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Office of Equity and Human Rights Fiscal Year 2024 Budget Presentation Copyrighted February 27, 2023 City of Dubuque Public Hearings # 05. Special Meeting ITEM TITLE: Office of Equityand Human Rights Fiscal Year2024 Budget Presentation SUMMARY: SUGGESTED DISPOSITION: ATTACHMENTS: Description Type Policy Budget Book Supporting Documentation Presentation_Uploaded 2.27.23 Supporting Documentation Office of Equity and Human Rights -89- This page intentionally left blank. -90- OFFICE OF EQUITY AND HUMAN RIGHTS DEPARTMENT FY 2022 FY 2023 FY 2024 %Change Budget Highlights Actual Budget Requested FroBudg t023 Expenses Employee Expense 266,365 318,052 354,769 11.5% Supplies and Services 33,204 80,973 81,931 1.2% Machinery& Equipment 798 — 700 0.0% Total 300,367 399,025 437,400 9.6% Resources Case Processing ICRC 900 2,000 2,000 0.0% Miscellaneous 2,475 1,125 1,125 0.0% Total 3,375 3,125 3,125 0.0°/o Property Tax Support 296,992 395,900 434,275 38,375 Percent Increase (Decrease) 9.7% Personnel -Authorized FTE 4.00 3.17 3.00 Improvement Package SummarX 1 of 2 This improvement package request is to hire a (1.0 FTE, GE-25) full-time administrative assistant for the Equity & Human Rights Department to support staff members. As the department is restructured, it is essential to have a team member that becomes a friendly face to the community to provide excellent customer service and build trust in the process. The request supports City Council goals of Financially Responsible, High-Performance City Organizations. Related Cost: $ 64,877 Tax Funds Recurring Recommend - No Related Cost: $ 4,770 Tax Funds Non-Recurring Net Cost: $ 69,647 Property Tax Impact: $ 0.0274 0.28°/o Activity: Office of Equity & Human Rights 2 of 2 This improvement package request is to create an annual two-day conference to bring together partnerships at the local, state, and federal levels to promote the building of equitable communities. Conference attendees would include government officials, nonprofit leaders, business leaders, educators, and presenters and facilitators would be drawn from these groups. The first day will have a focus on education, health and leadership. The second day will be geared towards businesses, nonprofits and government. The focus would be on sharing best practices and learning what others are doing, with a lens on justice, diversity, equity, inclusivity, access and belonging. It would also bring two keynote speakers per day- one to open the day and one during the lunch hour. The request supports the City Council goal of Partnership for a Better Dubuque: Building Our Community that is Viable, Livable and Equitable. -91- Related Cost: $ 30,000 Tax Funds Recurring Recommend - No Property Tax Impact: $ 0.0118 0.12% Activity: Office of Equity & Human Rights Significant Line Items Employee Expense 1. FY 2024 employee expense reflects a 5.00% wage package increase. 2. The lowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged from FY 2023. The employee contribution of 6.29% is unchanged from FY 2023. 3. The City portion of health insurance expense is unchanged from $1,119 in FY 2023 to $1,119 in FY 2024 per month, per contract, which results in annual unchanged of$—or—%. 