Authorize City Manager to negotiate a final agreement with the selected consultant for the Eagle Valley, Westbrook, & English Ridge Subdivision Park Development, Jackson Park Restrooms & Amenities, & Murphy and Madison Park Playground Replacement Design Copyrighted
March 6, 2023
City of Dubuque Action Items # 03.
City Council Meeting
IT EM T IT LE: Authorize City Manager to negotiate a final agreement with the selected
consultant for the Eagle Valley, Westbrook, & English Ridge Subdivision
Park Development, Jackson Park Restrooms and Amenities, & Murphy
and Madison Park Playground Replacement Design and Construction
Management Services Request for Proposal
SUM MARY: City Manager requesting City Council authorize the City Manager to
negotiate a final agreement with the selected consultant of the Request
for Proposal (RFP)for the Eagle Valley, Westbrook, & English Ridge
Subdivision Park Development, Jackson Park Restrooms and
Amenities, & Murphy and Madison Park Playground Replacement
Design and Construction Management Services.
SUGGESTED Suggested Disposition: Receive and File;Approve
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
RFP Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Authorize City Manager to negotiate a final agreement with the selected
consultant for the Eagle Valley, Westbrook, & English Ridge Subdivision
Park Development, Jackson Park Restrooms and Amenities, & Murphy
and Madison Park Playground Replacement Design and Construction
Management Services RFP
DATE: February 27, 2023
Leisure Services Manager Marie Ware is requesting City Council authorize the City
Manager to negotiate a final agreement with the selected consultant of the Request for
Proposal (RFP) for the Eagle Valley, Westbrook, & English Ridge Subdivision Park
Development, Jackson Park Restrooms and Amenities, & Murphy and Madison Park
Playground Replacement Design and Construction Management Services.
On January 25, 2023, City Manager Mike Van Milligen approved the posting of the RFP
and the RFP Committee. The RFPs were due on February 17, 2023. The total project
budget for all consultant services, construction, and project costs is $1,507,807.
I concur with the recommendation and respectfully recommend Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Marie Ware, Leisure Services Manager
Steve Fehsal, Park Division Manager
Dubuque
THE CITY OF �
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TO: Michael C. Van Milligen, City Manager
FROM: Marie L. Ware, Leisure Services Manager
SUBJECT: Authorize City Manager to Negotiate a Final Agreement with the Selected
Consultant for Eagle Valley, Westbrook, & English Ridge Subdivision Park
Development, Jackson Park Restrooms/Amenities, & Murphy and
Madison Park Playground Replacement Design and Construction
Management Services RFP
DATE: February 27, 2023
INTRODUCTION
The purpose of this memo is to authorize the City Manager to negotiate a final
agreement with the selected consultant for the Eagle Valley, Westbrook, & English
Ridge Subdivision Park Development, Jackson Park Restrooms/Amenities, & Murphy
and Madison Park Playground Replacement Design and Construction Management
Services Request for Proposal (RFP).
DISCUSSION
The scope of the RFP includes the design, development and construction management
of Eagle Valley Park and parks in the English Ridge subdivision and Westbrook Estates
subdivision. Additionally, the RFP includes Jackson Park restrooms and amenity
installations, and playground replacements at Murphy Park and Madison Park.
Eagle Valley Park, English Ridge subdivision Park, and Jackson Park restroom
completion are all 2022-2024 City Council Goals listed as major projects. Eagle Valley
Park, English Ridge and Westbrook subdivision parks are ARPA funded projects. Eagle
Valley and English Ridge are on the Major Projects list in the City Council goals and
priorities. Murphy and Madison Park playgrounds were included to get the best pricing
and same vendor for all six playground projects.
Schedule
January 30, 2023 - Release RFP
February 17, 2023 - RFP Due
March 13, 2023 - Consultant Selection
1
March 20, 2023 - City Council Approval of Consultant
City Manager, Mike Van Milligen approved the request to post the RFP and the RFP
committee on January 25, 2023.
BUDGET IMPACT
The total project budget for all consultant services, construction, and project costs is
$1,507,807.
$277,730 (Eagle Valley— Project # 3043000027) - ARPA
$214,000 (Westbrook - Project# 3043000028) - ARPA
$214,000 (English Ridge — Project# 3043000029) - APRA
$85,800 (Madison Park — Project # 3043000010) — Sales Tax
$156,500 (Murphy Park — Project # 3043000042) — Sales Tax/DRA
$559,777 (Jackson Park Restrooms/Amenities— Project # 3043000025 & 3043000026)
— GO Bond
ACTION REQUESTED
This memo is to authorize the City Manager to negotiate a final agreement with the
selected consultant for Eagle Valley, Westbrook, & English Ridge Subdivision Park
Development, Jackson Park Restrooms/Amenties, & Murphy and Madison Park
Playground Replacement Design and Construction Management Services RFP.
Prepared by Steve Fehsal, Park Division Manager
cc: Jenny Larson, Chief of Financial Officer
Jared Charland, Project and Facilities Manager
2
THE CI�'�C �F
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Consultant Professional Services
Request for Proposal
Eagle Valley, Westbrook, & English Ridge Subdivision
Park Development, Jackson Park Redevelopment, &
Murphy and Madison Park Playground Replacement
Design and Construction Management Services
City of Dubuque, lowa
Issue Date: January 30, 2023
Closing Date and Time: February 17, 2023 1 :00 p.m. CST
Leisure Services Department
1157 Central Avenue
Dubuque, lowa 52001-5016
1.0 INTRODUCTION
The City of Dubuque, lowa is soliciting competitive sealed proposals from qualified
professional consulting firms to design and perform construction management services for 3
mini parks (Eagle Valley, Westbrook subdivision, and English Ridge subdivision), play unit
replacements at 2 parks (Madison and Murphy Park), and a park redevelopment of Jackson
Park. The three mini parks primarily serve their respective neighborhoods; however, they are
an active part of the parks system. The play unit replacements at Murphy and Madison Park
are meant to update existing playgrounds and surfaces that are at end of life. The
redevelopment upgrades to Jackson Park are intended to enhance the park features and
increase park attendance. Jackson Park serves as a park for community events, the
beginning of parade routes, and is a heavily used neighborhood park.
The project development for each component described will take the concept to final plan and
bid specifications. A qualified consultant will design preliminary and final plans for the entire
development/redevelopment of all parks and projects listed. Certain projects in this RFP are
funded by the American Rescue Plan Act (ARPA) and must be perFormed in accordance with
all rules and regulations related to ARPA.
2.0 COMMUNITY BACKGROUND
The city of Dubuque is located on the Mississippi River in northeastern lowa, adjacent to
Illinois and Wisconsin. As lowa's oldest city, Dubuque is a community well known for its
historic and architectural beauty. The city is over 30 square miles in area, with a population of
nearly 60,000 persons. The community has a stable and diversified manufacturing base and
a growing service sector. Dubuque is the major retail, medical, education and employment
center for the tri-state area. Tourism continues to be a major economic force in the
community.
The City of Dubuque is governed by an elected Mayor and City Council and managed by a
City Manager. The City funds a full range of municipal services. City government works in
collaboration with the private and non-profit sectors to promote economic development and
sustainability. Sustainability and downtown, neighborhood, and riverfront planning and
revitalization are long-standing priorities of the City Council. The City's website is
www.citvofdubuque.orq. The City Council goals and priorities are available online at
www.cityofdubuque.orq/72/Goals-Priorities.
