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Office of Shared Prosperity and Neighborhood Support Fiscal Year 2024 Budget Presentation Copyrighted February 27, 2023 City of Dubuque Public Hearings # 04. Special Meeting ITEM TITLE: Office of Shared Prosperity and Neighborhood Support Fiscal Year 2024 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Policy Budget Book Supporting Documentation Presentation_Uploaded 2.27.23 Supporting Documentation Office of Shared Prosperity and Neighborhood Support -73- This page is intentionally left blank. -74- OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT FY 2022 FY 2023 FY 2024 0�o Change From Budget Highlights Actual Budget Requested FY 2023 Budget Expenses Employee Expense 212,339 324,654 378,833 16.7 % Supplies and Services 26,387 65,402 60,961 (6.8)% Machinery and Equipment 3,013 350 350 — % Total 241,739 390,406 440,144 12.7 % Resources CDBG 8,710 7,710 — — % Administrative Overhead Recharges 37,139 0 — — % Total 45,849 7,710 — — % Property Tax Support 195,890 382,696 440,144 57,448 Percent Increase (Decrease) 15.0 % Personnel -Authorized FTE 1.00 3.66 3.66 Improvement Package Summary 1 of 1 This improvement package request is to turn an existing part-time (.66 FTE) administrative position (GE-25) into a full-time (1 FTE) role for the Office of Shared Prosperity and Neighborhood Support (OSPNS). The OSPNS works collaboratively across city departments, institutions, and neighborhoods to address, prevent, and reduce poverty. As our staff grows from 2 FTE to 3.66 FTE, and as we continue to nurture and develop new partnership throughout the community, it has become clear that we need a full- time staff to help coordinate and manage daily workflows, plan and schedule meetings between stakeholders, oversee payroll, manage the new Tyler system to process neighborhood grant applications and reimbursements, maintain and order necessary office equipment and supplies for new office space, collect and organize information, and help develop process improvements for City Life, a free program designed to educate residents on the City operations and services. The total, recurring wage and benefit increase for this full-time position to begin on July 1, 2023, is $41,814. The request supports City Council goals of City Workforce and Retention and Poverty Prevention and Reduction Plan Implementation. Related Cost: $ 69,320 Tax Funds Recurring Recommend - No Related Revenue: $ 27,506 Administrative Overhead Recurring Net Cost: $ 41,814 Property Tax Impact: $ 0.0273 0.28% Activity:Administration -75- Significant Line Items Employee Expense 1. FY 2024 employee expense reflects a 5.00°/o wage package increase. 2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2023. The employee contribution of 6.29% is unchanged from FY 2023. 3. The City portion of health insurance expense is unchanged from $1,119 in FY 2023 to $1,119 in FY 2024 per month, per contract, which results in an annual cost unchanged of$—or—%. 4. During FY 2022, the following personnel changes were approved: a. Director of Office of Shared Prosperity and Neighborhood Support position was upgraded from GE-35 to GE-41 (+$19,397). Supplies & Services 5. Grants remain unchanged from $24,560 in FY 2023 to $24,560 in FY 2024. This line item represents grants for neighborhood clean-up and beautification, communications, neighborhood improvement projects, and community-building initiatives. 6. Education Reimbursement unchanged from $8,270 in FY 2023 to $8,270 in FY 2024. The training opportunities budgeted for are the MLK Breakfast, NAACP Banquet, Regional Neighborworks, and community engagement. 