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Five Flags Civic Center Work SessionCity of Dubuque City Council Meeting Copyrighted December 5, 2022 Work Session - Top # 01. ITEM TITLE: 5:00 PM - Five Flags Civic Center Work Session SUMMARY: The work session will commence with a tour at Five Flags, 405 Main St. - First Floor Box Office. The tour will not be broadcast and will not be accessible on GoToMeeting. After the tour, the work session will continue in Council Chambers, 350 W. 6th St. - Second Floor, at 5:30 PM. SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Five Flags Civic Center Work Session-MVM Memo City Manager Memo Staff Memo Staff Memo Presentation Supporting Documentation Commission Recommendation Supporting Documentation Capital Costs - Scenario 2 (Appendix E of 2018 Study Supporting Documentation and Assessment) Public Input —Uploaded 12.5.22 Supporting Documentation THE C DUjIBQTE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Five Flags Civic Center Work Session DATE: December 1, 2022 Dubuque WAWca 914 ii 2007-2012.2013 2017*2019 Leisure Services Manager Marie Ware is sharing information related to the City Council work session on Five Flags Center. The work session will start at 5:00 p.m. at the Five Flags Civic Center for a brief tour. The tour will begin at the Locust Street entrance by the Box Office. v Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Marie Ware, Leisure Services Manager THE CITY OF DUB E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: Five Flags Civic Center Work Session DATE: November 30, 2022 INTRODUCTION Dubuque MI -America City 2007*2012-2013 2017*2019 The purpose of this memo to share information related to the City Council work session on Five Flags Civic Center. DISCUSSION This packet contains the work session presentation and the recommendation from the Civic Center Commission. The work session will start at 5:00 p.m. at the Five Flags Civic Center for a brief tour. The group will meet at the Locust Street entrance by the Box Office. The work session will then move to the Council Chambers to start at approximately 5:30 p.m. ACTION REQUESTED This is provided for information only for the work session. r' L-- a Im I IF 0 1 WM4 116r,00"I :$t"bqfCl 10 FIVE FLAB HISTORY August 1976 2005 Bond Referendum Renovation • Over $2 million 0 0 0 Five Flags Civic Center — Opened 1979 • $3.7 million 01979 City Council Goals and Priorities • Five Flags Center Study High Priority • Every year since - High or Top Priority 2016-2023 DUBUQUE CITY COUNCIL � - GOALS & PRIORITIES 2022 - 2024 High Priorities [ire alph4bafic-al ardar) nti o n sJ F L n ri 7 Imagine Dubuque 2037 Call to Action - 2017 Community Facilities Section "Implement future plans for Five Flags based on assessment and study to better showcase this downtown venue" 0 IMAGINE DUBUQUE • Site visit and tours • In -person interviews of local groups and individuals • Kickoff and public meetings • Civic Center Commission input • Presentations to Chamber, Main Street and other groups and input from these groups • Follow-up telephone interviews • Community survey (1,087 responses) • Surveys with potential event planners (40+ interviews): • Touring entertainment event promoters • Local performing arts organizations • Flat floor event planners • Spectator & participatory event/activity planners • Study Steering Committee input • Community input each step that at Council CIVIC CENTER COMMISSION INVOLVMENT Very active in every step and phase of the process • Citizen input sessions • Planning meetings and Council meetings • Previewing and overviewing the studies first • Providing recommendations to the Council • Answering citizen questions ASM GLOBAL INVOLVEMENT Provided operational data, facility tours, building specifications, financials and more A A • Market support exists for both arena and EY theater components. • FFCC long -served as an important �NDINGS community asset 0 • Quality of life would be negatively - impacted without facilities serving these roles C..)SESSMENT FFCC Theater is an historic asset that D STUDY should be protected • FFCC location is ideal • FFCC Arena has exceeded its practical life, functionality/marketability substandard • Demand exists to protect/grow FFCC business with investment • Highest -and -best -use for FFCC is multipurpose event complex FIVE FLAGS EVENTS EVENT DAYS FY 13 FY 15 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 FIVE FLAGS EVENTS TOTAL EVENTS 241 255 210 ' 182 156 m 73 ' IF M 2017 2018 2019 2020 2021 2022 ARENA THEATER ■OTHER OTHER is events in multiple locations, Bijou Room, meeting rooms, etc. STUDY -- ENGAGEMENT INPUT CONSIDER INCORPORATING DURING DESIGN Seat comfort Sightlines W i F i coverage Quality of sound system Number of restrooms 10 PROPOSAL FOR COUNCIL CONSIDERATION CAPITAL IMPROVEMENT BUDGET FY 23-27 Leisure Services Department FY 23 Civic Center Division $ 6007000 Total $6, 000, 000 Funding previously budgeted for parking ramp Approximately $18,000,000 FY 24 $ 2, 900, 000 FY25 $ 2, 500, 000 APPROXIMATE TOTAL FUNDING AVAILABLE $249000,000 PROPOSAL FOR COUNCIL CONSIDERATION $24,000,000 FUNDING SOURCE: Downtown Urban Renewal Bonding Funding source requires a vote of the City Council. Does not require a referendum. Funding source does not increase property taxes. • "From day one, it has always been the Commission's goal to provide an entertainment center and theater that our community can be proud of and that will serve as a destination venue in the Midwest." "the Commission strongly supports investing approximately 24 million dollars in urban renewal debt capacity into the Five Flags Center. This