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City Council Fiscal Year 2024 Budget Presentation Copyrighted February 21, 2023 City of Dubuque Public Hearings # 06. Special Meeting ITEM TITLE: City Council Fiscal Year2024 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Policy Budget Book_Uploaded 2.21.23 Supporting Documentation City Council $� This page intentionally left blank. 88 CITY COUNCIL FY 2022 FY 2023 FY 2024 Fro�m FY 023 Budget Highlights Actual Budget Requested Budget Expenses Employee Expense 83,954 90,419 90,068 -0.4% Supplies and Services 33,071 64,797 66,832 3.1% Machinery and Equipment 319 — 350 0.0% Total 117,344 155,216 157,250 1.3% Resources Reimbursements 98 180 98 -45.6% Total 98 180 98 -45.6% Property Tax Support 117,246 155,036 157,152 2,116 Percent Increase (Decrease) 1.4% Personnel -Authorized FTE 3.50 3.50 3.50 Significant Line Items Employee Expense 1. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2023. The employee contribution of 6.29% is unchanged from FY 2023. 2. The fiscal hours budgeted decreased from 2,088 hours in FY 2023 to 2,080 in FY2024 which decreased employee expense. Supplies & Services 3. Meetings & Conferences is increased from $33,058 in FY 2023 to $34,361 in FY 2024. This line item includes $1,000 per City Council member for city business meetings and approximately $3,909 per City Council member to attend 1 regional conference, the lowa League of Cities Summer Conference and the National League of Cities Congressional Summit in Washington, DC. In addition to these funds, members of the City Council may participate in the Chamber of Commerce Annual Washington DC Fly-in. Funding for that trip is in the Economic Development budget. 4. Association Dues increased from $19,746 in FY 2023 to $20,515 in FY 2024. This line item is based on the actual cost of the membership to lowa League of Cities $15,246 and US Conference of Mayors $5,269. Revenue 5. Reimbursements Revenue decreased from $180 in FY 2023 to $98 in FY 2024 based on FY 2022 Actual. This line item represents reimbursements for Mayor speaking engagements. 89 CITY COUNCIL Dubuque operates under the council-manager form of local government, which combines the political leadership of elected officials in the form of a city council, with the managerial experience of an appointed local government manager, the city manager. FY 2022 FY 2023 FY 2024 Full-Time Equivalent 3.50 3.50 3.50 Resources and Property Tax Support 200,000 100,000 0 Operating Revenue Property Tax Support � FY 2022 FY 2023 FY 2024 The City Council is supported by 3.50 full-time equivalent employees, which accounts for 57.28% of the department expense as seen below. Overall, the departments' expenses are expected to increase by 1.31% in FY 2024 compared to FY 2023. Expenditures by Category by Fiscal Year $83,954 Employee Expense $90,419 $90,068 $33,071 Supplies and Services $64,797 $66,832 $319 Machinery and Equipment $— $350 $0 $20,000 $40,000 $60,000 $80,000 $100,000 � FY 2022 FY 2023 FY 2024 90 ' ' 'FTi 4��T• +■ O •�i i iF •� `f i i i • • i ♦ • O • i � �� ' _ � � � � ' ' �� } �� ,��. �� ; • � '� � �' ti j 4 ' .�e. fi � � i. y ti _ � � J _ J� �-/� ' Q� , + '�� ' - . � �� ■ ' � `� , .� � . � ��. � !�� _ , , BRAD M.CAYANA6N RIC W.lONE5 UAYID T.RE5NIC1{ SIISI�N R.FARBER LAIIRA l,R01155ELL DANNY C.SPRANI{ I{ATY A.WETNAL MAYOR AT-LARGE AT-LARGE 15T WAR� 2N�WAR� 3R�WAR� ATH WAR� • - - . - � - - • ■ - � - - � , Flve-Yea r C�oa I s . . . . . . ��-�0�7 . • . . . . . . � � • ' + + � • + Rnhust Local Ecnnnmy: � . . . 