The URL can be used to link to this page

Application Guidelines for the Creative Empowerment Subgranting Program funded by the National Endowment for the Arts American Rescue Plan Act Copyrighted February 6, 2023 City of Dubuque Action Items # 07. City Council Meeting ITEM TITLE: Application Guidelines forthe Creative Empowerment Subgranting Program funded by the National Endowment for the Arts American Rescue Plan Act SUM MARY: City Manager recommending City Council review and approve the provided Creative Empowerment subgranting program administration materials. SUGGESTED Suggested Disposition: Receive and File;Approve DISPOSITION: ATTACHMENTS: Description Type MVM Memo City Manager Memo Memo to MVM re Application Guidelines for NEA ARPA Creative Empowerment Subgrant Program Staff Memo Funds Proposed Application Materials for NEA ARPA Creative Supporting Documentation Empowerment Subgrant Program Dubuque THE CITY QF � All-Meriea Ciry DLT B E ; . � . � �� MaSt� Z�C� aYd t�Q Mt55ZSSZ Z zoa�•zoiz•�ai3 YP pp za��*zai� TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Application Guidelines for the Creative Empowerment Subgranting Program funded by the National Endowment for the Arts American Rescue Plan Act DATE: February 1, 2023 Arts & Cultural Affairs Manager Jenni Petersen-Brant is recommending City Council review and approve the provided Creative Empowerment subgranting program administration materials. Upon approval, staff will proceed with releasing said materials, promoting the opportunity, and accepting applications. I concur with the recommendation and respectfully request Mayor and City Council approval. v Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Jill Connors, Economic Development Director Jenni Petersen-Brant, Arts & Cultural Affairs Manager Laura Merrick, Communications and Grants Administration Assistant Dubuque Economic Development Department THE CITY OF � Office of Arts&Cultural Affairs AII�A�eeiea cih� 1300 Main St U� � �kYirtl�riT:I1�:YYi DUVUqUe+�IAS�OOl � � �� Office(563)589-4393 � � TTY(563)690-6678 2007•2012=2013 http://www.cityofdubuque.org Masterpiece on the Mississippi �oi�*zois TO: Michael C. Van Milligen, City Manager FROM: Jenni Petersen-Brant, Arts & Cultural Affairs Manager SUBJECT: Application Guidelines for the Creative Empowerment Subgranting Program funded by the National Endowment for the Arts American Rescue Plan Act DATE: January 31, 2023 INTRODUCTION The purpose of this memorandum is to seek approval of program materials establishing the application guidelines and requirements for the National Endowment for the Arts' American Rescue Plan Act-funded `Creative Empowerment Subgranting Program.' BACKGROUND On November 18, 2021, the City of Dubuque's Office of Arts & Cultural Affairs announced receipt of a $500,000 award from the National Endowment for the Arts (NEA) Local Arts Agency (LAA) Subgranting Program supported by the American Rescue Plan Act (ARPA) to help the arts and culture sector recover from the COVID-19 pandemic. The award provides $15,000 for creating a pilot program to support individual creatives in producing tangible, public-facing, arts-based projects that further their careers and deepen their community engagement. Additionally, $435,000 of the award is directed to an in process subgrant program (Arts Operating Recovery) that supports the arts operations of eligible local nonprofit organizations. Finally, $50,000 of the award is allocated to facilitate the management and administration of the NEA ARPA funding by the Office of Arts & Cultural Affairs in the Economic Development Department with oversight from the Arts & Cultural Affairs Advisory Commission (the Commission). DISCUSSION The Creative Empowerment subgrant program is a one-time, restricted funding opportunity for individual creatives to support tangible arts-based projects that strategically advance the applicant's career while deepening their community connections through meaningful public programs and activities with measurable impact. As such, staff carefully researched and principally crafted to federal requirements a notice of funding guidelines, applicant questions, and scoring rubric to proceed with subgranting $15,000 for projects developed and implemented by individual creatives. A grants-focused subcommittee of the Commission thoroughly reviewed materials to ensure alignment with federal mandates, equitable funding best practices, proper application flow, and community needs. Materials were then approved by the Commission on Tuesday, January 24, 2023. As the notice of funding communicates, applications are encouraged from practicing creatives residing within Dubuque city limits working in artistic disciplines related to the visual arts, dance, music, theater, literature, or media/multimedia that meet all eligibility requirements. For the purpose of this opportunity, creatives are defined as artists, curators, arts administrators, producers, presenters, etc. Creative Empowerment funds will be applied for at two (2) different times to align with two (2) independent yet overlapping periods of perFormance. The total funds to be subgranted over the two funding rounds through this subgrant program is $15,000. No match is required. The minimum request is $500. The maximum request is $2,000. Applicants may apply each round but only receive funding for one (1) project; if an applicant submits to Round 1 and is not funded, they may submit a revised or new proposal for Round 2. Awards will be distributed to ensure funds are available for each round. ROUND 1 — Open for applications Wednesday, February 15 — Friday, March 24, 2023, for consideration of projects occurring between June 1, 2023 — March 31, 2024. ROUND 2 — Open for applications Thursday, June 1 — Friday, July 14, 2023, for consideration of projects occurring between October 1, 2023 — March 31, 2024. Allowable funds are restricted to expenses associated with specific activities or work by creatives that respond to the coronavirus pandemic with defined outcomes related to career and community development goals, limited to: • Artist's Time • Professional Services • Fees • Materials/Supplies • Production Expenses • Health and Safety Supplies • Marketing and Promotion • Travel Eligible expenses must be incurred within the applied for round's period of performance noted above. 