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Assistance to Firefighters Grant Copyrighted March 6, 2023 City of Dubuque Consent Items # 010. City Council Meeting ITEM TITLE: Assistance to Firefighters Grant SUM MARY: City Manager submitting information to City Council for a grant application for a replacement pumper to Assistant Firefighters Grant (AFG)which was due on February 10, 2023, in the amount of$692,000 which will have a 10% applicant share if awarded. SUGGESTED Suggested Disposition: Receive and File;Approve DISPOSITION: ATTACHMENTS: Description Type MVM Memo City Manager Memo Assistance to Firefighters Grant Memo Staff Memo Grant Application Supporting Documentation Dubuque THE CITY QF � All-Meriea Ciry DLT B E ; . � . � �� MaSt� Z�C� aYd t�Q Mt55ZSSZ Z zoa�•zoiz•�ai3 YP pp za��*zai� TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Assistance to Firefighters Grant DATE: March 1, 2023 The Assistance to Firefighters Grant (AFG) is one of three grant programs that encompass the Department of Homeland Security (DHS) and Federal Emergency Management Agency's (FEMA's) focus on enhancing the safety of the public and firefighters with respect to fire and fire-related hazards. The AFG program provides financial assistance directly to eligible fire departments for critical training and equipment. Fire Chief Amy Scheller is submitting information to City Council for a grant application for a replacement pumper to Assistant Firefighters Grant (AFG) which was due on February 10, 2023, in the amount of$692,000 which will have a 10% applicant share if awarded. I concur with the recommendation and respectfully request Mayor and City Council approval. � Mic ael C. Van Milligen MCVM:sv Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Amy Scheller, Fire Chief �ubuque THE CITY OF � All•p�oer�ea Ci$ Du B E ��k�� _ i l j�r II Maste 22CE DYl t�le MZSSZSS2 2 zaa�•zoiz�zoi3 �P pp zoi�*zoi9 TO: Michael C Van Milligen, City Manager FROM: Amy Scheller, Fire Chief SUBJECT: Assistance to Firefighters Grant DATE: February 28, 2023 INTRODUCTION: The Assistance to Firefighters Grant (AFG) is one of three grant programs that encompass the Department of Homeland Security (DHS) and Federal Emergency Management Agency's (FEMA's) focus on enhancing the safety of the public and firefighters with respect to fire and fire-related hazards. The AFG program provides financial assistance directly to eligible fire departments for critical training and equipment. The AFG has awarded approximately $8.1 billion in grant funding to provide critically needed resources and equip and train emergency personnel to recognized standards, enhance operational efficiencies, foster interoperability, and support community resilience. In 2021, the National Fire Protection Association (NFPA) published a needs assessment survey, highlighting challenges that departments across the nation faced with a lack of equipment, training, and health programs. The needs assessment underscores the widespread lack of equipment, training, and health programs required for the life and safety of emergency personnel. The AFG Program seeks to meet those needs and bring entities into compliance with industry standards. DISCUSSION: This year's AFG grant has $324 million in available funding and is expected to approve approximately 2,000 grant applications. The period of performance for the grant is 24 months after award. Due to the timeframe of the grant's application period, the fire department worked with the Department of Strategic Partnership to complete and submit a grant application for a replacement pumper. The application deadline was February 10t", 2023. The grant request was in the amount of $692,000 and will have a 10% applicant share if awarded. RECOMMENDATION: This memo serves as communication and documentation on the Assistant to Firefighters Grant submission. An update will be provided on the status of the grant once reviewed. 2 2/9/23,4:33 PM FEMAGO-Application OYou have successfully submitted your application. x System for Award Management (SAM.gov) profile Please identify your organization to be associated with this application. All organization information in this section will come from the System for Award Management (SAM) profile for that organization. DUBUQUE, THE CITY OF (INC) Information current from SAM.gov as of: 02/06/2023 UEI-EFT: TLJMHPVMMUD3 DUNS (includes DUNS+4): 093105302 Employer ldentification Number (EIN): 426004596 Organization legal name: DUBUQUE, THE CITY OF (INC) Organization (doing business as) name: Mailing address: 50 WEST 13TH ST DUBUQUE, IA 52001-4805 Physical address: 50 W 13TH ST DUBUQUE, IA 52001-4805 