Asbury Road and John F. Kennedy Road Emergency Traffic Signal RepairCity of Dubuque
City Council Meeting
Consent Items # 010.
Copyrighted
January 17, 2023
ITEM TITLE: Asbury Road and John F. Kennedy Road Emergency Traffic Signal
Repair
SUMMARY: City Manager recommending City Council adopt the attached resolution
to accept the improvements and to authorize the payment of the final
contract amount of $103,114.60 to McDermott Excavating for the Asbury
Road and John F. Kennedy Emergency Traffic Signal Repair.
RESOLUTION Accepting the Asbury Rd & JFK Rd Emergency Traffic
Signal Repair Project and authorizing the payment to the contractor
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
Engineer's Certificate of Completion Supporting Documentation
THE C
DUjIBQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Asbury Rd. & JFK Rd. Emergency Traffic Signal Repair
(CIP 3002245)
DATE: January 12, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution to accept the improvements and to authorize the payment of the final contract
amount of $103,114.60 to McDermott Excavating for the Asbury Road and John F.
Kennedy Emergency Traffic Signal Repair.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Justine Hull, Traffic Engineer
THE COF
DtUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: January 9, 2023
RE: Asbury Rd. & JFK Rd. Emergency Traffic Signal Repair
(CIP 3002245)
INTRODUCTION
Dubuque
All -America City
Il
2007•2012.2013
2017*2019
The enclosed resolution provides for the acceptance of the construction contract for the
Asbury Road and John F. Kennedy Emergency Traffic Signal Repair. The
improvements are funded by City of Dubuque.
BACKGROUND
After a windstorm on Wednesday December 15t", 2021, the westbound traffic signal at
John F. Kennedy Road and Asbury Road was knocked down. Before the temporary
signals were installed, the intersection was in flash mode, acting like an all -stop
intersection. The purchase of temporary signals was completed and connected to the
intersection on Friday December 17t", 2021.
DISCUSSION
Asbury Road and John F. Kennedy Road intersection is one intersection that was
planned to be reconstructed at some point in the future. With this knock -down on the
northwest corner of the intersection, the other traffic signal on the northeast side was
also in poor shape and would be the next to be replaced-, that alternative was included
in this emergency bid. The alternate bid was also selected and completed with this
project. It was also determined during construction that the southeast corner of the
intersection would need fiber and electrical services rerouted and a new traffic signal
cabinet would need to be installed.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract for the Asbury Road and John F. Kennedy Emergency Traffic Signal
Repair to McDermott Excavating in the amount of $103,114.60.
BUDGETIMPACT
The project cost summary for the Asbury Road and John F. Kennedy Emergency Traffic
Signal Repair is summarized below:
Asbury Road and John F. Kennedy Emergency Traffic Signal Repair has an additional
cost from the southeast corner electrical cabinet work that increased the project cost.
With this addition of the southeast corner cabinet of $25,375.00, the total awarded cost
was $103,565.00. The final cost with the base bid, alternate and cabinet addition is
$103,114.60.
Construction
Estimate
Award
Final
Northwest Corner Base Bid
$40,539.00
$41,080.00
$42,790.40
Northeast Corner Alternate
$40,390.00
$37,110.00
$35,030.70
Southeast Corner Addition
$33,120.00
$25,375.00
$25,293.50
$114,049.00
$103,565.00
$103,114.60
Engineering Design and
Administration
$17,107.35
$15,534.75
$15,467.19
Total Project Cost
$131,156.35
119,099.75
$118,581.79
The proposed project funding is summarized as follows:
CIP & PROJECT
Fund Description
Fund Amount
3002856
--4
Asbury & JFK Intersection
$ 103,114.60
REQUESTED ACTION
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the final contract amount of $103,114.60
to McDermott Excavating for the Asbury Road and John F. Kennedy Emergency Traffic
Signal Repair.
Prepared by: Justine Hull, Traffic Engineer
CC' Dave Ness, Civil Engineer II
Duane Richter, Traffic Engineer
Jon Dienst, Civil Engineer, P.E
Barry Lindahl, Senior Council
Jenny Larson, Finance & Budget Director
Prepared by Justine Hull City of Dubuque Engineering 50 W. 131" St Dubuque IA 52001 (563)589 4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 1311 St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 16-23
ACCEPTING THE ASBURY RD & JFK RD EMERGENCY TRAFFIC SIGNAL REPAIR
PROJECT AND AUTHORIZING THE PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the Asbury Road and John F.
Kennedy Emergency Traffic Signal Repair, (the Project) has been completed by the
Contractor, McDermott Excavating. (Contractor), the City Engineer has examined the
work and recommends that the Project be accepted; and
WHEREAS, the final contract amount for the Project is $103,114.60; and
WHEREAS, the Contractor has previously been paid $97,958.88, leaving a
balance of $5,155.74; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
SECTION 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
SECTION 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $5,155.74 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved, and adopted this 17th day of January 2023.
---Xlatt,A�0, 9
Laura J. Rou6gell, ✓'layor Pro Tern
Attest:
Adrienne N. Breitfelder, CMC, City Clerk
Prepared by Justine Hull City of Dubuque Engineering 50 W. 13`h St. Dubuque, IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 131h St. Dubuque, IA 52001 (563)589-4100
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF ASBURY RD & JFK
RD EMERGENCY TRAFFIC SIGNAL REPAIR PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Asbury Road and John F. Kennedy Emergency Traffic Signal Repair
Project has been performed in compliance with the terms of the Public Improvement
Contract, and that the total cost of the completed work is $118,581.79.
Dated this 9th day of January 2023.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 13th day of January 2023.
Nl�llzef r
Adrienne N. Breitfelder, CIVIC City Clerk