100% of the subgrant award will be distributed upon execution of a subgrant agreement provided by the City, W-9, and receipt of an invoice from the respective subgrantee. Subgrantees will be required to submit a final report at the close of the funding cycle. Additional program guidelines, timelines, and key processes are outlined in the notice of funding, scoring rubric, and application questions provided. BUDGET IMPACT There is no new budget impact. The received National Endowment for the Arts American Rescue Plan Act Grant to Local Arts Agencies for Subgranting award fully funds the Creative Empowerment subgrant program. RECOMMENDATION/ACTION STEP I respectfully request that City Council review and approve the provided Creative Empowerment subgranting program administration materials. Upon approval, staff will proceed with releasing said materials, promoting the opportunity, and accepting applications. Memo drafted by Laura Merrick, Communications and Grants Administration Assistant. Cc: Laura Merrick, Communications and Grants Administration Assistant Jill Connors, Economic Development Director Teri Goodman, Director of Strategic Partnerships Justin Thiltgen, Technical Grant Analyst/Assistant Jenny Larson, Director of Finance and Budget CITY OF DUBUQUE & THECITYOF NATIONAL ENDOWMENT FOR THE ARTS DUB E AMERICAN RESCUE PLAN ACT Masterpiece on the Mississipp� CREATIVE EMPOWERMENT SUBGRANT PROGRAM NATIONAL ENDOWMENT s �, NOTICE OF FUNDING OPPORTUNITY o & REQUIREMENTS arts.gov OVERVIEW The City of Dubuque is pleased to announce the Creative Empowerment subgrant program, a one- time limited funding opportunity made possible through the National Endowment for the Arts (NEA) via American Rescue Plan Act (ARPA) resources. The City of Dubuque is serving as a Local Arts Agency (LAA) to subgrant $15,000 in federally awarded funds in response to economic and community impacts of the COVID-19 pandemic. The Creative Empowerment subgrant program aims to award funds to individual creatives residing within Dubuque city limits to aid in the production of tangible public-facing, arts-based projects that further their careers and deepen their community engagement. FUNDING FOCUS & PRIORITIES Applications are encouraged from Dubuque-based, practicing creatives working in artistic disciplines related to the visual arts, dance, music, theater, literature, or media/multimedia that meet all eligibility requirements. For the purposes of this opportunity, creatives are defined as artists, curators, arts administrators, producers, presenters, etc. Creative Empowerment funds are intended to support specific projects that strategically advance the applicant's career while deepening their community connections through meaningful public programs and activities that have measurable impact. Projects must be made accessible to the Dubuque community. Expenses and work outcome(s) must occur within the period of performance. There are additional requirements to receive this federal funding. Carefully review the eligibility, allowable costs, reporting requirements, and TERMS & CONDITIONS before completing the application. FUNDING GUIDELINES Total funds to be subgranted over two funding rounds through the Creative Empowerment subgrant program is $15,000. No match is required. The minimum request is $500. The maximum request is $2,000. Funding levels will be impacted by the number of eligible applicants and how applications score. While applicants may request the maximum award amount, final awards may be less than requested. Applications with the lowest scores may not be recommended for funding. TIMELINES Creative Empowerment funds can be applied for at two (2) different times to align with two (2) independent, yet overlapping periods of performance. Applicants may submit an application each round but may only receive funding for one (1) project; if an applicant submits to Round 1 and is not 1 funded, they may submit a revised or new proposal for Round 2. Awards will be distributed in a way to ensure funds are available for each round. ROUND 1 Open for consideration of projects that will occur between June 1, 2023 — March 31, 2024. All allowable ex enses covered b the sub rant must be incurred durin this time. Application Opens: (Application is available on SlideRoom) Wednesday, February 15, 2023 Informational Webinar: Friday, February 24, 2023 @ 2:00 PM Registration is free at GoToWebinar. Office Hours: See schedule of virtual office hours. Application Due: Friday, March 24, 2023 by 11:59 PM Award Notifications: May 2023 Disbursement of Funds (anticipated): June 2023 Funding Cycle / Period of Performance: June 1, 2023— March 31, 2024 ROUND 2 Open for consideration of projects that will occur between October 1, 2023 — March 31, 2024. All allowable expenses covered b the sub rant must be incurred durin this time. Application Open: Thursday, June 1, 2023 (Application is available on SlideRoom) Informational Webinar: Friday, June 9, 2023 @ 2:00 PM Re istration is