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Tree City USA Application Approval RequestCity of Dubuque City Council Meeting Consent Items # 08. Copyrighted December 19, 2022 ITEM TITLE: Tree City USA Application Approval Request SUMMARY: City Manager recommending City Council approve an application for Dubuque to become recertified as a Tree City USA and for the Mayor to sign the application. SUGGESTED Suggested Disposition: Receive and File; Approve DISPOSITION: ATTACHMENTS: Description Tree City USA Application Approval Request-MVM Memo Staff Memo Tree City USA Application Type City Manager Memo Staff Memo Supporting Documentation THE C DUjIBQTE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Tree City USA Application Approval Request DATE: December 15, 2022 Dubuque WAWca 914 ii 2007-2012.2013 2017*2019 Leisure Services Manager Marie Ware is recommending City Council approve an application for Dubuque to become recertified as a Tree City USA and for the Mayor to sign the application. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Marie Ware, Leisure Services Manager THE CITYF DUiYB- E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager FROM: Marie L. Ware, Leisure Services Manager SUBJECT: Tree City USA Application Approval Request DATE: December 14, 2022 INTRODUCTION Dubuque All-Amirica CIty v.ncx�ni cna: uxti tllll®r 2007-2012*2013 2017*2019 The purpose of this memo is to request approval to submit an application for Dubuque to become recertified as a Tree City USA. BACKGROUND In 2017 Dubuque Trees Forever requested the city consider applying to become a Tree City USA after several years had lapsed since the last application. Leisure Services staff researched the information to complete that application and with City Council approval, applied and received the 2017 Tree City USA award. The City has continued to apply each year since then and has received the Tree City USA award each year. In 2021, the City was recognized for 20 years of recognition as a Tree City USA. DISCUSSION Staff completed the attached application for Dubuque to recertify as a Tree City USA. The Park and Recreation Commission unanimously recommended approval at their December 13th, 2022 meeting. ACTION REQUESTED I respectfully request City Council approval for the Mayor to sign the attached Tree City USA designation application. MLW:kd cc: Laura Roussell, Dubuque Trees Forever President Hobie Wood, Dubuque Trees Forever President Steve Fehsal, Park Division Manager attachment Arbor Day Foundation- SAVE & LOGOUT What category best describes your community?* City Social media channels for city and/or department City's Forestry Department Website http://www.cityofdubuque.org/parks Facebook http://www.facebook.com/cityofdubuquelei; Twitter *Generic email address for city government (Example: forestry@cityname.com) parkrec@cityofdubuque.org Mayor or Equivalent Information *Mayor Name *First Brad *Last Cavanagh *Professional Title Mayor of Dubuque Mayors Address *Address Line 1 50 West 13th Street Address Line 2 *City Dubuque *State/Region Iowa *ZIP/Postal Code 52001 *Email Address cityclerk@cityofdubuque.org *Phone Number OO US/Canada O Outside US 563-589-4100 US: 402-555-1212 City Forestry Contact (This is the person from your community we will be reaching out to if we have any questions about the application.) *City Forestry Contact's Name *First Name Thomas *Last Name Kramer *Professional Title Urban Forester *Shipping Address for Recognition Materials *Address Line 1 2200 Bunker Hill Rd Address Line 2 *City Dubuque *State/Region Iowa *Zip/Postal Code 52001-3010 *City Forestry Contact's Email Address tokramer@cityofdubuque.org *Phone Number OO US/Canada O Outside US 563-589-4298 US: 402-555-1212 If my application is approved, I DO NOT wish to have my name and email included on the Tree City USA member resource directory (only available to other recognized Tree City USA communities.) PR/Communications Contact: First Name Kristen Last Name Dietz Professional Title Lead Administrative Assistant Address Address Line 1 2200 Bunker Hill Road Address Line 2 city Dubuque State/Region Iowa Zip/Postal Code F52001 Email kdietz@cityofdubuque.org Standard 1 - A Tree Board or Department *Select which best describes your community Community has a Tree Board Only Y *Tree Board Meeting Frequency Monthly v Chairperson *Chairperson's Name *First Name ` Hobie J *Last Name Wood *Professional Title Field Investigator *Chairperson's Address *Address Line 1 2200 Bunker Hill Road Address Line 2 *City Dubuque *State Iowa *ZIP/Postal Code 52001-3010 *Email Address bobiejwood@gmai1.com *Phone Number QQ US/Canada O Outside US 563-543-0877 US: 402-555-1212 *How many additional Tree Board members are there? 