Proposed Amendment to Arts & Cultural Affairs Advisory Commission Regarding Term Expirations Copyrighted
February 6, 2023
City of Dubuque Action Items # 08.
City Council Meeting
ITEM TITLE: Proposed Amendment to Arts & Cultural Affairs Advisory Commission
Ordinance Regarding Term Expirations
SUM MARY: City Manager recommending City Council approval of the amendment to
the Arts & Cultural Affairs Advisory Commission ordinance regarding
term expirations.
ORDINANCE Amending City of Dubuque Code of Ordinances Title 2
Boards and Commissions, Chapter 8 Arts and Cultural Affairs Advisory
Commission, Section 2-8-7 Terms
SUGGESTED Suggested Disposition: Receive and File; Motion B; MotionA
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Memo to MVM re Amendment to Arts& Cultural Affairs Staff Memo
Commission Ordinance Regarding Term E�irations
Arts Commission Ordinance Amendment 2-8- Ordinance
7 Terms 012023-1
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Proposed Amendment to Arts & Cultural Affairs Advisory Commission
Ordinance Regarding Term Expirations
DATE: February 1, 2023
Arts & Cultural Affairs Manager Jenni Petersen-Brant is recommending City Council
approval of the amendment to the Arts & Cultural Affairs Advisory Commission
ordinance.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jill Connors, Economic Development Director
Jenni Petersen-Brant, Arts & Cultural Affairs Manager
Dubuque Economic Development Department
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TO: Mike Van Milligen, City Manager
FROM: Jenni Petersen-Brant, Arts & Cultural Affairs Manager
SUBJECT: Proposed Amendment to Arts & Cultural Affairs Advisory Commission
Ordinance Regarding Term Expirations
DATE: January 31, 2023
INTRODUCTION
The memorandum presents a proposed amendment to the ordinance governing the
City's Arts & Cultural Affairs Advisory Commission. The amendment, as prepared by the
the City's Legal Department office and approved by the Arts & Cultural Affairs Advisory
Commission, seeks to address the cadence of Commissioner term expirations.
BACKGROUND
As noted in the Arts & Cultural Affairs Advisory Commission's (the Commission) current
ordinance, it is comprised of seven (7) members, all appointed by the City Council. All
members must be residents of the city with position available based on the following
special qualifications:
• Four (4) members must have significant knowledge and demonstrate interest in
one or more areas of the arts including music, dance, literature, visual arts,
theater, folk arts, media arts, design, or arts education.
• Two (2) members must be from the business and professional community, one
(1) of whom lives or works in the cultural and entertainment district.
• One (1) member must be at-large who lives or works outside the cultural and
entertainment district.
The term of office for Commissioners is three (3) years or until such commissioner's
successor is appointed and qualified.
DISCUSSION
At present, terms are staggered so that three (3) seats have terms which expire on June
30, 2024 and four (4) seats currently have terms which expire on June 30, 2025. City
Staff and the Commission are recommending that no more than three (3) members'
terms expire in a single year to reduce outboarding needs, maintain strategic focus, and
maximize impact of the Commission's collective expertise in supporting arts and culture
initiatives by the City and in the community. In addition, the current term expiration
schedule creates a situation where Commission seats are limited to being open new
members two (2) out of every three (3) years which reduces access for new voices to
apply to serve on the Commission.
The proposed ordinance amendment as reviewed and approved by the Commission will
adjust terms as follows:
• Two (2) at-large members with significant knowledge and demonstrated interest
in one or more areas of the arts including music, dance, literature, visual arts,
theater, folk arts, media arts, design, or arts education appointed until 6-30-2025;
and
• Two (2) at-large members significant knowledge and demonstrated interest in
one or more areas of the arts including music, dance, literature, visual arts,
theater, folk arts, media arts, design, or arts education appointed until 6-30-2026;
and
• Two (2) members from the business and professional community, one (1) of
whom lives or works in the cultural and entertainment district appointed until 6-
30-2024; and
� One (1) at-large member who lives or works outside the cultural and
entertainment district appointed until 6-30-2025.
This shifts expiration of terms from three (3) in 2024 and four (4) in 2025 to two (2) in
2024, three (3) in 2025, and two (2) in 2026. In adjusting term expirations through this
amendment, the cadence of Commission membership terms will facilitate consistent
workflows, more efficient onboarding, and increase access to civic service opportunities.
The amendment as proposed will take effect July 1, 2023.
BUDGET IMPACTS
There is no budget impact associated with the approval of this amendment.
RECOMMENDATIONS
I recommend City Council approval of the attached amendment to the Arts & Cultural
Affairs Advisory Commission ordinance.