Is your organization delinquent on any federal N debt? SAM.gov registration status: Active as of 08/08/2022 .i We have reviewed our bank account information on our SAM.gov profile to ensure it is up to date Applicant information Please provide the following additional information about the applicant. Applicant name Dubuque Fire Department Main address of location impacted by this grant Main address 1 11 West 9th Street https://go.fema.gov/grant/EM W-2022-FG-04076#Application 1/21 2/9/23,4:33 PM FEMAGO-Application Main address 2 Fire Headquarters City Dubuque State/territory IA Zip code 52001 Zip extension 4839 In what county/parish is your organization Dubuque County physically located? If you have more than one station, in what county/parish is your main station located? Applicant characteristics The Assistance to Firefighters Grants Program's objective is to provide funding directly to fire departments and nonaffiliated EMS organizations or a State Fire Training Academy for the purpose of protecting the health and safety of the public and first responder personnel against fire and fire-related hazards. Please review the Notice of Funding Opportunity Announcement (NOFO) for information on available program areas and for more information on the evaluation process and conditions of award. Please provide the following additional information about the applicant. Applicant type: Fire Department/Fire District Is this grant application a regional request? A No regional request provides a direct regional and/or local benefit beyond your organization. You may apply for a regional request on behalf of your organization and any number of other participating eligible organizations within your region. What kind of organization do you represent? All Paid/Career How many active firefighters does your department 93 have who perform firefighting duties? How many of your active firefighters are trained to 93 the level of Firefighter I or equivalent? How many of your active firefighters are trained to 93 the level of Firefighter II or equivalent? Are you requesting training funds in this No application to bring 100% of your firefighters into https://go.fema.gov/grant/EMW-2022-FG-04076#Application 2/21 2/9/23,4:33 PM FEMAGO-Application compliance with NFPA 1001? Which of the following standards does your organization meet regarding physicals? If physicals are not required then do not select any option. (optional) Meets NFPA or 1582 standard Meets NTSB or DOT standard ./ Meets State/Local standard How many members in your department are 93 trained to the level of EMR or EMT, Advanced EMT or Paramedic? Does your department have a Community No Paramedic program? How many stations are operated by your 6 department? Does your organization protect critical Yes infrastructure of the state? Please describe the critical infrastructure protected Mississippi River, Bridges for main highways below. into both Wisconsin and Illinois. lowa Department of Transportation Regional Facility, Dubuque Regional Airport, Coast Guard Facility, large railroad main line transportation grids. Do you currently report to the National Fire Yes Incident Reporting System (NFIRS)? You will be required to report to NFIRS for the entire period of the grant. Please enter your FDIN/FDID. 31007 Do you offer live fire training? Yes What is the total number of live fire training 2 exercises conducted per year on average? https://go.fema.gov/grant/EMW-2022-FG-04076#Application 3/21 2/9/23,4:33 PM FEMAGO-Application Operating budget What is your organizations operating budget (e.g., personnel, maintenance of apparatus, equipment, facilities, utility costs, purchasing expendable items, etc.) dedicated to expenditures for day-to-day activities for the current (at time of application)fiscal year, as well as the previous two fiscal years? Current fiscal year: 2023 Fiscal Year Operating budget 2023 $14,316,651.00 2022 $12,518,221.00 2021 $11,924,187.00 What percentage of the declared operating budget 83 is dedicated to personnel costs (salary, benefits, overtime costs, etc.)