1 1 DIV2f52 BLJSIf12SS2S�fld�UbS WItII EG6flUffllG PfUSP2fl�]+ � . . . Vik]rant Community: � . � • � . • . . . � , Healthy& 5afe � . _ . � � Livable Heighborhoods and Housing: Great PlaGeto Live Financially Responsik�le, High-Perfnrmance City Drganizatinn: 5ustaina6le, Equita6le, and EifeGtive Serviee Delivery �• 5ustainable Enwiranment: — • Preserving and EnhanGing Natural Resourees ��' Partnership fnr a Better aubuque: 4 {'-�. � BuildingOurCornrnunitythatisViable, Livable, and Equita6le � ` DiverseArfs, Culture, Parks, and Retreafion .��" Experiences andAttivities �- � � � li' � Connected Community: � { � ,� s� EquitableTranspartation, TeGhnolagy InirastruGture, and Mo6ility -..�.r-. �' 91 � 2�3� Vision �tatement Dubuque 2�36 is a sustainable and resilient city, an inclusive and equitable cammunity where ALL are welcome. Dubuque 2Q36 has preser�ed aur M�St�I"[31�C�OIl trY� M1551551[3�31, has a strong, diverse ecanorny and expanding connectivity. Our residents experience healthy living and acti�e lifestyles; have chaices of quality, affardable, livable neighbarhaods; have an abundance of di�erse, fun things to do; and are successfully and actively engaged in the comrnunity. �ISSI�Il �tClt@�'1'7@Y1t Dubuque city government is pragressive and financially sound with residents recei�ing value for their t�x dollars and achieving ga�ls thraugh �artnerships. Dubuque city gavernrnent's mission is ta deliver excellent rnunicipal services that support urban living; cantribute to an equitable, sustainable city; plan for the community's future; and facilitate access to critical human services. �Rt�` ��.�,,� � � � �� # � . � ¢ � �.,1 � '�� w. � ' � � � k _ � � r � �� `� . Y � � �_�� . • .�. � � � t � � ■� � �. �J t •r�� 4� � �. �, .� � , �� - _ ti�. � � �` � � �_ � �_�". #. .� � �� '� _ ��-._�,� � � ► �"',�.�;� -.� � � � �� ,..�-. �`�-��.:_ .:�� ,� _ . `s ,�-. �— —..�r�.�"' � �� . - � ' ��";.`�� < , � i �*r�y _� �� '�� '� '� � �� # �� 'F}' �. . . 'l� ; * 1� l�� ' �$��'� �� ` . }� l�ll.� � ■ *�� i '�t_.� . . A� ti4 � . * lt .�.' f' ,' llf��'' 1� � /� �■�� . � t'- W -# �� - � `. �Attt'''1�� +_� � � - r 7 f �f• � � �t��1�5��" ��`� �' ' i.`� ' '..t'� 92 Polic� Agenda Pa�icy agenda items are issues that need direction or a paLicy decision by the City CaunciL, ar need a major funding decision by the City CaunciL, or issues that need Cit� Caunci L �eadership in the community ar with other �a�rernmentaL bodies. The paLic� agenda is di�rided inta tap priarities and hi�h priorities. 1 1 � � a � � � � � ■ � � . ... .- . . . - -�- .�• - � •--• -� • Air 5ervice Future 5trategy and Action Plan • Catfish Creek 5anitary 5ewer Pr�ject: Debt Policy �irection, Phasing, and Funding • Chaplain 5chrr7itt Island Master Plan Irr�plerr�entation • CentralAVenue Revitalization Plan:Adoption� �irecti�n, and City Actions • City tiNorkforce RetentionandAttraction: �irectionand Funding • Five Flags: Opti�ns, FundingMechanisrr�, �irecti�n� and Next 5teps • Qirr�ateAction Plan Irr�plerr�entation • Housing Incentive Policy: Review and • Comprehensive Fire 5tations Locations: �irecti�n 5tudy, Report, oirection, and Funding • Poverty Preventi�n and Reduction Plan • �treet Pr�grarr�: �irection and Funding Irr�plerr�entation • 5utt�n Pool 5taffing and Operati�nal Needs: Future Direction and Funding . - - . . . . . . - . . ' � . . � ' ' � • • r • r • • • r - • • a a • • r a f • • r • • r • • • • • - • Management in progress are itemsthatare undenvay and t�udgeted. �ok�usf L��'.' ��onom}r Staff is implementing and providing Management in Progre5s updates to City Coun�iL * Aeld of�reamsStadium:Next Stepsfar City * Industrial Park Deuelopment Major proj�ets are prajects that a.West McFaddenlGraf Site Infrastructure h.Crossraads Industrial Park Infrastructure are underway and budgeted. Staff'is . Minarity-,Wamen-,�isahled-,and LGBT-�wned Business Enterprises implementing and praviding