4. During FY 2023, the following personnel change was approved: a. The Human Rights Intake Specialist position (GE-27) was replaced with Equity & Human Rights Specialist (GE-34) which results in a cost increase of$26,693. b. The Temporary Intern (NA-02) was eliminated which was a cost savings of$22,594 and a decrease of 0.1724 full-time equivalents. Supplies & Services 5. Education Reimbursement is unchanged from $12,752 in FY 2023 to $12,752 in FY 2024. This line item represents training in the following areas: legal, commissioner, computer, goal setting, NAACP event, MLK Breakfast, Equity Core Team staff development, Des Moines Race Conference, and travel/lodging for guest speakers. 6. Meetings & Conferences is unchanged from $11,098 in FY 2023 to $11,098 FY 2024. This line item represents attendance to GARE national and regional conferences, lowa League of Cities in Kansas City, League of lowa Human Rights Agencies quarterly meetings, Des Moines Civil Rights Symposium and the Sustainable Communities Conference. 7. Speakers is unchanged from $8,082 in FY 2023 to $8,082 in FY 2024. This line item includes the dispute resolution center ($1,742), interpreters for commission functions ($340), the Dubuque Community Police Relations Committee ($2,000), and speaker stipends ($4,000). 8. Pay to Other Agency is unchanged from $22,000 in FY 2023 to 22,000 in FY 2024. This line item includes $16,000 for Faces and Voices Human Relations Event that currently is the annual the Reverend Doctor Martin Luther King Breakfast as well as racial equity community educational efforts and $6,000 for VISTA cost share. The VISTA cost share is unchanged from $6,000 in FY 2023. 9. Printing is unchanged from $7,817 in FY 2023 to $7,817 in FY 2024. This line item provides for the printing of the Annual Report, brochures, training materials, certificates, student portfolios and mailing materials. 10. Participant Stipends increased from $1,286 in FY 2023 to $1,586 in FY 2024. This line item represents the student stipend under the REAL Program. -92- 11. IT Recharges unchanged from $0 in FY 2023 to $0 in FY 2024. Departments receive recharges for maintenance agreement costs on City-wide software based on the number of users in their department. Revenue 12. Case processing revenue in FY 2024 is based on 10 employment cases reimbursed at $200 per case ($2,000) by the lowa Civil Rights Commission. 13. General reimbursement revenue is unchanged from $1,125 in FY 2023 to $1,125 in FY 2024 based on FY 2023 budget of$1,125. This revenue line reflects the reimbursement for Intercultural Competency training materials for four-day workshops. -93- OFFICE OF EQUITY AND HUMAN RIGHTS Department Goal: Office of Equity and Human Rights partners to advance equity in City services and civic engagement through City and community partnerships. In all efforts, compliance with current civil rights laws is considered the bare minimum required, not the end goal. �- ,.,� � �. � . � � ^-- _ � . . 'S . f I \ . � � ��. ,1 �t.,.: ,`� j � J ..-_- ` J � i ■ f - ' i � ' � ' - i � SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES PEOPLE PLANNING We engage traditionally We facilitate and marginalized communities to consulf on Department strengthen relationships, � and partner efforts to expand participation, and develop and implement advance equity in City services. equity plans. � �'�eY � � � � NC �.US; �;�E «T � � � I � . : � ,,� ;, ,,� We educat� individuals j� and f�ci�i�� c� du b u u� ��on cross-sector � efforts to collectively �_��.,,n==.�=..=t.