? Does your department have any rainy day No reserves, emergency funds, or capital outlay? What percentage of the declared operating budget is derived from the 2023 2022 2021 following Taxes 99 99 99 Bond issues 0 0 0 EMS billing 1 1 1 Grants 0 0 0 Donations 0 0 0 Fund drives 0 0 0 https://go.fema.gov/grant/EMW-2022-FG-04076#Application 4/21 2/9/23,4:33 PM FEMAGO-Application What percentage of the declared operating budget is derived from the 2023 2022 2021 following Fee for service 0 0 0 Other 0 0 0 Totals 100 % 100 % 100 % Describe your financial need and how consistent it As a small city, Dubuque Fire will not be able to is with the intent of the AFG Program. Include acquire a new engine without AFG support. details describing your organization's financial Median household incomes are low in distress such as summarizing budget constraints, Dubuque (approximately 15% lower than the unsuccessful attempts to secure other funding, national level), limiting the City's ability to raise and proving the financial distress is out of your tax dollars. Among Dubuque's fiscal control. challenges are steadily decreasing lease payments from the Dubuque Racing Association (the casino is making less money due to new competing gaming options in Illinois), the state legislature's property tax reform (local taxing authority has been removed) which is out of our control. The City's underperforming investment income (a result of the economic downturn), and lower- than-expected building permit issuances. The COVID-19 pandemic has frozen Dubuque's ability to invest in critical needs. The City has also been forced to spend limited resources recovering from extensive storm and flood damages; the region has received six Presidential Disaster Declarations since 2000. Over the past few years, Dubuque's cost- saving measures have included cancelling capital projects, eliminating full-time jobs, and a hiring freeze. Operating budget for the city remained the same at $139 million in 2021 to $139 million in 2022. The recovery and adjustment to meet staffing shortages resulted in an increased budget in 2023 at $152 million however involved recovering 27 positions throughout the city. Although approved the challenges of procuring equipment and supplies remains a reality. Dubuque Fire's ability to fund key agency priorities has been https://go.fema.gov/grant/EMW-2022-FG-04076#Application 5/21 2/9/23,4:33 PM FEMAGO-Application severely impacted by a variety of factors including: the Municipal Fire and Police Retirement System of lowa contribution for Police and Fire retirement increased from 24.41% in fiscal year 2020 to 25.31% in fiscal 2021, resulting in an additional annual cost of more than $200,000; electric costs have risen by 8% in the region; major local investment has been made in new SCBAs with thermal imaging and telemetry, second sets of turnout gear, and turnout gear extractors and dryers; considerable funds have been expended over the last several years to protect firefighters from carcinogens; and new apparatus bay exhaust systems were recently installed to assure air quality. Dubuque Fire's budget has not maintained pace with the department's needs. As the demands for service continue to grow, the need for working equipment is critical as the agency is responding to more incidents. A major expense that Dubuque will soon absorb is the development of a seventh fire station in the West End neighborhood. Beginning in fiscal year 2020, the department initiated a plan to add firefighters that will later staff that station. The plan anticipated adding one additional firefighter each year until fiscal year 2025. One new staff inember was added in fiscal years 2020 and 2021. However, due to budget issues, no staff were added in fiscal year 2022. The department added a third critically needed ambulance and is attempting to close the recruitment gap with an academy that started on January 30th of this year. We are hopeful to have these firefighters on line by May however continue to face minimum staffing and overtime challenges each day. The departments current overtime budget for minimum staffing is $94,000 and is on pace to triple, currently at $140,000 halfway through our fiscal year. The City also froze some vacant positions during the economic crisis created by the pandemic, putting extra strain on employee schedules, allowing fewer vacation opportunities, and requiring more overtime of existing staff. https://go.fema.gov/grant/EMW-2022-FG-04076#Application 6/21 2/9/23,4:33 PM FEMAGO-Application In cases of demonstrated economic hardship, and No upon the request of the grant applicant, the FEMA Administrator may grant an Economic Hardship Waiver. Is it your organization's intent to apply for an Economic Hardship Waiver? Other funding sources This fiscal year, are you receiving Federal funding No from any other grant program for the same purpose for which you are applying for this grant? This fiscal year, are you receiving Federal funding No from any other grant program regardless of purpose? � � Applicant and community trends Please provide the following additional information about the applicant. Injuries and fatalities 2022 2021 2020 What is the total number of fire-related civilian