funding proposal appears realistic, innovative and is an excellent first step to greatly improving the arena and the historic theater." r CURRENT FIVE FLAGS FOOTPRINT .r r CURRENT FIVE FLAGS FOOTPRINT El L STREET LEVEL 3 =192mim CONCOURSE LEVEL SCENARIO 2 -- BUT NOT EXACTLY U nfront Ca vital Costs Scanarlo m t By Type 2 Expansia nfConstru dhon $Q Deferred Maintenance $4_070,000 Life Safety I Cade Compliance $484,000 sacurKy 5435.000 Event Marketability $3,815.500 Patron Amenities $5,297,500 Operations $2.102,500 Hard Construction Costs $16_204.500 Soft Construction Costs $2.430,675 Total Corrstruotian Costs $18,635 175 Upfront Plus Capital Coss gears 1-15 Expansia nfConstru dhon $Q Deferred Maintenance $7,590.000 Life Safety I Cade Compliance $583.000 seouri Y 5580.000 Event Marketability $4 A40,500 Patron Amenities $6_800,000 Operations $2.467,500 Hard Construction Costs $22.451,000 Soft Constructian Costs $3.369,150 Total Construction Costs $ ,830l 1 2018 Prelim Costs CIVIC CENTER DIVISION CAPITAL Culture and Recreation Five Flags Building Improvements G_C#. Gehl, Greater Downl rnvntown TIF aoa,o00 $ 2,900,Oao $ 2,500,000 $ — $ $ 6,IXkU,000 6S IMPROVEMENT Arena -Reseal Ballroom Floor ORA Gaming 5 — $ — $ — $ 26.5M $ _ $ 29.500 fig Arena -Paint Exterior Steal Siding ORA Gaming 5 — S — $ — $ 1113.0m $ — $ 1103.000 70 BUDGET Arena - Masking Equi pmenl ORibu A Distrtion $ — $ 41.0M $ — $ 41.000 71 Arena - Lacker)Shower Facililies ORA Distribution 5 — 5 — $ — $ 16.3m — $ 16,300 72 m FY 232 7 Arena - Stage Stage Replaceme nt Arena -Air' andNioner Replacement ORA Distribution Greater Dawrdawn TIF 5 — S $ — $ — $ — $ 255.000 — — 528,000 $ $ Z55.000 73 529.000 74 Arena - Paint Ceiling Sales Tax Fund (ZD%7 5 — S — $ — $ — 87,760 $ 87.700 75 Arena -Dressing Roams Remade l Sales Tax Fund (241%) 5 — S — $ — $ 35,000 $ 35.000 76 Arena - Scoreboard Sales Tax Fund (241%) 5 — S — $ — $ 73,000 $ 73.000 77 Theater - dressing Rooms Remodel ORA Gaming 5 — S — $ — $ 54,fl5(1 — $ M.050 78 Theater - Boiler Replacement ORA Distribution 5 — 100,000 $ — $ — $ — $ 10).000 79 City of Dubuque Recommended Capital Improvement Summary FY 2023 - FY 2027 PROGRAW PROJECT DESCRIPTION DEPT SOURCE OF FUNDS FY 2023 FY 2024 FY 2025 FY 2026 FY 21327 TOTAL PAGE LEISURE SERVICES CIVIC CENTER DIVISION Culture and Re creation Theater - Chair Restoration Sales Tax Fund (241%) 5 — 5 — $ — $ — $ 184,000 $ 184.000 50 Theater - Orchestra Pit Lift ORA Dmtrdmtion 5 — 5 — $ — $ 256,000 $ — Z58,000 51 Theater - E.Aerior Awning Addition Sales Tax Fund (241%7 5 — 5 — $ — $ — $ 27,000 27.000 52 Theater - Scene Shop Ramp Removal Sales Tax Fund (241%7 5 — 5 — $ — $ — $ 35,000 35.000 53 Theater - Stage Ourtain Replacement Sales Tax Fund (241%7 5 - 5 — $ — $ — $ 35,560 3B.500 54 Theater - Stage Lighlirg Replacement Sales Tax Fund (241% — — $ — $ — $ 125,000 125.000 55 Theater - Plaster Restoration and Paint Sales Tax Fund (241% 212.000 $ — $ — $ — $ — $ 212.000 56 Theater - Fire Escape ORA Distribution 127.200 $ — $ — $ — $ — $ 127.200 57 Theater - East Exterior and Interior Graater Dawnlawn TIF Restoration $ — $ — $ — $ — $ 30,000 $ 30.000 88 Promenade - Remodel Cancession Sales Tax Fund (241%i Stand $ — $ — $ 187,000 $ 187.000 139 SCENARIO 2 -- BUT NOT EXACTLY Deferred maintenance Roof and HVAC Energy efficiency items Updated lighting and lighting systems Life safety/code compliance New elevator Increase space on the sidewalk at entrances Security improvements Bollards at entrances Ingress and egress improvements https://www.citvofdubugue.org/DocumentCenter/View/43430/ Appendix-E--- FFCC SCENARIO 2 -- BUT NOT EXACTLY Event Marketability Flexible seating arrangements Updated dressing rooms Upgrades to black box in theater Enhanced entrances Patron amenities ADA Concessions Seating Restrooms Operations Electrical systems POTENTIAL INCORPORATION INTO PROJECT Civic Center Commission "the Commission supports utilizing the 24 million dollars on updates to the Five Flag Center that would not preclude or inhibit the construction of a dual use facility down the road. YY M !; "Creating a dual use facility by constructing an outdoor event plaza area north of the arena is an idea that has been discussed by the Commission in the past." CURRENT RESTROOMS go RESTROOMS 22 i o _ E ' � �_' M � _ � �► � � T. A id D � -.=, = - - - - IfGNeuI � d Ml M 0 ' YES ru mum" ME- 0 n wil rr,- r s, r 4merico�S �q_ory ' to fight loge{� e •u""� ®yam auoy�,l /a SEATING gmw ,M �s cxi a 4- l I _ \ 1 i i u n _;�� :� •`� l�tl l l�rJQx.r.r�. r _ t _ .r - � IIMYI LL• 1 ..� �- .�,_,rIL"jlfrtBM. 111W 6 -1 w, Potential Theater Lobby BBt5C11-'-- C'ONVENT€QNS . -' .I'C>RTS [� FEH me It FY 23-24 RFP Process for Architectural Services (FY 23 budget has $600,000 available for design) FY 24-25 Design, Bidding, Initial Construction 01 �! FY 25-26 J:l• Construction Construction potentially phased to keep one portion of Five Flags operational during construction in another area — to be decided during design FUTURE ENGAGEMENT RFP for Architectural Services would include a community engagement component • Civic Center Commission • User groups of facility — Dubuque Symphony, Fly by Night, and others • ASM Global staff and corporate • Customers Assist in determine the exact project that will lead to the renovation project to be completed for Five Flags Civic Center ! .4 4 AMID Av, 'M% IMP AP Or 30 THE CITY OF E DUB Masterpiece on the Mississippi November 29, 2022 The Honorable Mayor Brad Cavanagh & Members of the City Council Re: Potential Five Flags Capital Project Dubuque PA-Amfin CHI cnu JAM: 2007.2012.2013 2017*2019 Dear Mayor Cavanagh and City Council Members: This letter relates to