Signed Contract_Sustainable Strategies DC for professional strategic funding servicesCity of Dubuque
City Council Meeting
Consent Items # 010.
Copyrighted
March 20, 2023
ITEM TITLE: Signed Contract(s)
SUMMARY: Experience Roofing for the Central Storage Rubber Roof Repair;
Sustainable Strategies DC for professional strategic funding services.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Professional Strategic Funding Sentices Supporting Documentation
Central Storage Rubber Roof Repair Supporting Documentation
CONTRACT FOR PROFESSIONAL SERVICES FOR STRATEGIC
FUNDING SERVICES BETWEEN CITY OF DUBUQUE AND
SUSTAINABLE STRATEGIES DC
This contract for services is made effective as of the 3rd day of March, 2023, between the Cityof
Dubuque (hereafter "Dubuque") and Sustainable Strategies DC (hereafter ,S2,,), for the
provision of professional strategic funding services by S2 for Dubuque.
SCOPE OF SERVICES
S2 shall provide the following services to Dubuque:
• Identifying Funding Opportunities: Keeping Dubuque informed of funding opportunities
that would support its identified priorities.
• Building Dubuque's Competitive Advantages: Providing strategic advice to make
Dubuque more competitive for specific grant opportunities (e.g., what types of projects do
agencies really want to fund, how projects should be shaped to be most eligible and
competitive, what types of partnerships would be most effective, what results do funders
hope to see, what's the likelihood of success, what are the matching or other resource
requirements).
• Grant Writing Assistance and Support. Providing comprehensive analysis of grant
opportunities, strategic advice, and grant writing assistance on up to ten (10) applications.
• Stakeholder Support: Working with Dubuque to identify and gather stakeholder support
for funding projects from the right local, regional, state, and national stakeholders.
• Advocacy Support: S2 will work with Dubuque's internal lobbying team to help connect
the community with appropriate federal, state, and philanthropic officials to advocate for
your priorities.
• Post -Grant Support. In addition, S2 will work with Dubuque to help overcome any grant
administration challenges with federal or state agencies after grant award.
COMPENSATION TERMS AND PROCESS
1.) Payment for Services: S2 will be paid a monthly retainer of $6,750 for a period of 12 months
($81,000 annually) to perform the Scope of Services above. S2 will bill Dubuque monthly and
expect payment within 30 days.
2.) Reimbursable Costs: Dubuque shall reimburse S2 for costs incurred in connection with the
services rendered. Reimbursable costs include travel costs that are attributable to work with
Dubuque. Travel costs are defined as air travel, lodging, meals and incidentals, ground
transportation, and all costs associated with travel. All extraordinary travel expenses must receive
written approval from Dubuque. S2 shall provide Dubuque with substantiation of all costs incurred.
3.) Invoicing: Payment is due upon receipt and is past due 30 business days from receipt of
invoice. If Dubuque has any valid reason for disputing any portion of an invoice, Dubuque will so
notify S2 within 10 calendar days of receipt of invoice, and if no such notification is given, the
invoice will be deemed valid. The portion of Dubuque's invoice which is not in dispute shall be
paid in accordance with the procedures set forth herein.
MISCELLANEOUS
1.) Standard of Care: S2 warrants that its services shall be performed by personnel possessing
competency consistent with applicable industry standards. No other representation, express or
implied, and no warranty or guarantee are included or intended in this Agreement, or in any report,
opinion, deliverable, work product, document or otherwise.
2.) Severability: Should any part of this Agreement for any reason be declared invalid, such
decision shall not affect the validity of any remaining provisions, which remaining provisions shall
remain in full force and effect as if this Agreement had been executed with the invalid portion
thereof eliminated, and it is hereby declared the intention of the parties that they would have
executed the remaining portion of this Agreement without including any such part, parts, or
portions which may, for any reason, be hereafter declared invalid. Any provision shall nevertheless
remain in full force and effect in all other circumstances.
3.) Assinmen : S2 acknowledges that its identity, capacity, and ability to provide the services
contemplated herein constitute a material consideration for Dubuque having entered into this
agreement. Therefore, this agreement and the performance of services hereunder is not assignable
or transferable by S2 without the prior written consent of Dubuque, which such consent shall be
granted or denied solely at the Dubuque's discretion.
4.) Disputes: S2 and Dubuque recognize that disputes arising under this Agreement are best
resolved at the working level by the parties. Both parties are encouraged to be imaginative in
designing mechanisms and procedures to resolve disputes at this level. Failing resolution of
conflicts at the organizational level, S2 and Dubuque agree that any remaining conflicts arising out
of or relating to this Agreement shall be submitted to nonbinding mediation unless S2 and Dubuque
mutually agree otherwise. If the dispute is not resolved through non -binding mediation, then the
parties may take other appropriate action subject to the other terms of this Agreement. If any
disputes arise between the parties, the parties agree that this agreement, the performance of services
under this agreement, and the terms of this agreement shall be governed by the laws of the State
of Iowa. The parties further agree that the appropriate venue for any actions arising out of this
agreement shall be in Iowa.
5.) Force Maieure: S2 shall not be responsible for delays or failures if such delay arises out of
causes beyond its control. Such causes may include, but are not restricted to, acts of God or of the
public enemy, fires, floods, epidemics, riots, quarantine restrictions, strikes, freight embargoes,
earthquakes, electrical outages, computer or communications failures, and severe weather, and acts
or omissions of third parties.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
first above written.
City of Dubuque
Mike Van Milligen
City Manager
Date
Sustainable Strategies DC
Andrew Seth
President
February 24, 2023
Date