Chavenelle Road - Northwest Arterial to Radford Road ReconstructionCity of Dubuque
City Council Meeting
Consent Items # 020.
Copyrighted
December 19, 2022
ITEM TITLE: Chavenelle Road - Northwest Arterial to Radford Road Reconstruction
Project
SUMMARY: City Manager recommending City Council adopt a resolution to approve
the change order for the Chavenelle Road — NW Arterial to Radford
Road Reconstruction Project in the amount of $533,782.50.
RESOLUTION Approving Water Main Change Order for the Chavenelle
Road — NW Arterial to Radford Road Reconstruction Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
Chavenelle Road - NW Arterial to Radford Road City Manager Memo
Reconstruction Project-MVM Memo
Staff Memo Staff Memo
Resolution Resolutions
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Chavenelle Road — NW Arterial to Radford Road Reconstruction Project
CIP:3602551
DATE: December 14, 2022
City Engineer Gus Psihoyos and Water Department Manager Chris Lester are
recommending City Council adopt a resolution to approve the change order for the
Chavenelle Road — NW Arterial to Radford Road Reconstruction Project in the amount
of $533,782.50.
Based on this deterioration, it was determined that the watermain on Chavenelle Road
between the Northwest Arterial and Radford Road and on Futuro Court needed to be
replaced immediately.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Chris Lester, Water Department Manager
Jon Dienst, Civil Engineer 11
THE CITY OF
DUB r
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
Chris Lester, Water Department Manager
DATE: December 8, 2022
Dubuque
AII•Amedca City
2007-2012.2013
2017*2019
SUBJECT: Chavenelle Road — NW Arterial to Radford Road Reconstruction Project
CIP:3602551
INTRODUCTION
This attached resolution authorizes execution of the attached change order for the
Chavenelle Road — NW Arterial to Radford Road Reconstruction Project.
BACKGROUND
The Chavenelle Road — NW Arterial to Radford Road Reconstruction Project included
reconstruction of the roadway from the NW Arterial to Radford Road. The project was
reconstructed using 9" PCC pavement in 2021 and 2022.
DISCUSSION
During the roadway reconstruction project, the water main ruptured in multiple locations.
During planning for the project, the water main was not anticipated needing to be
replaced due to the relatively young age of the water main. During emergency repairs at
the rupture locations, it was discovered that the water main was badly deteriorated. See
picture below.
Based on this deterioration, it was determined that the watermain on Chavenelle Road
between the Northwest Arterial and Radford Road and on Futuro Court needed to be
replaced immediately. As a result of this determination, Origin Design was hired to
develop separate water plans to make the emergency repair.
City staff asked the contractor for the roadway project (Horsfield Construction) to
provide pricing for installing the city supplied pipe. A copy of that itemized pricing is
attached. Horsfield was asked to perform the repair since they already controlled the
construction site with the roadway reconstruction contract. Additionally, Engineering and
Water Department staff in conjunction with Origin Design deemed the situation an
emergency. Horsfield would be able to coordinate the work within their traffic control
and work around their own schedule with the water replacement and the roadway
reconstruction. As a result of this work, a change order was required and issued.
RECOMMENDATION
This recommendation is to approve the attached change order in the amount of
$533,782.50 for payment to Bard Materials Corporation as successor in interest to
Horsfield Construction.
BUDGETIMPACT
The change order funding summary is as follows:
CIP
Fund Source
Amount
3602551
Chavenelle Road Rehabilitation
$ 111,778.79
7401405
Water Main Replacements
$ 422,003.71
Total Project Funding
$ 533,782.50
The Chavenelle Road Rehabilitation project has sufficient funds to cover the change
order.
ACTION TO BE TAKEN
The City Council is requested to approve the change order for the Chavenelle Road —
NW Arterial to Radford Road Reconstruction Project through the adoption of the
enclosed resolution in the amount of $533,782.50.
Prepared By: Jon Dienst, P.E.
Cc: Jenny Larson, Finance and Budget Director
Brant Schueller, Water Distribution Supervisor
Prepared by Jon Dienst City of Dubuque Engineering 50 W 131" St Dubuque Iowa 52001 (563)589-4270
Return to Adrienne N. Bratfelder City of Dubuque City Clerk 50 W 131" St Dubuque, Iowa 52001 (563)589-4100
RESOLUTION NO. 386-22
APPROVING WATER MAIN CHANGE ORDER FOR THE CHAVENELLE ROAD — NW
ARTERIAL TO RADFORD ROAD RECONSTRUCTION PROJECT
WHEREAS, said sealed proposals were opened and read on the 8th day of July
2021 and it was determined Horsfield Construction, Inc. of Epworth, Iowa, submitted low
bid in the amount of $1,864,873.50, and is the lowest responsive, responsible bidder for
the Project; and
WHEREAS, an emergency water main replacement on Chavenelle Road from the
NW Arterial to Radford Road was deemed necessary by an Iowa Professional Engineer;
and
WHEREAS, Horsfield Construction, Inc., the contractor for the road reconstruction
project was willing and able to complete the emergency water main reconstruction
expeditiously; and
WHEREAS, Horsfield Construction, Inc. subsequently assigned its interests in the
contract to Bard Materials Corporation; and
WHEREAS, the change order for the emergency water main replacement must be
approved in order to facilitate project closeout.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That a change order in the amount of $533,782.50 for the project is
hereby approved and the City Manager is hereby directed to sign the change order for
the Public Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, adopted, and approved this 19th day of December 2022.
Br. 'Cavanagh,•
Attest:
Adrienne N. Breitfelder, City Clerk