a recent proposal by City Manager Mike Van Milligen regarding approximately 24 million dollars in urban renewal debt capacity that may be available to the Five Flags Center in the next few years. At two recent meetings, Mr. Van Milligen discussed with the Dubuque Five Flags Civic Center Commission how this funding could greatly improve the customers' and entertainers' experiences at Five Flags Center. Mr. Van Milligen also provided us with answers to our questions and the dialogue was open and educational. The Commission has conducted a free flowing and serious discussion regarding Mr. Van Milligen's proposal and the Commission strongly supports investing approximately 24 million dollars in urban renewal debt capacity into the Five Flags Center. This funding proposal appears realistic, innovative and is an excellent first step to greatly improving the arena and the historic theater. Creating a dual use facility by constructing an outdoor event plaza area north of the arena is an idea that has been discussed by the Commission in the past. The Kemba Live in Columbus, Ohio and Stage AE in Pittsburg Pennsylvania are examples of this unique venue model. See the attached summary of the dual use facility. Constructing a dual use facility using Five Flags Center's current structure has been conceptually proposed at 35 million dollars (10 million dollars more than the City Manager's funding proposal). Because the Commission has high hopes for converting the Five Flags Center into a dual use facility in the future, the Commission supports utilizing the 24 million dollars on updates to the Five Flag Center that would not preclude or inhibit the construction of a dual use facility down the road. The Commission supports investing 24 million dollars into the Five Flags Center. From day one, it has always been the Commission's goal to provide an entertainment center and theater that our community can be proud of and that will serve as a destination venue in the Midwest. Sincerely, Five Flags Civic Center Commission Rod Bakke, Chair Bryce Parks, Vice Chair McKenzie Blau Brenda Christner cc: Michael C. Van Milligen, City Manager Marie L. Ware, Leisure Services Manager Attachment A revised vision for Five Flags: A venue we need and a budget we can justify. Proposal by Bryce Parks from conceptual plans started by HR Cook and Five Flags Staff As we submit out wholehearted support for applying the $24 million to bringing Five Flags to a new and much needed place for our community, I would like to introduce a plan we had been working on. While we do not expect this plan to happen in it's entirely immediately, I ask you to look at what can be and how this current investment of $24 million can be done in a way that steps us toward this longer term end goal, bringing the upgrades we desperately need, but in a way that leaves to door open to something wonderful. When costs elevated to near $100 Million dollars for the preferred Option 4 of the proposed new Five Flags Arena, staff and commission members saw the writing on the wall before the project was officially shelved in 2021. But despite the loss of the desired end goal, those who were fighting to see the venue find a new and vital life in downtown Dubuque did not stop looking for new solutions, taking in community sentiment, realistic financials, and looking for a fresh and creative approach to what was feared to be a dream that was slipping away. With the news that the City Council and City Manager have opened a door to a possible $24 million investment in Five Flags, it's time to make sure that those leaders who set the vision for the future are aware of an exciting vision for the future that they have until now, not been aware of. When you find out what's impossible, you have to discover what IS possible The City Manager mentioned the idea of a dual use facility that could play indoor or outdoor. Then - General Manager HR Cook began researching such facilities elsewhere in America. He found some promising opportunities to complete a renovation of Five Flags that not only addressed the capacity and amenity upgrade needs of the facility, but did so in a stunningly, financially frugal manner while introducing a new model for civic centers that would serve as a model for other communities to emulate Using the facilities Kemba Live in Columbus, OH and Stage AE in Pittsburg, PA as examples, the plan is as simple as it is ingenious. Without tearing down what we have, the current structure can be augmented to serve two stages, one indoor facing a north stage as it often does now, and one that opens the wall behind the stage to serve a beautiful amphitheater park across 5th Street to host concerts, festivals and more. The outdoor stage would utilize permanent stage, light, sound and projection screens that power the stage no matter the set-up. Parks grants for turning asphalt into green space again can be a target for additional funding. The plan begins with moving the North wall of Five Flags out about 20 feet toward 5th Street. The street could remain open for one lane of westbound traffic. This expands the footprint of the existing arena to accommodate more space. About 60-feet at the center of the wall would open with movable doors to allow performances to play out to the open air. Automated bollards can close off the remaining 5th Street to traffic for these shows, using that street space as up front VIP seating or standing room with a terraced park -like amphitheater setting behind it. Both the inside and outside of the building would have giant projection screens on each side of the stage that can be served by a simple two -camera set-up to