fatalities in your 0 0 0 jurisdiction over the last three calendar years? What is the total number of fire-related civilian injuries in your 7 3 4 jurisdiction over the last three calendar years? What is the total number of line of duty member fatalities in 1 0 0 your jurisdiction over the last three calendar years? What is the total number of line of duty member injuries in 32 31 29 your jurisdiction over the last three calendar years? What is the total number of inembers with self-inflicted 0 0 0 fatalities over the last three years? How many vehicles does your organization have in each of the type or class of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. � A Seated riding positions https://go.fema.gov/grant/EMW-2022-FG-04076#Application 7/21 2/9/23,4:33 PM FEMAGO-Application �1 The number of seated riding positions must be equal or greater than the total number of frontline and reserve apparatus. If there are zero frontline and zero reserve apparatus, the number of seated riding positions must be zero.. Number Number Number Type or class of vehicles �f of reserve of seated frontline riding apparatus apparatus positions Engines or pumpers (pumping capacity of 750 gallons per 5 2 28 minute (GPM) or greater and water capacity of 300 gallons or more): pumper, pumper/tanker, rescue/pumper, foam pumper, CAFS pumper, type I, type II engine urban interFace. Ambulances for transport and/or emergency response. 3 2 10 Tankers or tenders (water capacity of 1,000 gallons or more). 0 0 0 Aerial apparatus: aerial ladder truck, telescoping, articulating, 2 1 12 ladder towers, platform, tiller ladder truck, quint. Brush/quick attack (pumping capacity of less than 750 GPM 1 0 2 and water carrying capacity of at least 300 gallons): brush truck, patrol unit (pickup w/ skid unit), quick attack unit, mini- pumper, type III engine, type IV engine, type V engine, type VI engine, type VII engine. Rescue vehicles: rescue squad, rescue (light, medium, 2 0 4 heavy), technical rescue vehicle, hazardous materials unit. Additional vehicles: EMS chase vehicle, air/light unit, rehab 1 1 8 units, bomb unit, technical support (command, operational support/supply), hose tender, salvage truck, ARFF (aircraft rescue firefighting), command/mobile communications vehicle. How many ALS Response vehicles are in your 9 fleet? Is your department facing a new risk, expanding Yes service to a new area, or experiencing an increased call volume? Please explain how your department is facing a The Dubuque Fire Department has seen call new risk, expanding service to a new area, or volumes grow by 35% over the last 3 three experiencing an increased call volume. years and is looking to add a fire station in our https://go.fema.gov/grant/EMW-2022-FG-04076#Application 8/21 2/9/23,4:33 PM FEMAGO-Application station 2 district. Approval through council to identify locations in 2023. The district responds to 1974 calls with a 90% performance of 9 minutes 8 seconds. The departments benchmark is 6 minutes 90% of the time, the district has a first arrival of 64.5%. In 2022, Dubuque Fire responded to 7814 calls for service. Since 2010, the fire department has witnessed a 58% increase in run volume with no significant changes in unit development, the station configuration has remained the same. Median household incomes are 30-50% lower than the national level. Poverty is nearly twice as high than the United States rate in Census Tract 1 and 5. Disability rates also range between 15.0-23.7% in areas. I I Community description Please provide the following additional information about the community your organization serves. Type of jurisdiction served City What type of community does your organization Urban serve? What is the square mileage of your first due 34 response zone/jurisdiction served? What percentage of your primary response area is 90 protected by hydrants? Percentage What percentage of your primary response area is for the following: (must sum to 100%) Agriculture, wildland, open space, or undeveloped properties 43 Commercial and industrial purposes 26 Residential purposes 31 � I i � https://go.fema.gov/grant/EMW-2022-FG-04076#Application 9/21 2/9/23,4:33 PM FEMAGO-Application Percentage What percentage of your primary response area is for the following: (must sum to 100%) Total 100 What is the permanent resident population of your 59119 first due response zone/jurisdiction served? Do you have a seasonal increase in population? No Please describe your organization and/or The Dubuque Fire Department is an all-hazard community that you serve. response and prevention organization. Dubuque Fire is an ISO Class 2 Fire/EMS agency that