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City Clerk's Office Fiscal Year 2024 Budget Presentation Copyrighted February 21, 2023 City of Dubuque Public Hearings # 02. Special Meeting ITEM TITLE: City Clerk's Office Fiscal Year 2024 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Policy Budget Book_Uploaded 2.21.23 Supporting Documentation Presentation_Uploaded 2.21.23 Supporting Documentation City Clerk 15 This page intentionally left blank. 16 CITY CLERK % Change From FY FY 2022 FY 2023 FY 2024 2023 Budget Highlights Actual Budget Requested Budget Expenses Employee Expense 293,711 354,948 387,909 9.3 % Supplies and Services 63,562 105,825 121,782 15.1 % Election Expense 51,577 35,000 35,000 0.0 % Code of Ordinances Updates 7,360 9,356 9,356 0.0 % Machinery and Equipment — 5,295 3,225 -39.1 % Total 416,210 510,424 557,272 9.2 % Resources Administrative Overhead Recharges 135,898 186,037 327,846 76.2 % Operating Revenue 201,271 134,370 46,137 -65.7 % Total 337,169 320,407 373,983 16.7 % Property Tax Support 79,041 190,017 183,289 (6,728) Percent Increase (Decrease)--w/o election exp & Code of Ordinance Update (4.3)% Percent Increase (Decrease)--w/election exp & Code of Ordinance Update -3.5 % Personnel-Authorized FTE 3.00 4.00 4.00 Improvement Package Summarx 1 of 4 This improvement package request is to provide additional funding for a new agenda management solution for City Council agendas if the City's current agenda management solution is eliminated in Fiscal Year 2024. The City of Dubuque has utilized NovusAgenda for City Council agenda management since 2011. NovusAgenda was acquired by Granicus in 2017, and Granicus has recently been forthcoming in stating that NovusAgenda is not a long-term strategic offering in their portfolio. While a sunset date for NovusAgenda has not been confirmed, the elimination of NovusAgenda appears imminent. While this request is for a replacement agenda management solution in case NovusAgenda is eliminated in Fiscal Year 2024, a replacement will not be considered during Fiscal Year 2024 if NovusAgenda is not eliminated within the fiscal year. The City Clerk's Office plans to partner with Media Services on a solution that is compatible for both agenda management and live meeting management, as Media Services may consider a different meeting management solution in Fiscal Year 2025. It is important for a new agenda management solution and meeting management solution to be compatible with each other. If NovusAgenda is not eliminated in Fiscal Year 2024, then this improvement package will be resubmitted in Fiscal Year 2025 to partner with Media Services on solutions. Multiple requests for information have been initiated with various vendors to estimate potential costs for a new solution. Additionally, the funding request estimate anticipates potential price increases in Fiscal Year 2024. 17 Related Cost: $ 9,000 Tax Funds Non-Recurring Recommend -Yes Related Cost: $ 11,000 Tax Funds Recurring Related Revenue: $ 7,123 Administrative Overhead Recurring Related Revenue: $ 5,828 Administrative Overhead Non-Recurring Net Property Tax Cost: $ 7,049 Property Tax Impact: $ 0.0028 0.03% Activity:Administration 2 of 4 This improvement package request is to fund equipment for the Assistant City Clerk to work from home on a part-time basis. Offering remote work opportunities for employees is a key workforce retention tool and aligns with the City Council top priority of city workforce retention and attraction. This request also supports the City Council goal of"Financially