First Amendment to Community Development Block Grant (CDBG) Subrecipient Agreement with the Dubuque Community YMCA/YWCA Domestic Violence ShelterCity of Dubuque
City Council Meeting
Consent Items # 05.
Copyrighted
December 5, 2022
ITEM TITLE: First Amendment to Community Development Block Grant (CDBG)
Subrecipient Agreement between the City of Dubuque and Dubuque
Community YMCA/YWCA Domestic Violence Shelter
SUMMARY: City Manager recommending City Council approve the first amendment
to the Subrecipient Agreement with Dubuque YMCA/YWCA Domestic
Violence Shelter and authorize the Mayor to execute the amendment on
behalf of the City.
RESOLUTION Authorizing the FirstAmendmentto the CDBG
Subrecipient Agreement between the City of Dubuque and Dubuque
Community YMCA/YWCA
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
First Amendment to CDBG Subrecipient Agreement
with Dubuque YMCA/YWCA Domestic Violence City Manager Memo
Shelter-MVM Memo
Amendment 1 DBQ YMCA/YWCA Domestic Violence Staff Memo
Shelter Rehab Memo
Amendment 1 DBQ YMCA/YWCA Domestic Violence Resolutions
Shelter Rehab Resolution
Amendment 1 DBQ YMCA/YWCA Domestic Violence Supporting Documentation
Shelter Rehab -Signed
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: First Amendment to CDBG Subrecipient Agreement between the City of
Dubuque and Dubuque Community YMCA/YWCA Domestic Violence
Shelter
DATE: December 1, 2022
Housing & Community Development Director Alexis Steger is recommending City
Council approve the first amendment to the Subrecipient Agreement with Dubuque
YMCA/YWCA Domestic Violence Shelter and authorize the Mayor to execute the
amendment on behalf of the City.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
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Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Alexis Steger, Housing & Community Development Director
THE CITY OF
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To: Michael C. Van Milligen, City Manager
From: Alexis M. Steger, Housing & Community Development Director
Subject: First Amendment to CDBG Subrecipient Agreement between the City of
Dubuque and Dubuque Community YMCA/YWCA Domestic Violence
Shelter
Date: November 28, 2022
BACKGROUND
The City of Dubuque entered into a Community Development Block Grant (CDBG)
Subrecipient Agreement with Dubuque Community YMCA/YWCA on July 6, 2021, to
assist with the rehab of the Domestic Violence Shelter. Increased project costs and
delayed project start dates have necessitated an increase in funding to make this
project viable. This memorandum transmits a resolution to amend the Subrecipient
Agreement to reflect increased project costs and updated time of performance.
DISCUSSION
The original Subrecipient Agreement specified the funding amount to be $117,000
based on an estimate that was provided in November 2021. Due to the increase in
material costs and the delayed project start dates, the Dubuque Community
YMCA/YWCA has requested an additional $55,184 to cover the project costs up to
$172,184.
The CDBG Annual Action Plan has available funding, so this increase can be
accommodated without a budget amendment.
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I recommend the City Council approve the first amendment to the Subrecipient
Agreement with Dubuque YMCA/YWCA Domestic Violence Shelter and authorize the
Mayor to execute the amendment on behalf of the City.
to Adrienne N. Breitfelder, City Clerk, 50 W. 1311 St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 366-23
RESOLUTION AUTHORIZING THE FIRST AMENDMENT TO THE CDBG
SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF DUBUQUE AND DUBUQUE
COMMUNITY YMCAIYWCA
Whereas, the City of Dubuque and Dubuque Community YMCA/YWCA entered
into a CDBG Subrecipient Agreement dated July 6, 2021 with respect to rehab the
Domestic Violence Shelter; and
Whereas, the parties desire to modify the Subrecipient Agreement as set out in
the First Amendment to the Subrecipient Agreement attached hereto; and
Whereas, the Dubuque Community YMCA/YWCA provides services to a majority
low to moderate -income individuals and serve a group primarily presumed to be LMI
such as battered spouses and homeless persons.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the First Amendment to the CDBG Subrecipient Agreement be
approved.
Section 2. That the Mayor of the City of Dubuque is hereby authorized and
directed to execute said Amendment on behalf of the City of Dubuque, Iowa.
Passed, approved, and adopted this 5th day of December 2022.
Attest Brad anagh, Mayor
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Adrienne Breitfelder, City Clerk
FIRST AMENDMENT
TO
SUBRECIPEINT AGREEMENT BETWEEN
THE CITY OF DUBUQUE
AND
DUBUQUE YMCA/YWCA DOMESTIC VIOLENCE SHELTER
This First Amendment to Subrecipient Agreement, dated for reference purposes the 5th day of
December 2022, is made and entered into by the City of Dubuque, Iowa, a Responsible Entity
administering Community Development Block Grant funds (City), and the Dubuque YMCA/YWCA
Domestic Violence Shelter (Subrecipient).
WHEREAS, City and Subrecipient entered into a Subrecipient Agreement dated July 6, 2021 (the
Subrecipient Agreement); and
WHEREAS, City and Subrecipient desire to amend the Subrecipient Agreement as set forth
herein.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL TERMS AND COVENANTS CONTAINED
HEREIN, CITY AND SUBRECIPIENT AGREE AS FOLLOWS:
Section 1. Section A.3 of the Subrecipient Agreement is hereby amended to read as follows:
A.3 Proiect Budget
The City agrees, subject to the terms and conditions of this Agreement, to compensate the
Subrecipient for the Statement of Work outlined in Exhibit A, not to exceed $172,184.00.
If indirect costs are charged, the Subrecipient will develop an indirect cost allocation plan for
determining the appropriate Subrecipient's share of administrative costs and shall submit such
plan to the City for approval, in a form specified by the City.
Section 2. Section A.6 of the Subrecipient Agreement is hereby amended to read as follows:
A.6 Term and Time of Performance
Services of the Subrecipient shall start on December 5, 2022 and end on June 30, 2023. All the
required activities and services, except for audit, will be completed by or before this date. The
City may grant extensions at its sole discretion. Only a valid written Amendment to the
Agreement shall alter this completion date. The term of this Agreement and the provisions
herein shall be extended to cover any additional time period during which the Subrecipient
remains in control of CDBG funds or other assets, including program income.
Section 3. Except as modified herein, the Subrecipient Agreement shall remain in full force and
effect.
CITY OF DUBUQUE, IOWA
Dubuque YMCA/YWCA Domestic Violence Shelter
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