Minutes_Library Board of Trustees 10.27.22Copyrighted
February 20, 2023
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 1/30/23 and 2/6/23; Equity and Human
Rights Commission of 8/8/22, 9/12/22, 11/14/22, and 12/12/22; Historic
Preservation Commission of 1/19/23; Library Board of Trustees of
10/27/22, 11/16/22, and 12/15/22; Library Board of Trustees Update of
1/26/23; Zoning Advisory Commission of 2/1 /23; Zoning Board of
Adjustment of 1/26/23; Proof of publication for City Council Proceedings
of 1 /17/23 and 1/30/23.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings 1/30/23 Supporting Documentation
City Council Proceedings 2/6/23
Equity and Human Rights Commission of 8/8/22
Equity and Human Rights Commission of 9/12/22
Equity and Human Rights Commission of 11/14/22
Equity and Human Rights Commission of 12/12/22
Historic Preservation Commission of 1/19/23
Library Board of Trustees of 10/27/22
Library Board of Trustees of 11/16/22
Library Board of Trustees of 12/15/22
Library Board of Trustees Update of 1/26/23
Zoning Advisory Commission of 2/1/23
Zoning Board of Adjustment of 1/26/23
Proof of Publication for City Council Proceedings of
1 /17/23
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
1/30/23
Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of October 27, 2022
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, October 27, 2022.
Present: President Pam Mullin, Vice President Greg Gorton, Trustee Robert
Armstrong, Trustee Victor Lieberman, Trustee Christy Monk, Director Nick Rossman,
and Administrative Assistant Denette Kellogg.
Present Electronically: Board Secretary Andrew Bland, M.D.
Excused: Trustee A. Alanda Gregory
1. President Mullin called the meeting to order at 4:04 p.m.
"Moved to adopt the meeting agenda of October 27, 2022. "
Motion: Armstrong
Second. Gorton
Vote: Aye - 6; Nay - 0
2. Approval of Worksession Meeting Minutes of September 19 and September 20,
2022; and Meeting Minutes of September 22, 2022.
"Moved to approve the Board Worksession Minutes of September 19 and 20;
and, the meeting minutes of September 22, 2022. "
Motion: Bland
Second: Armstrong
Vote: Aye 6; Nay- 0
3. Board President's Report:
- The Board reviewed the Communication with the Dubuque City Council for
September 2022.
"Moved to receive and file the Communication with the Dubuque City
Council from September 2022. "
Motion: Lieberman
Second: Monk
Vote: Aye - 6; Nay - 0
4. Motion to Receive and File Informational Items:
1
A. Library Director's Report Summary and Update:
1) Library Financial Report Fiscal Year (FY) 2022 — Rossman reported that the
end of September marks the end of the first quarter of the fiscal year.
Reporting features are in full working order and library accounting staff is
nearing the point of being caught up on entering information with the new
system.
2) Library Use — Rossman reported total library circulation of materials
included a 2% decrease in September 2022 over September 2021, the
major decrease seen in physical audio and video materials. There was a
14% increase in visitors and a 20% increase in internet and Wi-Fi usage.
Attendance in programming saw a significant 62% increase over September
2021.
95 curbside visits in August.
753 Hoopla downloads in September. Rossman provided a breakdown for
Hoopla usage so far in this fiscal year.
3) Library Marketing Report— Rossman reported for the month of September,
Library Card Signup Month was promoted. A total of 1,217 new cards were
issued for the month. Of these cards, 918 cards were the addition of all the
6t" grade students that were transferred over with the School ID partnership
with the Dubuque Schools. New cards issued over September 2021
increased 82%.
The Board reviewed the quarterly report of Carnegie -Stout Public Library
mentions in the Dubuque Telegraph Herald for the -first quarter of FY-23.
4) Library Programs, Partnerships, and Grants Report: Rossman reported on
the following:
Several staff made professional presentations at the 2022 annual Iowa
Library Association conference, ranging from library programming, to
intellectual freedom, and using TikTok to promote the library and library
services.
The Library is launching a new literacy program called Bookworm Builders.
Each month, the Library's AmeriCorps staff will visit Head Start Preschool
students, share a storytime and deliver a free book to hundreds of students.
At the end of the school year, each student will have his or her own small
library of books.
The Library took part in several outreach events in September including
awareness days for students at the University of Dubuque and University of
Wisconsin -Platteville, and taking part in Steve's Ace Hardware Fall Festival.
2
Library staff are providing training opportunities for Dubuque Schools
Teacher Librarians on book talking, selecting storytime books, and
"weeding" of library materials.
5) Iowa Library Association (ILA) Conference 2023 — Rossman reported on the
ILA Conference that will be held in Dubuque in October 2023. The first
conference day will be in place of the Library's staff development day
providing staff the opportunity to attend the conference. The Board was
encouraged to attend.
6) Dubuque Community School (DCSD) District Agreement Report — Rossman
reported that the agreement is set to be on the agenda for the November
2022 School Board Meeting. Afterward, the Board President will sign the
document on behalf of the Library Board. The Board previously approved
this agreement.
7) Partial Roof Replacement — Rossman reported a pre -construction meeting
was held with Black Hawk Roofing Company on October 12. This project is
scheduled to be completed in the spring, as temperatures need to stay
above 40 degrees for the new roofing material to properly adhere.
8) Miscellaneous Items Report:
A. The Board agreed to host its Holiday Reception on December 15,
2022.
B. Damaged Book Returns Update - Rossman reported that the Library
has been reimbursed $8.640.67 for the cost of the book drop
damaged at the Asbury Hy-Vee in April 2022 that had to be replaced.
The insurance claim against the drive who damaged the book drop at
Eleanor Roosevelt School has been submitted.
C. The Board reviewed the calendar of meeting dates through October
2023. The Board agreed to hold a Noon meeting on November 15,
2022, and agreed on the meeting dates through October 2023 with
this change.
D. The Board reviewed the library closings for 2023 and agreed on the
list of closings.
E. The consulting firm, Rethinking Libraries, plans to have the draft
strategic plan to the Library Board within one week. The Board will
then review the documents and provide final revisions to the plan.
9) Department Updates — Rossman provided highlights of the past month for
Adult, Circulation, Information Technology and Youth Services.
3
B. Comment Cards - Rossman shared a letter of apology from a child who lost two
books.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditures, Revenue and Budget
Financial Reports; and, Library Use Report, Marketing Report, Library
Programs, Partnerships, and Grants Report; Dubuque Community School
District Agreement Report, Iowa Library Association Conference, Partial
Roof Replacement Update, Miscellaneous Items Report, Library
Department Updates, and one comment card. "
Motion:
Lieberman
Second:
Gorton
Vote:
Aye - 6; Nay - 0
5. Action Items:
Library Expenditures FY-23: September, Period 3 — The Board
reviewed the detailed expenditures reports for period three. The
Gifts Trusts report is delayed from the City due to the new financial
system's reporting module and will be provided as soon as it is
received for the Board's review.
"Moved to approve the Library expenditures for FY-23 September,
period three. "
Motion:
Monk
Second:
Gorton
Vote:
Aye - 6; Nay - 0
6. Library Board Adjournment - The Board adjourned at 4:50 p.m.
"Motion to adjourn. "
Motion: Gorton
Second: Lieberman
Vote: Aye- 6; Nay - 0
&el '04)
Andrew Bland, MD, Board Secretary Date
El