free at GoToWebinar. Office Hours See schedule of virtual office hours. Application Deadline: Friday, July 14, 2023 by 11:59 PM Award Notification: September 2023 Disbursement of Funds (anticipated): October 2023 Funding Cycle / Period of Performance: October 1, 2023 — March 31, 2024 APPLICATION SUBMISSION General information regarding the Creative Empowerment subgrant is available on the City of Dubuque's website. The application form is available via SlideRoom, an online application portal; there are no fees to apply or set up a SlideRoom applicant account. Applications must be submitted online no later than 11:59 PM on Friday, March 31, 2023 for Round 1 or 11:59 PM on Friday, July 14, 2023 for Round 2. The applicant is solely responsible for the content and timely submission of the application. Include only the materials requested in the online application. Late, incomplete, or ineligible applications will not be accepted. Likewise, changes or the addition of materials to an application after the submission deadline will not be accepted, unless requested by Staff. ELIGIBILITY CRITERIA Eligible applicants must meet all of the following requirements. Individuals who do not meet these requirements are not eligible to apply. 2 • Individual(s) actively creating, making, or producing arts projects or arts events who are capable of providing examples of creative output made, curated, or otherwise administered that falls within the eligible disciplines and has been presented in public physical and/or virtual spaces. • 18 years of age or older. • Current, legal full-time lowa resident with a permanent address within the city limits of Dubuque at the time of application. Applicant must remain a state and city resident throughout the applied for period of performance. Residency will be confirmed during the vendor setup process if project is funded. • Proposes a project with tangible public-facing outcomes to occur during the applied for period of performance. • Project must be initiated and managed by the applicant, not an organization or business. • Applications will be accepted from artist teams, bands, dance troops, or similar creative collectives. Application must be submitted by a single individual on behalf of the group with their individual role in the project proposal clearly stated, as the individual will be legally obligated to the terms of the grant agreement. Groups will be limited to one funding request. Eligible Disciplines: • Dance (dancers, choreographers, etc.) • Design (graphic designers, stage designers, etc.) • Film/Video/Media Arts (computer/digital artists, etc.) • Folk/Traditional Arts (artisans, ceramicists, weavers, etc.) • Literary Arts (writers, poets, etc.) • Music (composers, musicians, singers, songwriter, etc.) • Theater/Playwriting (playwrights, designers, actors, etc.) • Visual Arts (painter, photographers, etc.) • Multidisciplinary/Interdisciplinary Eligible Project Types: The work must include a tangible public outcome — meaning that the project must have a public-facing component that supports the social and cultural vibrancy of Dubuque as it recovers from the economic and social impacts of COVID-19. Public benefit can be achieved through examples such as but not limited to: • Performances • Presentations • Exhibitions • Workshops • Trainings • Creation/Co-Creation of artwork • Research (in combination with any of the outcomes above) Tangible outcomes can be achieved through examples such as but not limited to: • A visual artist requests funds to purchase supplies and materials and pays themselves to offer a free painting workshop at a senior living facility. The work produced will be displayed alongside the artist's work in a public venue. 3 • A dancer requests funds to pay themselves to provide free dance workshops for an afterschool teen program. The project includes working with the teens to choreograph a new dance piece that will be performed at a public event. • An individual member of a band requests funds to record and market the release of a new album. As part of the recording process, the band offers virtual or in-person trainings on songwriting, sound mixing, or other processes related to making an album. Additional considerations • If receiving ARPA funds from other sources, the applicant may apply ONLY for allowable project expenses not already covered by other federal funds. *Expenses to be covered by this program may NOT overlap with any other ARPA or federal funds. • Applicants must verify that they are not excluded or disqualified from doing business with the federal government. Each applicant will be required to complete a self-certification that participants in the award are not disbarred, suspended, or have any other exclusions or disqualifications. Click here to learn more. • Applicants must agree to abide by the NEA's Nondiscrimination, Environmental and Preservation, and Other National Policies (Appendix C). INELIGIBLE APPLICANTS • For-profit organizations or businesses • Nonprofit organizations • Individuals requesting funds for projects counting toward fulfillment of academic credit for a degree-granting program. ALLOWABLE COSTS Funds, including stipends/fees and/or one-time expenses, must support the development or execution of projects by creatives with defined outcomes related to career and community development goals that occur within the eligible funding period of performance. • Funds must directly support costs associated with specific activities or work* such as performances, presentations, exhibitions, training, research, and/or creation of an artwork, with tangible outcomes. * This is considered a stipend to the artist for the work undertaken and completed. • Artist expenses related to public art, such as murals, must comply with and be approved by the City of Dubuque and the National Endowment for the Arts for its potential impact on historic properties/districts/sites and the environment to fulfill responsibilities and obligations under the National Historic Preservation Act (NHPA) and the National Environment Policy Act (NEPA), respectively. Subgrants for public art projects will be considered pending until all parties have fully approved the specific operations. Allowable Cost Cateqories: these are the only cost categories for which funds may be requested. • Artist's Time —Cost of the applicant artist's time based on a typical hourly rate and estimated number of hours needed to implement the project activities. Cannot support children as professional artists. 