7. Speakers unchanged from $7,958 in FY 2023 to $7,958 in FY 2024. This line item represents the marketing, food, and engagement materials for two City Life programs ($6,458) and interpretations for City Life and neighborhood programs ($1,500). 8. Meetings & Conferences unchanged from $8,437 in FY 2023 to $8,437 in FY 2024. The conferences budgeted for are the ICMA Leadership, GARE, varied data and analytics conferences, Growing Sustainable Communities Conference, and lowa Women's Leadership Conference. 9. Services from Planning is decreased from $7,710 in FY 2023 to $0 in FY 2024. This line item was moved to the Planning Department. This line item represents Community Development Block Grant funded Section 106 reviews of properties eligible for or listed on the National Register of Historic Places. Machinery 8� Equipment 10. Equipment replacements includes ($350): Office of Shared Prosperity & Neighborhood Support Equipment Smartphone $ 350 Total Equipment $ 350 -76- � �TION �� . , � � Director . , � � � � -77- OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT Mission Through strategic partnerships and collaboration, the Office of Shared Prosperity and Neighborhood Support will address, prevent and reduce poverty. Vision An accessible city of equitable opportunities for all residents and neighborhoods to prosper. SUCCESS IS ABOUT PLANNING, PARTNERSHIPS, AND PEOPLE LEADING TO OUTCOMES PEOPLE PLANNING Office of Shared Prosperity and Through strategic partnerships and Neighborhood Support staff serve on collaboration, The Office of Shared Department Manager Team, Leadership Prosperity and Neighborhood seeks Team, Intercultural Competency, to address the widespread impact of Wellness Committee, Imagine Dubuque Tech, Community Health Needs poverty among us through a Assessment Committee, Central Ave systematic approach to reverse Corridor, Neighborhood Associations its course for the working poor. and Restorative Justice Advisory Board PARTNERSHIPS Taking on poverty is an all-hands-on-deck endeavor with every sector of the community including those with lived experience. We foster and support brining all sectors together to achieve our vision and mission. -78- OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT FY 2022 FY 2023 FY 2024 Full-Time Equivalent 1.00 3.66 3.66 Resources and Property Tax Support $500,000 440,144 $400,000 382,696 $300,000 $200,000 195,890 - $100,000 0 0 $0 Administrative@�H Recharges Property Tax Support � FY 2022 Actual FY 2023 Budget FY 2024 Recomm'd The Office of Shared Prosperity and Neighborhood Support is supported by 3.66 full-time equivalent employees. Overall, the department's expenses are expected to increase by 12.74% in FY 2024 compared to FY 2023. Expenditures by Category by Fiscal Year Employee Expense $324,654 $378,833 � $26,387 Supplies and Services $65,402 $60,961 I$3,013 Machinery and Equipment $350 $350 $0 $50,000 $100,000 $150,000 $200,000 $250,000 $300,000 $350,000 $400,C � FY 2022 Actual FY 2023 Budget FY 2024 Requested -79- OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT Office of Prosperity and Neighborhood Support Funding Summary FY 2022 Actual FY 2023 Budget FY 2024 Requested Expenditures $241,739 $390,406 $440,144 Resources $45,849 $7,710 $0 Office of Prosperity and Neighborhood Support Position Summary FY 2024 Director Office of Shared Prosperity& Neighborhood Support 1.00 Community Engagement Coordinator 1.00 Data Analyst 1.00 Secretary 0.66 Total Full-Time Equivalent Employee's 3.66 Performance Measures . . . ' . • . . . � • . • . . . • 1 Dept. Objectives: Reduce Poverty Rate PerFormance Measure (KPI) Target 2019 2020 2021 Performance Indicator Population Level N/A 15.9% 13.2°/o 12.3% C�� White alone, not Hispanic or N/A 13.0% 11.2°/o 10.8% C�� Latino Black or African American N/A 57.0% 43.4°/o 29.6% C�� American Indian and Alaska N/A 18.0% 25.2% N/A% C�� Native Asian N/A 17.0% 10.6°/o 8.2% C�� Native Hawaiian and Other N/A 60.0% 66.8°/o 50.9% C�� Pacific Islander Some other races N/A 61.0% 35.6°/o 28.4.