In 2006 and every year since, the Mayor and City Council identified becoming a more
Sustainable City as one of their goals or priorities for our community. A sustainable
environment is among the Council's Five-Year Goals for the years 2022-2027. Find out more
at the www.sustainabledubuque.org website.
The City of Dubuque works to create a more inclusive community by assuring everyone has
equitable access to community services. Dubuque is focused on becoming an equitable
community of choice. The four pillars of resiliency, sustainability, equity, and compassion
through planning, partnership, and people. This project will support the city staff, elected
officials, community organizations, and members of the public in reducing, and ultimately
eliminating, disparities experienced by our most marginalized residents, allowing them to
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prosper. These projects should strive to provide a better and more equitable experience for
the entire community.
3.0 PROJECT OBJECTIVES AND BACKGROUND
The selected consultant will administer the project from start to project administration,
construction management, construction inspection, and survey. The selected consultant will
be expected to complete the contracted scope of work to meet the specified timeframe for the
design goal and provide the professional services necessary for the project to proceed
through award of contract, construction, and project closeout.
3.1 — Eagle Valley, Westbrook Subdivision, and English Ridge Subdivision Parks
3.1.1 Below are the goals for the development of Eagle Valley, Westbrook Subdivision, and
English Ridge Subdivision Parks:
� Complement the neighborhood in which each park resides.
• Create a space designed as urban park within each neighborhood.
• Incorporate safety throughout the park.
• Encourage park use from sun up to sun down.
• Encourage neighbor meeting neighbor.
• Attractive to persons of variety of cultural backgrounds.
• Accessibility (ADA compliance).
• Sustainability and equity built in throughout the development.
• Engagement of the neighborhoods specifically, as well as the community, in the
design of the park.
3.1.2 These parks will be developed as mini parks. Eagle Valley is the official name of the
park, while English Ridge and Westbrook will be referred to by the neighborhoods in
which they reside until an official name is chosen. It is anticipated they will be officially
named by June 01, 2023, if not before. The mini park improvements typically include,
but are not limited to, playground equipment, a seating and gathering area, trees, and
native landscaping as well as sidewalks, lighting, and drinking fountains. In 2012, The
department hired a consultant that began the design and input phase for Eagle Valley
& Westbrook. The construction budget was then cut from the city budget. The
concepts and GIS images in Appendix E of this RFP are to be used as reference
material and understanding of past activities. All parks and projects will be constructed
to provide ADA accessibility meeting today's standards. Public engagement will be
required through the planning and design process.
3.2 — Madison and Murphy Park Play Unit Replacements
3.2.1 Below are the goals for the replacement of Madison and Murphy Park's Play Units:
• Complement the existing park features and amenities.
• Incorporate safety throughout the process.
• Encourage park use from sun up to sun down.
• Encourage neighbor meeting neighbor.
• Attractive to persons of variety of cultural backgrounds.
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• Accessibility (ADA compliance) increased to today's standards.
• Sustainability and equity built in throughout the replacement process.
• Engagement of the community into the playground selections.
3.2.2 The Madison and Murphy Park play unit replacements include, but are not limited to,
removal of the old playground equipment and surface, and the design and installation
of a rubber poured in place safety surface and new play units. ADA accessible paths
to the play unit will be constructed if not already in place and play units must meet
today's ADA standards. Limited public engagement will be required for this project.
3.2.3 The GIS images of the project locations in Appendix E of this RFP are to be used as
reference material. The current playground size and location are shown. New size and
locations will be developed in the design process.
3.3 — Jackson Park Redevelopment
3.3.1 Below are the goals for the redevelopment of Jackson Park:
• Open space has an identifying iconic component or sense of place created
specific to Jackson Park.
• Incorporate the Potosa Monument as a key element of the park.
• Work completed complements The Jackson Park Historic District.
• Create a space designed as urban park.
• Decrease perception of fear of neighborhood through lighting and other
enhancements.
• Incorporate safety throughout the park and personal safety.
• Encourage park use from sun up to sun down.
• Encourage neighbor meeting neighbor.
• Attractive to persons of variety of cultural backgrounds.
• Accessibility (ADA compliance) increased to today's standards.
• Sustainability and equity built in throughout the redevelopment.
3.3.2 Jackson Park redevelopment includes, but is not limited to, removal of the old
playground equipment and play unit surFace, and the design and installation of a
rubber poured in place safety surFace and new play unit, the design and installation of
a restroom including all needed utility service, as well as drinking fountains, benches,
and trash receptacles. By the end of the Jackson Park part of the project, the park will
be totally renovated. Public engagement will be required through the planning and
design process. The restroom building design previously approved by the Dubuque
Historic Preservation Commission and a GIS image are in Appendix E. They are to be
used as reference material as redevelopment of the park was halted during the
COVID-19 pandemic. The restroom, play unit, and any of the amenities developed will
be constructed to meet ADA accessibility guidelines.
3.3.3 The selected consultant will be responsible for developing and implementing a robust,
creative, and inclusive plan for engagement. The process must be interesting,
meaningful, and relevant to residents. The engagement plan must at a minimum
involve the following:
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a. Develop and implement an engagement process at the onset of and throughout the
project. The purpose of the process will be to solicit input from residents on the
park's redevelopment. The project must provide opportunities for participation
throughout the duration of the project.
b. Develop and implement a plan for creative, diverse, and meaningful community
engagement especially for the Jackson Park service area and including the entire
community. The consultant will develop a schedule and input opportunities which,
at a minimum, address a variety of channels for public engagement and
communication. The consultant will be responsible for designing and facilitating
the events and public input instruments and collecting and distilling all information
for use in the park redevelopment plan.
c. The plan should outline specific outreach strategies, marketing tactics, and
engagement tools and events ensuring representative feedback from the whole
community — all ages, races, ethnicities, and backgrounds. This process should
involve reaching out to community organizations, stakeholders, neighborhood
associations, residents, and other traditionally under-represented groups.
3.3.4 Jackson Park served as the City Cemetery until 1857 and all remains were reported
moved before the land was converted to a park. In the unexpected event remains are
encountered, an inadvertent discovery plan provided to the selected consultant must
be followed. The plan includes, but is not limited to:
1. Stop work (no digging, recovering, touching, photography, etc.)
2. Secure Site (physical boundary and protection)
3. Call authorities (City of Dubuque Project Manager, and The Office of State
Archaeologist, Bioarcheology Program)
3.4 — Project Administration
3.4.1 The selected consultant will administer the project from beginning to end including
community engagement, design, concept and master planning, construction testing,
construction management, and construction survey. The consultant also will be
responsible for all aspects of project administration, monitoring and reporting. Bid
documents will be developed and the consultant will oversee the bidding process.
Consultant will manage the construction contract(s) and perForm inspection services.
Survey services would be performed as needed and be included in the proposal price.
3.4.2 It is anticipated that all projects contained within this RFP will be completed by July 31,
2024, if not before, following the signing of a professional services agreement.
Concern/issues meeting this schedule should be noted in the proposal. The
construction of initial projects will begin in the fall of 2023 with all design and bidding
done prior. The selected Consultant will be expected to complete the contracted scope
of work within the specified timeframe, under the general direction and coordination of
the City's Leisure Services Department as authorized by the Dubuque City Council.
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3.5 — Project Budget
The total project budget for all consultant services, construction, and project costs is
$1,507,807.