Responsible, High-Performance City Organization: Sustainable, Equitable, and Effective Service Delivery". Related Cost: $ 3,225 Tax Funds Non-Recurring Recommend -Yes Related Revenue: $ 2,088 Administrative Overhead Non-Recurring Net Property Tax Cost: $ 1,137 Property Tax Impact: $ 0.0004 —% Activity:Administration 3 of 4 This improvement package request is to cover the admission fees of the Growing Sustainable Communities Conference for all City of Dubuque boards and commissions volunteers. The Growing Sustainable Communities Conference is hosted by the City's Sustainability Office and offers innovation, education, inspiration, and collaboration on growing sustainable communities through a variety of sessions, keynote luncheons, mobile workshops, and more. By attending the conference, volunteers will learn how to incorporate sustainable perspectives and holistic thinking into their board or commission service, contributing to Dubuque's vision and mission of being a sustainable city. Engaging in various topics around sustainability may prompt volunteers on recommendations to City Council related to the Climate Action Plan Implementation top priority. It is also a strategic opportunity for volunteers to network with the various government, business and academic leaders who attend the conference, along with fellow volunteers. Establishing connections and providing the opportunity for professional development in support of the city's vision and mission will enhance volunteers' engagement in the community. This request supports the City Council goal of "Sustainable Environment: Preserving and Enhancing Natural Resources". Related Cost: $ 7,500 Tax Funds Recurring Recommend - No Related Revenue: $ 4,856 Administrative Overhead Net Property Tax Cost: $ 2,644 Property Tax Impact: $ 0.001 0.01% Activity:Administration 18 4 of 4 This improvement package request is to provide funding for the purchase of up to two uniform shirts with the City of Dubuque logo for all members of the City Clerk's Office. The City Clerk's Office provides in-person service to residents and participates in various community outreach events. Having uniform shirts results in staff being easily identifiable as City of Dubuque employees and instills a sense of pride among employees. This request supports the City Council goal of"Financially Responsible, High- PerFormance City Organization: Sustainable, Equitable, and Effective Service Delivery. Related Cost: $ 280 Tax Funds Non-Recurring Recommend -Yes Related Revenue: $ 181 Administrative Overhead Net Property Tax Cost: $ 99 Property Tax Impact: $ — —% Activity:Administration Significant Line Items Employee Expense 1. FY 2024 employee expense reflects a 5.00% wage package increase. 2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from the FY 2023 City contribution of 9.44%. The employee contribution of 6.29% is unchanged from FY 2023. 3. The City portion of health insurance expense is unchanged from $1,119 in FY 2023 to $1,119 in FY 2024 per month, per contract, which results in annual cost is unchanged of$—or—%. 4. Overtime is decreased from $3,000 in FY 2023 to $1,500 in FY 2024. FY 2022 Actual was $2,426. This decrease is based on hiring another 1 FTE in FY 2023 and the implementation of flex scheduling. Supplies & Services 5. Code Supplements is unchanged from $9,356 in FY 2023 to $9,356 in FY 2024 based on FY 2023 budget. FY 2022 Actual was $7,360. This line item includes hosting of American Legal Publication on the City's website ($500) and publishing the City ordinances quarterly ($8,856). 