partnerships Report - Rossman reported on the
following:
• Library Administration would like to welcome Christine Feldman, the new
part-time Confidential Account Clerk. Her first day was Tuesday,
September 13.
• Staff Development Day was Thursday, September 15. A survey has
been sent to staff to evaluate the day's activities, but initial oral reports
were positive.
• Library Director Nick Rossman was appointed to the Iowa Library
Association Foundation Board.
2
In support of the local International Day of Peace effort, the Library will
be running a slideshow on the TV in the front atrium Monday, September
19 through Friday, September 23. The Maker Space will be featuring
Kindness Rocks.
Plans are taking place for a collaborative county libraries banned book
discussion of the book Gender Queer and two other titles in the spring of
2023 or June of 2023 and Rossman asked for feedback on moving
forward with this program. Bland suggested that the Library present
discussions from all sides of a subject so that the Library presents itself
as neutral where everyone has a voice. Monk suggested the Board must
be ready for feedback on the issue and liked the idea of partnering with
other libraries. Gregory suggested having community conversation of the
Library being open and inviting all views to be heard on any issue.
5) Dubuque Community School (DCSD) District Agreement Report — Rossman
reported that the agreement did not make it onto the agenda for the
September 12, 2022 School Board meeting. An inquiry into a timeline of
when it would be reviewed has begun.
6) Partial Roof Replacement — Rossman reported that two bids were received
for the project:
Black Hawk Roofing Company: $119,000
Giese Roofing Company: $121,580
Total project cost with materials and 5% contingency is estimated at
$213,060, with currently $220,231 in available project funding. The Board
reviewed the memo the was provided to the City Manager dated September
14, 2022 recommending approval of the bid award to Black Hawk Roofing
Company by the City Council.
Monk recommended not spending the $7,000 until the end of the project.
7) Miscellaneous Items Report:
A. McDonough Foundation Grant — Rossman reported that the Library
Foundation was awarded $3,000 from the McDonough Foundation for
the youth services Launchpad project.
B. Parking for Staff — Rossman reported that part-time staff are now able
to park at the 9t" Street lot once they submit their vehicle information.
The parking for full-time staff who have submitted their application for
the 12t" Street lot should implemented in the next month by the City
Parking Department.
C. E-Rate Discussion — Rossman reported that further investigation into
the levels of funding that corresponds with the level of blocking
depending on funding for Internet and/or equipment. The Operations
Committee will review this information along with the concerns the
Board has expressed.
8) Department Updates — Rossman provided highlights of the past month for
Adult, Circulation, Information Technology and Youth Services.
B. Comment Cards — Rossman reported on a comment from a citizen on banned
books data from the American Library Association that was on a banned books
display in the Library.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditures, Revenue and Budget
Financial Reports; and, Library Use Report, Marketing Report, Library
Programs, Partnerships, and Grants Report; Dubuque Community School
District Agreement Report, Partial Roof Replacement Update,
Miscellaneous Items Report, Library Department Updates, and one citizen
comment. "
Motion: Gregory
Second. Monk
Vote: Aye —5; Nay — 0
5. Action Items:
- Library Expenditures FY-23: July, Period 1 and August Period 2 —
The Board reviewed the expenditures reports for period one and
two. The reports are formatted differently from the FY-22 reports
that were generated from the old system. The new system lacks
ease of use to retrieve the reports needed and as noted lacks
detailed payroll information that is to be merged into the new system
at some point.
"Moved to approve the Library expenditures for FY-23 July, period
I and August, period 2. "
Motion: Armstrong
Second: Gregory
Vote: Aye — 5; Nay — 0
6. Library Board Adjournment — The Board adjourned at 4:42 p.m.
"Motion to adjourn. "
Motion: Monk
Second.• Gregory
Vote: Aye - 5; Nay - 0
October 27, 2022
Andrew Bland, MD, Board Secretary Date