Project Budget Project Number Funding Source
Ea le Valle $277,730 3043000027 ARPA
Westbrook $214,000 3043000028 ARPA
English Ridge $214,000 3043000029 ARPA
Madison Park $85,800 3043000010 Sales Tax
Murphy Park $156,500 3043000042 Sales Tax/DRA
Jackson Park $559,777 3043000025 & GO Bond
3043000026
Location of Projects:
Eagle Valley Park: 2095 Harpy Eagle Court in Dubuque, lowa.
Westbrook subdivision park: 7601 North Westbrook Drive in Dubuque, lowa.
English Ridge subdivision park: 253 Stone Valley Drive in Dubuque, lowa.
Murphy Park: 1700 S Grandview Avenue in Dubuque, lowa.
Madison Park: 1800 N Main Street in Dubuque, lowa.
Jackson Park: 1500 Main Street in Dubuque, lowa.
4.0 PROJECT SCOPE OF SERVICES
In preparing a response to this RFP, the Consultant should describe the means or strategy by
which they would satisfy the scope of services. The final scope of work will be negotiated with
the selected Consultant(s). The City will evaluate submitted proposals and award the contract
to the selected consultant based on the best proposed solution to each individual section
listed below.
The following outline represents the minimum components for perForming the design
services. For the design of this project, the City of Dubuque encourages the use of
sustainable principles in design and construction.
4.1 — Project Management & Accounting
4.1.1 The Consultant shall identify one person to serve as the Project Manager for this
project. The Project Manager shall be the leader of this effort and is expected to
ensure that the project scope, schedule, and budget are being always adhered to for
the duration of the project. Additionally, the Project Manager shall serve as the
primary point of contact for all exchange of information between the City and the
Consultant.
4.1.2 Meet with City representatives to review the concept and final plans for all proposed
improvements.
4.2 — Project Manager Deliverables
4.2.1 Submit an updated electronic copy of the project schedule on the first Tuesday of each
month.
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4.2.2 Submit the project progress report on the first and third Tuesday of each month. The
summary shall be submitted electronically and be less than a single page in length.
4.2.3 Make the modifications requested; deliver preliminary design to City for distribution to
other interested parties on the project.
4.2.4 Present all projects to the City Design Review Team and the Dubuque Park and
Recreation Commission for review and comment with final approval by the City
Council.
4.2.5 Create base drawings of each park from City provided topographic survey data. If
there is a concern for using city provided surveys in the bid preparation, include the
initial survey as part of the proposal.
4.2.6 Prepare 50%, 90%, & 100% plans of the proposed park developments.
4.2.7 Acquire all permits and approvals required for each project.
4.2.8 Develop a construction cost estimate broken down by each park and the total. The
RFP evaluation will focus on the cost of the project as a whole.
4.3 — Preliminary Design of Improvements for Eagle Valley, Westbrook Subdivision,
and English Ridge Subdivision Mini Parks.
4.3.1 Develop a preliminary design of each park based upon city staff and community input.
4.3.2 Meet with City representatives to review the plan for the proposed improvements.
4.3.3 Develop a construction cost estimate for the improvements.
4.3.4 Contractors should base their play system equipment designs on meeting all
accessibility and safety standards, as well as the guidelines and specifications listed in
this proposal. Quality of equipment components, quality of design, play value, cost
and appropriateness to location and target demographic must be taken into
consideration in the design of the play system.
All play system elements must meet and/or exceed all federal, CPSC, ASTM and
IPEMA guidelines.
Play system will have a poured in place surfacing as the surfacing in the proposal.
The surface must meet critical fall heights per ASTM. The sub-base material will be
concrete and drainage detail shall be included in proposal.
An appropriate 8-inch concrete border will be supplied where needed and detail shall
be included in proposal.
Ensure the structure is designed for ages 2 to 12 years.
All play system elements must demonstrate the highest level of durability in materials
and finishes selected in consideration of child health and safety.
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"Green" construction practices and materials are highly desired. Provide LEED or
other green certification with the proposal.
Structures should provide a variety of built-in activity panels and climbers.
Plastic, vinyl, or poly parts are to be UV-stabilized with color molded in.
4.4 — Preliminary Design of Improvements for Madison and Murphy Play Unit
4.4.1 Develop a preliminary design of each playground based upon city staff and community
input.
4.4.2 Develop a construction cost estimate for the improvements.
4.4.3 Contractors should base their play system equipment designs on meeting all
accessibility and safety standards, as well as the guidelines and specifications listed in
this proposal. Quality of equipment components, quality of design, play value, cost
and appropriateness to location and target demographic must be taken into
consideration in the design of the play system.
All play system elements must meet and/or exceed all federal, CPSC, ASTM and
IPEMA guidelines.
Play system will have a poured in place surFacing as the surFacing in the proposal.
The surface must meet critical fall heights per ASTM. The sub-base material will be
concrete and drainage detail shall be included in proposal.
An appropriate 8-inch concrete border will be supplied where needed and detail shall
be included in proposal.
Ensure the structure is designed for ages 2 to 12 years old.
All play system elements must demonstrate the highest level of durability in materials
and finishes selected in consideration of child health and safety.
"Green" construction practices and materials are highly desired. Provide LEED or
other green certification with the proposal.
Structures should provide a variety of built-in activity panels and climbers.
Plastic, vinyl, or poly parts are to be UV-stabilized with color molded in.
4.5 — Preliminary Design of Improvements for Jackson Park Redevelopment
A community engagement process is an important part of the scope of work. The consultant
will develop a plan for broad community engagement into the preliminary and final designs.
The plan needs to measure support and commitment, identify community desires for the
park, and engage residents and community partners in the process. The plan should
incorporate methods beyond typical community meetings to engage marginalized populations
that use the park.
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Jackson Park redevelopment must reflect the values of the community which makes quality
and diverse public participation and input essential to the process. Plans must reflect
outreach to a diverse and comprehensive representation of the Dubuque community
including traditionally under-represented groups.
4.5.1 Develop a preliminary design of each park based upon city staff and community input.
4.5.2 Develop a construction cost estimate for the improvements.
4.5.3 Contractors should base their play system equipment designs on meeting all
accessibility and safety standards, as well as the guidelines and specifications listed in
this proposal. Quality of equipment components, quality of design, play value, cost
and appropriateness to location and target demographic must be taken into
consideration in the design of the play system.
All play system elements must meet and/or exceed all federal, CPSC, ASTM and
IPEMA guidelines.
Play system will have a poured in place surfacing as the surfacing in the proposal.
The surFace must meet critical fall heights per ASTM. The sub-base material will be
concrete and drainage detail shall be included in proposal.
An appropriate 8-inch concrete border will be supplied where needed and detail shall
be included in proposal.
Ensure the structure is designed for ages 2 to 12 years old.
All play system elements must demonstrate the highest level of durability in materials
and finishes selected in consideration of child health and safety.
"Green" construction practices and materials are highly desired. Provide LEED or
other green certification with the proposal.
Structures should provide a variety of built-in activity panels and climbers.
Plastic, vinyl, or poly parts are to be UV-stabilized with color molded in.
4.5.4 Present preliminary design of the Jackson Park redevelopment to The Dubuque
Historic Preservation Commission for review and comment.
4.5.5 For reference, the attached restroom plan in Appendix E is already approved for
inclusion in the Jackson Park Historic District
4.6 — Public Engagement
4.6.1 Develop and implement a public engagement process for each of the 6 respective
projects. The neighborhoods, as well as the community, shall be invited to share input
on the preliminary design for their area. This engagement needs to go beyond one
neighborhood meeting.
4.6.2 Meet with City staff on input received.
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4.7 — Final Design of all Park construction and improvements
4.7.1 Complete the final bidding documents including 11x17" plans, construction
specifications, cost estimates.