6. Civil Service is unchanged from $18,400 in FY 2023 to $18,400 in FY 2024 based on FY 2022 actual of$9,670. This line item includes Fire entry, Fire promotional, and Police entry civil service exams. The Fire entry exam occurs annually, and promotional exams are required when staff turnover occurs from retirements and internal promotions. In the past two fiscal years, Police has received a low number of applicants for multiple entry exams which requires additional testing for adequate staffing of the department. 19 7. Advertising increased from $13,089 in FY 2023 to $13,692 in FY 2024 based on FY 2022 Actual of $13,691. This line item is for legal notices and publications that are required to be published in the local newspaper per lowa Code. The City Clerk's Office covers the cost of publishing minutes and ordinances. 8. Meetings & Conferences unchanged from $15,640 in FY 2023 to $15,640 in FY 2024. Conferences budgeted include: International Institute of Municipal Clerks ($4,118), lowa Municipal Professionals Institute ($2,754 ), Transforming Local Governments ($2,813), lowa Municipal Finance Officers Association spring &fall conferences ($1,576) and board meetings ($1,722), lowa Alcoholic Beverages Division yearly training ($450), and various office trainings ($2,207). 9. Election unchanged from $35,000 in FY 2023 to $35,000 in FY 2024. Election expense is typically an every-other-year expense. FY 2022 actual was $51,577. Three city council member terms are up for election in 2023. 10. Refunds decreased from $12,850 in FY 2023 to $8,790 in FY 2024 based on FY 2022 actual of $8,790. This line item represents special event deposit refunds and the liquor license refunds. This expense is offset by the events revenue line item. 11. Sister City Program is unchanged from $9,300 in FY 2023 to $9,300 in FY 2024 based on FY 2022 Actual. $7,500 is allocated to Travel Dubuque for overseeing the Sister City Program per the City's contracted services agreement. The remaining funding is for Sister City membership dues to Sister Cities International (SCI) and hosting events in support of Sister Cities. 12. Technology Services increased from $2,465 in FY 2023 to $28,272 in FY 2024 for the varied technology services received in the department. Those services include: Midwest Business monthly fee, City Clerk's hotspot phone, internet data for City Clerk iPhone and Permit Clerk iPad, MiTel mobile license for Permit Clerk and Assistant City Clerk, and NovusAgenda fees. NovusAgenda fees were previously covered by the Information Services Department but are transitioning to the City Clerk's Office effective FY 2023. Machinery & Equipment 13. Equipment replacements includes ($3,225): City Clerk Machinery and Equipment Recommended Improvement Packages $ 3,225 Total Equipment $ 3,225 20 Revenue 14.Beer/Liquor Combination Licenses decreased from $101,500 in FY 2023 to $16,845 in FY 2024. FY 2022 actual was $164,794. FY 2021 actual was $21,536. The high revenues in FY 2022 were due to the lowa Alcohol Beverage Division (ABD), a state agency, collecting fees from previous years that had been on hold because of the Governor's COVID-19 Disaster Proclamation. FY 2024 liquor license fees will decrease due to State Code changes in the renewal process for certain types of liquor license applications. These specific types of renewals will be automatically renewed, thus the State of lowa will collect and keep all revenue generated by these licenses. 15. Revenue received from Enterprise Funds for administrative overhead charges increased from $186,037 in FY 2023 to $327,846 in FY 2024. 