First Amendment to Community Development Block Grant (CDBG) Subrecipient Agreement between the City of Dubuque and Opening Doors - Maria HouseCity of Dubuque
City Council Meeting
Consent Items # 011.
Copyrighted
December 19, 2022
ITEM TITLE: First Amendment to Community Development Block Grant (CDBG)
Subrecipient Agreement between the City of Dubuque and Opening
Doors - Maria House
SUMMARY: City Manager recommending City Council adopt a resolution to approve
the first amendment to the Subrecipient Agreement with Opening Doors
— Maria House to reflect increased project costs up to $21,580 and
authorize the City Manager or his designee to execute the amendment on
behalf of the City.
RESOLUTION Authorizing the FirstAmendmentto the CDBG
Subrecipient Agreement between the City of Dubuque and Opening
Doors
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
CDBG Subrecipient Agreement Opening Doors- Maria City Manager Memo
House Rehab Amendment #1-MVM Memo
Amendment 1 Opening Doors- Maria House Rehab- Staff Memo
MEMO
Amendment 1 Opening Doors- Maria House Rehab- Resolutions
Resolution
Amendment 1 Opening Doors- Maria House Rehab- Supporting Documentation
signed
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: First Amendment to CDBG Subrecipient Agreement between the City of
Dubuque and Opening Doors - Maria House
DATE: December 14, 2022
Housing & Community Development Director Alexis Steger is recommending City
Council adopt a resolution to approve the first amendment to the Subrecipient
Agreement with Opening Doors — Maria House to reflect increased project costs up to
$21,580 and authorize the City Manager or his designee to execute the amendment on
behalf of the City.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Alexis Steger, Housing & Community Development Director
THE CITY OF
Dubuque
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To: Michael C. Van Milligen, City Manager
From: Alexis M. Steger, Housing & Community Development Director
Subject: First Amendment to CDBG Subrecipient Agreement between the City of
Dubuque and Opening Doors - Maria House
Date: December 13, 2022
BACKGROUND
The City of Dubuque entered into a Community Development Block Grant (CDBG)
Subrecipient Agreement with Opening Doors on July 6, 2021, to assist with the rehab of
the Maria House. Increased project costs and delayed project start dates have
necessitated an increase in funding to make this project viable. This memorandum
transmits a resolution to amend the Subrecipient Agreement to reflect increased project
costs.
DISCUSSION
The original Subrecipient Agreement specified the funding amount to be $53,000 based
on an estimate that was provided in February 2022. Due to the increase in material
costs and the delayed project start dates, Opening Doors has requested an additional
$21,580 to cover the project costs up to $74,580.
The CDBG Annual Action Plan has available funding, so this increase can be
accommodated without a budget amendment.
RECOMMENDED ACTION
I recommend the City Council approve the first amendment to the Subrecipient
Agreement with Opening Doors — Maria House and authorize the City Manager or his
designee to execute the amendment on behalf of the City.
Prepared by: Mary Bridget Corken-Deutsch, Community Development Specialist
Prepared by Mary Bridget Corken Deutsch Housing & Community Devel 350 W. 611 St Suite 312 (563) 690 6072
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13t1 St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 383-22
RESOLUTION AUTHORIZING THE FIRST AMENDMENT TO THE CDBG
SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF DUBUQUE AND OPENING
DOORS
Whereas, the City of Dubuque and Opening Doors entered into a CDBG
Subrecipient Agreement dated July 6, 2021 with respect to rehab the Maria House; and
Whereas, the parties desire to modify the Subrecipient Agreement as set out in
the First Amendment to the Subrecipient Agreement attached hereto; and
Whereas, Opening Doors provides services to a majority low to moderate -income
individuals and serve a group primarily presumed to be LMI such as battered spouses
and homeless persons.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the First Amendment to the CDBG Subrecipient Agreement be
approved.
Section 2. That the City Manager or his designee of the City of Dubuque is
hereby authorized and directed to execute said Amendment on behalf of the City of
Dubuque, Iowa.
Passed, approved, and adopted this 19th day of December 2022.
Attest �j 00// Brad M Mayor
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Adrienne N. Breittelder, City Clerk
FIRST AMENDMENT
TO
SUBRECIPEINT AGREEMENT BETWEEN
THE CITY OF DUBUQUE
AND
OPENING DOORS
This First Amendment to Subrecipient Agreement, dated for reference purposes the _19th day
of December , 2022, is made and entered into by the City of Dubuque, Iowa, a Responsible Entity
administering Community Development Block Grant funds (City), and Opening Doors (Subrecipient).
WHEREAS, City and Subrecipient entered into a Subrecipient Agreement dated July 6, 2021 (the
Subrecipient Agreement); and
WHEREAS, City and Subrecipient desire to amend the Subrecipient Agreement as set forth
herein.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL TERMS AND COVENANTS CONTAINED
HEREIN, CITY AND SUBRECIPIENT AGREE AS FOLLOWS:
Section 1. Section A.3 of the Subrecipient Agreement is hereby amended to read as follows:
A.3 Project Budget
The City agrees, subject to the terms and conditions of this Agreement, to compensate the
Subrecipient for the Statement of Work outlined in Exhibit A, not to exceed $74,580.00.
If indirect costs are charged, the Subrecipient will develop an indirect cost allocation plan for
determining the appropriate Subrecipient's share of administrative costs and shall submit such
plan to the City for approval, in a form specified by the City.
Section 2. Section A.6 of the Subrecipient Agreement is hereby amended to read as follows:
A.6 Term and Time of Performance
Services of the Subrecipient shall start on July 1, 2022 and end on June 30, 2023. All the
required activities and services, except for audit, will be completed by or before this date. The
City may grant extensions at its sole discretion. Only a valid written Amendment to the
Agreement shall alter this completion date. The term of this Agreement and the provisions
herein shall be extended to cover any additional time period during which the Subrecipient
remains in control of CDBG funds or other assets, including program income.
Section 3. Except as modified herein, the Subrecipient Agreement shall remain in full force and
effect.
CITY OF DUBUQUE, IOWA
By:
City anager or Designee
Opening Doors
By:
Car4CGebhart, Executive Dire