4.7.2 Coordinate with any utilities involved on the projects.
4.7.3 Plans shall be constructed using Statewide Urban Design Standards and plan format
(SUDAS).
4.7.4 Deliver plans and specifications to City Leisure Services Department for distribution to
bidders.
4.7.5 Be present at the bid letting. Develop the bid tabulation form and provide a
recommendation on the award of the project.
4.8 — Perform Construction Management
4.8.1 Lead the pre-construction meeting with the contractor and city staff. Take minutes of
all construction meetings and disburse the minutes to all appropriate parties.
4.8.2 If needed, review all shop drawings required of the contractor. Stamp and approve
shop drawings.
4.8.3 Answer questions from the contractor during construction. Make site visits during
construction. Assume up to 3 site visits per park.
4.8.4 Process all payment requests for the project. Maintain the budget for the project.
Provide bi-weekly budget status updates to City of Dubuque Leisure Services.
4.8.5 Administer any change orders that may come up in the project. All change orders need
approval of City of Dubuque Leisure Services prior to executing the change order.
4.8.6 Mark-up an as-built plan of the project at the conclusion of construction.
4.8.7 Maintain all records for the project. Provide a copy of all records to the Leisure
Services Department.
4.9 — Perform Construction Inspection
4.9.1 All construction inspections will be performed for the projects. This includes gradation
testing, concrete testing, roll testing of the sub-grade, casting beams or cylinders,
breaking beams or cylinders, maintaining a daily inspector diary, etc. if needed.
4.9.2 Supply all records to the City upon completion of the project.
4.10 — Perform Construction Services
4.10.1 Perform construction services for all the projects including, but not limited to, survey,
staking, and inspection.
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4.11 — Project Coordination
4.11.1 Coordination with City Staff: The consultant will participate in multiple coordination
meetings with the City of Dubuque to review preliminary plans and final plans. The
consultant should plan on a minimum of two (2) meetings for preliminary design and
two (2) meetings for final design for each project.
4.12 — Schedule
4.12.1 It is the intent of the City that all aspects of the project shall be completed by July 31,
2024, if not before.
5.0 USE OF CITY RESOURCES
5.1 — Use of City Resources for the RFP Preparation
All information requests shall be directed to the City's Project Manager as detailed in
Section 7.0 of this request for proposal. All Consultants should note that directly
contacting other City of Dubuque staff or any of the Selection Committee members
shall be considered inappropriate and grounds for disqualification.
5.2 — Materials Available for RFP
Most current aerial photographs of project area. A current aerial photograph of the City
of Dubuque is available if requested by consultant. The current aerial for each project
is listed in Appendix E.
5.3 — City Resources Available to the Selected Consultant
The City will make its ArcView GIS mapping and data analysis capabilities available
for this project as well as staff contact/resources persons in the Leisure Services
Department. Digital aerial photos of the City of Dubuque were taken in 2022.
6.0 INFORMATION TO BE INCLUDED IN PROPOSAL
The Proposal should address all the points outlined in this RFP excluding any cost
information which shall be included in a separate file labeled "Project Cost Estimate". The
Proposal should be prepared simply and economically, providing a straight-forward, concise
description of the Consultant's capabilities to satisfy the requirements of the RFP.
To simplify the review process and to obtain the maximum degree of comparability, the
proposal shall include the following information and shall be organized in the order and
manner specified below. While additional data may be presented, the following subjects must
be included. They represent the criteria against which the proposal will be evaluated.
Letter of Transmittal
Provide a letter of transmittal briefly outlining the Consultant's understanding of the work and
list the Project Manager's the name, address, telephone number, and e-mail address. The
name that is provided for the Project Manager will be used as the primary contact person
during the RFP evaluation process.
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Profile of Firm
Provide general information about the Firm, along with its area of expertise and experience
as it relates to this RFP and performing services utilizing American Rescue Plan Act funding,
working with a State Historic Preservation Office, and historic areas services. Describe the
experience and success of the Firm in performing similar projects. State the size of the Firm,
the size of the Firm's professional staff, and the location of the office from where the work on
this project will be performed.
Discuss the Consultant's ability to integrate this project into their present workload. Include a
statement to specify if the Consultant currently has the capacity to undertake the project or
whether it intends to hire additional staff or partner with subconsultants.
Scope of Services
Describe the means, methodology and/or strategy by which the Consultant would satisfy the
scope of services for the currently approved budget as listed in Section 3.5 as well as what
process and outcomes the consultant would suggest to make the project a reality.
Include a basic work plan for each strategy that delineates the Consultant's approach to the
completion of the project. The work plan, at a minimum, should include those components
outlined in Section 4.0 of this RFP. The Consultant should indicate in the work plan those
aspects that might be completed by City staff.
Highlight any parts of the work plan that will reflect the Consultant's unique philosophy, work
experience, or insight regarding its approach to this project and how this approach positively
impacts the successful completion of the project. This is the Consultant's opportunity to
convey ideas and concepts with respect to the goals outlines in the scope of services.
Project Team Qualifications
Provide the names of all members of the project team associated with this project.
Specifically identify the supervisory and management staff including principals, the project
manager, and technical experts who would be assigned to this project. For each project
team member, provide their qualifications and experience. Include any training and relevant
continuing and professional education.
Include a flow chart that shows the communication path between the City and Consultant.
Include all project team members on the flow chart and show the supervisory relationship
between all members of the team. Be sure to include all subconsultants staff on the project
team flow chart.
Provide the name and location of other sub consulting firms that would be used by the
Consultant during the project and the approximate percentage of the work that would be
performed by each of these firms. Provide the qualifications and experience of all
subconsultant staff working on the project.
In submitting the Proposal, the prospective Consultant is representing that each person listed
or referenced in the proposal shall be available to perform the services as described. The
Project Manager, principals, management, and other project team staff may be changed in
accordance with the requirements described in Appendix C 3 "Substitution of Project Team
Members".
Page 12 of 42
Describe the experience and success of the project team members proposed for the
Dubuque project, in perForming similar projects. Specifically list any experience and success
completing park and playground design for municipalities like Dubuque.
Include at least 3 client references (including individual contact names and telephone
numbers) for similar projects that have been completed by the Firm in the last five (5) years.
List the names of individuals on the project team proposed for the Dubuque project who have
worked on the referenced projects.
Understandinq of Final Contract Terms
The Proposer should provide a statement that indicates they have read and understand
Appendix C — "City of Dubuque Contract Terms and Conditions" and agree to include the
clauses that are listed in Appendix C in the final signed contract. Any exceptions to the
Contract Terms and Conditions by the Consultant must be clearly stated in their submitted
Proposal.
Certificate of Insurance
The Consultant should provide a statement indicating the ability to meet the City's insurance
requirements for professional services. (See attached Insurance Schedule J — Appendix D.)
Submittal of insurance documents as part of this RFP is not required.
Litiqation
Provide litigation information, if applicable.
Proposed Project Schedule
Provide a project schedule for the project. Outline the time durations and estimated
completion dates for each major component of the proposed scope of work. The schedule
should list all deliverables that are required throughout the project. Products should be
delivered in electronic format compatible with city computer software and hardware.
Fees and Compensation — TO BE IN A LABLED SEPARATE FILE SUBMISSION
Provide a proposed fixed cost, plus reimbursable expenses budget for each strategy
proposed to complete the requested scope of services. Breakdown costs by major scope
element and include a list of hourly rates for personnel assigned to the project.