updates ta (MW�BE1 BusinessSuppart fincluding diuerse suppliersl Clty Coun CI l. + Ifi4DBE Procurement Palicy,Prooess Reuision and Recruitment + Riuer Cruise Infrastructure and Initial Cruise , dCanirnu�d�n page�] 93 �=�'•.;�;Ys�i Camma��:��$ Sustaina6le ��-��•��;•_�,�,.::��., Mana�ement in Prn�ress Mana�ement in Prn�ress • 911 CenterAc�reditatian + Bae Branch Greenwap Operatians and Maintenance • Camprehensiue PaliceTransparencyknnual Repart + Bae Branch Basin Pump Replacement • Emergency Cammunicatian Transferta�uhuque Caunty:Palicy + Lead and Capper Pipe Rule CamplianceWaterSampling and Testing Direetian and CityActians + Pollinatar Hahitat in ParkSystem • Traffic and Seeuritp Cameras Deplayment + SeH+er System Infrastructure Asset Master Plan + Equitahle Fines and Fees Reform + Water and Resaurce Rearuery Center:Nutrient Trading + Fire Departmerrt CultureActian Plan + Water Plarrt and Distrihution Systems Condition kssessmentlMaster Plan + Fire Departmerrt ReeruitmeM and Staffing + Natianal Incident Management System INIMSI Deuelapment and Major Projec#s Training:Ma�+orJCity Cauncil and Management Team Implementation + YVater Department Supenrisary Control and Data Acquisitian ISCkDA1 + Police Department Reemitment and Staffing System Duerhaul + WaterLinesExtensian—Sauth�restArterial �..�. ..�. . . . .. .... -..--.,..- ... . ,,....-.. ...... � . , .s�:. _, Management in progress � . : ... .. . . ,. :.. t>.; .;.:..; .,:o-...._;:�..>.,..-.. • Emerald ksh BarerDamage:lJpdate Report&Funding Mana�ement in�prn�ress • Histaric Mill�+ork District:Next Steps + AmeriCorpsSuppart of Grade-Leuel Reading Initiatiue • Multicultural Family GenterYauth Pragrams Expansian + EaardsJCammissians Recruitment Plan • Neighharhaad Assoeiatians Pro�ss�Guidelines:�euelopment + City Life Pragram Offered in Spanish • Llnified�euelapment Cade Llpdate + HamelessShelterfar Men with Children:Constructian Completian Majar prnjects • Hendrick'sFeedSiteParkingRamp �,��;�:�{:;�--,-f--.A;.�°:,, <w�s��a�r�, Parks, and ��.��:.��d:,°�} '�;��rier��s and Activities ... =-.... .,�;;�,� `�,:b��:�a�sok�ie, Hig�� Management in Prngress �+ ��` + brts and Culture Master Plan Implementation ;s��.,�,��.��=.;;;. �S#� s:�rganizafic,�.�: "' + brts�perating Grants Llpdate Report Mana�ement in Prn�ress + Camprehensive Parks Master Plan • Americanswith DisahilitiesAct fA�A1 CamplianceTransitian Report + puhuque Renaissan�BIPOC krts Initiatiue • Cartegraph�peratians Management Saftware Spstem Asset + Grand Riuer Center Management Agreement Management Spstem • City FacilitiesSe�uritpShart-Term Action Plan:Aooess Cades Major Projects • City Legislatiue LahhyinglAduoeacpAgenda 2022 + Comiskey Park Upgrade Projeet:Phase 1 Constructian + City Plan and PerformanoeTracking Saftware and Reparting Tool + EagleValleySuhdiuisian Park:Construction + Digital Signatures Policy + English RidgeSuhdiuisian Park:Constructian + Drnvntown City Facilities�Workspaoe Analysis and Plan + Fiue Flags Short-Term Improuements:Roof and HVAC Stahilization + Enterprise Resource Planning fERPlSoftware Implementation + lackson Park Restroams:Completian + Human Resources Madernization:T�+a Positions + Organizational Culture Continuous Impravement a.Performanoe Reuiews �11�1�C'��.°t� �C� :: ::: : �' � h.Exit Inten+iews Mana�emen#in prn�ress c.Consultant Senrices&Support + Gommunity Broadhand Proje�t:Fiher-ta-the-Hame Majar Prnjects • �e��uses:oeli�e�y + Engine Hause Remadel Projeet • TrafficSignal Synchrani�atian{STREETS Pragram Majar Prajects + EastllVest CaRidar Capacitp Imprauements a.LlniuersityfPennsyluania Raundahaut:Design ; ; , ; - h.LlniuersitylAshury Raundahaut:�esign , . , c.LlniuersityfLaras Raundahaut:�esign + JFK Raad Sidewalks Praje�t:Canstructian + + • • - + + ► ^'.'