protects approximately 60,000 residents over 32 square miles. Within city limits, Dubuque Fire provides fire and EMS (paramedic transport) services along with a hazardous materials team and technical rescue (water, ice, extrication, rope, confined space) from six fire stations across the community. A seventh fire station is planned to meet increasing local demand. Fire department personnel are mostly paramedic certified and provide for complete paramedic engine coverage in the city. The fire department also serves as the hazardous materials response team for the entire county by agreement. In 2022, Dubuque Fire responded to 7814 calls for service. Since 2010, the fire department has witnessed a 58% increase in run volume with no significant changes in unit development. Currently, the Dubuque Fire employs 92 uniformed personnel and 10 new recruits. Dubuque Fire has another 6 personnel on long- term restricted duty due to injuries. Following an extensive five-year review and assessment process, Dubuque Fire was accredited by the Commission on Fire Accreditation International, a division of the Center for Public Safety Excellence, in October 2021. The agency is one of fewer than 300 fire departments in the world and just five other departments in lowa to be accredited. This accreditation is a voluntary process and an international recognition of achievement. Dubuque is the https://go.fema.gov/grant/EMW-2022-FG-04076#Application 10/21 2/9/23,4:33 PM FEMAGO-Application oldest city in lowa and contains the oldest building stock with many commercial structures well over 100 years old. Terrain is mostly hills as the city is built among bluffs along the Mississippi River. Areas of coverage range from a small flat area along the 6.5-mile riverfront to steep streets in the bluffs and rolling hills on the extreme west end. Dubuque is the largest city in the county and the hub of commercial, industrial, and health care in the tristate area (Wisconsin, Illinois, and lowa). The community is ethnically diverse, with a minority population of 13.1%. Dubuque is an aging community, with 18.9% of residents 65 years or over. A significant proportion of its population suffers with a disability (13.1%). Between 2017 and 2021, the median household income in Dubuque was $58,691 (compared to $69,021 nationally) and 12.3% of residents lived below the poverty line. Dubuque's Washington (Census Tract 1), Point (Census Tract 3), North End (Census Tract 5), and West End (Census Tract 12.02) neighborhoods are significantly more diverse and low-income than the city as a whole. Minorities comprise 18.3%, 14.9%, 31.0%, and 14.6% of Census Tracts 1, 3, 5, and 12.02, respectively, compared to 13.1% across Dubuque. Median household incomes are also 30-50% lower in these neighborhoods than the national level. Poverty is nearly twice as high than the United States rate in Census Tract 1 and 5. Disability rates also range between 15.0- 23.7% in these disadvantaged areas. � � Call volume Summary 2022 2021 2020 Fire - NFIRS Series 100 113 169 147 Overpressure Rupture, Explosion, Overheat (No Fire) - NFIRS Series 9 3 12 200 https://go.fema.gov/grant/EM W-2022-FG-04076#Application 11/21 2/9/23,4:33 PM FEMAGO-Application Summary 2022 2021 2020 Rescue & Emergency Medical Service Incident- NFIRS Series 300 6304 6224 5113 Hazardous Condition (No Fire) - NFIRS Series 400 359 429 385 Service Call - NFIRS Series 500 341 357 300 Good Intent Call - NFIRS Series 600 134 145 138 False Alarm & Falls Call - NFIRS Series 700 545 538 433 Severe Weather& Natural Disaster- NFIRS Series 800 0 2 0 Special Incident Type - NFIRS Series 900 17 26 9 Total 7822 7893 6537 1 1 Fire How many responses per year per category? 2022 2021 2020 "Structure Fire" (Of the NFIRS Series 100 calls, NFIRS Codes 111-120) 61 77 70 "Vehicle Fire" (Of the NFIRS Series 100 calls, NFIRS Codes 130-138) 12 24 16 "Vegetation Fire" (Of the NFIRS Series 100 calls, NFIRS Codes 140-143) 18 21 16 Total 91 122 102 Total acreage per year 2022 2021 2020 Total acreage of all vegetation fires 2 2 1 Rescue and emergency medical service incidents How many responses per year per category? 2022 2021 2020 https://go.fema.gov/grant/EMW-2022-FG-04076#Application 12/21 2/9/23,4:33 PM FEMAGO-Application How many responses per year per category? 2022 2021 2020 "Motor Vehicle Accidents" (Of the NFIRS Series 300 calls, NFIRS 203 257 203 Codes 322-324) "Extrications from Vehicles" (Of the NFIRS Series 300 calls, NFIRS 3 8 7 Code 352) "Rescues" (Of the NFIRS Series 300 calls, NFIRS Code 300, 351, 353- 105 149 63 381) EMS-BLS Response Calls 10 20 58 EMS-ALS Response Calls 6634 6605 5382 EMS-BLS Scheduled Transports 202 178 136 EMS-ALS Scheduled Transports 3 6 0 Community Paramedic Response Calls 0 0 0 Total 7160 7223 5849 Mutual and automatic aid How many responses per year per category? 