Contract
A proposed contract for services must be included in the submittal. The proposed contract is
not included in the page count for the proposed submission.
Quotation of fees and compensation shall remain firm for a period of at least 90 days from the
RFP submission deadline.
Ensure the separation of the proposed budget from the other portion of the RFP submittal.
Initial screening will be done without knowing the Consultant's proposed fee for services.
7.0 PROPOSAL QUESTIONS AND ANSWERS
If you have any questions concerning this proposal, or other technical questions, please
submit an email of your requests to the City's designated Project Manager. The City has used
Page 13 of 42
considerable efforts to ensure an accurate representation of information in this RFP. Each
Proposer is urged to conduct its own investigations into the material facts provided.
No answers given in response to questions submitted shall be binding upon this RFP unless
released in writing (letter or email) as an officially numbered and titled addendum to the RFP
by the City of Dubuque.
Any questions concerning this proposal must be received on or before 1:00 p.m. CST
on February 7, 2023. Any Addendum will be released through the city's bidding system
where this RFP was released. All inquiries received after this date will not be answered.
When submitting a question to the Project Manager, please include the appropriate
Consultant contact information. All questions must be sent in an email and include Parks
Development/Redevelopment in the subject line.
From the date of issuance of the RFP until final City action, the Proposer shall not discuss the
RFP with or contact any other City of Dubuque or any of the Selection Committee members
except as expressly authorized by the City Project Manager identified in this section (Section
7.0). Violation of this restriction will be considered a violation of the rules and be grounds for
disqualification of the Consultant's proposal.
Project Manager contact information is as follows:
Jared Charland, Project Manager
City of Dubuque
Leisure Services Department Phone: 563-690-6135
2200 Bunker Hill Road E-mail: jcharlan@cityofdubuque.org
Dubuque, IA 52001-3010
8.0 SUBMISSION REQUIREMENTS
Before submitting a proposal, each Consultant shall make all investigations and examinations
necessary to ascertain site conditions and requirements affecting the full perFormance of the
contract and to verify any representations made by the City upon which the Proposer will rely.
PROPOSAL SUBMITTAL INFORMATION
■ Questions Submittal Deadline: February 07, 2023 before 1:00 pm. CST
■ Proposal Submittal Deadline: February 17, 2023 before 1:00 p.m. CST
■ Digital Submittal Location:
https://cityofdubuque.sharefile.com/r-r5c24629329cf4aee9ac838c73e92564f
■ Physical Submittal
Mailing Address: Jared Charland, Project Manager
City of Dubuque Leisure Services
Attn: Park Development/Redevelopment RFP
1157 Central Ave
Dubuque, lowa 52001
■ Submittal Copies: Two (2) sets of the proposal shall be provided.
Page 14 of 42
Submit two (2) signed proposals. One copy to the physical submittal mailing address above,
& one electronic .pdf version to the digital submittal location Sharefile address listed above,
each labeled Eagle Valley, Westbrook, & English Ridge Subdivision Park Development,
Jackson Park Redevelopment, & Murphy and Madison Park Playground Replacement.
The proposal must be a document of not more than twenty-five (25) numbered 8-1/2 x 11-
inch pages, except for the project schedule which may be presented in 11 x 17-inch format,
and not including the letter of transmittal, the front and back covers and the separately
submitted cost proposals, or the proposed contract. Proposals should not include any pre-
printed or promotional materials. Any proposals exceeding 25 numbered pages will not
be considered.
Each addendum must be acknowledged in the Letter of Transmittal by providing the
addendum number and title. Failure to acknowledge each addendum will be considered
grounds for possible disqualification. It is solely the Consultant's responsibility to ensure that
you have received all addendums to this RFP before submitting the proposal.
The original proposal document shall be signed in blue ink by an officer of the Firm who is
authorized to legally bind the Proposer to its provisions. Proposals are to contain a statement
indicating the period during which the proposal will remain valid. A period of not less than
ninety (90) calendar days from the proposal closing date is required. Failure to comply with
the above requirements shall be considered grounds for possible disqualification.
Each Consultant assumes full responsibility for delivery and deposit of the completed
proposal package on or before the deadline. Any proposals received after the submittal
deadline will not be considered and will be returned unopened to the Proposer. The City of
Dubuque is not responsible for any loss or delay with respect to delivery of the proposals.
The City of Dubuque is not liable for any costs incurred by any Consultant prior to the
execution of an agreement or contract. Nor shall the City of Dubuque be liable for any costs
incurred by Firms that are not specified in any contract. All results from this project will remain
the property of the City of Dubuque.
The City of Dubuque appreciates your time and consideration of this RFP.
Sincerely,
Jared Charland
Project and Facilities Manager
City of Dubuque
Page 15 of 42
THE CITY OF
Eagle Valley, Westbrook, & English Ridge DUB E
Subdivision Park Development, Jackson Park
Redevelopment, & Murphy and Madison Park Masterpiece on the Mississippi
P/ayground Replacement
Design and Construction Management
Services
City of Dubuque, lowa
Consultant Professional Services
Request for Proposal
January 30, 2023
Appendix A
Consultant Evaluation and Selection Process
Page 16 of 42
INITIAL EVALUATION CRITERIA
Proposals will be screened to ensure that they meet the minimum requirements of the
proposal format. A selection committee will review qualifying proposals and select Firms for
placement on the consultant short-list for the project. The following criteria are among those
that will be used to initially evaluate submitted proposals.
1. A high level of professional competence and a proven track record in the preparation
of park and playground design improvement plans or similar:
a. Qualifications and experience of the Consultant and any subconsultants.
b. Demonstration of the professional expertise and technical abilities of the project
team members.
c. If a joint venture with subconsultants, the track records of the Firms experience
working together.
d. Experience of the Consultant working on municipal park projects in lowa.
e. Experience of the project team working with the public and other project
stakeholders in preparing plans for park facilities & amenities.
f. Experience with American Rescue Plan Act funded projects.
g. Overall success of past projects completed for the City of Dubuque.
h. Proven track record in a park redevelopment through construction.
i. Experience of project team in working with the public and other stakeholders in
preparing plans for park facilities and playgrounds.
2. Quality and completeness of the written proposal. The proposal should clearly
demonstrate understanding of the City's overall objectives.
3. Design approach/methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project.
b. Creativity and problem-solving ability.
c. Ability of Consultant to demonstrate initiative, motivation, and knowledge of the
City of Dubuque.
d. Experience in community engagement processes especially with marginalized
populations.
4. Proposed schedule required to complete project.
CONSULTANT SHORT-LIST EVALUATION CRITERIA
A selection committee will interview the short-listed Firms if needed. Both the original
submitted proposal and the results of the Consultant interview if needed will be used to select
the final Consultant for the project. The following criteria are among those that will be used to
evaluate the Consultants on the short-list.
1. A high level of professional competence and a proven track record in the preparation
of park and playground improvement plans or similar:
a. Qualifications and experience of the Consultant and any sub-consultants.
b. Demonstration of the professional expertise and technical abilities of the project
team members.
c. If a joint venture with subconsultants, the track records of the Firms experience
working together.
d. Experience of the Consultant working on municipal projects in lowa.
Page 17 of 42
e. Experience of the project team working with the public and other project
stakeholders in preparing plans for park facilities.
f. Overall success of past projects completed for the City of Dubuque.
g. Experience and familiarity with ARPA funded municipal projects.
h. Past success and experience working within Historic Districts, Historic Projects,
and the State Historic Preservation Office.
