The URL can be used to link to this page

City Attorney's Office (Legal Services) Fiscal Year 2024 Budget Copyrighted February 21, 2023 City of Dubuque Public Hearings # 01. Special Meeting ITEM TITLE: CityAttorney's Office (Legal Services) Fiscal Year 2024 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Policy Budget Book_Uploaded 2.21.23 Supporting Documentation Presentation_Uploaded 2.21.23 Supporting Documentation Legal 1 This page intentionally left blank. 2 LEGAL DEPARTMENT % Change From FY FY 2022 FY 2023 FY 2024 2023 Budget Highlights Actual Budget Requested Budget Expenses Employee Expense 698,652 794,983 820,641 3.2 % Supplies and Services 244,598 225,730 252,246 11.7 % Machinery and Equipment 12,307 — 2,660 0.0 % Total 955,557 1,020,713 1,075,547 5.4 % Resources Administrative Overhead Recharges 526,580 510,961 690,126 35.1 % Reimbursements 1,023 — 347 0.0 % County Revenue — 3,800 3,800 0.0 % Total 527,603 514,761 694,273 34.9 % Property Tax Support 427,954 505,952 381,274 (124,678) Percent Increase (Decrease) (24.6)% Personnel -Authorized FTE 5.62 5.62 5.62 Significant Line Items Employee Expense 1. FY 2024 employee expense reflects a 5.00% wage package increase. 2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from the FY 2023 City contribution of 9.44%. The employee contribution of 6.29% is unchanged from FY 2023. 3. The City portion of health insurance expense is unchanged from $1,119 in FY 2023 to $1,119 in FY 2024 per month, per contract, which results in annual cost unchanged of$—or—%. 4. Overtime expense is unchanged from $1,000 in FY 2023 to $1,000 in FY 2024. FY 2022 Actual was $0. 5. Five-Year Retiree Sick leave payout unchanged from $5,493 in FY 2023 to $5,493 in FY 2024. 3 Supplies & Services 6. Subscriptions increased from $13,417 in FY 2023 to $14,120 in FY 2024 based on FY 2022 Actual of$14,120. 7. Damage Claims increased from $105,973 in FY 2023 to $123,130 in FY 2024 based on a three year average of actual claims paid (FY 22 $141,394, FY21 $55,908, FY20 $172,087). The City reimburses lowa Communities Assurance Pool (ICAAP) up to $20,000 per claim. 8. Meetings & Conferences increased from $19,630 in FY 2023 to $22,850 in FY 2024 based on location. Conferences budgeted include: International Municipal Lawyers Association Conference (La Quinta, CA); International Municipal Lawyers Association Mid-Year Seminar (Washington DC); lowa Public Information Board Meeting (Des Moines, IA); Upper Midwest Employment Law Institute (St. Paul, MN); International Municipal Attorneys Association (Johnston, IA); Growing Sustainable Communities (Dubuque, IA); and lowa Women's Leadership Conference (Dubuque, IA). 9. Administrative Judge is unchanged from $14,724 in FY 2023 to $14,724 in FY 2024. This line item represents the cost for human rights complaint investigations including the public hearing expense for an administrative law judge. A portion of this line item will be used to cover the administrative judge expense associated with a pilot program sending text messages to citizens with past due animal licenses prior to court in an attempt to achieve better compliance and avoid court with its high costs to make the process more equitable and less financially burdensome on citizens. 10. Rental of Space increased from $27,725 in FY 2023 to $29,467 in FY 2024. This line item includes parking for the City Attorney, Assistant City Attorney, Senior Counsel, Paralegal, and Civil Rights Specialist ($2,784) and office rent ($26,683). Machinery & Equipment 11. Equipment replacement includes ($2,660): Legal Machinery and Equipment Administration Desk Phones (6) $ 1,260 Smartphones (4) $ 1,400 Total Equipment $ 2,660 Revenue 12. Revenue received from Enterprise Funds for administrative overhead charges increased from $510,961 in FY 2023 to $690,126 in FY 2024. 