�,��-,5�_,,,,�-t: advance equity. -94- OFFICE OF EQUITY AND HUMAN RIGHTS FY 2022 FY 2023 FY 2024 Full-Time Equivalent 4.00 3.17 3.00 Resources and Property Tax Support $500,000 $434,275 $400,000 $395,900 $300,000 $296,992 $200,000 $100,000 $o $900 $2,000 $2,000 $2,475 $1,125 $1,125 Case Processing ICRC Reimbursements Property Tax Support � FY 2022 FY 2023 FY 2024 The Office of Equity and Human Rights is supported by 3.00 full-time equivalent employees, which accounts for 81.11% of the department expense as seen below. Overall, the department's expenses are expected to increase by 9.62% in FY 2024 compared to FY 2023. Expenditures by Category by Fiscal Year $266,365 Employee Expense $318,052 $354,769 $33,204 Supplies and Services $80,973 $81,931 $798 Machinery and Equipment $— $700 $0 $50,000 $100,000$150,000$200,000$250,000$300,000$350,000$400,000$450,000 � FY 2022 FY 2023 FY 2024 -95- OFFICE OF EQUITY AND HUMAN RIGHTS Urgani� �a� ueve�c, Mission & Services The Office of Equity and Human Rights partners with other City Departments to advance equity understanding and actions amongst our employees, through service delivery, community engagement efforts, and grants and contracts. Organization Development Funding Summary FY22 Budget FY23 Budget FY 2024 Recomm'd Expenditures $0 $0 $0 Resources $0 $0 $0 Organization Development Position Summary FY 2024 Human Rights Director 0.50 Equity& Human Rights Specialists 1.50 Total FT Equivalent Employees 2.00 Performance Measures* City Council Goal: Financially Responsible, High-Performance City Organization Activity Objective: Using an intercultural approach, facilitate Equity Teams, consult on 1 department equity plans, and develop organizational framework for collectively advancing eq u ity. Performance Measure KPI Tar et FY 2021 FY 2022 FY 2023 Performance � � g Actual Actual Estimated Indicator % of departments with written equity plans 100% 52% 75% 75% � � % of departments writing their equity plan 0% 51% 25% 25% �� or completing self-assessment 2 Activity Objective: Educate staff on developing intercultural skills and applying equity tools in service delivery and community engagement. % staff indicating improved understanding a of importance of intercultural skills, equity, 90°/o 93% 95% 95% and inclusion. 3 Activity Objective: Facilitate/Consult on Improvements in Access, Usage, or Life Circumstances for Residents Most Impacted by Inequities % of departments reporting improvements a in workforce, service delivery and/or 20% n/a n/a 20°/o _ community engagement with residents most impacted by inequities *All work is premised in an intercultural approach and the development of intercultural competency. As departments identify and implement equity goals,we work in conjunction to engage the community and develop outcome measures so that we might measure progress over time. Currently, the details of this collective progress are laid out in our annual Equity Report. We are working towards a mechanism for reporting this collective progress as part of our departmental performance measures as well. -96- OFFICE OF EQUITY AND HUMAN RIGHTS Mission & Services Community Development involves partnering with various groups and organizations within the community to address inequities in economic opportunity, health, housing, education, transportation, and safety. Community Development Funding Summary FY 2022 FY 2023 FY 2024 Actual Budget Recomm'd Expenditures $ 300,368 $ 399,025 $ 437,400 Resources $ 3,375 $ 3,125 $ 3,125 Community Development Position Summary FY 2024 Equity& Human Rights Specialists 0.50 Human Rights