2. Quality and completeness of the written proposal. The proposal should clearly
demonstrate understanding of the City's overall objectives in the completion of all
services required within this RFP.
3. Design approach/methodology in completing scope of services such as:
a. Grasp of project requirements and level of interest in the project.
b. Creativity and problem-solving ability.
c. Ability of Consultant team to demonstrate initiative, motivation, and knowledge of
the City of Dubuque.
4. Experience with developing and implementing community engagement process.
5. Proposed schedule required to complete all projects.
6. Cost of the Eagle Valley, Westbrook, & English Ridge Subdivision Park Development,
Jackson Park Redevelopment, & Murphy and Madison Park Playground Replacement
Design and Construction Management Services for the City of Dubuque in relationship
to the services offered.
7. Results of Interview process
8. Information from References
A. Responsiveness and compatibility between the Consultant and City:
a. General attitude and ability to communicate.
b. Ability of the Consultant to maintain a high level of direct interaction and
communication with City staff.
c. Ability to listen, be flexible, and follow and/or implement direction and/or ideas
or concepts.
d. How the Consultant team interacts with the general public, City staff, and public
officials.
SELECTED CONSULTANT - FEE NEGOTIATION PROCESS
Upon the completion of the evaluation of the proposals, the RFP Selection Committee will
recommend to the City Manager or City Council, the awarding of a contract to the highest
ranked Consultant. The Selection Committee will also request authority to negotiate with the
recommended Consultant a final scope of work and fee structure for the project.
After authority is granted to negotiate an agreement and execute a contract with a
Consultant, the Consultant shall prepare an industry standard Work Breakdown Structure
(WBS) to reflect the Firm's approach to the completion of the project. The WBS, at a
minimum, should include work tasks for each of the components outlined in the RFP, a
separate line item for each deliverable, and list project management as a separate task. No
Page 18 of 42
individual task on the WBS shall have a total value exceeding $10,000. The Consultant shall
indicate in the WBS the work tasks that will be completed by City staff.
The format of the WBS shall summarize the fixed fee for each task listed, plus individually list
in separate section any associated reimbursable expenses that would specifically relate to
this project. A sample format of a WBS can be obtained from the City if desired.
Once the selected Consultant has prepared the WBS, the City and the Consultant will meet
and the final scope of work for the project will be negotiated by joint revision to the WBS in
order to best meet the goals of the project while considering available funding. During the
negotiation process, tasks to be completed by City staff, work reassignment to different
project team members, and the addition or elimination of tasks may be modified on the WBS
to achieve the best overall results for project.
The selected Consultant shall be responsible for updating the WBS to reflect any changes
that were agreed to during negotiations. After the final scope of services has been
determined, a design fee has been negotiated, and the WBS has been finalized, the
Consultant shall incorporate the WBS into the contract documents being prepared for
signature.
If a contract satisfactory and advantageous to the City can be negotiated at a price
considered fair and reasonable, the award shall be made to that offerer. Otherwise,
negotiations with the offerer ranked first shall be formally terminated and negotiations
commenced with the Consultant ranked second, and so on until a contract can be negotiated
that is acceptable to the City.
Upon the successful completion of contract negotiations, the selection committee shall
recommend that the City Manager execute a contract with the successful Consultant. The
City Manager will decide to execute the contract or request the Dubuque City Council make a
final determination to award and execute the contract with a consultant.
Payment for Work: The Consultant awarded the contract shall be paid once monthly. The
invoiced amount shall be based on the Earned Value of the percent work completed as
reported on the most recently updated and submitted WBS.
Page 19 of 42
THE CITY OF
Eagle Valley, Westbrook, & English Ridge DUB E
Subdivision Park Development, Jackson Park
Redevelopment, & Murphy and Madison Park Masterpiece on the Mississippi
Playground Replacement
Design and Construction Management Services
City of Dubuque, lowa
Consultant Professional Services
Request for Proposal
January 30, 2023
Appendix B
RFP Rules and Protest Procedure
MINOR IRREGULARITIES
The City reserves the right to waive minor irregularities in submitted proposals,
providing such action is in the best interest of the City. Minor irregularities are defined
as those that have no adverse effect on the City's best interests and will not affect the
outcome of the selection process by giving the prospective Consultants an advantage or
benefit not enjoyed by other prospective Consultants.
EXCEPTIONS
Proposer exceptions to any part of the requirements stated in this request must be
clearly identified as exceptions and noted in the letter of transmittal and in the submitted
project cost estimate.
RANKING OF THE PROPOSALS
No debriefings or scoring information shall be released before the City Manager or City
Council has recommended that a contract be negotiated with the recommended Firm.
However, after authorization has been granted to negotiate a contract, all contents of
the submitted proposals shall become public information.
DEFINITIONS
The City has established for the purposes of this RFP that the words "shall", "must", or
"will" are equivalent in this RFP and indicate a mandatory requirement or condition, the
material deviation from which shall not be waived by the City. A deviation is material if,
in the City's sole discretion, the deficient response is not in substantial accord with this
RFP's mandatory conditions requirements.
The words "should" or "may" are equivalent in this RFP and indicate very desirable
conditions, or requirements but are permissive in nature. Deviation from, or omission
of, such a desirable condition or requirement will not in and of itself cause automatic
rejection of a proposal but may result in being considered as not in the best interest of
the City.
DISPUTES/EXCEPTIONS
Any prospective Proposer who disputes the reasonableness or appropriateness of any
item within this RFP document, any addendum to this RFP document, notice of award
or notice of rejection shall set forth the specific reason and facts concerning the dispute,
in writing, within five (5) business days of the receipt of the proposal document or
notification from the City. The written dispute shall be sent via certified mail or delivered
in person to the point of contact set forth in Section 7.0, who shall review the written
dispute and work with the City Manager to render a decision which shall be considered
final.
Page 21 of 42
THE CITY OF
DuB E
Eagle Valley, Westbrook, & English Ridge
Subdivision Park Development, Jackson Park Masterpiece on the Mississippi
Redevelopment, & Murphy and Madison Park
Playground Replacement
Design and Construction Management Services
City of Dubuque, lowa
Consultant Professional Services
Request for Proposal
January 30, 2023
Appendix C
City of Dubuque Contract Terms and Conditions
Page 22 of 42
TERMS AND CONDITIONS
The following clauses shall be included in the final signed contract:
1. CONSULTANT'S ENDORSEMENT ON PLANS.
The Consultant shall endorse the completed computations prepared under this
Agreement and shall affix thereto the seal of a licensed professional engineer, or
licensed professional architect, licensed to practice in the State of lowa, in accordance
with the current Code of lowa.
2. CHANGE IN SCOPE OF SERVICES.
No change in scope shall be permitted during this project without the prior written
agreement of both parties and the WBS being updated.
3. SUBSTITUTION OF PROJECT TEAM MEMBERS.
The Project Manager, partners, management, other supervisory staff and technical
specialists proposed for the project may be changed if those personnel leave the
Consultant. These personnel may also be changed for other reasons however, in
either case, the City retains the right to approve or reject the replacements and no
replacements shall begin working on the project without the express, prior written
permission of the City of Dubuque.
4. INSURANCE.
Consultant shall always, during the perFormance of this Agreement, provide insurance
as required by the attached Insurance Schedule.