4 CITY ATTORNEY'S OFFICE The mission of the City Attorney's Office is to provide legal counsel to the City Council, City Manager, and all officials and departments of the City in matters relating to their official duties so that the City delivers excellent municipal services that support urban living and a sustainable City plan for the community's future and that facilitate access to critical human services which result in financially sound City government and citizens getting services and value for their tax dollar. IVlayor and City Co�n�il City �it� ��ty Clerk At�o�ney Manager SUCCESS IS ABOUT PLANNING, PARTNERSHIPS, AND PEOPLE LEADING TO OUTCOMES People Planning Cross-training among the City Attorney's The City Attorney's Office provides Office staff delivers quality customer counsel and direction to all City service and allows staff to deliver services departments so that they may perForm that exceed citizen expectations. duties and responsibilities to ensure Investment in training allows a high- economic prosperity, environmental/ quality, knowledgeable, and informed ecological integrity, and social/cultural workforce. vibrancy throughout the community. t � �� Partnerships Staff of the City Attorney's Office volunteer with numerous local and state partnerships to implement the City Council's community vision. Staff also develops and implements processes that help provide solutions for community challenges and opportunities. 5 CITY ATTORNEY'S OFFICE FY 2022 FY 2023 FY 2024 Full-Time Equivalent 5.62 5.62 5.62 Resources and Property Tax Support �o $4,400 $3,000 $3,000 $250,000 $381,274 $500,000 $510,961 $427,954 $526,580 $505,952 $690,126 $750,000 Admin Overhead Property Tax County Revenue from Enterprise Support Funds � FY 2022 Actual FY 2023 Budget FY 2024 Recomm'd The City Attorney's Office is supported by 5.62 full-time equivalent employees. Overall, the department's expenses are expected to increase by 5.4% in FY 2024 compared to FY 2023. Expenditures by Category by Fiscal Year � 652 Employee Expense $794,983 $820,641 — $244,598 ' Supplies and Services $225,730 $252,246 ` $12,307 Machinery and Equipment $— $2,660 $0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000 � FY 2022 Actual FY 2023 Budget FY 2024 Requested 6 CITY ATTORNEY'S OFFICE Mission & Services The City Attorney's Office represents the City in all cases and processes all claims and suits for and against the City and provides written opinions to the City Council, boards and commissions, the City Manager, and City departments. The City Attorney's Office assists in the preparation and review of legal documents, legislation, and other matters in which there is a City interest. The City Attorney's Office provides legal counsel to the City Council, City Manager, and all officials and departments of the City in matters relating to their official duties. The CAO also prosecutes ordinance and traffic violations, represents City boards and commissions, provides advice on legal opinions to officials, department managers, and City employees, and drafts legal documents, memoranda, and opinions. Position Summary FY 2024 Paralegal 1.00 Legal Admin Assistant 1.00 Assistant City Attorney 1.00 City Attorney 1.00 Senior Counsel 0.62 Civil Rights Specialist 1.00 Total FT Equivalent Employees 5.62 Performance Measures City Council Goal: Financially Responsible, High-Performing Government Dept. Objective: Provide timely, cost-efficient, quality services to residents and assist 1 businesses and organizations with promoting workplace diversity. Performance Measure (KPI) Target FY 2021 FY 2022 FY 2023 Performance Actual