Director 0.50 Total FT Equivalent Employee's 1.00 Performance Measures City Council Goal: Partnerships for a Better Dubuque � Activity Objective: Educate/Facilitate non-profit institutions, private businesses, educational institutions in contributing towards advancing equity through the Imagine Dubuque plan. Performance Measure(KPI) Target FY 2021 FY 2022 FY 2023 Performance Actual Actual Estimated Indicator % partners indicating improved � understanding of importance of intercultural 95% 95% 95% 95% _ skills, equity, and inclusion. % of partners reporting improvements in � quality of life measures and/or community 20% n/a n/a 20% _ engagement with residents most impacted by inequities -97- Recommended Operating Revenue Budget - Department Total 16-OFFICE OF EQUTTY AND HUMAN RIGHTS FY21 Actual FY22 Actual FY23 Adopted FY24 Recomm'd Fund/AccounUAccaunt Title Revenue Revenue Budget Budget 100-General 4A-Charges for Services 45010-Case Processing (1,275) (900) (2,000) (2,000) 47100-Reimbursements (189) (2,475) (1,125) (1,125) 47150-Rcfunds (193) 0 0 0 4A-Charges for Services Total (1,657) (3,375) (3,125) (3,125) OFFICE OF EQ.AND HUMAN RIGHTS-Total (1,657) (3,375) (3,125) (3,125) -98- Recommended Operating Expenditure Budget - Department Total 16-OFFICE OF EQUITY AND HUMAN RIGHTS FY21 Actual FY22 Actual FY23 Adopted FY 24 Recomm'd Fund/Account/Accouut Title Expense Expense Budget Budget 6A-Salaries&Wages 100-General 60100-Salaries-Regular Full Time 288,839 188,196 225,532 268,103 60300-Hourly Wages-Temp/Seasonal 0 0 9,014 0 60400-Ovcrtime 0 47 0 0 60635-Spccial Pay Sick Lv Payout 50% 2,323 1,578 2,323 0 60640-Special Pay-Vacation Payout 0 0 0 0 60710-Special Pay-Parental Leave � 3,430 1,743 0 0 180-Community Development 60100-Salaries-Regular Full Time 0 0 0 0 6A-Salaries&Wages Total 294,592 191,564 236,869 268,103 6B-Employee Benefits 100-Gencral 61100-FICA-City Contribution 21,386 13,768 18,122 20,509 61300-IPERS-City Contribution 27,618 17,906 22,141 25,309 615 LO-Health Insurance 49,184 42,441 40,269 40,269 61540-Life Insurance 239 129 138 138 61600-Workers'Compensation 837 556 513 441 61992-Physicals 0 0 0 0 180-Community Development 61100-F1CA-City Contribution 0 0 0 0 61300-IPERS-Ciry Contribution 0 0 0 0 61510-Health Insurance 0 0 0 0 61540-Life Insurance 0 0 0 0 6B-Employee Benefits Total 99,265 74,801 81,183 86,666 6C-Staff Development 100-General � 62100-Association Dues 1,450 1,380 1,500 1,500 62200-Subscriprions 779 927 890 1,007 62300-Training 0 0 � 0 0 62325-Mileage 38 26 71 71 62400-Meetings&Conferences 0 2,831 11,098 11,098 62500-Education Reimbursement 2,289 8,984 12,752 12,752 6C-Staff Development Total 4,556 14,148 26,311 26,428 6D-Repari/Maint/Util 100-General 63730-Tciccommunications 2,808 1,281 1,518 1,888 6D-Repari/Maint/Util Total 2,808 1,281 1,518 1,888 6E-Contractual Svcs 100-General 64020-Advertising 30 � 1,174 � 30 � 1,174 64081 -Insurance-Liability 1,810 2,152 2,539 1,824 64130-Payments to Other Agencies 17,000 6,000 22,000 22,000 64140-Printing 3,395 161 7,817 � 7,817 64145-Copying 230 344 230 230 64160-Rental-LandBldgs/Parking 893 825 840 825 -99- Recommended Operating Expenditure Budget - Department Total 16-OFFICE OF EQUITY AND HUMAN RIGHTS FY21 Actual FY22 Actual FY23 Adopted FY 24 Recomm'd Fund/AccounUAccount Title Expense Expense Budget Budget 64190-Technology Services 497 627 286 0 64191 -IT Recharges 0 0 0 4,589 64860-Speakers 1,086 991 8,082 8,082 64890-Background Check 0 0 400 400 