°/o C�� -80- Two or more races N/A 26.0% 22.0% 18.1% C�� Hispanic or Latino origin N/A 22.0% 13.0°/o 14.1% � . . . . . � 2 Dept. Objective: Increase Median Household Income PerFormance Measure (KPI) Target 2019 2020 2021 Performance Indicator White alone, not Hispanic or N/A $56,843 $57,063 $61,592 C�� Latino Black or African American N/A $12,068 $N/A $35,294 C�� American Indian and Alaska N/A $22,614 $17,452 $N/A � Native Asian N/A $59,958 $59,659 $64,010 C�� Native Hawaiian and Other N/A $40,417 $34,338 $42,582 C�� Pacific Islander Some other races N/A $— $82,958 $85,946 C�� Two or more races N/A $29,183 $49,423 $46,161 � Hispanic or Latino origin N/A $44,583 $60,250 $71,429 C�� City Council Goal: Partnerships for a Better Dubuque Dept. Objective: Collaborate with strategic partner organizations and agencies to address the systemic impact of poverty and reverse its course through citizen engagement and 1 education along with empowering neighborhood associations. PerFormance Measure (KPI) Target FY 2021 FY 2022 FY 2023 Performance Actual Actual Estimated Indicator # of active neighborhood 5 3 4 5 � association Total grant money awarded to neighborhood association and/ r�� or groups for community $24,560 $1,214 $8,400 $8,400 L building & neighborhood improvement projects # of residents participating in r�� City Life in the Fall and Spring 50 12 22 40 L session -81- Recommended Operating Revenue Budget - Department Total 68-OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT FY21 Actual FY22 Actual FY23 Adoptcd FY24 Recomm'd Fund/Account/Accaunt Title Revenue Revenue Budget Budget 100-General 4A-Charges for Services 47100-Reimbursements 0 0 0 0 4A-Charges for Services Total 0 0 0 0 4N-Transfers 49600-Transfcr in Watcr Op 0 (1,970) 0 0 49610-Transfer In Sanitary Op 0 (12,301) 0 0 49620-Transfer in Storm Op 0 (3,6A9) 0 0 49650-Transfer in Parking Op 0 (1,594) 0 0 49670-Transfer in Refuse Op 0 (11,438) 0 0 49950-Transfer in DMASWA Gen 0 (6,147) 0 0 4N-Transfers Total 0 (37,139) 0 0 180-Community Dcvelopment � 4A-Charges for Services 47100-Reimbursements 0 0 0 0 4A-Charges for Services Total 0 0 0 0 OFFICE OF SHARED PROSPERITY-Total � 0 (37,139) � 0 � 0 -$2- Recommended Operating Expenditure Budget - Department Total 68-OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT FY21 Actual FY22 Actual FY23 Adopted FY 24 Recomm'd Fund/Account/Account Title Expense Expense Budget Budget 6A-Salaries&Wages 100-General 60100-Salaries-Regular Full Time 45,504 122,599 214,842 246,709 60200-Salaries-Regular Part Time � 0 10,646 27,506 35,459 60630-Spccial Pay Sick Lv Payout Ret 3,209 7,586 0 7,580 60635-Spccia]Pay Sick Lv Payout 50% 677 0 0 0 60640-Special Pay-Vacation Payout 2,171 0 0 0 60710-Special Pay-Parental Leave � 0 _ 5,597 0 0 180-Community Development 60100-Salaries-Regular Full Time (1,675) 0 0 0 60635-Special Pay Sick Lv Payout 50% 0 0 0 0 6A-Salaries&Wages Total 49,887 146,428 242,348 289,748 6B-Employcc Benefits 100-General 61100-FICA-City Contribution 3,817 10,306 18,539 21,586 6 L300-IPERS-City Contribution 4,277 13,L07 22,877 26,637 61510-Health Insurance 11,673 42,267 40,269 40,269 61540-Life Insurance 37 71 138 138 61600-Workers'Compensation 110 161 483 455 180-Community Development 61100-FICA-City Contriburion (123) 0 0 0 61300-IPERS-City Contribution (158) 0 0 0 61510-Health Insurance 0 0 0 0 61540-Life Insurance 0 0 0 0 61600-Worlcers'Compensation 