2022 2021 2020 Amount of times the organization received Mutual Aid 18 10 22 Amount of times the organization received Automatic Aid 0 2 0 Amount of times the organization provided Mutual Aid 19 26 17 Amount of times the organization provided Automatic Aid 0 1 0 Of the Mutual and Automatic Aid responses, amount that were structure fires 7 5 4 Total 44 44 43 1 � https://go.fema.gov/grant/EMW-2022-FG-04076#Application 13/21 2/9/23,4:33 PM FEMAGO-Application Grant request details Are you requesting a Micro Grant? A Micro Grant No is limited to $50,000 in federal resources. Grand total : $692,000.00 _.................................................................................................................................................................................................................................................................................................................................. Program area: Vehicle acquisition ................................................................................................................................................................................................................................................................................................................................... ► Activity: Vehicle acquisition $692,000.00 I � Grant request summary The table below summarizes the number of items and total cost within each activity you have requested funding for. This table will update as you change the items within your grant request details. Grant request summary Activity Number of items Total cost Vehicle acquisition 1 $692,000.00 Total 1 $692,000.00 Is your proposed project limited to one or more of the following activities 8 : Planning and development of policies or processes. Management, administrative, or personnel actions. Classroom-based training. Acquisition of mobile and portable equipment (not involving installation) on or in a building. Yes Budget summary Budget summary https://go.fema.gov/grant/EMW-2022-FG-04076#Application 14/21 2/9/23,4:33 PM FEMAGO-Application Object class categories Total Personnel $0.00 Fringe benefits $0.00 Travel $0.00 Equipment $692,000.00 Supplies $0.00 Contractual $0.00 Construction $0.00 Other $0.00 Total direct charges $692,000.00 Indirect charges $0.00 TOTAL $692,000.00 Non-federal resources Applicant $62,909.09 State $0.00 Other sources $0.00 Remarks Dubuque will provide a 10% cost match and fund drivers training. Thank you to the evaluators for the time and consideration Total Federal and Non-federal resources Federal resources $629,090.91 Non-federal resources $62,909.09 TOTAL $692,000.00 Program income $0.00 https://go.fema.gov/grant/EMW-2022-FG-04076#Application 15/21 2/9/23,4:33 PM FEMAGO-Application Contact information Did any individual or organization assist with the development, preparation, or review of the application to include drafting or writing the narrative and budget, whether that person, entity, or agent is compensated or not and whether the assistance took place prior to submitting the application? Yes Application participants Please add all individuals or organizations who assisted with the application. Include all individuals or organizations who assisted with the development, preparation, or review of the application to include drafting or writing the narrative and budget, whether that person, entity, or agent is compensated or not and whether the assistance took place prior to submitting the application or not. Andrew Seth Primary Mailing address phone 200 I � 2022619881 Massachusets Work Ave Northwest Suite 380 Andrew.Seth@strategi Washington DC WA 20001 Fax Secondary point of contact Please provide a secondary point of contact for this grant. The Authorized Organization Representative (AOR)who submits the application will be identified as the primary point of contact for the grant. Please provide one secondary point of contact for this grant below. The secondary contact can be members of the fire department or organizations applying for the grant that will see the grant through completion, are familiar with the grant application, and have the authority to make decisions on and to act upon this grant application. The secondary point of contact can also be an individual who assisted with the development, preparation, or review of the application. https://go.fema.gov/grant/EMW-2022-FG-04076#Application 16/21 2/9/23,4:33 PM FEMAGO-Application Josh Knepper Primary phone Additional phones Assistant Chief 5635894160 5635894189 Work Work 1 ■ Fax jknepper@cityofdubuq Assurance and certifications OMB number:4040-0007, Expiration date: 02/28/2022 View burden statement SF-424B: Assurances - Non-Construction Programs OMB Number: 4040-0007 Expiration Date: 02/28/2022 Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non-Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). https://go.fema.gov/grant/EMW-2022-FG-04076#Application 17/21 2/9/23,4:33 PM FEMAGO-Application 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C.