make every seat in the house an up -close -and -personal experience for each show. A permanent steel canopy is pre -rigged for sound and lights and also serves as an attractive architectural element to the re - imagined building exterior. The entire building would also get an exterior wrap or facelift to make it more modern or better fit the neighborhood. Inside the arena, the old bleachers at the East (Main St) and West (Locust St.) sides of the area are removed and an approximately 40 foot wide section of that space is infilled with amenities critical to the function of the facility. The West (Locust St.) side, would house support services that serve the show itself including catering, dressing rooms, showers, production rooms, load -in storage, and "backstage" needs. The load -in door would move from the East end of 5th Street to the west end of the same side of the building. Support parking for the buses and semis from the touring shows would be where the gas station used to be, directly across from the new load -in door, in addition to parking behind the Post Office along 5th Street. On the East Side, that 40 foot -plus space is infilled with customer service amenities that would serve both indoor and outdoor shows. No more festival porta potties. Bathrooms, concessions, and bar area would be accessed from the ends. This could also house a small kitchen. New seating (NOT bleachers, real seats) would be built on top of these built out areas, 40 feet deep and they would step up to the upper mezzanine, allowing for a walkway around the arena to access those seats, the first floor balcony, and the amenities on that upper mezzanine behind the main (existing) arena seats. Telescoping seats could then also extend out in front of those new built-in areas to extend the new seats to the floor. Thus, the reason to access the amenities beneath from the ends. Those telescoping seats could remain retracted to allow for wider floor standing or floor seats, giving the venue a more eclectic feel similar to the exciting new Sylvee entertainment venue in Madison, only larger. With more seating on 3 sides, many shows would likely not need floor seating, opting for GA standing, especially for shows appealing to younger audiences. The center entrance (Gate B) to the floor of the arena from the concourse, currently not used for shows, would become the main entrance and Gate C (Main Street side) would be an entrance, though restructured to add more restrooms. The existing dressing rooms on the Main Street side would be taken out to accommodate more bar areas and restrooms. The locker rooms under the current seats would be removed and replaced, once again, with restrooms and potential concessions, greatly expanding the access and amount of those facilities, which is a high priority for show attendees. Gate A (Locust) access into the arena from the concourse would be eliminated to accommodate the extensive needs of the support services build -out. The box office entrance to the concourse from Locust Street would remain. What was formerly the "party zone" for hockey games and now is primarily storage, the upper mezzanine open area at the southeast corner of the arena, can become a unique bar area with views of the stage and easy access to the new seats above the East end build -outs. Underutilized mezzanine space space by Gate G (southwest corner outside the arena) could become expanded bar space and the Orpheum Room could become a private lounge. Former broadcasting and scorekeeper booths behind the last row of main seats could be transformed into 2 private suites. Those suites, as well as the newly opened upper level seats in the Five Flags Theater world be accessible from a renovated elevator in its current location, serving the facility on the Theater side of the upper mezzanine, with a skywalk to the arena. These suites can be fairly easily served with catering from the new kitchen under the East side seats. The entire arena venue would now feel more intimate, with seats closer to and above the stage. It's an eclectic arena feel that most have not experienced before. A show of 500 could feel as intimate as a show of 4500. And with a removable raised stage inside the building, the set-up would still allow for a full-sized basketball court, rodeo set-up, sports tournaments, and other arena style shows that that are already popular in the venue. So, the Five Flags Arena would remain a multi -function space. Capacity would stay approximately the same or increase, but there is a significant improvement. All seats would be fixed and not bleachers. Bleacher seating is one of the biggest areas of customer complaint in the current venue and the reason bleacher shows are avoided as much as possible. Upgrades to the Theater would remain in line with what was planned for Option 2 of the proposed renovations, which include access to the arena mezzanine bathrooms from the theater, as well as opening up the top level of the balcony to seating with elevator access. That would give the venue 900- 950 seats instead of 750 and allow for a new level of acts to consider the venue while touring. Architect David Geisel, who also designed the Grand River Center, toured the facility to help envision how the space could incorporate all of these amenities and upgrades. He is known for his arena and larger venue designs. Though his assessment was a ballpark figure, he estimated the cost to turn Five Flags Arena into this kind of facility to be roughly $30-35 million. Not $68 or 92 million, the numbers that were at times associated with Option 4. This new estimate did not include the renovations to the Theater. With