0 0 0 0 6B-Employee Benefits Total 19,633 65,912 82,306 89,085 6C-Staff Development 100-General 62200-Subscriptions 0 0 0 0 62325-Milcagc 0 0 300 300 62400-Meetings&Conferences 0 1,298 8,437 8,437 62500-Education Reimbursement 0 1,895 8,270 8,270 180-Community Development 62325-Mileage 0 0 0 0 62400-Meetings&Conferences 0 0 0 0 62500-Education Reimbursement 0 0 0 0 6C-Staff Development Total 0 3,193 17,007 17,007 6D-Repari/MainUUtil 100-General 63730-Telecommunications L95 813 2,052 2,052 180-Community Development 63730-Telecommunications 0 0 0 0 6D-Repari/Maint/Util Total 195 813 2,052 2,052 6E-Contractual Svcs 100-Gcneral 64081-Insurance-Liability 0 0 0 2,102 -83- Recommended Operating Expenditure Budget - Department Total 68-OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT FY21 Actual FY22 Actual FY23 Adopted FY 24 Recomm'd Fund/AccounUAccount Title Expense Expense Budget Budget (4130-Payments to Other Agencies 0 0 0 0 64135-Grants 1,214 8,400 24,560 24,560 64140-Printing 0 10 3,000 3,000 64145-Copying 1 0 333 333 64160-Rental-Land/Bldgs/Parking 441 693 1,344 1,344 64190-Technology Scrviccs 146 437 438 438 64191-IT Recharges 0 0 0 1,167 64860-Speakers 0 4,009 7,958 7,958 180-Community Development 64005-Services Other Depts 8,710 8,710 7,710 0 64130-Payments to Other Agencies 896 0 0 0 64135-Grants 9,680 0 0 0 64140-Printing 0 0 0 0 64145-Copying 0 0 0 0 64160-Rental-Land/Bldgs/Parking 0 0 0 0 6E-Contractual Svcs Total 21,088 22,259 45,343 40,902 6F-Commodities 100-General 65045-Technology Equipment 19 690 350 350 65060-Office Supplies 20 121 1,000 1,000 65080-Postagc/Shipping 0 0 0 0 180-Community Development 65045-Technology Equipment 0 0 0 0 65060-Office Supplies 0 0 0 0 65080-Postage/Shipping 0 0 0 0 6F-Commodities Total 39 811 1,350 1,350 6G-Capital Outlay 100-General 67210-Furniturc/Fixtures 0 2,323 0 0 6G-Capital Outlay Total 0 2,323 0 0 OSPNS-Total 90,842 241,739 390,406 440,144 -84- Recommended Expenditure Budget Report by Activity & Funding Source 68-OFFICE OF SHARED PROSPERITY AND NEIGHBORHOOD SUPPORT FY24 Recomm'd Fund/Activity FY22 Actual Expense FY23 Adopted Budget Budget 6801- Administration 100-General 6A-Salaries&Wages 146,428 242,348 289,748 6B-Employee Benefits 65,912 82,306 89,085 6C-Staff Development 3,193 17,007 17,007 6D-Repari/Maint/Util 813 2,052 2,052 6E-Contractual Svcs 13,549 37,633 40,902 6F-Commodities 811 1,350 1,350 6G-Capital Outlay 2,323 180-Community Development 6A-Salaries&Wages — — — 6B-Employee Benefits — — — 6C-Staff Development — — — 6D-Repari/Maint/Util — — — 6E-Contractual Svcs 8,710 7,710 — 6F-Commodities — — — 6801- Administration Total � 241,739 390,406 440,144 6899- Pcard Clearing OFFICE OF SHARED PROSPERITY TOTAL 300,368 399,025 437,400 -85- CITY OF DUBUQUE, IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 68 Office of Shared Prosperity FY 2022 FY 2023 FY 2024 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense DIR SHARED PROSP/NBHD 100 — GE-35 SUPPORT 1.00 $ 68,591 1.00 $ 88,531 1.00 $ 109,405 COMMUNITY ENGAGEMENT 100 — GE-33 COORD — $ — 1.00 $ 72,620 1.00 $ 80,128 100 — GE-30 DATAANALYST — $ — 1.00 $ 53,691 1.00 $ 57,176 TOTAL FULL TIME EMPLOYEES 1.00 $ 68,591 3.00 $ 214,842 3.00 $ 246,709 61020 Part Time Employee Expense 100 GE-25 SECRETARY — $ — 0.66 $ 27,506 0.66 $ 35,459 TOTAL PART TIME EMPLOYEES — $ — 0.66 $ 27,506 0.66 $ 35,459 TOTAL OFFICE OF SHARED PROSPERITY 1.00 $ 68,591 3.66 $ 242,348 3.66 $ 282,168 -86- CITY OF DUBUQUE, IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2022 FY 2023 FY 2024 W P- ACCT FD JC GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Office of Shared Prosperity and Neighborhood Support-FT General Fund 10072800 61010 100 GE-30 