4 • Professional Services— Use of other professional services to support the implementation of the project (e.g., contracted artists who support the project, production crew, professional consultants who help with project marketing plans and design, etc.). • Fees— Fees associated with participation in classes, training, workshops, and other project- specific professional development activities. (Note: classes/training that result in credits toward a degree are not eligible.) • Materials/Supplies— Project-specific expenses for materials needed to complete work for an exhibition, performance, presentation, etc. as described in the application (e.g., paint, canvasses, paper, materials for costume creation, film, CDs, etc.). • Production Expenses — Project-specific costs related to the short-term rental of equipment and/or venue rental, such as rehearsal, studio, and performance space. (Note: Costs for home studios/workspace are not permitted.) • Health and Safety Supplies — Costs associated with COVID-related measures to ensure the health and safety of participants (e.g., personal protective equipment, cleaning supplies, hand sanitizer, etc.). • Marketing and Promotion — Costs related to the marketing and promotion of the project. (e.g., printing costs for fliers and brochures, paid advertisements on social media, etc.) • Travel — Costs related to travel necessary to the project. (e.g., resourcing specific supplies or attending training to execute the project) UNALLOWABLE COSTS In accordance with federal guidelines, ARPA-funded subgrants to creatives must support specific activities or work. Expenses that fall outside the identified eligible expenses for the project may not be included as part of the request. Applicants that include ineligible expenses in the grant request will be considered ineligible. Ineligible grant request expenses and activities include: • "Artist relief' where the funding is intended to alleviate financial hardship (i.e., rent or food assistance to individuals) and does not require the artist to undertake work. • One-time monetary recognition/honorific award with no required activities (e.g., Life Time Achievement Awards). • Support exclusively for the ongoing business expenses of individual artists (e.g., general operating/overhead support for individuals). • Alcoholic beverages. • Commercial (for-profit) enterprises or activities, including concessions, food/drink, clothing, artwork, or other items for resale, including online or virtual sales/shops. • Construction, purchase, or renovation of facilities. • Costs supported by any other federal funding ("double dipping"), including funds received directly from a federal agency or indirectly from a pass-through organization. • Expenses related to compensation to foreign nationals when those expenditures are not in compliance with regulations issued by the U.S. Treasury Department of Foreign Assets Control. • General fundraising. • General miscellaneous or contingency costs. • Land purchase costs. 5 • Lobbying, including activities intended to influence the outcome of elections or influence government officials regarding pending legislation either directly or through specific lobbying appeals to the public. • Home office or home studio rent, including related expenses such as utilities. • Social activities such as receptions, parties or galas. • Subgrants to replace lost revenue. • Travel costs (non-project related). • Vehicle purchases. • Visa costs paid to the U.S. government. • Voter registration drives and related activities. • All other costs that are unallowable per 2 CFR 200 and other laws. SUBGRANT REVIEW PROCESS Eliqibilitv Review: The City of Dubuque's Arts & Culture staff will initially review each application for completeness and compliance with eligibility requirements. Competitive Panel Review: Eligible applications are reviewed and scored by a panel composed of representatives independent of the Arts & Cultural Affairs Advisory Commission and City staff. Scoring and allocation recommendations are presented, reviewed, and voted on by the Arts & Cultural Affairs Advisory Commission before advancing to City Council for approval. Scorinq: Applications are reviewed and scored on a weighted scale. The scoring criteria and matrix is available here. IMPORTANT NOTE: Applications will be reviewed for"Artistic Merit" and "Artistic Excellence" as a requirement of the NEA (20 USC Sec. 951 et seq.). Review of Risk: Each applicant's risk of noncompliance with federal statutes, regulations, and the terms and conditions of the subgrant will be evaluated. Specific subgrant conditions to mitigate risk, if appropriate, will be imposed (2 CFR 200.332(b), (c), and (e)). NOTIFICATIONS, AGREEMENT, AND PAYMENT Notification letters will be sent to all applicants in May 2023 (Round 1) and September 2023 (Round 2), accompanied by an agreement if subgranted funds are recommended. Appropriate stipulations will be established in each subgrantee's agreement, as needed. The agreement must be signed to assure compliance with the Creative Empowerment subgrant and returned by the deadline communicated in the award notification. Creatives subgranted funding will have their names publicized. Subgrants will be paid in full (100%) upon execution of the agreement, receipt of an invoice, and additional documentation as needed (e.g., Vendor Setup Form, W-9). Subgrant funds must be used ONLY for the purpose described in the proposal and incurred during the period of performance. Any changes or modifications to the purpose must be reported to the City of Dubuque in advance. MONITORING Activities of the subgrantee will be monitored as necessary to ensure that subgrants are used for authorized purposes, in compliance with federal statutes, regulations, and the terms and conditions of the subgrant, and that subgrant performance goals are achieved (2CFR 200.332(d -h)). This includes the review of financial and perFormance reports. 6 REPORTING Each subgrantee is required to submit a final report providing a detailed description of the funded activities, participation statistics and demographics, sample marketing and program materials, and an accurately documented fund expenditure budget that aligns with the submitted budget. A sample final report will be provided with the subgrant announcement, and a notification will be sent to subgrantees when the final report form is available online. RECORD RETENTION & ACCESS The applicant, if subgranted funds, agrees to retain all financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to the Creative Empowerment subgrant for a period of three years beyond the end date of the City of Dubuque's period of perFormance (05/31/2024) as an LAA (2 CFR 200.344). Subgrantees must permit the City of Dubuque and its auditors access to records and financial statements, as necessary, to ensure compliance with federal award requirements (2 CFR 200.332 (a)(5), .334, and .337). CLOSEOUT Applicants, if subgranted funds, must submit a final report within 30 days after the end of the period of performance ends -- no later than April 30, 2024. If a final report is not filed, the applicant will be ineligible to apply for future funding opportunities. If funds are not used or are used for unauthorized/unallowable costs or activities, the subgrantee must return the funds to the City of Dubuque. ACKNOWLEDGEMENT Creative Empowerment subgrants are funded by a National Endowment for the Arts American Rescue Plan Act grant to Local Arts Agencies. Subgrantees must clearly acknowledge support from the National Endowment for the Arts AND the City of Dubuque on all materials (printed or electronic) associated with the funded activities, such as programs, press releases, social media posts, promotions, etc. Such acknowledgment should noticeably indicate that funds were provided for arts- based projects and should not be used to show support for a project or activity outside the scope of funding. Access acknowledgment resources here. TERMS AND CONDITIONS Applicants must be prepared to comply with flow-down federal regulations and policy requirements, as outlined by the NEA's Specific Terms and Conditions, Appendix C. Compliance includes but is not limited to prohibiting discrimination, ensuring accessibility, and protecting environmental and historical resources. Review the full Terms and Conditions carefully to ensure the organization can implement the subgrant in full accordance with all federal regulations and policy requirements. PROPERTY STANDARDS Property created under NEA awards has specific rules on ownership, copyright, reproduction, etc. Important information is summarized here for reference. More details can be found in section 16 (pages 15 and 16) of the NEA's General Terms and Conditions for Grants and Cooperative Agreements to Organizations: • As the artist, you will own property approved for creation under the NEA award, provided that it be used for similar activities. For example, if you created a painting using NEA funds with the intention of selling it to a museum for public display, it could not be sold to a private collector where it would no longer be on view to the public. 7 • You may copyright any material that is subject to copyright and that was developed under the NEA award. • The NEA has a royalty-free, non-exclusive, and irrevocable right to reproduce, publish, or otherwise use work, as well as data, produced under a Federal award for Federal government purposes. They also have the right to authorize others to do the same. ACCESSIBILITY, TECHNICAL ASSISTANCE, AND QUESTIONS We are committed to making our programs and services accessible to everyone. Please contact Laura Merrick, the Communications and Grants Administration Assistant with the Office of Arts and Cultural Affairs, at 563.581.4666 or Imerrick cityofdubuque.org to request accommodations, translation, interpretation, or other assistance, including technical support or questions to complete the application. Requests for accommodations made after the subgrant deadline cannot be honored. 