21 CITY CLERK'S OFFICE The City Clerk's Office is committed to accurately recording and preserving the actions of the City Council. The City Clerk's Office prepares, maintains, and distributes records of all City Council actions and provides the necessary documents for fulfillment of City Council and City staff's respective legislative and administrative responsibilities. The City Clerk's Office administers programs covered by the State Civil Service law and issues licenses and permits for various businesses and activities as set out by city and state law. Mayor �nd Ci#y Council �ity Clerk Assistant City Clerk Permit�lerk Administr�tiw� Assist�nt SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES People Planning The City Clerk's Office serves as a main The City Clerk's Office supports all resource for general city information. The City departments through assembling and Clerk's Office strives to provide courteous and classifying all department items of professional service while offering access to business that come before the City official records and referring inquiries to the Council. appropriate departments. � + 1�' �k �� "— �. � ! L�4J��J�7J�r ��TJ'# f ;�X.�ri 1.'v+.��. . i �-.rir F1�1rY tirh>,r4+�•i ��#� .f� ltiL t•_��s �4a .��_� Partnerships The City Clerk's Office partners with residents, staff, local and state agencies, and businesses to effectively conduct business. These partnerships include: State Alcohol Beverages Division, lowa League of Cities, Dubuque Main Street, Greater Dubuque Development Corporation, media outlets, non-profit special event organizers, community service agencies, and Dubuque County offices. 22 CITY CLERK'S OFFICE FY 2022 FY 2023 FY 2024 Full-Time Equivalent 3.00 4.00 4.00 Resources and Property Tax Support 200,000 100,000 0 Administrative Overhead Operating Revenue Property Tax Support � FY 2022 FY 2023 FY 2024 The City Clerks Department is supported by 4.00 full-time equivalent employees, which accounts for 69.61% of the department expense as seen below. Overall, the departments' expenses are expected to increase by 9.18% in FY 2024 compared to FY 2023. Expenditures by Category by Fiscal Year $293,711 Employee Expense $35 � $63,562 Supplies and Services $105,825 � $121,782 $51,577 Election Expense $35,000 $35,000 $7,360 Code of Ordinance Update $9,356 $9,356 $— Machinery and Equipment $5,295 $3,225 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 � FY 2022 FY 2023 FY 2024 23 CITY CLERK'S OFFICE Mission & Services The City Clerk's Office performs administrative and clerical work in support of the activities of the City Council, Civil Service Commission, and residents requiring certain business licenses and permits. Responsibilities include, record management, boards and commissions applications, administration of the Civil Service Commission, administering various licenses and permits, and serving as the city staff representative for the Sister City Committee. Position Summary FY 2024 City Clerk 1.00 Assistant City Clerk 1.00 Permit Clerk 1.00 Administrative Assistant 1.00 Total FT Equivalent Employees 4.00 Performance Measures City Council Goal: Financially Responsible, High-Performance City Organization 1 Department Objective: Provide city services responsive to the community. FY21 FY22 FY23 Performance Performance Measure (KPI) Target Actual Actual Estimated Indicator Number of City Council Agenda Subscribers (via NotifyMe email Increase by �`� and/or text) 20�0 506 520 526 � Number of City Board & Commission Opening Subscribers Incr6a�oe by 154 153 175 � (via