Flora Pool Filter Tanks and Recirculation Pump Replacement - Public Hearing_HearingCopyrighted
December 5, 2022
City of Dubuque Public Hearings # 02.
City Council Meeting
ITEM TITLE: Flora Pool Filter Tanks and Recirculation Pump Replacement— Public
Hearing
SUMMARY: Proof of publication on notice of public hearing to consider City Council
approval the plans, specifications, form of contract and estimated cost for
the replacement of the main pool filter tanks of $215,000 and circulation
pump at Flora Pool through adoption of the attached resolution, and City
Manager recommending approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the Flora Pool Filter Tanks and Recirculation Pump
Replacement Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Flora Pool Filter Tanks and Recirculation Pump City Manager Memo
Replacement — Public Hearing-MVM Memo
Staff Memo
Resolution
Staff Memo
Resolutions
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Flora Pool Filter Tanks and Recirculation Pump Replacement — Public
Hearing
DATE: November 30, 2022
Leisure Services Manager Marie Ware is recommending City Council approval of the
plans, specifications, form of contract and estimated cost of $215,000 for the
replacement of the main pool filter tanks and circulation pump at Flora Pool through
adoption of the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
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Mic ael C. Van Milligen
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Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Manager
Dan Kroger, Recreation Division Manager
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
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SUBJECT: Flora Pool Filter Tanks and Recirculation Pump Replacement —Public
Hearing
DATE: November 28, 2022
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The enclosed resolution is in reference to the public hearing for the replacement of the
main pool filter tanks and circulation pump at Flora Pool.
BACKGROUND
Both Flora and Sutton pools have a series of cast iron filter tanks that are original to
their renovations back in 1990 (Flora) and 1991 (Sutton). For over 5 years, these tanks
at both locations have begun to fail in ways that are becoming more difficult and costly
to repair. Just this past season, after spending over $10,000 in repairs in the hope of
getting a couple more years out of the tanks, one of the tanks at Flora failed during the
last week of the season. In that same week, the main circulation pump also failed at
Flora pool. Staff had to scramble in order to just do enough to keep the systems
working through the last week.
DISCUSSION
Due to the condition of the filter tanks at both pools and the circulation pump at Flora,
we can no longer rely on their ability to function efficiently or at all through an entire
season. For years we have made preseason repairs to try and extend their life as well
as dealt with continues issues during the seasons. Based on the current condition of
the filters and pump at Flora, it is estimated to cost around $20,000 to $30,000 to
attempt repairs that could extend their life another year. Having the pool operational for
the season is critical.
Each pool is unique in their construction design and requirements based on water
volume and location on the site. The plans for Flora Pool also included the recirculation
pump. Due to the project requirements and the needed addition of the circulation pump.
Based on the feedback from the contractors, it will take at least 5 months from the order
date to have the equipment on site. If ordered by January, this would mean that the
tanks should be on site in the month of May allowing for a short window to be able to
install and test prior to the opening of the pool for the 2023 season. Without this project,
there would certainly be capital funds used to temporarily fix the current tanks with no
guarantee of them lasting through the season.
PROJECT SCHEDULE
The schedule for the project would be as follows:
Initiate Bidding
Publish Notice to Bidders, Advertisements for Bids
Notice of Hearing on
Public Hearing
Receipt of Bids
Award Contract
Final Completion
RECOMMENDATION
Plans & Specifications
November 21, 2022
November 22, 2022
November 28, 2022
December 5, 2022
December 9, 2022
December 19, 2022
May 19, 2023
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost for the replacement of the main pool filter tanks and circulation
pump at Flora Pool.
BUDGETIMPACT
The project is estimated to cost $215,000. There is current funding available in FY23
capital improvement funding(102-34-0000-76-750-3470-00-02-67990, 102-30-0000-76-
750-3070-00-02-67990, 102-34-0000-76-750-3470-00-02-67990) dedicated to pool
projects. There is $200,000 currently listed in next FY24 for the replacement of these
tanks however this project needs done in FY23. The FY 24 funding would be used on
any pool projects delayed in FY23 due to moving this project up.
ACTION REQUESTED
I respectfully request the City Council approval the plans, specifications, form of
contract and estimated cost for the replacement of the main pool filter tanks and
circulation pump at Flora Pool through adoption of the attached resolution.
Memo prepared by: Dan Kroger, Recreation Division Manager
CC' Jenny Larson, Director of Finance & Budget
Janna Beau, Recreation Supervisor
Prepared by Marie L. Ware Leisure Services Manager, 2200 Bunker Hill Road Dubuque IA 52001 (563) 589-4263
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 1311 St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 376-22
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST FOR THE FLORA POOL FILTER TANKS AND RECIRCULATION PUMP
REPLACEMENT PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for the Flora
Pool Filter Tanks and Recirculation Pump Replacement Project, in the estimated cost amount
of $215,000 are hereby approved.
Passed, approved and adopted this 5th day of December 2022.
Br . Cavanagh, Mayor
Attest:
G rP ✓/ Aec
Adrienne N. Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
11/25/2022
and for which the charge is 37,50
S„hccribed to before me, a Notary Public nand for
Dubuque County, Iowa,
this 29th day of November, 2022
Notary bl c in and for Dubuqut County, Iowa.
JANET K. PAPE
Commission Number 149559
� -' My Comm. Exp. DEC 11, 2022
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
PUBLIC NOTICE is hereby given that the Dubuque City Council
will conduct a public hearing on the 5th day of December,
2022, at 6:30 p.m., in the Historic Federal Building, 350 W.
6th Street, 2nd floor, Dubuque, Iowa, at which meeting the
City Council will consider the proposed plans, specifications,
form of contract and estimated cost for the Flora Pool Filter
Tank and Circulation Pump Replacement Project. Said proposed
plans, specifications, form of contract and estimated cost are
now on file in the office of the City Clerk.
The scope of the project is as follows:
To remove and replace three existing high -rate sand filters
with four new high -rate sand filters at Flora Swimming Pool in
Flora Park. The selected contractor(s) will be responsible for
providing all labor, materials, equipment, and services
required to accomplish this work. Work is scheduled to be
executed during the off-season months prior to pool opening at
the end of May of 2023.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.com/AgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
ctyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerk's Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
ctyclerk®cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 21st of
November, 2022,
Adrienne N. Breitfelder, City Clerk
It 11/25