8 CITY OF DUBUQUE & THE�IT"oF NATIONAL ENDOWMENT FOR THE ARTS DUB E AMERICAN RESCUE PLAN ACT MasterpieceontheMississippi CREATIVE EMPOWERMENT NATIONAL SUBGRANT PROGRAM ENDOWMENT � s � � SCORING CRITERIA & MATRIX arts.gov *Note: Reviewers will use this matrix as a guide to scoring all Creative Empowerment applications. Each section has criteria and corresponding point values to ensure a fair review process. The rubric is on a 15-point weighted scale. This document is not part of the application; it is for informational purposes only. Applicant Profile—3 points (20%) � Creative Profile & Resume/CV(Proposal Narrative Q. 1 & 2) Qualificafions and preparedness of the applicant as demonstrated by: Creative profile; Strength of resume/CV. 3 2 1 Applicant demonstrates active Applicant describes trajectory of Concept and demonstrated creative output with exceptional creative career, concept and output of creative activity is capabilities in concept and form of work with few relevant unclear or inadequate. execution with a record of career notable achievements and some progress through relevant public access identified. No relevant notable achievements or deliberate achievements or public access efforts to make work accessible noted. to the public. Artistic Excellence— 3 points (30%) � Work Samples/Goals for Impact on Creative Career (Media samp/es + Proposal Narrative Q.3) There is a demonstrated quality of creative work(s) and/or services or events appropriate to the completion of the proposed project and the subgrant funds will hel advance the a licanf's career/work. 3 2 1 Work samples directly correlate Work samples loosely align with Work samples do not reflect with the narrative provided and the narrative provided and the narrative provided or demonstrate high caliber or demonstrate average or demonstrate poor quality work unique work or services. repeated work or services. or demonstrate inadequate capabilities executing Identified goal will clearly Identified goal may advance the concepts. advance the applicant's creative applicant's creative practice and practice and is logical next step seem to be logical next steps in No goal identified or it is for growth. their work. unclear how the goal will advance the applicant's creative practice at this time. Statement of Need/Artistic Merit/Feasibility— 3 points (30%) � Project Description + Timeline (Proposal Narrative Q. 3 & 4) Does the artisf present a clear case for the need as it applies to furthering their career and deepening their community engagement? Does the project produce tangible outcomes and is an evaluation method shared? Does the project demonstrate artist merit? Is the project timeline and accomplishments outlined achievable? 3 2 1 Case for support is exemplary Case for support is good. Case for support is inadequate and merits investment. or does not merit investment. The project hints at tangible Tangible public outcomes and an outcomes and evaluation Tangible outcomes and evaluation method are clearly methods are vague evaluation methods are identified. underdeveloped or Project is of average quality and nonexistent. Project is of high quality and is it is unclear how the project will likely to positively impact the positively impact the applicant's Quality of the project is unclear applicanYs career and the career and the community and project is unlikely to have community. positive impacts on the Project is most likely achievable applicant's career or the The project is achievable within within the funding period. community the funding period. Achievability of the project is unclear or unlikely within the funding period. Diversity, Equity, Inclusion, and Accessibility (DEIA) — 3 points (5%) � DEIA (Proposal Narrative Q.5) Does the applicant incorporate diverse, equitable, inclusive, and accessible practices in the planning and execution of the project? Is the project accessible to the public? Will the project have an impact on an underserved population? 3 2 1 The applicant provides Applicant offers limited The applicant fails to provide comprehensive examples of examples of integrating DEIA supportive examples of DEIA integrating DEIA practices practices into the planning and practices in either planning or into the planning and delivery delivery of its activities and engagement aspects of its of its activities and outreach outreach to underserved activities and outreach to to underserved populations. populations. underserved populations. Project is clearly accessible Public access and is most likely Public accessibility of the to the public. achievable. project is unclear or nonexistent. Fiscal Competence—3 points (15%) � Budget Narrative + Worksheet(Finances Q. 2 & 3) Is the proposed use of funds clear and allowable? The total amount requested is within the allowable limit? Is a com lete bud et provided?Are the bud et expenses reasonable? 3 2 1 Project budget and intended Project budget and intended use Project budget and intended use of requested funds are of requested funds are identified use of requested funds are clear and appropriate to the but not clearly described. unclear or do not align with the project as described. project as described. Budget information is incomplete Budget information is complete or includes some unallowable Significant information is and aligns with program expenses. missing from the budget or guidelines. majority of expenses identified are unallowable. 