5. INDEMNIFICATION.
To the fullest extent permitted by law, Consultant shall indemnify and hold harmless
the City from and against all claims, damages, losses and expenses, including but not
limited to attorneys' fees, arising out of or resulting from perFormance of the Contract,
provided that such claim, damages, loss or expense is attributable to bodily injury,
sickness, disease or death, or injury to or destruction of property (other than the Project
itself) including loss of use resulting therefrom, but only to the extent caused in whole or
in part by negligent acts or omissions of the Consultant, Consultant's subcontractor,
or anyone directly or indirectly employed by Consultant or Consultant subcontractor
or anyone for whose acts Consultant or Consultant's subcontractor may be liable,
regardless of whether or not such claim, damage, loss or expense is caused in part by a
party indemnified hereunder.
6. ERRORS & OMISSIONS.
If the work product prepared by the Consultant is found to be in error and revision or
reworking the work product is necessary, the Consultant agrees that it shall do such
revisions without expense to the City, even though final payment may have been
received. The Consu/fanf must give immediate attention to these changes so there will
be a minimum of delay during construction. The above and foregoing is not to be
constructed as a limitation of the City's right to seek recovery of damages for
negligence on the part of the Consultant herein.
Page 23 of 42
7. OWNERSHIP OF ENGINEERING DOCUMENTS.
All sketches, tracings, plans, specifications, reports on special studies and other data
prepared under this Agreement shall become the property of the City and shall be
delivered to the Project Manager upon completion of the plans or termination of the
services of the Consultant. There shall be no restriction or limitations on their future
use by the City, except any use on extensions of the project or on any other project
without written verification or adaptation by the Consultant for the specific purpose
intended will be the City's sole risk and without liability or legal exposure to the
Consultant.
The City acknowledges the Consultant's plans and specifications, including all
documents on electronic media, as instruments of professional service. Nevertheless,
the plans and specifications prepared under this Agreement shall become the property
of the City upon completion of the services and payment in full of all moneys due to the
Consultant.
The City and the Consultant agree that any electronic files prepared by either party
shall conform to the specifications listed in Attachment of the contract. Any change
to these specifications by either the City or the Consultant is subject to review and
acceptance by the other party. Additional efforts by the Consultant made necessary by
a change to the CADD software specifications shall be compensated for as Additional
Services.
The City is aware that significant differences may exist between the electronic files
delivered and the respective construction documents due to addenda, change orders or
other revisions. In the event of a conflict between the signed construction documents
prepared by the Consultant and electronic files, the signed construction documents
shall govern.
The City may reuse or make modifications to the plans and specifications, or electronic
files while agreeing to take responsibility for any claims arising from any modification or
unauthorized reuse of the plans and specifications.
8. SUBLETTING, ASSIGNMENT OR TRANSFER.
Subletting, assignment, or transfer of all or part of the interest of the Consultant in this
Agreement is prohibited unless written consent is obtained from the Engineer and
approved by the City.
Page 24 of 42
THE CITY OF
Eagle Valley, Westbrook, & English Ridge
DuB E
Subdivision Park Development, Jackson Park Masterpiece on the Mississippi
Redevelopment, & Murphy and Madison Park
Playground Replacement
Design and Construction Management Services
City of Dubuque, lowa
Consultant Professional Services
Request for Proposal
January 30, 2023
Append ix D
Insurance Requirements
Page 25 of 42
City of Dubu�u�Ir�sur�r���R�quir�rrierrt�f�r Pr�f���iort�l ��rvi��s
IN�URAN�E ��HEQULE J
1. _ __ _ _ _ _ shall fumish a si�ned certificat�af insuranoe ta khe�ity af Dubuque, lowa for
th��a*rerag�required in Exhibit I prior la carnmencing wark and at Ihe�nd af Ihe praje�t d Che
terrn af wark is langer Ihan 60 days_ C�nCracCars presenting annual cerCifi�ates shall preseni a
cerlifi+�ate at Ihe�nd of ea�h prvje�l wilh the final bilhng. Each cerl�ficat�shall be prepared an
th�rnosl curreni A�OftD forrn appraved by the lowa D�parlment of Insuranoe ar an equivalent
approved by the Dire�lar�f Finance and Budgel. Each ceri�fi�ate shall include a statement under
Description of Opera4ans as lo why the certifi+�ale was issued. E�= Rroject# . _ . _ ar Praje�l
Laca4on at ar constructi�n of
�. All policies of insurar�e required h�reunder shall be with an insurer authon�ed ta da business in
lawa and all insur�rs shall hav�a rating af A or bett�r in the current A.M. Besl�s Rating Gwde.
�. Each oertificale shall be furnished lo the Finance b�pariment of the Cily af�ubuque.
�. Failure la pravide�mrerage required by lh�s Insurance�che�dule shall nal be deemed a waiver vf
thes� requirernents by ihe�ity of Dubuque. Failure ta ablain ar maintain the require�d insuran�e
shall be oonsiderad a mat�rial breach of this agreern�nt.
�_ �ontraclors shall require all subconsultanls and subtisub�ansultants la obtain and rnaintain during
th�perfflrrnanoe af work insurance farthe oowerages d�scribe�d in this Insurance Schedul�and
shall abtain�erl�ficates of insurances frorn all such subconsullants and wb-subconsuRanis_
C�antra�lors a�ree thal IFrey shall be hable for ihe fadure of a subcansultant and sub-
suboonsullant ta abtain and mainlain such ooaerages_The Cily may request a �apy af su�h
ceri�fi�aies fram Ihe�anlraclar.
B. All required�ndarsem�nts shall b�aaa�hed ta�ertificate af insurance_
?. 4�henever a specdic I��farm is listed. required Ihe�urrenl�ditian of the farm rnust be us�ed,flr
an�quiaalenl farrn rnay 6e substiluled d approwad by th�DireclQr of Finanoe and Budg�t and
subjecltathecanlra�t�rid�ni�fy�n� and IisCing in wnting all deviaCions and exclusians fr�rn the
ISO forrn.
8. �anlra�lars shall b�reqwred to�arry Ihe minimum ooveragell�miCs. or great�r if reqwred by law
or other legal agreernent. in Exhibit I. If Ihe�antractar's hmits of liabiliiy are higher than Ihe
required minimurn lirnits lh�n Uie prflwiders limits shall be this agre�ment's required limits_
9. �ontra�lor shall b�responsibl�far de�du�4bles and self-insured retention for paym�nl af all pah�y
prem�ums and alh�r cast asso�iated with Ih�insurance pah�ies required below.
1�. All�ertificales af inauran�e muslir�lude a��nts name, phane nurn6er,and ernail address_
11. The�ity af Dubuque r�serv�s Ihe ri�ht ta require oamplete, certifi�d eo�ies of all re�quired
insurance palicies. in�luding �ndvrsem�nts,required by Ihis�ch�dule alany time_
12. The�ity vf Dubuque r�serv�s Ihe ri�ht t�rnoddy these reqwrem�nls, including lirnits, based an
changes in the risk ar�Iher special circumsi�n��s durin�ihe term of the agreernent. subjecl ta
mutual agreernent af the pari�es.
Page 1 of 4 �chedul�J Frofessi�nal �ervic�s Apnl 2�21
City of D�buque Insur�nce Requiremerrts for Profes�ional �ervices
IN�URAN�E S�HEDULE J �continued]
��h�����
,4� �OMMERCU4L�ENERAL LIl4BILITY
�eneral A�ggregate I�imil �r2,�OQ.QdO
Producis•Corn�leled Op�rations Aggregaie Lirnik �r1,�OQ.QdO
Persvnal and Advertising Injury Limit �r1,40Q.0U0
Ea�h Occurrence $1,�i]O.QdO
Fire Damag�Limil(any on�occurrence) $��.QdO
Medical Paymenls $S.QOD
1) Cowera�e shall be uuniten on an�ccurrence, nal claims rnade,farrn_ The�eneral
liabdity �overage shall be writlen in accard with I�Q farrn�G OQ Q1 ar business
awners form BP OQ Q2..411�ewiations frarn the standard I�O cornrner�ial general
habdiiy forrn���0�1. or busin�ss own�rs forrn BP�Q 02. shall b�clearly
identified.