.' + Julien Duhuque Bridge Fiher Duct Installation �*�•�r + North�+est Arterial lJpgrade fIDOT Partnershipl Phase 2:Constructian � � .xtxa � ' ' ' � '�•�•;;; + Sauth�+estkrteriallntelligentTranspartatianSystemflTSlPraje�t _ •�,�� .��•.�f� ' LlS 151114iswnsin Bridge Fiherinstallation . • �, :L . . . . . . 94 Recommended Operating Revenue Budget - Department Total 70-CITY COUNCIL FY21 Actual FY22 Actual FY23 Adopted FY24 Recomm'd Fund/AccounUAccount Title Revenue Revenue Budget Budget 100-General 4A-Charges for Services 47100-Reimbursements (180) (98) (180) (98) 4A-Charges for Services Total � (180) (98) (180) (98) C1TY COUNCIL-Total (180) (98) T (180) T (98) 95 Recommended Operating Expenditure Budget - Department Total 70-CITY COUNCIL FY21 Actual FY22 Actual FY23 Adopted FY 24 Recomm'd Fund/Account/Accouut Title Expense Expense Budget Budget 6A-Salaries&Wages 100-General 60200-Salaries-Regular Part Time 74,009 75,892 81,400 81,085 6A-Salaries&Wages Total 74,009 75,892 81,400 81,085 6B-Employee Benefits 100-General 61100-FICA-City Contribution � 1,702 � 1,767 � 1,181 � 1,174 61300-IPERS-City Contribution 6,028 6,149 7,685 7,656 61600-Workers'Compensation 205 146 153 153 6B-Employee Benefits Total 7,935 8,062 9,019 8,983 6C-Staff Development 100-General 62100-Association Ducs 19,359 14,542 19,746 20,515 62325-Milcagc 5 65 79 79 62400-Meetings&Conferences 0 10,838 33,058 34,361 62500-Education Reimbursement 548 220 3,500 3,500 6C-Staff Development Total 19,912 25,665 56,383 58,455 6D-Repari/Maint/Util 100-General 63400-Equipment MainURepair � 409 � 348 � 430 � 422 63730-Tciccommunications 1,307 1,318 1,327 1,575 6D-Repari/Maint/Util Total 1,715 1,666 1,757 1,997 6E-Contractual Svcs 100-General 64020-Advertising 0 0 0 0 64081 -Insurance-Liability 1,722 1,883 2,409 2,012 64140-Printing 164 223 285 285 64190-Technology Services 2,005 1,579 2,005 2,280 64191-IT Rechargcs � 0 0 0 1,615 64900-Othcr Profcssional Scrvicc 0 0 0 0 64980-Technolo�ry Equip Maint Cont 1,867 1,867 1,853 0 6E-Contractual Svcs Total 5,758 5,552 6,552 6,192 6F-Commodities 100-General 65045-Technology�quipment 855 319 0 350 65060-Office Supplies 105 187 105 188 6F-Commoditics Total 960 506 105 538 CITY COUNCIL-Total 110,289 117,344 155,216 157,250 96 Recommended Expenditure Budget Report by Activity & Funding Source 70-CITY COUNCIL FY24 Recomm'd Fund/Activity FY22 Actual Expense FY23 Adopted Budget Budget 7001- Administration 100-General 6A-Salaries&Wages 75,892 81,400 81,085 6B-Employee Benefits 8,062 9,019 8,983 6C-Staff Development 25,665 56,383 58,455 6D-Repari/Maint/Util 1,666 1,757 1,997 6E-Contractual Svcs 5,552 6,552 6,192 6F-Commodities 506 105 538 7001- Administration Total ll7,344 ! 155,216 157,250 CITY COUNCIL TOTAL ll7,344 155,216 157,250 97 CITY OF DUBUQUE , IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 70 CITY COUNCIL FY 2022 FY 2023 FY 2024 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61020 Part Time Employee Expense 100 175 NA-21 MAYOR 0.50 $ 13,656 0.50 $ 14,800 0.50 $ 14,743 100 12 NA-20 COUNCIL MEMBER 3.00 $ 63,264 3.00 $ 66,600 3.00 $ 66,342 TOTAL PART TIME EMPLOYEES 3.50 $ 76,920 3.50 $ 81,400 3.50 $ 81,085 TOTAL CITY COUNCIL 3.50 $ 76,920 3.50 $ 81,400 3.50 $ 81,085 98 CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2022 FY 2023 FY 2024 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET City Council-PT 10070100 61020 100 175 NA-21 MAYOR 0.50 $ 13,656 0.50 $ 14,800 0.50 $ 14,743 10070100 61020 100 12 NA-20 COUNCIL MEMBER 3.00 $ 63,264 3.00 $ 66,600 3.00 $ 66,342 Total 3.50 $ 76,920 3.50 $ 81,400 3.50 $ 81,085 TOTAL CITY COUNCIL 3.50 $ 76,920 3.50 $ 81,400 3.50 $ 81,085 99 This page is intentionally left blank. 100