NotifyMe email and/or text) 2 Department Objective: Promote resident engagement in municipal government by recruiting and retaining a diverse pool of boards and commissions applicants. Percentage of Board and >11% 18% 16% 11.6% � Commission Openings Percentage of Female Boards and 50% 35% 40% 46% �� Commissions Volunteers Percentage of Boards and Commission Volunteers 10% 4% 4% 5.38°/a �� Representing Communities of Color 24 Recommended Operating Revenue Budget - Department Total 73-CITY CLERK'S OFFICE FY21 Actual FY22 Actual FY23 Adopted FY24 Recomm'd Fund/AccounUAccount Title Revenue Revenue Budget Budget 100-General 4A-Charges for Services 41000-Alcohol Control Licenses (21,536) (164,794) (101,500) (16,845) 41050-Cigarette Permits (7,875) (7,310) (7,500) (7,300) 41700-Business License (5,780) (12,410) (7,100) (7,100) 41850-Bikc License (355) (775) (400) (650) 45000-Charges/Fees for Service 0 0 0 0 45440-Events (4,050) (6,650) (7,500) (6,650) 47100-Reimbursements 1 (642) (370) (642) 47150-Refunds 0 0 0 � 0 47300-Deposits (8,750) (8,690) (10,000) (6,950) 4A-Charges for Services Total (48,345) (201,271) (134,370) (46,137) 4N-Transfcrs 49600-Transfcr in Water Op (6,762) (7,200) (9,856) (56,660) 49610-Transfer In Sanitary Op (42,262) (44,999) (61,602) (84,476) 49620-Transfer in Storm Op (12,678) (]3,500) (18,4A0) (47,810) 49650-Transfer in Parking Op (5,494) (5,850) (8,008) (12,1 A6) 49670-Transfer in ReCuse Op (39,303) (41,849) (57,290) (84,476) 49950-Transfer in DMASWA Gen (21,131) (22,500) (30,801) (42,238) 4N-Transfers Total (127,630) (135,898) (186,037) (327,846) CITY CLERK'S OFFICE-Total (175,975) (337,169) (320,407) (373,983) 25 Recommended Operating Expenditure Budget - Department Total 73-CITY CLERK'S OFFICE FY21 Actual FY22 Actual FY23 Adopted FY 24 Recomm'd Fund/Account/Accouut Title Expense Expense Budget Budget 6A-Salaries&Wages 100-General 60100-Salaries-Regular Full Time 206,551 206,099 249,996 274,212 60200-Salaries-Regular Part Time 1,001 0 0 0 60300-Hourly Wagcs-Temp/Scasonal 76 0 0 0 60400-Ovcrtimc 1,340 2,426 3,000 I,500 60630-Special Pay Sick Lv Payout Ret 3,350 5,444 0 5,432 60640-Special Pay-Vacation Payout 11,457 0 0 0 60730-Spec Pay-Safety Equipment 612 0 0 0 6A-Salaries&Wages Total 224,388 213,969 252,996 281,144 6B-Employee Benefits 100-General 61100-F1CA-City Contribution 17,573 16,173 19,669 21,438 61300-IPERS-Ciry Contribution 19,727 19,685 24,272 26,456 61510-Health Insurance 49,184 39,096 53,301 53,692 61540-Life Insurance 184 149 193 184 61600-Workers'Compensation 660 384 407 473 61820-Vehicle Allowance 4,285 4,256 4,110 4,522 61992-Physicals 0 0 0 0 6B-Employee Benefits Total 91,612 79,742 101,952 106,765 6C-Staff Development 100-General 62100-Association Dues 705 731 705 805 62200-Subscriptions 315 410 447 327 62325-Mileage 0 163 160 163 62400-Meetings&Conferences 1,494 1,790 15,640 15,640 62500-Education Reimbursement 1,560 4,313 5,015 725 6C-Staff Development Total 4,074 7,407 21,967 17,660 6D-Repari/Maint/Util 100-General 63400-Equipment Maint/Repair � 245 245 250 1,361 63730-Telecommunications 2,589 1,516 1,033 1,176 6D-Repari/Maint/Util Total 2,835 1,761 1,283 2,537 6E-Contractual Svcs 100-General 64020-Advertising 13,089 13,691 13,089 13,692 64050-Rccording Fces 12 245 50 245 64062-Refunds 5,423 8,790 12,850 8,790 64081-Insurance-Liability 1,445 1,614 2,023 2,300 641 LS-Special Events 0 1,511 3,100 3,100 64140-Printing 33 4,436 3,099 � 4,879 64145-Copying 422 442 794 794 64160-Rental-Land/Bldgs/Parking 441 462 504 504 64190-Technology Services 345 109 2,465 28,272 64191-IT Rechargcs 