64900-Other Profcssional Service 0 0 0 0 64980-Tcchnolo�ry Equip Maint Cont 5,210 5,210 4,533 0 64989-Participant Stipend 0 0 5,000 5,000 6E-Contractual Svcs Total 30,151 17,484 51,757 51,941 6F-Commodities 100-General � 65045-Technology Equipment 0 798 0 700 65060-Office Supplies 215 207 1,286 1,586 65080-Postagc/Shipping 99 84 101 88 65925-Uniform Purchasc 0 0 0 0 6F-Commodities Total 314 1,089 1,387 2,374 6G-Capital Outlay 100-General 67210-Furniture/Fixtures 0 0 0 0 6G-Capital Outlay Total 0 0 0 0 OFFICE EQUITY/HUMAN RIGHTS-Total 431,685 300,368 399,025 437,400 -100- Recommended Expenditure Budget Report by Activity & Funding Source 16-OFFICE OF EQUITY AND HUMAN RIGHTS FY24 Recomm'd Fund/Activity FY22 Actual Expense FY23 Adopted Budget Budget 6801- Administration 100-General 6A-Salaries&Wages 191,564 236,869 268,103 6B-Employee Benefits 74,801 81,183 86,666 6C-Staff Development 14,148 26,311 26,428 6D-Repari/Maint/Util 1,281 1,518 1,888 6E-Contractual Svcs 17,484 45,757 45,941 6F-Commodities 1,089 1,387 2,374 6G-Capital Outlay 1601- Off of Equity and Human Rights Total 300,368 393,025 431,400 1602- VISTA Cost Share 100-General 6E-Contractual Svcs 0 6,000 6,000 1602- VISTA Cost Share Total 0 6,000 6,000 1650- Grants 100-General 6C-Staff Development 0 0 0 180-Community Development 6A-Salaries&Wages 0 0 0 6B-F,mployee Benefits 0 0 0 1650- Grants Total 0 0 0 1699- Pcard Clearing 100-General 6F-Commodities 0 0 0 1699- Pcard Clearing Total 0 0 0 OFFICE OF SHARED PROSPERITY TOTAL 300,368 399,025 437,400 -101- CITY OF DUBUQUE , IOWA DEPARTMENT DETAIL-PERSONNEL COMPLEMENT 16 OFFICE OF EQUITY&HUMAN RIGHTS DEPARTMENT FY 2022 FY 2023 FY 2024 FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET 61010 Full Time Employee Expense 100 9150 GE-40 HUMAN RIGHTS DIRECTOR 1.00 $114,371 1.00 $ 90,119 1.00 $110,544 100 610 GE-34 EQUITY&HUMAN RIGHTS SPECIALISTS 1.00 $ 69,156 — $ — 2.00 $157,559 100 GE-33 COMMUNITY ENGAGEMENT COORD 1.00 $ 67,589 1.00 $ 75,363 — $ — 100 1640 GE-27 INTAKE SPECIALIST 1.00 $ 58,165 1.00 $ 60,050 — $ — TOTAL FULL TIME EMPLOYEES 4.00 $309,281 3.00 $ 225,532 3.00 $268,103 TOTAL OFFICE OF EQUITY&HUMAN RIGHTS DEPT. 4.00 $309,281 3.00 $ 225,532 3.00 $268,103 -102- CITY OF DUBUQUE,IOWA ACTIVITY PERSONNEL COMPLEMENT SUMMARY FY 2022 FY 2023 FY 2024 ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET Office of Equity&Human Rights-FT 10016100 61010 100 9150 GE-40 HUMAN RIGHTS DIRECTOR 1.00 $114,371 1.00 $ 90,119 1.00 $ 110,544 10016100 61010 100 1965 GE-33 COMMUNITY ENGAGEMENT COORD 1.00 $ 67,589 — $ — — $ — 10016100 61010 100 2372 GE-34 ORGANIZATIONAL EQUITY COORD 1.00 $ 69,156 1.00 $ 75,363 — $ — 10016100 61010 100 1640 GE-27 INTAKE SPECIALIST 1.00 $ 58,165 1.00 $ 60,050 — $ — Total 4.00 $309,281 3.00 $225,532 3.00 $268,103 TOTAL OFFICE OF EQUITY&HUMAN RIGHTS DEPARTMENT 4.00 $309,281 3.00 $225,532 3.00 $268,103 -103- This page intentionally left blank. -104- THE C�TY OF EQUITY 8� HUMAN RIGHTS To advance social justice, racial equity, � & human rights in City services and � c�v�c engagement through educat�on, . analysis, outreach, & community u ' n partnerships. . u m n � Past Equity & Human Rights Department (3.00 Full -Time Equivalents) Equity & Human Rights Director (Vacant) Organizational Intake Equity Specialist Coordinator Carol Spinoso Collins Eboh Current Human Rights Department (3 .00 Full -Time Eq u ivalents) Chief of Equity and Human Rights Dr. Gisella M. Aitken-Shadle Equity and Human Equity and Human Rights Specialist Rights Specialist � Collins Eboh (TBA) �� . � �� - . � Ir�di�ri� u� l Ri�l�t� � ' � F��i� � � E r�f�rc�r��r�t � B��i� fV�� R��t�r�t i�r� � I r�t�r�u Itu r�I �I�i I I � �`�� r�l��r��r�t * Equ it� Pl�r�� ' . F . � . . * . � . t . . i � . . 