Actual Estimated Indicator Human Rights Cases - # of businesses/organizations N/A 13 8 11 I� affected Municipal Infractions - % of �/� Defendants who admit 80% 67% 63% 70°/o y violations* Claims N/A 43 38 40 N/A 2 Dept. Objective: Provide timely, cost-efficient, and quality counsel, legal assistance and representation, and protection of human rights within City departments and divisions. Performance Measure (KPI) Target FY 2021 FY 2022 FY 2023 Performance Actual Actual Estimated Indicator Continuing Legal Education -# 100 77.5 75.5 100 � annual hours attended Petition Properties -# of 4 5 5 10 � properties acquired** Development Agreements*** 7 3 5 4 [�� 7 *�`*Development Agreements - FY21: MBMSD, LLC $136,040.50 purChase priCe, $750,000.00 Capital investment; Affordable Housing Network, Inc. $350,000.00 capital investment; Setzer Properties DBQ, LLC. $22,500,000.00 capital investment, $5,144,588.00 purchase price. FY22: Geisler Brothers Realty, $840,000 capital investment; Green Industrial Supply, $7,800,000 capital investment; Novelty Iron Works, $25,000,000 capital investment; Dubuque Screw Products, Inc., $2,500,000 capital investment; Klauer Manufacturing, $10,000,000 capital investment. 8 Recommended Operating Revenue Budget - Department Total 76-LEGAL SERVICES FY21 Actual FY22 Actual FY23 Adopted FY24 Recomm'd Fund/AccounUAccount Title Revenue Revenue Budget Budget 100-General 4A-Charges for Services 47100-Reimbursements 0 (23) 0 0 47150-Refunds � (4,361) 0 _ 0 _ 0 47700-District Court Fincs 0 (1,000) 0 (347) 4A-Charges for Services Total (4,361) (1,023) 0 (347) 4B-Grants/Contrib 44650-County Contributions (3,800) 0 (3,800) (3,800) 4B-Grants/Contrib Total (3,800) 0 (3,800) (3,800) 4N-Transfers 49600-Transfer in Water Op (27,376) (27,898) (27,071) (119,394) 49610-Transfer In Sanitary Op (171,100) (174,365) (169,192) (177,739) 49620-Transfcr in Storm Op (51,330) (52,309) (50,758) (100,746) 49650-Transfer in Parking Op (22,243) (22,667) (21,995) (25,639) 49670-Transfer in Refuse Op (159,123) (162,159) (157,349) (177,739) 49950-Transfer in DMASWA Gen (85,550) (87,182) (84,596) (88,869) 4N-Transfers Total (516,722) (526,580) (510,961) (690,126) LEGAL SERVICES-Total (524,883) (527,603) (514,761) (694,273) 9 Recommended Operating Expenditure Budget - Department Total 76-LEGAL SERVICES FY21 Actual FY22 Actual FY23 Adopted FY 24 Recomm'd Fund/Account/Accaunt Title Expense Expense Budget Budget 6A-Salaries&Wages 100-General 60100-Salaries-Regular Full Time 482,551 398,531 494,342 507,479 60200-Salaries-Regular Part Time 122,906 128,721 ll 8,905 122,003 60300-Hourly Wagcs-Temp/Scasonal 0 0 0 0 60400-Ovcrtimc 2,036 0 1,000 1,000 60620-Special Pay-Holiday 0 0 0 0 60630-Special Pay Sick Lv Payout Ret 17,294 9,472 5,493 5,493 60(35-Special Pay Sick Lv Payout 50% 834 0 834 0 60640-Special Pay-Vacation Payout 8,409 7,025 0 0 60710-Special Pay-Parental Leave 801 0 0 0 60720-Spec Pay-Meals No Overnight � 0 0 0 0 60730-Spcc Pay-Safcty Equipmcnt 252 0 0 0 6A-Salaries&Wages Total 635,082 543,749 620,574 635,975 6B-Employee Benefits 100-General 61100-FICA-City Contribution 44,082 38,731 47,508 56,096 61300-IPERS-City Contribution 57,423 49,772 58,593 60,145 61510-Health lnsurance 49,184 58,644 60,404 60,404 61540-Lifelnsurance 294 206 230 230 61600-Workers'Compensation 1,629 1,165 1,229 1,153 61820-Vchicic Allowancc 6,190 6,384 6,445 6,638 61992-Physicals 0 0 0 0 6B-Employee Benefits Total 158,802 � 154,903 � 174,409 � 184,666 6C-Staff Development 100-General 62100-Association Dues � 2,745 1,665 2,800 4,600 62200-Subscriptions 10,083 14,120 13,417 14,120 62325-Mileagc 0 0 283 283 62400-Mcctings&Conferences 1,533 9,415 19,630 � 22,850 62500-Education Reimbursement 364 7,205 8,000 8,000 