0 0 0 1,370 64860-Speakers 0 0 5,283 5,283 26 Recommended Operating Expenditure Budget - Department Total 73-CITY CLERK'S OFFICE FY21 Actual FY22 Actual FY23 Adopted FY 24 Recomm'd Fund/AccounUAccount Title Expense Expense Budget Budget 64900-Other Professional Service 0 0 0 0 64950-Election 19,058 51,577 35,000 35,000 64955-Civil Service 22,038 9,670 18,400 18,400 64960-Sister City Program 0 9,116 9,300 9,300 64980-Tcchnology Equip Maint Cont 2,101 2,101 1,190 2,112 64990-Other Contractual Service 0 0 8,000 0 6E-Contractual Svcs Total 64,406 103,766 115,147 134,041 6F-Commodities 100-General 65030-Merchandise Cor Resale � 0 _ 0 _ 0 � 0 65045-Technology Equipment 20 0 5,145 3,225 65060-Office Supplies 1,139 1,085 ],400 1,086 65070-Operaring Supplics 63 181 359 192 65080-Postagc/Shipping 656 939 669 986 65920-Code Supplements 7,606 7,360 9,356 9,356 65925-Uniform Purchase 0 0 0 280 6F-Commodities Total 9,484 9,565 16,929 15,125 6G-Capital Outlay 100-General 67210-Furniture/Fixtures 0 0 0 0 67270-Othcr Capital Equipmcnt 0 � 0 � 150 � 0 6G-Capital Outlay Total 0 0 150 0 CTTY CLERK'S OFFICE-Total 396,799 � 416,210 � 510,424 557,272 2� Recommended Expenditure Budget Report by Activity & Funding Source 73-CITY CLERK'S OFFICE FY24 Recomm'd Fund/Activity FY22 Actual Expense FY23 Adopted Budget Budget 7301- Administration 100-General 6A-Salaries&Wages 213,969 252,996 281,144 6B-Employee Benefits 79,742 101,952 106,765 6C-Staff Development 7,407 21,967 17,660 6D-Repari/Maint/Util 1,761 1,283 2,537 6E-Contractual Svcs 52,189 80,147 99,041 6F-Commodities 9,565 16,929 15,125 6G-Capital Outlay 150 7301- Administration Total 364,633 475,424 522,272 7302- Elections 100-General 6E-Contractual Svcs 51,577 35,000 35,000 7302- Elections Total 51,577 35,000 35,000 7399- Pcard Clearing 100-General 6F-Commoditics — — — 7399- Pcard Clearing Total — — — CITY CLERK'S OFFICE TOTAL 416,210 510,424 557,272 2$ CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 73 CITY CLERK FY 2022 FY 2023 FY 2024 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 9350 Contract CITY CLERK 1.00 $ 87,887 1.00 $ 90,740 1.00 $ 94,065 100 8925 GE-29 ASSISTANT CITY CLERK 1.00 $ 62,148 1.00 $ 64,173 1.00 $ 67,424 100 8875 GE-26 PERMIT CLERK 1.00 $ 52,976 1.00 $ 54,705 1.00 $ 57,385 100 GE-25 SECRETARY — $ — 1.00 $ 40,378 1.00 $ 55,338 TOTAL FULL TIME EMPLOYEES 3.00 $ 203,011 4.00 $ 249,996 4.00 $ 274,212 TOTAL CITY CLERK'S OFFICE 3.00 $ 203,011 4.00 $ 249,996 4.00 $ 274,212 29 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2022 FY 2023 FY 2024 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET City Clerks Office-FT General Fund 10073100 61010 100 9350 CONT CITY CLERK 1.00 $ 87,887 1.00 $ 90,740 1.00 $ 94,065 10073100 61010 100 8875 GE-26 PERMIT CLERK 1.00 $ 52,976 1.00 $ 54,705 1.00 $ 57,385 ASSISTANT CITY 10073100 61010 100 8925 GE-29 CLERK 1.00 $ 62,148 1.00 $ 64,173 1.00 $ 67,424 10073100 61010 100 GE-25 SECRETARY — $ — 1.00 $ 40,378 1.00 $ 55,338 Total 3.00 $203,011 4.00 $249,996 4.00 $ 274,212 TOTAL CITY CLERK'S OFFICE 3.00 $203,011 4.00 $249,996 4.00 $ 274,212 30 . � �� !J � � � � � w � � � ' � y ��l�� +�kF~ ��/�f�/ .�/�� r� � , � � • �'�t.�4�+�/��4.f7�i ��[��C ��.� � � i ��r.�a.�k� ��i�'I.-�.� d. r.�J �� i�� i•�#+ ��r.,� �r+.�f*� ��s �� rr�� ...�.��-� � ' �,�.•�.��" �r-� �� .� �� .� �� r�� , � � � � �..�. .� � �' � �� x� �� •a�� _•�:�� r,��,��-+�.,r •�� „� ��...�•�.� ��.•�.��,�- �� f�� _ l . Ia4�� . �r��+f r�'��,� �� ' eJ!