�) Include endarsernent indicating Ihat coverage is primary and non�oonlnbutflry.
�) Include Pr�servatian of Governrnental Immundies �ndorsement. (5�ample
attached}.
�) Include additianal�nsured endarsemenC far:
The Cily af Dubuque. including all ils elected and appainled officials,all its
employees and volunleers. all its baards. cornrnissions andfor authanlies and
theu baard mernbers, emplayees and valunteers_ Use I�O farm CG 2�26_
�) Palicy shall include Waiver vf Righl ta Recover frorn Oth�rs endarsernent.
B� AUTOAA�BILE LIl1BILITY
�ambined��ngle Limik �r1,�OQ,00Q
�vverag�shall in�lude all owned. nan-owned. and hved vehicles_ If Ihe�ntract�r s
business daes not own any wehiele�,coverag��.s raqwred an nan-own�d and hired
wehicles.
1� Palicy shall include Waiver af Righl ta Recover frorn Oth�rs endarsernent.
�� 1NORKER�' COMPENSATION 8 ENIPLOYER� LIABILITY
�tatutory Benefits covering all ernplayees injured an the job by a�i�ent ar diseas�as
pres�ribed by lowa�ade�hapler 85_
�overag�A �tatutary�tate of lawa
�overag� B Emplay�rs Liability
Each Ac�ident �10Q.OU0
Each Emplay�e-�isease �10Q.Qd0
Pal��y Limit-Disease $50Q.Qd0
Policy shall in�lude 4�ai�rer of Right t� Re�aver from Qthers endarsemenl.
�averag� B limils shall be greater if require�by the umbrella�exoess insurer.
�R
Page�of d �chedul�J professianal �ervices Apnl ��21
Page 27 of 42
City of D�buque Ins�r�nce Requiremerrts f�r Professinnal �ervices
IN�URAN�E 3�HEDLILE J {continued)
If, by lawa�ade�eclian$�.1A, the �anCra�lor is nai required ia purchase Warkers
Campensation Insuran��.the�aniractar shall hav�a copy af 1he�take�s Nan�leciion af
Workers' �omp�nsaUvn or Emplvyers'Liabihly Covera�e form on file with the lawa
Warkers' �ampensa4an Insurance Commissioner, as required by lowa Cade�e�4an
87_72. �ampleted farm rnuslbe atla�hed_
D� UNIBRELLAIEXCESS LIABILITY 51,OOQ.Q00
The Gen�ral Liabihky,Autvrnobde L�abihky and Workers�ampensalion Insurance
reqwremenls may be sa4sfied wilh a cornbinatian of pnmary and Umbrella ar Excess
Liabihly Insuranoe. If the Umbrella ar Exoess Insuranc�policy do�s nat follow Ihe farrn af
the primary policies. il shall include Ihe same endorsements as reqwred of Ihe primary
pah�ies in�luding Waiver of�ubragatian and Primary and Nan-�antributory in favar af Ihe
�iCy_
E] PROFES�IONAL LIABILITY 51,��O.QQO
If the reqwred policy provides claims•made coverage:
1� The Retroactive Dale musl be shawn and must be befor�Ihe date of Ihe
agreement_
2� Insuranoe must be maintained and evid�nce of insuran��rnust h�prowided forat
least fiwe{�}years afler cornple4an af Ihe wark ar ser+rices_
3) If oowerage is canoeled ar non•renewed and not replaced wilh anaiher claims-
made palicy farrn with a RetraacUv�Date pnar lo the dat��f the agreern�nt. the
oonUa�lar must provide"exlended r�porUng"ovwerage for a minimum vf fiwe(5}
years after oompletion of the wark ar serrices_
F� �YBER LIABILITYl9REA�H 51,��4.QQ�
� Yes � No
Coverage far Firsland Third Pariy liability including but not limiled lo losldala and
resloratian,loss of in�ame and �yber breaGh af infarmation.
Page�of� Schedul�J Professianal 5ervices Apnl 2�21
City of Dubuque Insur�nce Requiremerrts for Professional �ervic�s
�le�se be aware that naming the Ciky af Dubu�ue as an additianal insured as is reqwred by this
Insurance��hedule may result in th�waiv�r af Ihe�ity's gowernmental immunities provided in lawa�ode
sec_674.�. If yau would like Ca�reserve Ihose immunities, please us�Ihis endarsement or an equivalent
forrn_
PFtESEF��l�4TI�N �F C�1#ERNMENT�4L IMMUNITIE� ENDORSENIENT
1. Nanwa�v�r af Governmenkal Immuniiy. The insurer expressly a�rees and skates ihak the pUrchase
of khis p�hcy and the including of the Ciky of Dubuque. I�wa as an Addih�nal Insured daes nak waiv�any
vf Ihe defenses af governmental immunity avadable t�Ihe�ity vf Dubuque, I�wa under�ade of Iowa
9ecti�n 67�.�as it is naw exists and as it rnay be amended frarn time i�tirne.
�. �laims�owerage_ The insur�r furUier agrees Ihat lhis pali�y af insurance shall ca�er only Ihose
�lairns not subject ta the defense af gav�mrnental irnrnunily under the Cod�af lowa �eetion 67�_4 as ik
n�w exists and as ii rnay be amended frorn time to time. Thos�claims n�t subje�t ta �ode af lowa
9ecti�n 67�.� shall be covered by ihe terrns and canditions of this insurance palicy_
3. Assert�an of Gavernrneni Immuniiv. The�ily of Dubuque. lawa shall be r�spansible far asserling
any defense af g�wernm�nkal immunity,and rnay da sa ai any tim�and shall da sa upan Che tirnely wntlen
request af the insurer.
�. Non-Denial of Coverage. The insurer shall not deny�rnrerage underthis policy and Ihe insur�r
shall nal d�ny anp af ihe nghis and benefils accruin�ta th� Cily�f Dubuqu�. lawa und�r Ihis palicy for
reasons�f govemrnenlal irnrnunily unless and uniil a caurl of�ompetent junsdiction has ruled in fawor of
Ih�d�fens�(s)vf�overnrn�ntal irnrnunily asserled b�r Ih��ity of Dubuque, lowa_
No �kher Chan�e in Pohc�The above pres�rration of govemrnental irnrnunities shall not otherwis�
change or aller ihe cov�rag�auailable under th�palicy.
�� ����
(DEPARTMENT N1l4NAGER; FILL IN l�LL BLANML�AND CHE�F[B�5€E�}
Page 4 of� �chedule J Professional �eruices Apnl �021
Page 29 of 42
THE CTTY OF
Eagle Valley, Westbrook, & English Ridge
DUB E
Subdivision Park Development, Jackson Park Masterpiece on the M2ssissippi
Redevelopment, & Murphy and Madison Park
P/ayground Replacement
Design and Construction Management Services
City of Dubuque, lowa
Consultant Professional Services
Request for Proposal
January 30, 2023
Appendix E
Project Related Data
Page 30 of 42
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Page 33 of 42
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