2 THE CITY OF DUS E Mrzsferpiece on the Mississip��i Creative Empowerment Subgrant Program The City of Dubuque is pleased to announce the Creative Empowerment subgrant program, a one-time limited funding opportunity made possible through the National Endowment for the Arts (NEA)via American Rescue Plan Act(ARPA) resources. The City of Dubuque is serving as a Local Arts Agency(LAA)to subgrant$15,000 in federally awarded funds in response to economic and community impacts of the COVID-19 pandemic. The Creative Empowerment subgrant program aims to award funds to individual creatives residing within Dubuque city limits to aid in the production of tangible public-facing, arts-based projects that further their careers and deepen their community engagement. FUNDING FOCUS& PRIORITIES Applications are encouraged from Dubuque-based, practicing creatives working in artistic disciplines related to the visual arts, dance, music, theater, literature, or media/multimedia that meet all eligibility requirements. For the purposes of this opportunity, creatives are defined as artists, curators, arts administrators, producers, presenters, etc. Creative Empowerment funds are intended to support specific projects that strategically advance the applicanYs career while deepening their community connections through meaningful public programs and activities that have measurable impact. Projects must take place within the city limits of Dubuque, and expenses and work outcome(s) must occur within the period of pertormance. There are additional requirements to receive this federal funding. Carefully review the NOTICE OF FUNDING (https://www.cityofdubuque.org/DocumentCenter/View/53647/Creative-Empowerment-Notice-of- Funding)and TERMS & CONDITIONS (https://www.cityofdubuque.org/DocumentCenter/View/53646 /Creative-Empowerment-Terms-and-Conditions) before completing the application. TIMELINES Creative Empowerment funds can be applied for at two (2)different times to align with two (2) different but overlapping of periods of performance.Applicants can submit an application each round but can only receive funding for one (1)project; if an applicant submits to Round 1 and is not funded, they may submit a revised or new proposal for Round 2. Awards will be distributed in a way to ensure funds are available for each round. APPLICATION INSTRUCTIONS: A free SlideRoom applicant account is required to apply. Applications must be submitted via SlideRoom no later than 11:59 PM on Friday, March 24, 2023, for Round 1 (June 1, 2023- March 31, 2024)and no later than 11:59 PM on Friday, July 14, 2023, for Round 2 (October 1, 2023 - March 31, 2024). The applicant is solely responsible for the content and timely submission of this subgrant. Include only the materials requested in the online application. Late, incomplete or ineligible applications WILL NOT be accepted. Likewise, changes or the addition of materials to an application after the submission deadline WILL NOT be accepted, unless requested by staff. ACCESSIBILITY, TECHNICAL ASSISTANCE, AND QUESTIONS: We are committed to making our programs and services accessible to everyone. Please contact Laura Merrick, the Communications and Grants Administration Assistant with the Office of Arts and Cultural Affairs, at 563.581.4666 or Imerrick@cityofdubuque.org to request accommodations, translation, interpretation, or other assistance, including technical support or questions to complete the application. Requests for accommodations made after the subgrant deadline cannot be honored. This program contains: • Forms(6) • Attachments(3) • Media(up to 5) Application Preview FORMS �Applicant Contact Info-Creative Empowerment Enter the contact information for the eligible creative submitting the proposal. Refer to the program guidelines for complete applicant eligibility information. 1. First Name: 2. Last Name: 3. Group Name: If representing a group of creatives such as a band, artist collective,or similar, please identify the group you are representing. 4. Mailing Street Address: Use format: street address,city, state zip. 5. Physical Street Address: Enter the physical street address if different than the mailing address. Use format: street address,city, state zip. 6. Phone: 7. Email: 8.Website: Please provide a link to a website, if applicable,that demonstrates your creative work. 9. Facebook,Instagram,or other social media platform: Please provide a link to a Facebook page, or other electronic presence, if applicable,that demonstrates your creative work. � Eligibility Information -Creative Empowerment 1.Are you an individual actively creating,making,or producing arts projects or arts events capable of providing examples of creative work made,curated,or otherwise administered? 2. Does your creative output fall within the eligible disciplines and has it been presented in public physical and/or virtual spaces? 3.Are you 18 years of age or older? 4.Are you a current,legal full-time lowa resident with a permanent address within the city limits of Dubuque at 5.Are you able to present a project with tangible public-facing outcomes during the period of pertormance? � Proposal Summary-Creative Empowerment 1. Proposal Title: 2. Creative Disciplines:(Select all that apply) Select your primary creative discipline(s)using a broad definition of each. 3. Project Start Date: Start date must occur within the eligible period of performance. 4. Project End Date: End date must occur within the eligible period of performance. 5. Proposal Summary: Briefly summarize the proposal, including 1)the primary use of requested funds 2)the primary tangible outcomes and implementation objectives 3)the desired impact on creative career and the vitality of arts in Dubuque 6. Does this proposal involve placing artwork on a known historic property or in a known historic district? Per Section 106 of the National Historic Preservation Act, applicants initiating art projects in locations eligible for or listed on the National Register of Historic Properties must identify that intention. Learn more about the National Historic Preservation Act of 1966 at https://www.gsa.gov/real-estate/historic- preservation/h istoric-preservation-policy-tools/legislation-pol icy-and-reports/section-106-national- h istoric-preservation-act-of-1966. *This question may have follow-up questions. 