/�i 'r ��+Y r, � , �} �{ �� t City Clerk's Office � � The City Clerk's Office is committed to accurately recording and preserving the actions of the City Council. The City Clerk's Office prepares, administers, maintains, and distributes records of all City Council actions and provides the necessary documents for fulfillment of City Council and City staff's respective legislative and administrative responsibilities. The City Clerk's Office administers programs covered by the State Civil Service law and issues license and permits for various businesses and activities as set out by city and state law. C REATI N G � `� �-�� o��t�� t��.�� . AN E UITABLE COMMUNITY � ` � � � � � • # � � � OF CHOICE ■ ■ .# r _ Y l � ' _ r - .._ - ' C+ ' . _ . - � '� . . . ' � ' - �� ' - _.i,�h '� ��' Y�* . . � - 1 ��.�' �' T�� f��l' _ .�i i r ��y �� `� . ��. xi tr f - '"� � 4�' F �. ' _ � a. - .i t, - - �' _�. �� + � �. r� } � x ' City Clerk's Office (4.00 Full -Time Equivalents) Adrienne Breitfelder Ci ty CI erk Trish Gleason Pamela Tusdee Blus Assistant City McCarron Administrative Clerk Permit Clerk Assistant 1 1 � , - - ��'� , _ � r -- ;�� - ;�,�° '- �� M��on�,��,�,� PRQCLAMATI�N � � , � � _ � _ _ � , � _ _ ` GU I DELI N ES A pm�lamation is an ofi[iaLannoun�ement issuetl 6ythe h4ayor in remgnition otan initiative, milestane,rnuse,w indrvidual wha has made commun3tywide ca�rtnhW'ons.Proclamation requesLS shauld ha�e a dear connectiort to the Gbj of Ou�uque.Pmdamation5 are Vsually , • � � presented a[a eeguEar[ity[nuntil me2ting.The Gty of�u6uque gene�uy��ins hom presentirtq personal prockamations for indiriduaf�husinesses,and for�rofr[evertt5 at Ciiy [ountii meetings,howe�er the5e LypeS of pmdamatiom may 6e reque5led withoui presen4Mion and hy Si4nature oithe Mayol only. '... •��.•��.r - - � � - - • i Ff�_� � �� • � - - , .. � � , r.�� I`,� � '.`�1 . F: I _ I J ��! �i' �� ' jy .. � 3 -�ih' � A. 3� i I _.� � R � � � �.•�' � I .�. � y� �f � � � � � � • � � �,� :.� � �� :.� _ �,.� r ,j �` - _ ,. � �� : .�. � � � _ _ ' � � `_ . :� __ . . ._ -� �1;� .\��'�. l �x. a,:yS� t .—� � � � - � � � I� � � y � �._. � � � .: ��I � 0 - Clerk s z � Office � �� ,, �3.- � -�. _ ; _ �- Remodel _ � � ., . _.�y�y ��: � �� ; }- ,�� , �{ ti k . � � -- " f' . �,- `_ � i � � ' � • Invento and Reor anization of Historic rY J � � Cit Council Documents y • Pilot Program with the State of lowa on Boards and Commissions Applications • Boards and Commissions Recruitment and Education 1 i ! � � � � � � � � � 2 . 65 � � � 183 289 City Council election ' Average homeowner's* ex enses are biennial. Net Property p Tax Su ort property tax cost for the pp . , . City Clerk s Office (*Avg. home value of $159,503) Civil Service Commission Daniel White, . Carla . Scott Crabill Chair Heathcote Number of Special Events Per Calendar Year ■ ■ 203 182 168 157 64 2018 2019 2020 202'I 2022 Year � , 1 . Agenda Management Solution for City Council ' • � � Agendas � ' • Recu rri ng I $11 ,000 . � Non-Recurring I $9,000 2. Laptop and Supporting Equipment for Assistant City Clerk Non-Recurring I $3,225 3. City of Dubuque Uniform Shirts Non-Recurring I $280 � � • � � 1 � Target: Reduce City Board & Commission Openings to 11 % or less Board & Commission 4penings FY20 12% FY21 18% FY22 16% FY23 Estimate 1 �.6% �% 1% 2% 3% 4% 5% fi% 7% 8% 9% 10% 11 % 12% 13% 14% 15% 16% 17% 18% 19°/ Goal Citv Clerk's Office PERFORMANCE MEASURES ■ ■ Diverse Representation of Boards and Commissions Volunteers Board and Commission Members by Gender Board and Commission Members by Race Minarity, 5.38% Females, 46.15% �� Unreparted, 46.92% � Males, 53.85% White, 47.70% ■ Minority ■ White Unreparted ■ Females ■ Males www.cityofdubuque.org/cityclerk