5 v Board Member 1 Board Member l Name *First Name Lori *Last Name 011endick *Board Member l Email lbruflodt3@gmail.com Board Member 2 Board Member 2 Name *First Name Robin *Last Name Kennicker *Board Member 2 Email rkennicker@mcbsi.com Board Member 3 *Board member 3 name *First Name Jennifer *Last Name Tigges *Board member 3 Email producer@videocreations.com Board Member 4 Board member 4 name *First Name Ron *Last Name Axtell *Board member 4 Email ornax62@gmail.com Board Member 5 Board member 5 name *First Name Jess *Last Name Ochoa *Board member 5 Email jessness.ochoa@gmail.com Please upload full name and email address for any additional tree board members. Attachments NAME CREATED DATE No Data Standard 2 - A Community Tree Ordinance *Date current tree ordinance was established x 02/15/2015 ... Our ordinance below* OO Uploaded files have not changed O Our ordinance has been updated this past calendar year and I have updated. Our attached ordinance: O Is in effect 24/7/365 p Addresses, at the very least, all public trees in our community Delegates authority over all public trees in our community UPLOAD ATTACHMENT Copy and paste relevant language from your community's uploaded ordinance addressing delegation or authority over public trees in the box below. STREET -I REES. 1. General Requirements. A. Only the Leisure Services Department or those contracted or approved by the Leisure Services Department may plant, spray, fertilize, preserve, prune, remove, cut above ground, or otherwise disturb any tree located within the planting lawn. All tree care practices must conform to the standards approved by the National Arborist Association, the International Society of Arboriculture, and the American National Standard ANSI 2133.1 Safety Requirements. B. If a property owner or tenant has planted an undesirable tree, or after Sentember 15. 1988. nlants a tree that does not meet the snecifications set Q Has clear guidance on the protecting, planting, maintaining, and/or removing public trees Copy and paste relevant language from your community's uploaded ordinance addressing clear guidance over public trees in the box below Pruning, Treatment, and Removal. A. Pruning. Topping or dehoraing of trees is not permitted, except with written permission of the City Forester. Established trees must be pruned over the tree's lifetime to allow free passage of pedestrian and vehicular traffic; to attain a desired branch height of ten feet (10') over sidewalks and recreational trails, and fourteen feet (14') over streets and alleys. A tree's age, size, location, condition, and natural form are factors that determine the extent of pruning. B. Treatment. Any treatment of street trees will be completed by City Forestry * Attach File Each applicant is required to upload their community's current tree ordinance. Attachments UPLOAD ATTACHMENT NAME CREATED DATE Tree Ordinance Dec 14, 2022 6:42:13 PM UTC View Edit Download Delete If sharing a URL, please ensure it is a public webpage, not a link to a document sharingplatform (e.g. Google Docs or Dropbox) Standard 3 - A community forestry program with an annual budget of at least $2 per capita Please answer the questions below with the full numerical amounts and do not use symbols or commas. (i.e. 5000.01 not $5,000.01). If a category does not apply to you, please enter 0. For a list of qualifying expenses, click here. * Community Population * Tree Planting and Initial Care Include cost of tree purchases, labor and equipment for planting, planting materials, stakes, wrapping, watering, mulching, competition control, etc. * Tree Maintenance Include pruning, insect and disease management, fertilization, watering, etc. * Tree Removal Include cost of equipment, supplies, labor, etc. 60,000 * Management Include public education, professional training, memberships, salaries, street and park tree inventory. Utility Line Clearance (If allowed by your state coordinator). * Volunteer Time Number of volunteer hours and other contributions from civic organizations. Correct Examples: • 10 • 12 • 284 • 3778 Incorrect Examples: • 10 hrs • 12 hours • $284.94 • 3,678 Other Include any other expenses not mentioned. Please specify other expenses (if applicable) Please see attached total calendar expense year 2021, TOTAL Expenditures: 525192.00 Community Tree Management Statistics Please include only whole numbers below. *Number of Trees Planted 155 *Number of Trees