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Five Flags Improvement ProjectCopyrighted December 19, 2022 City of Dubuque Action Items # 01. City Council Meeting ITEM TITLE: Five Flags Improvement Project SUMMARY: City Manager recommending City Council adoption of the resolution to implement an approximately $24 million Five Flags improvement project that is to be funded by Downtown Urban Renewal debt budgeted through the city capital improvement budget process. RESOLUTION Authorizing initiation of Five Flags Improvement Project through the capital improvement budget process SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Five Flags Improvement Project-MVM Memo Resolution Public Input —Uploaded 12.19.22 Type City Manager Memo Resolutions Supporting Documentation THE CITY OF Dubuque DUB TEE1. All -America City Masterpiece on the Mississippi � pp zoo�•*o 13 zoi720zoi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Five Flags Improvement Project DATE: December 15, 2022 After 4 years of study and public input the Mayor and City Council at the December 5, 2022, work session, consistent with a recommendation from the Five Flags Center Advisory Commission, asked that an agenda item be created for the December 19, 2022, City Council Meeting to implement an approximately $24 million Five Flags improvement project that is to be funded by Downtown Urban Renewal debt budgeted through the city capital improvement budget process. It is the intent that the project shall be done in a manner that does not preclude a future project to create an indoor/outdoor venue on the north end of the building which will require future budgeted funds to accomplish. After approval of the city 5-year Capital Improvement Program in March 2023 city staff will work with the Five Flags Center Advisory Commission, architects and engineers to recommend to the Mayor and City Council specific capital projects to be implemented. It is anticipated that these $24 million in projects will be completed in phases over the next 5 years. The Five Flags Civic Center Advisory Commission has been dedicated to the improvement of Five Flags. They advocated with the City Council the importance of the Civic Center to the community and the need for improvements of both the Historic Theater and the Five Flags Civic Center even before it became a City Council priority and more so after it was set as a priority. Each Commissioner took their role to listen to residents and advise the City Council very seriously at every step of this journey. They were heavily involved in the engagement of the residents. This engagement assisted in every step of studies that were completed and will be important to the design of the improvement project to be brought back to the City Council after the FY 24 budget process is completed in March. We thank the current and past commissioners for their tenacity, extra time, and commitment to Five Flags. ASM Global is the city's management services firm for Five Flags Civic Center. The staff at Five Flags as well as the corporate ASM Global staff have shared expertise that has assisted the City during each step of this journey. Whether it was sharing data and information with consultants or sitting at a table with draft designs, evaluating revenue potentials of specific improvements, or marketing engagement opportunities for the residents. They have been a true partner from day one. Additional partners that have supported the process included Dubuque Main Street, Dubuque Area Chamber of Commerce, Travel Dubuque, Main Street businesses, Dubuque Symphony, Fly by Night Productions and others. Their insights and expertise have been invaluable. Numerous residents were involved in writing letters, making phone calls, coming to meetings, and answering surveys. Their input shaped where we are today and will influence the improvement project moving forward. Budget and Finance Director Jennifer Larson provided financial information and reviewed numerous scenarios related to debt and financing and the effect on property taxes. Without Jennifer's expertise none of this could have been possible. My sincere thank you to Leisure Services Manager Marie Ware who brought this project through the many studies over the last several years coming to numerous meetings to present information and to answer questions. Marie's work is why this is still a viable project today and why we will now have a facility that greatly improves the customer and performer experience. I respectfully recommend Mayor and City Council adoption of the enclosed resolution. Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Jennifer Larson, Budget and Finance Director Marie Ware, Leisure Services Manager Rod Bakke, Five Flags Civic Center Advisory Commission Chair Prepared by Crenna M. Brumwell 300 Main Street, Suite 330 Dubuque IA 52001 563 589-4381 Return to Prepared by Crenna M. Brumwell 300 Main Street, Suite 330 Dubuque IA 52001 563 589.4381 RESOLUTION NO. 394-22-A RESOLUTION AUTHORIZING INITIATION OF FIVE FLAGS IMPROVEMENT PROJECT THROUGH THE CAPITAL IMPROVEMENT BUDGET PROCESS WHEREAS, the City of Dubuque has spent over four (4) years studying options and gathering public input on the Five Flags Civic Center and the Historic Five Flags Theatre; and WHEREAS, the City Council has opted to implement a project of approximately $24 million dollars in improvements to the Five Flags Civic Center and the Historic Five Flags Theatre to be funded by Downtown Urban Renewal debt budgeted through the capital improvement budget process; and WHEREAS, the City Council intends the project to be designed and constructed in a way that would allow for a possible future project creating an indoor/outdoor venue on the north side of the Five Flags Civic Center arena; and WHEREAS, the City Council understands creation of an indoor/outdoor venue would require additional budgeted funds in the future; and WHEREAS, the specific capital improvement projects to be implemented at the Five Flags Civic Center and the Historic Five Flags Theatre shall be determined in consultation with the Civic Center Advisory Commission, architects, engineers, the city's management services firm ASM Global, and city staff following approval of the city's 5- year Capital Improvement Program in March 2023 and presented to the City Council for approval. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: Section 1. City staff shall present a 5-year capital improvement budget including approximately $24 million dollars towards improvements at the Five Flags Civic Center and Historic Five Flags Theatre. Section 2. Following adoption of the 5-year capital improvement budget city staff shall work with the Civic Center Advisory Commission, ASM Global, architects, and engineers to make specific recommendations to the City Council for improvements to be included in the project. PASSED AND APPROVED this 191h day of December, 2022 4tayor Brad M. Cavanagh ATTEST: y Adrienne N. Breitfelder, City Clerk Adrienne Breitfelder From: yfiink@aol.com <yfiink@aol.com> Sent: Saturday, December 17, 2022 08:28 To: Ric W. Jones <rlones@cityofdubugue.org> Subject: 5 flags Caution! This message was sent from outside your organization. Allow sender I Block sender Absolutely vote NO to spend a dime of tax payor money on this loser. What happened to the people voting for or against this boondoggle? Sell this complex to the private sector and get the City of Dubuque out of the Real-estate business. If you support this drain on the city and it's resources please explain it to me........ by responding to this email. Thank You Joel Pusateri Adrienne Breitfelder From: Sent: To: Subject: f ' This sender is trusted. Contact Us Name: T Huson Address: 1165 Bluff St Ward: Phone:5635882546 Email: psm@hotmail.com City Department: City Council Citizen Support Center <dubuqueia@mycusthelp.net> Saturday, December 17, 2022 6:18 PM Adrienne Breitfelder "Contact Us" inquiry from City of Dubuque website Message: Vote no on the overpriced improvements except for the repainting of the exterior.