a possible infusion of $24 million into possible upgrades to Five Flags, this very modern, eclectic and enviable civic venue is within reach from that base investment. This design gives up very little from what was desired of Option 4. It does so at 1/3 the cost and it elevates the whole project in an incredible way to open downtown Dubuque up to an array of outdoor entertainment and cultural opportunities. It takes all the pressure off downtown and closing Main Street at the Town Clock for events. It opens up revenue production for summer shows because people don't want to be inside in the Summer and thus show booking drops way off that time of year. And if it rains, you turn around and put it inside. Also, with built-in sound and lights, upwards of $10,000 could be saved per show. When a band and a promoter see that they can save thousands of dollars on your venue vs another venue, you book more shows and everyone makes more money. More accessible bathrooms and concessions means higher per -cap concession sales on every show as well, directly benefiting the venue's bottom line. When I realized the potential, I got excited on a level I didn't even have for Option 4. 1 believe we would be a destination venue. One that that other cities are already wanting to do, but we have things they don't have. We have the land and an existing building to modify. Other communities have to start from scratch making it cost -prohibitive. We're potentiality in a perfect place to leverage the existing structure to make it a reality on a shoestring budget, compared to starting over. I feel the creativity and vision in this forward - looking idea, driven by need and cost-consciousness, is an amazing revelation for what may have been a dream lost. I hope you agree that it is our chance to reclaim that dream and do so in a way we didn't realize was even possible. Many of the changes that would need to occur inside the building to step toward this long-range goal could be accomplished under the current proposed $24 budget. Obviously, moving the wall out, opening it up and converting a parking lot to an amphitheater would be a part 2 for a later date. But a part 2 that might carry a $10-15 million price tag (before private investment, naming rights, etc. are factored in). Not a 50 million dollar cost. Please also reference to attached images to help you see how it works in the the real world. There really are no interior comparables to show as that part of the renovation would truly be unique in America, and that part could happen with the $24 million. Thank you for your time and vision. PROPOSED 51h St. Paf $ 51h 51. Pa ical� I G e I Brooke i Brooke' 5t tt ..-Haiida ro � • ��-- 5�h5 rr-eoiid: t ` C, s ` 1 d� dTF'ws • 9 A (n � IwFM9g Center• � �p� Flags cemer� ,a hic ScelI la • -4 acr5` Chic 5cel I r 'r a t itique Cellpn outique Cell +� 1/ P /Y • APPENDIX E: CAPITAL COST ESTIMATES FIVE FLAGS CIVIC CENTER ASSESSMENET AND STUDY Appendix E: Capital Cost Estimates _ FEH DESIGN 0 BetschAssociates CONVENTIONS CSQ11 LEISURE APPENDIX E: Capital Cost Estimates Comparison of Estimated Capital Construction, Repair & Replacement Costs over 15-Yr Projection Period (All figures are shown in current 2018 dollars) A Expansion/Construction 1 Site Acquisition Site Purchase of convenience store $0 $0 - 2 Site Construction Site Store demolition $0 $0 3 Site Construction Site Sitework/ utility relocation $0 $0 4 Construction Arena FFC Demolition $0 $0 5 Construction Arena FFC Interior Renovation $0 $0 6 Construction Arena Roof Replacement $0 $0 7 Construction Arena Construction of 6000 seat arena and support areas $0 $0 8 Construction Theatre General interior renovation $0 $0 A - Subtotal - $0 B Deferred Maintenance 1 Improve building signage Arena Replace existing marquee- Project has been funded $100,000 $200,000 2 Improve building efficiency Arena Replace rooftop package HVAC unit and upgrade system $800,000 $1,600,000 3 Improve building efficiency Arena Replace arena lighting with dimmable LED fixtures $300,000 $600,000 4 Improve building efficiency Arena Replace hard wired dimming system $48,000 $48,000 5 Improve building envelope Arena Replace arena roof $300,000 $600,000 6 Improve building efficiency Arena Replace emergency generatorw/ natural gas equipm't in 10 years $125,000 $125,000 7 Improve building efficiency Arena Remove existing fuel oil tank in 10 years $200,000 $200,000 8 Improve building envelope Arena Tuck point brick on arena $400,000 $700,000 9 Improve building envelope Arena Insulate walls and roof $400,000 $400,000 10 Improve building envelope Arena Add gutter and drains at entry $30,000 $60,000 11 Improve building circulation Arena Replace elevatorto bring up to code and to increase load capacity $150,000 $200,000 12 Improve finishes Arena Paint interior of arena $300,000 $600,000 13 Improve finishes Arena Repair concrete on arena floor $60,000 $120,000 14 Improve finishes Arena Replace stage curtains $30,000 $30,000 15 Improve building signage Theatre Install marquee/ awning at exterior entance $60,000 $60,000 16 Improve building efficiency Theatre Replace original flyrail $300,000 $450,000 17 Improve building efficiency Theatre Prepare structural grid study $7,000 $7,000 18 Improve building envelope Theatre Repair basement stone on theatre $50,000 $50,000 19 Improve building envelope Theatre Tuck point brick on theatre within 10 years $300,000 $75,000 20 Improve building envelope Theatre Replace theatre roof $75,000 $375,000 21 Improve building efficiency Theatre Replace stage lighting and provide LED fixtures in theatre lobby $400,000 $550,000 22 Improve building efficiency Theatre Replace