Pruned 200 *Number of Trees Removed 200 0 0 0 525192 TOTAL Expenditure Per Capita: Attach Files Annual work plan (if required by your state). Attachments UPLOAD ATTACHMENT NAME CREATED DATE Forestry Annual Plan Dec 14, 2022 7:52:25 PM UTC View Edit Download Delete If sharing a URL, please ensure it is a public webpage, not a link to a document sharingplatform (e.g. Google Docs or Dropbox) Supporting budget document(s). Attachments UPLOAD ATTACHMENT NAME CREATED DATE Forestry Budget 2021 Dec 14, 2022 7:17:49 PM UTC View Edit Download Delete If sharing a URL, please ensure it is a public webpage, not a link to a document sharingplatform (e.g. Google Does or Dropbox) Standard 4 - An Arbor Day Observance and Proclamation How did your city celebrate Arbor Day during the 2022 calendar year? Date observance was held x 1 04/29/2022 Did your community's Arbor Day celebration include any type of participation from K-12 schools?* O Yes OO No Attach Your Signed Arbor Day Proclamation* Attachments UPLOAD ATTACHMENT NAME CREATED DATE No Data If sharing a URL, please ensure it is a public webpage, not a link to a document sharingplatform (e.g. Google Does or Dropbox) Supplemental files This can be a program from your Arbor Day events, photos, or press releases. Attachments UPLOAD ATTACHMENT NAME CREATED DATE Arbor Day Photos Dec 14, 2022 7:19:38 PM UTC View Edit Download Delete If sharing a URL, please ensure it is a public webpage, not a link to a document sharingplatform (e.g. Google Does or Dropbox) What is something that has changed in your community as a result of earning Tree City USA recognition?* Something that has changed in our community as a result of earning Tree City USA recognition is the prospective resident's importance of trees, conservation, and that the environment is important to us. Also, with the many visitors that come to Dubuque, they also see this importance of the environment from receiving the Tree City USA recognition and non-profit organizations have reached out to the Leisure Services Department for collaborations on how to support us as a Tree City USA organization. The recognition means a lot to our community. Trees are an important solution to urban issues. Increasing tree canopy can lead to improved human health and climate resilience. How is your city or town identifying neighborhoods that need trees most? What resources would assist you in planting and caring for trees in these areas? Many neighborhoods have been severely impacted by Emerald Ash Borer. The city has focused on planting trees in these devastated areas to restore the urban canopy. The City has also determined heat islands throughout the community that would benefit from an increased tree canopy. The Dubuque Trees Forever organization works to educate homeowners about the benefits of trees and also encourages the residents to take care of the trees that might be planted in front of their home. Education is always important to tree care and maintenance. Signature Form * Before you print off your signature form, all sections of the application must be complete. To finalize your application, you will need to obtain a signature of your mayor or top city official. Your application requires the appropriate signature to be complete. Click on the button below to populate your mayor signature page. (You will need to push this button anytime you make revisions to your application.) POPULATE SIGNATURE PAGE Download Mayor Signature Form O Scan and upload the signature form O Email the signature form to the Arbor Day Foundation O By checking this box, if my application is approved, I agree to have my name and email included on the Tree City USA Member Resource Center Directory. This resource is only available to other recognized Tree Cities and may be made available to qualified researchers studying municipal urban forestry for surveying purposes. O By checking the box, you are granting the Arbor Day Foundation and its assigns, licensees, successors, representatives, employees, program partners, and agents (collectively, the "Arbor Day Foundation'), the irrevocable and unrestricted right to use uploaded images from this application. You grant the Arbor Day Foundation the irrevocable right to use, copy, prepare derivative works from, distribute, and publish the provided photographs in any medium or means of distribution, including print, social media sites such as Facebook and Twitter and in Arbor Day Foundation publications or on its website, for any lawful commercial or other purpose, and to register the copyright of such photographs throughout the