Minutes_Library Board of Trustees 12.15.22Copyrighted
February 20, 2023
City of Dubuque Consent Items # 01.
City Council Meeting
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: City Council Proceedings of 1/30/23 and 2/6/23; Equity and Human
Rights Commission of 8/8/22, 9/12/22, 11/14/22, and 12/12/22; Historic
Preservation Commission of 1/19/23; Library Board of Trustees of
10/27/22, 11/16/22, and 12/15/22; Library Board of Trustees Update of
1/26/23; Zoning Advisory Commission of 2/1 /23; Zoning Board of
Adjustment of 1/26/23; Proof of publication for City Council Proceedings
of 1 /17/23 and 1/30/23.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
City Council Proceedings 1/30/23 Supporting Documentation
City Council Proceedings 2/6/23
Equity and Human Rights Commission of 8/8/22
Equity and Human Rights Commission of 9/12/22
Equity and Human Rights Commission of 11/14/22
Equity and Human Rights Commission of 12/12/22
Historic Preservation Commission of 1/19/23
Library Board of Trustees of 10/27/22
Library Board of Trustees of 11/16/22
Library Board of Trustees of 12/15/22
Library Board of Trustees Update of 1/26/23
Zoning Advisory Commission of 2/1/23
Zoning Board of Adjustment of 1/26/23
Proof of Publication for City Council Proceedings of
1 /17/23
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Proof of Publication for City Council Proceedings of Supporting Documentation
1/30/23
Carnegie -Stout Public Library
Board of Trustees
Meeting Minutes of December 15 2022
The Board of Trustees of the Carnegie -Stout Public Library (C-SPL) met in the Lacy
Board Room at 4:00 p.m. on Thursday, December 15, 2022.
Present: President Pam Mullin, Vice President Greg Gorton, Trustee A. Alanda
Gregory, Trustee Victor Lieberman, Trustee Christy Monk, Director Nick Rossman,
and Administrative Assistant Denette Kellogg.
Electronically: Trustee Robert Armstrong
Excused: Board Secretary Andrew Bland
1. President Mullin called the meeting to order at 4:00 p.m.
"Moved to adopt the meeting agenda of December 15, 2022. "
Motion: Lieberman
Second. Gorton
Vote: Aye- 6;Nay-0
2. Approval of Board of Trustees Meeting Minutes of November 16, 2022.
"Moved to approve the Board Meeting Minutes of November 161 2022. "
Motion: Gorton
Second: Gregory
Vote: Aye - 6; Nay - 0
3. Board President's Report:
- The Board reviewed the Communication with the Dubuque City Council for
November 2022.
"Moved to receive and file the Communication with the Dubuque City
Council from November 2022. "
Motion:
Monk
Second;
Gorton
Vote:
Aye - 6; Nay- 0
4. Motion to Receive and File Informational Items:
A. Library Director's Report Summary and Update:
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1) Library Financial Report Fiscal Year (FY) 2022 — Rossman reported that the
fiscal year is one third of the way complete. Expenditures .are at 33% of the
budget and revenue is 20% collected of projected budget.
2) Library Use — Rossman reported there was a 4% increase in circulation over
November 2021, a 16% increase in visitors and a 19% increase in computer
and Wi-Fi usage. The June/July showing Art @ your Library YouTube video
had a three-day viral viewing period with over 3,000 views and over 13
hours of viewing time.
84 curbside visits in November.
Rossman reported 860 Hoopla downloads in November. Since launch of the
service began in May 2022, expenditures are $7,365 for this the service to
patrons. (Hoopla is a web and mobile library media -streaming platform for
audio books, comics, e-books, movies, music, and TV.) Rossman provided
a comparison report for Hoopla usage for September to November 2022.
3) Library Marketing Report — Rossman reported for the month of October, the
online tutoring support Brainfuse HelpNow was promoted. This resulted in
283 uses, compared to 23 uses in September and 24 uses in August.
In the month of November, Consumer Reports online was promoted. This
resulted in 1,237 uses, compared to 567 patron uses in October or a 118%
increase.
4) Library Programs, Partnerships, and Grants Report - Rossman provided the
following report:
There were nearly 70 submissions for the National Family Literacy writing
contests across four different age groups. Gift cards to River Lights Book
Store will be awarded to the winning submission in each category.
The Spark Online Book Fair where a portion of proceeds are raised by the
Library $300.00 for Youth Services.
The Marshallese Storytime was held on November 30. Library staff will
continue to focus on outreach with the Monsoon Asian and Pacific Islanders
in Solidarity in an effort to continue this partnership.
Library Director, Nick Rossman attended the Iowa Library Association (ILA)
Planning Day, which was a strategic planning session for the incoming
leadership for the ILA. Plans for the 2023 ILA Annual Conference that will
be at the Grand River Center in October began at this meeting. More
specific planning for the conference will begin in January and/or February
2023.
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The Library's annual Tree Lighting Ceremony had an estimated
approximately 140 in attendance. Along with fun facts about the tree,
Rossman thanked the volunteers and staff that helped set up and decorate
the tree this year, as well as helping at the event. The Dubuque Senior High
School Madrigal Singers performed and the audience enjoyed not only the
performance, but also singing along to many of the songs. The tree is a
great marketing tool as it brings in many visitors to the Library who may
have not stopped in otherwise and we hope they are investigating other
library services.
5) Strategic Plan Revised Draft Review — Rossman reviewed the revised draft
of the Strategic Plan document as provided by the strategic planning
consultants ReThinking Libraries. The Board agreed to review the revised
draft and provide feedback before the Planning Committee meets in January
2023. The final plan then be provided to the Library Board for review and
approval at its January 26, 2023 Board meeting.
The Board discussed how the annual plan would be developed and
completed. Rossman reported that the work plan would be developed for
staff and the goals set reviewed by the Board on an annual basis. A
quarterly update is planned to the Board as part of the Director's report.
6) Miscellaneous Items Report — Rossman reported that the Dubuque
Community School District has agreed to another year of data sharing
services to provide middle and high school students a library card using
their school ID.
7) Department Updates — Rossman provided highlights of the past month for
Adult, Circulation, Information Technology and Youth Services.
B. Comment Cards — The Board reviewed one Christmas holiday comment card
thanking Library staff for its services.
"Moved to receive and file the informational update from the
Library Director including the Library Expenditures, Revenue and Budget
Financial Reports; and, Library Use Report, Marketing Report, Library
Programs, Partnerships, and Grants Report; Strategic Plan Draft Review,
and Library Department Updates; and one comment card. "
5. Action Items:
Motion: Lieberman
Second: Gorton
Vote: Aye — 6; Nay — 0
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Library Expenditures FY-23: November, Period 5 — The Board
reviewed the detailed expenditures reports for period five, November
2023. The Gift Trusts Expenditure Report provided by the City
Finance Department is delayed and is expected for the January,
2023 Board meeting review.
"Moved to approve the Library expenditures for FY-23 November,
period five, and the Gift Trusts Report Expenditures for FY.23 August,
period two. "
Motion:
Monk
Second:
Gorton
Vote:
Aye— 6; Nay — 0
6. Library Board Adjournment — The Board adjourned at 4:28 p.m.
"Motion to adjourn. "
Motion:
Lieberman
Second:
Gregory
Vote:
Aye — 6; Nay — 0
Andrew Bland, MD, Board Secretary
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Date