rooftop package HVAC unit and upgrade system $100,000 $100,000 23 Improve building efficiency Theatre Replace stage lighting dimmers $100,000 $140,000 24 Improve finishes Theatre Replace window woodwork and wood structure $50,000 $75,000 25 Improve finishes Theatre Replace stage curtains $50,000 $80,000 26 Improve finishes Theatre Replace stage wood floor $25,000 $25,000 27 Improve finishes Theatre Paint interior of theatre and repair plaster $60,000 $120,000 B - Subtotal $7,590,000 C Life Safetv / Code Compliance 1 Increase space on sidewalk Arena Remove entry vestibule and rework entrance $110,000 $110,000 2 Provide added safety devices Arena Add defribulators and oxygen recharging stations $15,000 $15,000 3 Increase access to seating Arena Move dressing rooms to open up eastern entrance - No solution $0 $0 4 Increase entrance/ exit capacity Arena Add doors to exterior walls $24,000 $48,000 5 Increase entrance/ exit capacity Arena Provide added exits in north wall - No solution $0 $0 6 Improve fall protection in theatre Theater Provide fall protection and roof rails $85,000 $125,000 7 Need EMS access to balconies Theater Provide new elevator with access to all levels with new platforms $250,000 $285,000 C - Subtotal $583,000 D Security 1 Increase limited visual surveillance Arena Provide video camera system and security office for arena/theatre $250,000 $350,000 2 Need protective barriers at exterior Arena Add precast concrete bollards at entrances (24) $50,000 $50,000 3 Need detention area Arena Provide security office $35,000 $35,000 4 Improve poor box office security Arena Relocate box office with up to date systems $85,000 $130,000 5 Improve poor box office security Theater Provide safe alarm for box offices $15,000 $15,000 D - Subtotal $580,000 E Event Marketabil Appendix E: Capital Cost Estimates Page E-4 APPENDIX E: Capital Cost Estimates Comparison of Estimated Capital Construction, Repair & Replacement Costs over 15-Yr Projection Period (All figures are shown in current 2018 dollars) 1 Improve building access Arena Adjust mailing address to agree with main entrance $0 $0 2 Improve building access Arena Replace ADA ramps to reduce slope $17,500 $17,500 3 Reduce pull weight of entrance doors Arena Replace exterior door closers (22) $5,500 $5,500 4 Premium seating Arena Provide club seating $150,000 $150,000 5 Premium seating Arena Provide private and party suites - No solution $0 $0 6 Cannot use dressing rooms in summer Arena Provide air conditioning and heat in locker/ dressing rooms $300,000 $400,000 7 Increase dressing room capacity Arena Provide 6 large and 2 small dressing rooms - No solution $0 $0 8 Improve sound seal at Blue wall Arena Replace operable wall and add east/west walls $505,000 $505,000 9 Need increased arena seating capacity Arena No solution $0 $0 10 Need increased arena seating capacity Arena Add seating sections to to the north and east $0 $0 11 Improve inadequate exhaust system Arena Provide smoke exhaust system $250,000 $250,000 12 Cannot create ice in warm weather Arena No solution $0 $0 13 Cannot create ice in warm weather Arena Provide new ice floor $0 $0 13 Provide flexible seating arrangements Arena Replace telescopic seating with seating in separate sections $1,300,000 $1,300,000 14 Increase rigging capacity and capability Arena Provide expanded rigging grid and provide 150,000 pound capacity $80,000 $80,000 15 Increase height to bottom of structure Arena No solution $0 $0 16 Provide better identification of entrances Arena Provide enhanced exterior entrance design $250,000 $350,000 17 Need increased catering capacity Arena Provide catering kitchen - No solution $0 $0 18 Improve event capability Arena Provide portable staging and risers $85,000 $85,000 19 Improve event capability Arena Provide folding tables $25,000 $25,000 20 Need adequate wing space for stage Theater No solution $0 $0 21 Need adequate dressing rooms Theater Renovate basement area to provide new dressing rooms $150,000 $150,000 22 Increase rigging forsound system Theater Provide rigging points above the stage in the fly loft $35,000 $35,000 23 Need adequate space in orchestra pit Theater Rework orchestra pit floor and add lift $300,000 $300,000 24 Improve event capability Theater Provide concert grand piano for theatre and arena $180,000 $180,000 25 Improve event capability Theater Provide upright piano $17,500 $17,500 26 Improve event capability Theater Provide folding tables $15,000 $15,000 27 Improve event capability Theater Provide Street Level offices for the Symphony $0 $0 28 Improve small theatre facility Theater Provide upgrades for black box theatre (Allowance) $150,000 $225,000 29 Increase theatre seating capacity Theater Renovate third floor balcony (Allowance) in 10 years $350,000 $350,000 E - Subtotal $4,440,500 F Patron Amenities 1 Improve poor wi-fi access Arena Provide updated wi-fi system $250,000 $450,000 2 Provide weather cover at entrance Arena Add entrance canopy $75,000 $75,000 3 Improve ADA and box office access Arena Provide drop-off at new entrance (See Life Safety item above) $0 $0 4 Need improved ADA access Arena Renovate existing toilets $1,000,000 $1,000,000 5 Need improved concession service Arena Replace concession equipment $60,000 $250,000 6 Need improved concession service Arena Renovate concession stands and provide mobile carts $800,000 $1,300,000 7 Need improved concession service Arena Provide additional concession stands $0 $0 8 Improve concourse finishes/ acoustics Arena Replace concourse carpet and floor tile without grout joints $150,000 $210,000 9 Provide stroller and wheelchair storage Arena Provide new closet in concourse $15,000 $15,000 10 Limited hospitalty and concourse areas Arena Provide hospitality area and party suites - No solution $0 $0 11 Improve poor theatre acoustics Arena Provide added sound absorption and reflective clouds $65,000 $65,000 12 Improve patron comfort Arena Replace 1500 fixed seats $300,000 $300,000 13 Improve patron comfort Arena Replace 2400 riser seats $1,560,000 $1,560,000 14 Improve room acoustics Arena Replace arena sound system $550,000 $825,000 15 Need increased toilet capacity Theater Renovate back existing toilet not being used $75,000 $75,000 16 Improve finishes in theatre Theater Replace concourse carpet and floor tile without grout joints $45,000 $65,000 17 Need largertheatre lobby Theater Renovate arena concourse to serve as expanded theatre lobby $65,000 $65,000 18 Improve patron comfort Theater Renovate theatre historic seating $187,500 $375,000 19 Improve room acoustics Theater Replace sound system $100,000 $170,000 F - Subtotal $6,800,000 G Operations 1 Need 2" deck under telescopic seating Arena Provide 2" concrete fill under west telescopic risers $27,500 $27,500 2 Improve inefficient electrical systems Arena Increase electrical capacity (1200 amps) and provide shore power $175,000 $175,000 3 Improve inefficient electrical systems Arena Replace feeder cable with 4/0, 5 wire cable $5,000 $5,000 4 Improve inadequate loading areas Arena Provide loading dock with 3 service bays and compactor $75,000 $75,000 5 Improve number and image of offices Arena Renovate existing administrative office area $210,000 $210,000 6 Upgrade production capabilities Arena Remodel press box as a production area $75,000 $75,000 7 Upgrade production capabilities Arena Provide arena curtain trussing $50,000 $50,000 Appendix E: Capital Cost Estimates Page E-5 APPENDIX E: Capital Cost Estimates Comparison of Estimated Capital Construction, Repair & Replacement Costs over 15-Yr Projection Period (All figures are shown in current 2018 dollars) 8 Upgrade production capabilities Arena Provide 21 chain hoists $85,000 $170,000 9 Upgrade production capabilities Arena Provide 2 chain hoist motor controls and control cable $20,000 $40,000 10 Upgrade production capabilities Arena Provide double hung lighting truss $0 $100,000 11 Need more space for snow removal Arena Improve access to exterior plaza and sidewalk areas (Allowance) $0 $25,000 12 Improve limited grease trap capacity Arena Provide additional under countertraps in concession stands $0 $40,000 13 Need upgraded equipment Arena Replace follower spotlights (4) $0 $100,000 14 Need upgraded equipment Arena Provide basketball floorwith new finish and storage carts $0 $300,000 15 Need upgraded equipment Arena Remove existing goals from structure and replace basketball goals $0 $100,000 16 Improve inefficient electrical systems Theatre Provide shore power at theatre $0 $75,000 17 Improve inefficient mechanical systems Theatre Replace steam HVAC system with ducted air system in theatre $0 $500,000 18 Need upgraded equipment Theatre Replace theatre follower spotlights (2) $0 $50,000 18 Need increased theatre rigging capacity Theatre Provide structural modifications for front of stage rigging system $0 $300,000 19 Improve inadequate office areas Theatre Upgrade theatre office and production areas $0 $50,000 G -Subtotal $2,467,500 CONSTRUCTION COST $22,461,000 FEES, FF&E, SOFT COSTS, CONTINGENCY $3,369,150 TOTAL - SCENARIO 2 $25,830,150 Appendix E: Capital Cost Estimates Page E-6 Adrienne Breitfelder From: Citizen Support Center <dubuqueia@mycusthelp.net> Sent: Monday, December 5, 2022 3:29 AM To: Adrienne Breitfelder Subject: "Contact Us" inquiry from City of Dubuque website f 1 This sender is trusted Attachment: Dubuque City Council.docx Contact Us Name: Doug Donald Address: 2920 Arbor Oaks Ct Ward: 2 Phone:5635806444 Email: dsdplay69@gmail.com City Department: City Council Message: 1 Dubuque City Council Dubuque, Iowa Doug Donald 2920 Arbor Oaks Court Dubuque, Iowa 52001 563-580-6444 Members of the City Council: Sorry to be contacting you so close to the work session you will be holding on Five Flags but I have been involved in a project that has taken a great deal of my time and I am just getting around to sending you a few thoughts. Plus, I must confess that it seems that every time I was getting close to forming those thoughts the ground would shift concerning the direction the future of Five Flags would take. Understanding the demands your position on the council puts upon you and the short period of time between this communication and your meeting, I will try and be brief. I will be dealing with two areas. I should also preface my thoughts by letting you know that my first job after moving to Dubuque in 1979 was at the Civic Center, right after it opened. Also, that I am the founding artistic director and current board member of Fly -By -Night Productions, a theatre company that performs in the Bijou Room. In fact, we performed in the Bijou Room during our first season 40 years ago. However, I am contacting you as a private citizen and not as a representative of Fly - By -Night. First, it is my hope as you move forward on deciding the future of Five Flags that you will change the name of the facility. I understand that this involves time and money, but it needs to be done. As to what it should be changed to, I have no thoughts: perhaps it might be a task for the Five Flags Commission. If called upon I would be willing to help in any way. To explain, this started for me as I am working on a land acknowledgment statement for Fly -By - Night Productions, to be included in the programs for our plays. As I was doing this, I was