Cc: Jill Connors, Economic Development Director
Crenna Brumwell, City Attorney
Prepared by: Crenna M. Brumwell, Esq. 300 Main Street Suite 330 Dubuque IA 52001 563 589-4381
ORDINANCE NO. 5 - 23
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 2 BOARDS AND
COMMISSIONS, CHAPTER 8 ARTS AND CULTURAL AFFAIRS ADVISORY
COMMISSION, SECTION 2-8-7 TERMS
Whereas, the Arts and Cultural Affairs Advisory Commission has seven (7)
members who serve four-year terms; and
Whereas, three (3) members currently have terms which expire on June 30, 2024
and four (4) members currently have terms which expire June 30, 2025; and
Whereas, continuity is in the best interest of the Arts and Cultural Affairs Advisory
Commission; and
Whereas, the Arts and Cultural Affairs Advisory Commission recommends that no
more than three (3) members' terms expire each year; and
Whereas, the current member terms of the Commission expire as follows:
Name
Term Expires
Paula Neuhaus
06/30/2024
Noelle Chesney
06/30/2024
Thomas Robbins
06/30/2024
Doug Donald
06/30/2025
ShirleyDavis-Orwoll
06/30/2025
Nicholas Halder
06/30/2025
Susan Riedel
06/30/2025
Mire
Whereas, the Arts and Cultural Affairs Advisory Commission recommends that
terms be adjusted to reflect expiration dates as follows:
Name
Change
Term Expires
Paula Neuhaus
No
06/30/2024
Noelle Chesney
No
06/30/2024
Thomas Robbins
Yes
06/30/2025
Doug Donald
Yes
06/30/2026
ShirleyDavis-Orwoll
No
06/30/2025
Nicholas Halder
No
06/30/2025
Susan Riedel
Yes
06/30/2026
and
Whereas, the City Council concurs with the recommendation of the Arts and
Cultural Affairs Advisory Commission to adjust the members' terms.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Section 2-8-7 of the City of Dubuque Code of Ordinances is hereby
amended to read as follows:
2-8-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's
successor is appointed and qualified.
The Arts and Cultural Affairs Commission terms shall expire as follows:
Name
Term Expires
Paula Neuhaus
06/30/2024
Noelle Chesney
06/30/2024
Thomas Robbins
06/30/2025
Doug Donald
06/30/2026
ShirleyDavis-Orwoll
06/30/2025
Nicholas Halder
06/30/2025
Susan Riedel
06/30/2026
Section 2. This ordinance shall take effect July 1, 2023.
Passed, approved, and adopted this 6th day of February, 2023.
Attest:
A ?nQ ;� �"eJ4
Adrienne Breitfelder, City Clerk
.. o4f� Mayor
EFFECT OF AMENDMENT
2-8-7: TERMS:
The term of office for commissioners is three (3) years or until such commissioner's
successor is appointed and qualified.
The Arts and Cultural Affairs Commission terms shall expire as follows:
Name Term Expires
Paula Neuhaus 06/30/2024
Noelle Chesne 06/30/2024
Thomas Robbins 06/30/2025
Doug Donald 06/30/2026
Shirle Davis-Orwoll 06/30/2025
Nicholas Halder 06/30/2025
Susan Riedel 06/30/2026
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
02/10/2023
and for which the charge is 38.32
Subscribed to before me, a Notaiy Public crfi and for
Dubuque County, Iowa,
this 10th day of February, 2023
......--
Notary Pu . in and for Dubuque County, Iowa.
AslIN A& JANET K. PAPE
0 3k : Commission Number 199659
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21. • My Commission Expires
iowa 12/11/2025
Ad text :
CITY OF DUBUQUF
OFFICIAL PUBLICATION
ORDINANCE NO. 5 - 23
AMENDING CITY OF DUBUQUE CODE OF ORDINANCES TITLE 2 BOARDS
AND COMMISSIONS, CHAPTER 8 ARTS AND CULTURAL AFFAIRS ADVISORY
COMMISSION, SECTION 2-8-7 TERMS
Whereas, the Arts and Cultural Affairs Advisory Commission
has seven (7) members who serve four-year terms; and
Whereas, three (3) members currently have terms which expire
on June 30, 2024 and four (4) members currently have terms
which expire June 30, 2025; and
Whereas, continuity is in the best interest of the Arts and
Cultural Affairs Advisory Commission; and
Whereas, the Arts and Cultural Affairs Advisory Commission
recommends that no more than three (3) members terms expire
each year; and
Whereas, the current member terms of the Commission expire
as follows:
Name; Term Expires
Paula Neuhaus; 06/30/2024
Noelle Chesney; 06/30/2024
Thomas Robbins; 06/30/2024
Doug Donald; 06/30/2025
Shirley Davis-Orwoll; 06/30/2025
Nicholas Haider; 06/30/2025
Susan Riedel; 06/30/2025
and
Whereas, the Arts and Cultural Affairs Advisory Commission
recommends that terms be adjusted to reflect expiration dates
as follows:
Name; Change; Term Expires
Paula Neuhaus; No; 06/30/2024
Noelle Chesney; No; 06/30/2024
Thomas Robbins; Yes; 06/30/2025
Doug Donald; Yes; 06/30/2026
Shirley Davis-Orwoll; No; 06/30/2025
Nicholas Haider; No; 06/30/2025
Susan Riedel; Yes; 06/30/2026
and
Whereas, the City Council concurs with the recommendation of
the Arts and Cultural Affairs Advisory Commission to adjust
the members terms.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF DUBUQUE, IOWA:
Section 1. Section 2-8-7 of the City of Dubuque Code of
Ordinances is hereby amended to read as follows:
2-8-7: TERMS:
The term of office for commissioners is three (3) years or
until such commissioner's successor is appointed and
qualified.
The Arts and Cultural Affairs Commission terms shall expire
as follows:
Name; Term Expires
Paula Neuhaus; 06/30/2024
Noelle Chesney; 06/30/2024
Thomas Robbins; 06/30/2025
Doug Donald; 06/30/2026
Shirley Davis-Orwoll; 06/30/2025
Nicholas Haider; 06/30/2025
Susan Riedel; 06/30/2026
Section 2. This ordinance shall take effect July 1, 2023.
Passed, approved, and adopted this 6th day of February,
2023.
/s/Brad M. Cavanagh, Mayor
Attest: /s/Adrienne N. Breitfelder, CMC, City Clerk
Published officially in the Telegraph Herald newspaper on
the loth day of February, 2023.
/s/Adrienne N. Breitfelder, City Clerk
lt2/10