7. If you are co-creating or collaborating on this project with other individual creatives,organizations,community groups,etc.,list them here: � Proposal Narrative-Creative Empowerment 1. Creative Profile: Describe the applicant's creative work and career to date, including: 1)type of artwork(s), arts projects, or arts events created, including concept and goal of your creative efforts 2)notable achievements in creative career or practice 3)how the public typically engages with or has access to your creative output 2. Resume or Curriculum Vitae: Upload a resume or curriculum vitae (CV)that highlights your creative work. Limit to 2 pages, highlighting your most recent or most significant exhibitions, presentations, awards, educational achievements, etc. Limit to 2 pages. 3. Project Description: Describe the project proposed and related activity in further detail that the grant funds will support within the eligible period of performance, including: 1)how will the project enables the applicant to achieve a particular goal that advances their creative practice or career 2)how will the community be engaged in the project, how was this engagement identified, and how will the outcome(s)be evaluated and measured 4. Discuss the timeline of project activities and dates to accomplish the project and its goals. 5. How is DEIA incorporated into the project planning and delivery? Describe how the project will be publicly accessible and any specific populations served by the project. � Finances -Creative Empowerment 1.What amount of funding are you requesting? Individuals can request$500-$2,000. Round to the nearest dollar. 2.Which support categories of funding are being requested?(Select all that apply) 3. Budget Narrative: Describe what the subgrant funds will be used for, including specifying the artists or vendors who will be paid and justification for the figures included in the budget. If the requested funds are supporting an element of a larger project, please explain. 4. Upload a completed Creative Empowerment Request Form: Complete the form with the proposed budget and itemized eligible expenses the requested Creative Empowerment subgrant funds will cover. Include a brief description of each expense, quantity, rate/unit price, and the amount of funding requested toward that expense. Round to the nearest dollar. The form can be downloaded at https://www.cityofdubuque.org/DocumentCenter/View/53644/Creative- Empowerment-Request-Form Label the attachment so that it identifies the project appropriately: Name of Applicant_Document Content(i.e., Sue Stone_Request Form). �Assurances -Creative Empowerment The authorized official of the application is the individual legally responsible. If the applicant is an individual creative, the authorized official is the individual creative. 1. I,as the authorizing official,have read and understand the grant guidelines and funding policies and am aware of the required compliance with National Endowment for the Arts American Rescue Plan Act. 2. I,as the authorizing official,certify that all representations and statements made in this application are true and correct. 3. I,as the authorizing official,understand that further documents may be requested by the City of Dubuque to determine project eligibility. 4. I,as the authorizing official,understand that all information and material submitted with this application is a public record. 5. I,as the authorizing official,verify that I am not excluded or disqualified from doing business with the federal government. 6. I,as the authorizing official,verify that I agree to abide by the NEA's Nondiscrimination,Environmental and Preservation,and Other National Policies(Appendix C). https://www.cityofdubuque.org/DocumentCenter/View/53104/APPENDIX-C-National-Policies 7. I,as the authorizing official,verify that no overlapping costs with any other pending or approved application(s) for federal/state funding and/or approved federal/state awards have been submitted with this application. 8. I,as the authorizing official,agree to acknowledge the City of Dubuque and the National Endowment for the Arts support in all materials and announcements,audio and visual,for all grant funded activities according to 9. I,as the authorizing official,request subscription to the City of Dubuque Arts&Culture News newsletter. 10.Authorizing Official Name ATTACHMENTS (OPTIONAL)You can provide up to three attachments to additional support conveying the professional and community impact of the application. Examples of supplemental materials include audience surveys, letters of support, etc. 1. Supplemental Material 1 (optional) 2. Supplemental Material 2(optional) 3. Supplemental Material 3(optional) PORTFOLIO Provide a high-quality media sample collection (3-5 media samples) of your work that demonstrates artistic excellence via the quality and diversity of your artistic/creative outcomes and commitment to your artistic/creative practice. This can be photographs, video performances, etc. These items may be used by the City for promotional purposes. It is understood that appropriate releases have been secured in providing these items, and the copyright is waived. If credit is required for any of the uploaded items, please provide that in the media description. Ensure that appropriate viewing permissions are given. Several options can be found online if you need to reduce your file size. Provide 3-5 items. Images(up to 5MB each),Video(up to 250MB each),Audio (up to 30M6 each)and PDFs(up to 10MB each).You may also link to media from YouTube,Vimeo and SoundCloud F'nntetl January 20,2023 09:54 CST/CDT.Copyright�02012 SlitleRoom �jf�y, + �� lAt LL O 2023 SlideRoom Accessibility Statement