6C-Staff Development Total 14,725 32,405 44,130 49,853 6D-Repari/Maint/Util 100-General 63400-Equipment Maint/Repair 245 197 250 201 63710-Electricity 1,743 2,082 1,441 2,082 63711-Natural Gas 685 1,068 536 1,068 63730-Tciccommunications 5,266 4,221 5,285 4,221 6D-ReparUMaint/Util Total 7,938 7,568 7,512 7,572 6E-Contractual Svcs 100-General 64020-Advertising 0 0 0 0 64030-Outsourced Labor 0 0 0 0 64050-Recording Fees 115 145 115 145 64060-Damagc Claims 55,908 141,394 105,973 123,130 64081-Insurance-Liability 2,303 2,691 3,228 3,229 10 Recommended Operating Expenditure Budget - Department Total 76-LEGAL SERVICES FY21 Actual FY22 Actual FY23 Adopted FY 24 Recomm'd Fund/AccounUAccount Title Expense Expense Budget Budget 64110-Legal 3,160 3,252 0 0 64140-Printing 0 125 33 128 64145-Copying 2,072 2,658 2,072 2,072 64160-Rental-Land/Bldgs/Parking 26,427 27,064 27,725 29,467 64182-Property Tax 7,281 7,212 7,427 7,212 64190-Technology Services 1,040 1,413 1,040 1,040 64191-IT Recharges 0 0 0 6,063 64880-Custodial Services 4,485 4,620 4,713 4,927 64945-Administrative Judge 2,412 5,652 14,724 14,724 64980-Technology Equip Maint Cont 5,755 5,755 5,263 0 6E-Contractual Svcs Total 110,959 201,981 172,313 192,137 6F-Commodities 100-Gencral 65045-Tcchnolo�ry Equipment 55 11,817 0 2,660 65060-Office Supplies 990 1,16A 990 1,16A 65070-Operating Supplies 102 672 102 672 65080-Postage/Shipping 529 803 540 844 65935-Employee Recognition 0 0 100 0 65965-Janitorial 43 0 43 0 6F-Commodities Total 1,719 14,461 1,775 5,344 6G-Capital Outlay 100-Gcncral 67210-Furniture/Fixtures 300 490 0 0 6G-Capital Outlay Total 300 490 0 0 LEGAL SERVICES-Total 929,525 955,556 1,020,713 1,075,547 11 Recommended Expenditure Budget Report by Activity & Funding Source 76-LEGAL SERVICES FY24 Recomm'd Fund/Activity FY22 Actual Expense FY23 Adopted Budget Budget 7601- Administration 100-General 6A-Salaries&Wages 543,749 620,574 635,975 6B-Employee Benefits 154,903 174,409 184,666 6C-Staff Development 32,405 44,130 49,853 6D-Repari/Maint/Util 7,568 7,512 7,572 6E-Contractual Svcs 201,981 172,313 192,137 6F-Commodities 14,461 1,775 5,344 6G-Capital Outlay 490 7601- Administration Total 955,556 1,020,713 1,075,547 7699- Pcard Clearing 100-General 6F-Commodities — — — 7699- Pcard Clearing Total — — — LEGAL SERVICES TOTAL 955,556 ! 1,020,713 ! 1,075,547 12 CITY OF DUBUQUE , IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 76 LEGAL DEPARTMENT FY 2022 FY 2023 FY 2024 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 430 GE-32 PARALEGAL 1.00 $ 62,764 1.00 $ 68,450 1.00 $ 77,678 100 600 GE-42 ASSISTANT CITYATTORNEY 1.00 $146,715 1.00 $ 97,698 1.00 $114,920 100 625 CONT CITYATTORNEY 1.00 $179,275 1.00 $185,110 1.00 $183,387 100 625 GE-32 CIVIL RIGHTS SPECIALIST 1.00 $ 67,903 1.00 $ 73,982 1.00 $ 78,165 100 225 GE-27 LEGALADMINASSIST 1.00 $ 44,641 1.00 $ 69,102 1.00 $ 53,329 TOTAL FULL TIME EMPLOYEES 5.00 $501,298 5.00 $494,342 5.00 $507,479 61020 Part Time Employee Expense 100 4477 Contract SENIOR COUNSEL 0.62 $115,160 0.62 $118,905 0.62 $122,003 TOTAL PART TIME EMPLOYEES 0.62 $115,160 0.62 $118,905 0.62 $122,003 TOTAL LEGAL DEPARTMENT 5.62 $616,458 5.62 $613,247 5.62 $629,482 13 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2022 FY 2023 FY 2024 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Legal Services-FT 10076100 61010 100 625 CONT CITYATTORNEY 1.00 $179,275 1.00 $185,110 1.00 $ 183,387 ASSISTANT CITY 10076100 61010 100 600 GE-42 ATTORNEY 1.00 $146,715 1.00 $ 97,698 1.00 $ 114,920 10076100 61010 100 3600 GE-32 PARALEGAL 1.00 $ 62,764 1.00 $ 68,450 1.00 $ 77,678 10076100 61010 100 4440 GE-27 LEGALADMIN ASSIST 1.00 $ 44,641 1.00 $ 69,102 1.00 $ 53,329 CIVIL RIGHTS 10076100 61010 100 GE-32 SPECIALIST 1.00 $ 67,903 1.00 $ 73,982 1.00 $ 78,165 Total 5.00 $501,298 5.00 $494,342 5.00 $ 507,479 Legal Services -PT 10076100 61020 100 4477 CONT SENIOR COUNSEL 0.62 $115,160 0.62 $118,905 0.62 $ 122,003 Total 0.62 $115,160 0.62 $118,905 0.62 $ 122,003 TOTAL LEGAL DEPARTMENT 5.62 $616,458 5.62 $613,247 5.62 $ 629,482 14 1 1. V � � � � 1 �- - - 0-- � - - .. ,. � , � � � • � .