struck by the fact we perform in a city building whose name only recognizes what happened in the area after it was invaded and conquered by Europeans; it totally ignores the thousands of years that an Indigenous culture existed in this area and that we live on what once was native land. Many different nations occupied this land; among them were the Ho -Chunk, loway, Otoe, Missouria, Meskwaki, Sauk, Potawatomi, Dakota, and Lakota. I have been proud of the city's efforts in the areas of DEI, BIPOC and AAPI; all of the city's efforts to increase diversity and belonging in our community. But calling the civic center Five Flags goes against those efforts. Especially given the connection between the individual, Dubuque, our city is named for and that Indigenous culture. If we are to put our words into affirmative action, we must find a different name for the theatre and the civic center. It would also seem to me that this would be the ideal time for such a change given the future changes that might happen to the building. The next section you do not need to read if you have already decided on what needs to be done within the current footprint of the civic center as what follows are my thoughts on what to do with the building that differ from various ideas I have heard. They come from having worked within the building in many different capacities and over a long period of time. This leads me to approach the future of the building based on three starting points. One, the design of the building's interior footprint simply does not work for a modern arena; limiting the type of events it can be used for and adding to the cost of running it. I know you know many of them such as seating limits and lack of bathrooms. I will add 3 others, but I could add more. If they have already been brought to your attention, I apologize. The ceiling is too low for modern staging practices. This has been a complaint from the very beginning; this limits the number and types of productions that want to use it. There is no freight elevator, adding to the time it takes to change over from one event to another; again, adding to the cost of running the building, but also limiting what can be done using the lower and upper levels of the facility. The storage space is too small and is not connected directly to the arena, which again adds to the time it takes to change over events, adds to cost and limits the variety of uses. Two, over time there have just been too many "small cuts" to the arena in terms of uses and competition. When the Grand River Center was built it was decided that Five Flags could no longer be booked for conventions or activities such as Home Shows or RV and Boat shows. When the Ice Center was built it took all ice activities from the building. University of Dubuque built the Heritage Center. Now there are plans to build an amphitheater on the island. Plus, it seems between the mood of the city and the economy there is no desire to build a larger arena. Three, the Five Flags complex is the only facility in the area that if available for use by community groups to use. Groups such as the Dubuque Symphony, the Julien Dubuque International Film Festival, and yes, even Fly -By -Night Productions. I would hope that would remain a focus of the center in the future. So, since you are not taking it bigger in the future, why not think smaller. Use the foot print of the building to create and community -based art facility, centered around the Five Flags Theatre. I don't want to take up your time here, so without going into great details, I believe the following general items could be achieved. The following would make the Five Flags Theatre more attractive to both audience and performers. Thereby increasing its use and the attendance. • Increase the lobby size of the theatre. Providing more space for an audience to wait during inclement weather or get out of the heat. • Increase the number of bathrooms on the main floor of the theatre. • Provide a proper box office. • Provide a concessions area with seating at tables, a small stage for performances before a show and/or at intermission. • Provide more off-stage area on the stage making the theatre available for a greater variety of activities and events. • Provide a hydraulic lift pit allowing it to easily be set at one level when an orchestra is needed or at floor level when more seating is needed, or at stage level when a larger stage is required. • Provide a hydraulic lift trapdoor in the stage increasing the ways it can be used. • Provide more modern dressing rooms and backstage bathrooms for the performers. Using the rest of the arena space you could do the following. • Create a small performance space, seating around 125 to 150 audience members; something the city does not have for community organizations, but is needed. I would note here the Bijou Room will never be an optimal performance space for a number of reasons. • Create a small art gallery that can focus on local art and be open when other events in the center are happening. • Move the cities Art and Cultural office to the facility. They would then be centered in the middle of the downtown cultural corridor. • You would still be able to adapt the north wall to create an outdoor space. I know it seems like a lot but I believe it all could be done and would serve the needs of the city well. If you have any questions, please feel free to contact me at any time. I thank you for both taking time to give a hearing to my thoughts and for your service to the city. Finally, I do hope you take into consideration my first point. Doug Donald 2920 Arbor Oaks Court Dubuque, Iowa 52001 563-580-6444