DATAANALYST — $ — 1.00 $ 53,691 1.00 $ 57,176 DIR SHARED PROSP/ 10072800 61010 100 GE-35 NBHD SUPPORT 1.00 $ 68,591 1.00 $ 88,531 1.00 $109,405 COMMUNITY 10072800 61010 100 GE-33 ENGAGEMENT COORD — $ — 1.00 $ 72,620 1.00 $ 80,128 Total 1.00 $ 68,591 3.00 $214,842 3.00 $246,709 Office of Shared Prosperity and Neighborhood Support-PT General Fund 10072800 61020 100 GE-25 SECRETARY — $ — 0.66 $ 27,506 0.66 $ 35,459 Total — $ — 0.66 $ 27,506 0.66 $ 35,459 TOTAL OFFICE OF SHARED PROSPERITY 1.00 $ 68,591 3.66 $242,348 3.66 $282,168 -87- This page is intentionally left blank. -88- OFFICE OF SHARED PROSPERITY & NEIGHBORHOOD SUPPORT FISCAL YEAR 2024 BUDGET PRESENTATION MISSION STATEMENT Office of Shared Prosperity and Neighborhood Support Through strategic partnership and collaboration, The Office of Shared Prosperity and Neighborhood Support will address, prevent and reduce poverty VISION STATEMENT An accessible city of equitable opportunities for all residents and neighborhoods to prosper Office of Shared Prosperity and Neighborhood Support Our Approach •Inform others on data and promising practices to measure and accelerate collective impact •Facilitate and Convene collaboration to address poverty, racial equity, and socio- economic opportunity •Initiate new partnerships and nurture existing ones to advance prosperity •Invest in initiatives that address poverty and enhance neighborhoods Office of Shared Prosperity and Neighborhood Support Office of Shared Prosperity and Neighborhood Support (3.66 FULL-TIME EQUIVALENTS) Director of Shared Prosperity and Neighborhood Support - Anderson Sainci Data Analyst - Bryan Moose Community Engagement Coordinator - Temwa Phiri Secretary - Elizabeth Martin (.66) Director Anderson Sainci Community Engagement Coordinator Temwa Phiri Data Analyst Bryan Moose Administrative Assistant Elizabeth Martin Office of Shared Prosperity and Neighborhood Support LEADERSHIP Poverty & Racial Equity Lens •Recognizing that poverty disproportionately affects Black and Brown community members, our office promotes and applies a Racial Equity Lens that assists stakeholder in knowing and addressing the impact of racial and socio-economic bias in local, state policies and practice Poverty Rate Source: 2021 ACS (American Community Survey) 5-Year Estimates Poverty Rates By Race Source: 2017, 2019, 2021 ACS (American Community Survey) 5-Year Estimates IOWA POVERTY RATE COMPARISON Source:2021 ACS (American Community Survey) 5-Year Estimates Fiscal Year 2022 Highlights •Partnered with community organizations to provide opportunities for residents for upward mobility •Hired Data Analyst •Increased resident engagement in the City governance process •Moved into Old Engine House #1 •Developing key metrics to address, prevent and reduce poverty •All staff participated in the facilitator training •Co-facilitated community conversations with TH Media and the Community Foundation of Greater Dubuque ◦Housing-September ◦Workforce and Economic Well Being-October ◦Education-November ◦Health and Wellness-January ◦Arts and Culture-February ◦Safe Neighborhoods-March ◦Transportation-April COMMUNITY EQUITY PROFILE Volunteer Income Tax Assistance (VITA) program •Facilitated and convened efforts to offer residents free basic tax returns including child tax credit and federal earned income tax credit •The service is currently offered by Hawkeye Area Community Action Program (HACAP) and 10 volunteers previously associated with American Association of Retired Persons (AARP) ◦Post-pandemic, there was a need for equipment, computers, printers and internet access to conduct the in-person program ◦OSPNS was able to reach out to the County and Community Foundation