�h � V y V �� J � Q�� y � �� u I � � � •�r� �� 4.� J � � ri-i�cm�or D�B E ,��ster�aier�eor� tJ�eMissf.s��p� �r��tir�� r� E�ui��l� ��r�r� � � it� ��r�d �r��r� i��ti�r�� i��i�� A HighRP�rforr�anc� Or�nizati�n ��nd Car�munity� with E��aged En�pl��e� and R�sid�r�t� t�at i� �ata-Driv�n and �ne-F�c��ed �uilt on the four �illars of: � . . . . . � � �+ �;� _ , � _ � � - �� .�� 1 i i • � � City Attorney's Office The mission of the City Attorney's Office is to provide legal counsel to the City Council, City Manager, and all officials and departments of the City in matters relating to their official duties so that the City delivers excellent municipal services that support urban living and a sustainable City plan for the community's future and that facilitate access to critical human services which result in financially sound City government and citizens getting services and value for their tax dollar. City Attorney's Office (5.62 Full-Time Equivalents) Crenna Brumwell Shante Weston City Attorney Civil Rights Specialist Barry Lindahl Jennifer Messerich Senior Counsel Paralegal Jason Lehman Joni Medinger Assistant City Attorney Legal Administrative Assistant . � _ � 1 � � � ' 381 274 5 . 51 � Net Operating Average homeowner's* Property Tax property tax cost for the Support Request City Attorney's Office (*Avg. home value of $159,503) FISCAL YEAR 2024 HIGHLIGHTS ONGOING � P ROJ ECTS AN D F UTU RE I N ITIATIVES � ■ ■ • Housing Tax Increment Financing Districts • Voluntary Compliance Agreement • Rent to Own • Human Rights Cases • Enforcement of Nuisance Ordinance Standards • Property Acquisitions • Property Tax Appeals • Water and Other Utility Extensions • Pre-Annexation Agreements / Negotiation of Utility Extensions • Enhanced Neighborhood Support • Boards and Commissions Support • Litigation PRIOR YEAR ACCOMPLISHMENTS . . ' . - � - - � � - � � - - - • SooGreen 2�22 • Interstate Transmission Company • HiringAssistant CityAttorney, Jason Lehman • Geisler Brothers Realty, LLC • DRA Lease Updates • The Hotel Dubuque L. L.0 • Dream Center Funding Agreement • Dubuque Steel Products • Butler Children's Garden • Airport 5-year Engineering Contract, Avelo • Dubuque Screw Products, �nC Agreement • Roshek LLC Updates 2Q23 - Pendinq • H&CD Contract Updates 7gg Main Street • P FAS � • Field of Dreams • 249 West 1St Street • Jade Engineering • Switch Development, LLC • Linwood Cemetery • Ordinances • McCoy Group, InC. • Internal Investigations • Gronen Development, �nC • DCPRC • Equitable Fine and Fee Reform 1 � 1 � �� L�� L!3� �� t I f'�1�t� � � �� Violations of City of Dubuque Code of Ordinances : ► � ► � � • Traffic Light Violations • Police: Social Host, Noise Violations, • Traffic Control Device Substance Violations • Failure Maintain Control • Animal Control: Pet Vaccination, Licensing, • Speeding & Running Loose Violations • School Bus violations • Housing & Community Development: • Reckless Driving Rental Licensing, I-Code Violations, VAB Licensing 1 � 1 � �� J�� J�� .� �St Il��t� �� I I I I I I I � � � � � �� PETITION PROPERTIES ■ ■ ■ E�ra�usting � 1 ■ Pet it io n F i led �� 13 A+avvarded �D i��ositi on Pendi ng} ■Awarded �Property Sold} � � 1�� • �a� ��o � • ' ■ ■ �o �.�..� ��.� �o �o �� F1� �� E�tim�t� FY �� ,�ctu�l Flf �� Act�al * 2021 — Impacted by COVID * 2022 — Down Staff Member www.cityofdubuque.org/260/City-Attorney