world. By granting rights to the photos, you are representing that you own the rights to the uploaded pictures on this application and that Arbor Day Foundation has permission to use said photos. By submitting your application, you agree to the Tree City USA terms and conditions. Please press the submit button below, once your application is complete. A successfully submitted application will redirect you to a new page. If you are not redirected, please scroll to the top of your application to see a notification of what information is missing/incorrect in order to submit your application. SUBMIT © 2018 Arbor Day Foundation (D Arbor Day Foundation 2022 Tree City USA Application for Certification The Tree City USA award is in recognition of work completed by the community during the 2022 calendar year. Primary Contact Contact Name Thomas Kramer Email Address: tokramer@cityofdubuque.org Phone Number: (563) 589-4298 Address: 2200 Bunker Hill Rd Dubuque, IA 52001-3010 Dubuque, Iowa Community Information Select Which Best Describes Your Community: Community has a Tree Board Only Ordinance Date: Feb 15, 2015 Ordinance Uploaded Per Capita Expenditure: Arbor Day Date: Apr 29, 2022 Proclamation Uploaded As Mayor or Equivalent of the Community of Dubuque Application Certification To Be Completed By The State Forester: Dubuque The above named community has made formal application to this office. I am pleased to advise you that we reviewed the application and have concluded that, based on the information contained herein, said community is eligible to be certified as a Tree City USA community, for the 2022 calendar year, having in my opinion met the four standards required for recognition. aidW rurester oignarure Title Date Dec 14, 2022 1:36 PM City of Dubuque, Iowa Foresty Annual Plan The Forestry Activity for the City of Dubuque will respond to requests made by the citizens of Dubuque and from other departments within the city. We will also respond to many more urgent (emergency type) of calls such as wind damaged trees. With Emerald Ash Borer very present in the City of Dubuque, Ash trees. We have approximately 2,000 ash trees on city property. A plan to replace these trees have been developed. E 40 d" Uk ■ � f r LAI A FORESTRY Activity 10030220 Total Calendar Expense Year 2021 EQUALS TOTAL CALENDAR ACCOUNT ACCOUNT TITLE YEAR 2021 61010 FULL-TIME EMPLOYEES $ 201,186.00 61050 OVERTIME PAY $ 7,131.00 61091 SICK LEAVE PAYOFF $ 5,212.00 61310 IPERS $ 18,756.00 61320 SOCIAL SECURITY $ 17,170.00 61410 HEALTH INSURANCE $ 36,888.00 61415 WORKMENS' COMPENSATION $ 20,948.00 61416 LIFE INSURANCE $ 165.00 61640 SAFETY EQUIPMENT $ 500.00 61650 MEAL ALLOWANCE $ 100.00 62010 OFFICE SUPPLIES $ 250.00 62011 UNIFORM PURCHASES $ 1,300.00 62190 DUES & MEMBERSHIPS $ 220.00 62208 GENERAL LIABILITY INSURAN $ 3,211.00 62360 EDUCATION & TRAINING $ 1,000.00 62411 UTILITY EXP-ELECTRICITY $ 1,946.00 62412 UTILITY EXP-GAS $ 1,246.00 62421 TELEPHONE $ 496.00 62431 PROPERTY MAINTENANCE $ 1,000.00 62511 FUEL, MOTOR VEHICLE $ 6,455.00 62521 MOTOR VEHICLE MAINT. $ 4,375.00 62528 MOTOR VEH. MAINT. OUTSOUR $ 2,708.00 62614 EQUIP MAINT CONTRACT $ 1,116.00 62637 LAN DSCAPE/FERT/PLANTS $ 500.00 62667 DATA SERVICES $ 1,813.00 73311 TREE PLANTING $ 25,000.00 62720 TREE MAINTENANCE $ 164,500.00 TOTAL $ 525,192.00 56� E Masterpiece on the Mississippi PROCLAMATION Whereas, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and Whereas, this holiday, called Arbor Day was first observed with the planting of more than a million trees in Nebraska; and Whereas, Arbor Day is now observed throughout the nation and the world; and Whereas, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce life-giving oxygen, and provide habitat for wildlife; and Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and Whereas. trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community; and Whereas, trees, wherever they are planted, are a source of joy and spiritual renewal. NOW THEREFORE, I, BRAD M. CAVANAGH, MAYOR OF THE CITY OF DUBUQUE, IOWA, ON BEHALF OF THE CITY COUNCIL, STAFF AND THE CITIZENS OF DUBUQUE, DO HEREBY PROCLAIM THE 29M DAY OF APRIL, 2022 AS "ARBOR DAY" IN THE CITY OF DUBUQUE, IOWA. FURTHER, I URGE ALL CITIZENS TO PLANT TREES TO GLADDEN THE HEART AND PROMOTE THE WELL-BEING OF THIS AND FUTURE GENERATIONS. IN WITNESS THEREOF, I have hereunto set my hand and caused the Great Seal of the City of ``,�•( OF p�� Dubuque to be affixed t ' 4th day of April, 2022. �� LA p ~ `: C W6 i PETITE Mara Brad M. Cavanagh, or 0 NUIT i g y O ��'' Attest: S 4 Adrienne N. Breitfelder, City Clerk