§§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324- 7328)which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234)which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, https://go.fema.gov/grant/EMW-2022-FG-04076#Application 18/21 2/9/23,4:33 PM FEMAGO-Application (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non-Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. 19. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which prohibits grant award recipients or a sub-recipient from (1) Engaging in severe forms of trafficking in persons during the period of time that the award is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the perFormance of the award or subawards under the award. Certifications regarding lobbying OMB Number: 4040-0013 Expiration Date: 02/28/2022 Certification for Contracts, Grants, Loans, and Cooperative Agreements The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. https://go.fema.gov/grant/EMW-2022-FG-04076#Application 19/21 2/9/23,4:33 PM FEMAGO-Application 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,00 0 and not more than $100,000 for each such failure. Statement for Loan Guarantees and Loan Insurance The undersigned states, to the best of his or her knowledge and belief, that: If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. OMB number:4040-0013, Expiration date: 02/28/2022 View burden statement SF-LLL: Disclosure of Lobbying Activities OMB Number: 4040-0013 Expiration Date: 02/28/2022 Complete only if the applicant is required to do so by 44 C.F.R. part 18. Generally disclosure is required when applying for a grant of more than $100, 000 and if any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. Further, the recipient shall file a disclosure form at the end of each calendar quarter in which there occurs any event described in 44 C.F.R. § 18.110(c) that requires disclosure or that materially affects the accuracy of the information contained in any disclosure form previously filed by the applicant. https://go.fema.gov/grant/EMW-2022-FG-04076#Application 20/21 2/9/23,4:33 PM FEMAGO-Application The applicant is not currently required to submit the SF-LLL. Notice of funding opportunity I certify that the applicant organization has consulted the appropriate Notice of Funding Opportunity and that all requested activities are programmatically allowable, technically feasible, and can be completed within the award's Period of Performance (POP). Accuracy of application I certify that I represent the organization applying for this grant and have reviewed and confirmed the accuracy of all application information submitted. Regardless of intent, the submission of information that is false or misleading may result in actions by FEMA that include, but are not limited to: the submitted application not being considered for award, enforcement actions taken against an existing award pending investigation or review, or referral to the DHS Office of Inspector General. Authorized Organizational Representative for the grant By signing this application, I certify that I understand that inputting my password below signifies that I am the identified Authorized Organization Representative for this grant. Further, I understand that this electronic signature shall bind the organization as if the application were physically signed and filed. Authorization to submit application on behalf of applicant organization By signing this application, I certify that I am either an employee or official of the applicant organization and am authorized to submit this application on behalf of my organization; or, if I am not an employee or official of the applicant organization, I certify that the applicant organization is aware I am submitting this application on its behalf, that I have written authorization from the applicant organization to submit this application on their behalf, and that I have provided contact information for an employee or official of the applicant organization in addition to my contact information. I I https://go.fema.gov/grant/EM W-2022-FG-04076#Application 21/21