1 j � . � � � t i � � Hurn�r� � � � � R��u r��s � �� , � � �I��r�� Pr�s��rit� � �ity �#t�orr�� s �ffic� �lul�i�ultural 1�#�rl�far�� -------------� �i�ri I Ri�ht� ��i�li�t F�rir�i I� ��r�t�r E�uit� N�i�hb�r�� u��rt �arr�r�ur��t�r Er��r��r�t Carla Aal i ah Maitha Jake y Anderson Herrion Jolet Kurczek � � � J FISCAL YEAR 2023 HIGHLIGHTS Progress Curren t Projects - SRO Work Group - DCPRC MOU - Dubuque's Equitable Community Grant - Fine and Fees Work Groups - Language Access Survey - Animal Control Pilot - ICC Trainings Restructuring - Diversion Program - Update of Equity and Human Rights - Storytelling Brochures - Utility Billing Rate Study - Equitable Municipal Career Pathways - Writer-Mentor-Scholar Initiative (R.E.A.L.) � • .�► Resilience: , . , , . , „ • Staff restructuring of the department to maintain long-term success � ' = ' ' ' ' - • Careful stewardship of budget � . � • • . . � _ • ' " Sustainability: � � � � � o A . . �� . . � . � � • Community engagement efforts, including ' ' ' � ' ' ° `�1 �,`�:� �'°� ` � , � ' ' ' ' ' ' marketing, participation in community events and 1 a — :u��sa s a a i � discussions, etc. `�� - • Equitable Community Grant Resiliency ` Sustainability Equity Compassion �5 EqUlty: - _ :��= _ • Fine and Fees Work Groups �. � �� • ICC Trainings -� �- � � � � � � � ,. - � �w �� "" - �--,`'�S _a�� ,:� E.. � � t_.• �� • ��r � � r ,; �LL"- Compassion . . '� ., Staff restructurin will enhance rocess for � .. � . �. g P � � . � � . complaint intake and processing � °Y: � www.cityaftluquque.org or . . .._.. , .. .. MARKETING AND OUTREACH AND "KNOW CITY CULTURAL DEPARTMENT EQUITY REBRANDING SERVICES YOUR RIGHTS" SESSIONS AMBASSADORS PLANS TO THE COMMUNITY IN THE COMMUNITY Human Rights Department FY2024 REQU ESTED PROPERTY TAX SU PPORT 434 275 6 . 27 � Net Pro ert Average homeowner's* p Y Tax Re uest property tax cost for the a . . Human Rights Office (*Avg, home value of $159,503) 1 F� iHE�rrrr�� DUB E MasFc°rJ�iece oai PT1f�Missi�sif�pi Ut�N10E.[Jr�F:L7L�fIY Br HL1YfAN kiC:H�I'S � `' L ' Th�Offic�af Equifyand Humun Righis worka � }o cr�afoa mor�inclusiry community for _ _ ��'�"' �rveyon�who colls Ou6uqu�hom�. �� ,� � � Ed uca+i on F.Outr�ec h We olFer individual and organiaational trainings and resources that promote diversity,equ ity, ac�essibility,and in�lusion to foster an in�lusive � ` community where all people are respected and ' . valued eguitably. � Krtaw Your Righfs Everyflne deserves equal auess to employment. �� '�;:. housing,educatian,credit,antl publ3c - ac�ommodations in D�huque.Our of�ice assists Dubuque residents with�laims of d i scri m i nati on. Ifyau believe yflu have been tliscriminated — against,cantact our afTice for free assistance �', and ta learn more about your rights and other � resaurces.We protect ti�il rights through investigation,mediation and deliver justice �vhen discriminatinn flcturs, ��,��e��w+��koek, otaabkalikvartokmoktaicr i .eaciec�� mjiea�eokkin e.ian .or �jiitot ak aeononu ee.n�R arc.a�o.iei�ia. ❑�� :I ,� y �'I ■y 1137 Con}rol k�a. `�k�..--�� 563.�89.d790 �u6uqu�,IA 52001 humcnrg}@cityofdulsuquo.org nY;SB3.589.d743 www.ci}yofd u6ugu�.o rglh uma n ri gh f s www.cityofd u buq ue.org/Eq u ity-H u man-Rig hts