of Greater Dubuque to assist with technological needs Old Engine House #1 Before Old Engine House #1 After Overview: City Life Program •Interactive program that provides residents a connection to their local government •Offered to residents twice annually •Residents connect with 18 city departments •Encourage joining city boards, commissions, and/or neighborhood associations Pre and Post Survey City Life Program + IJAG Iowa Jobs for America’s Graduates •Served an estimated of 75 high school students between Senior and Hempstead •Focused on equity and jobs that build sustainable wealth City Life Program •Offered interpreters for non-English speakers •Translate flier into Spanish and Marshallese Investment into Minority, Women, Disabled, and LGBTQ (MWDBE) Owned Business Enterprises •Over 50% our catering between fall and spring sessions were provided by MWDBE Businesses Wes Rainer, owner of Hot Diggity Dogz Neighborhood Grant Investment Point Neighborhood Association •Meets on the 1st Tuesday of each month •Projects completed: ◦National Night Out ◦Hotdog Night ◦Holiday Care Basket/Bags for Sunny Crest ◦Annual Christmas Social North End Neighborhood Association •Meets on the 1st Wednesday of each month at 6:30pm •Projects completed: ◦Christmas Social ◦Annual North End Community Picnic and Career Fair North End Neighborhood Annual Community Picnic & Job Fair “Ultimately, I think this is turning out to be a great way for us to get involved, give back to the community as well as providing opportunities for jobs to some who may not know what options are available”-Megan Palen, Human Resources Manger Langworthy District Neighborhood Association •Meets as needed •Projects completed: ◦Neighborhood Picnic Downtown Neighborhood Association •Meets as needed •Projects completed: ◦Jackson Park Beautification FUTURE INITIATIVES •City Life Program offered in Spanish •Continue to partner with the community to implement the poverty prevention and reduction plan •Create neighborhood associations toolkit •Establish data governance policy •Create community data hub with external partners •Increase the number of active neighborhood associations •Define what a livable wage in Dubuque is Office of Shared Prosperity and Neighborhood Support FY2024 REQUESTED PROPERTY TAX SUPPORT $440,144 $6.36 Net Operating Property Tax Support Request Average homeowner’s* property tax cost for the Office of Shared Prosperity (*Avg. home value of $159,503) THANK YOU! https://www.cityofdubuque.org/258/Shared-Prosperity-Neighborhood-Support 1 Adrienne Breitfelder From: Frederick Miller <fkmiller007@yahoo.com> Date: February 17, 2023 at 6:15:49 PM CST To: Danny Sprank <Dsprank@cityofdubuque.org> Cc: Anderson Sainci <Asainci@cityofdubuque.org>, Temwa Phiri <Tphiri@cityofdubuque.org>, Elizabeth Martin <Emartin@cityofdubuque.org> Subject: Office of Shared Prosperity & Neighborhood Support--budget for full-time employee: Fred's input Hi Danny, As you know, I am involved in a number of groups that inter face with the Office of Shared Prosperity & Neighborhood Support personnel including Anderson, Temwa, and part-timer Liz. Caution! This message was sent from outside your organization. Allow sender | Block sender sophospsmartbannerend Hi Danny, As you know, I am involved in a number of groups that interface with the Office of Shared Prosperity & Neighborhood Support personnel including Anderson, Temwa, and part-timer Liz. Considering the scope of this Office's mission and knowing the administrative work load, I wholeheartedly support the budget request to make the administrative position a full-time one and I urge the City Council to approve that request. Thank you, --Fred Miller-- V.P., NENA