Planning Services Fiscal Year 2024 Budget PresentationCopyrighted
March 7, 2023
City of Dubuque
Special Meeting Public Hearings # 03.
IT E M T I T L E:Planning Services F iscal Year 2024 Budget P resentation
S UM M ARY:
S UG G E S T E D
D I S P O S I T I O N:
AT TAC H ME N TS:
Description Type
Policy Budget Book Supporting Documentation
Presentation_Uploaded 3.7.23 Supporting Documentation
Planning Services
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PLANNING SERVICES DEPARTMENT SUMMARY
Budget Highlights
FY 2022
Actual
FY 2023
Budget
FY 2024
Requested
% Change
From FY 2023
Budget
Expenses
Employee Expense 707,500 801,301 857,140 7.0 %
Supplies and Services 90,459 249,835 136,227 (45.5) %
Machinery and Equipment 36,647 5,981 1,000 (83.3) %
Total 834,606 1,057,117 994,367 (5.9) %
Resources
Administrative Overhead Recharges 359,643 407,094 514,971 26.5 %
CDBG Charges — — 8,710 — %
Operating Revenue 88,664 55,299 66,777 20.8 %
Total 448,307 462,393 590,458 27.7 %
Property Tax Support 386,299 594,724 403,909 (190,815)
Percent Increase (Decrease)
Percent Self Supporting 53.7 % 43.7 % 59.4 %
Personnel - Authorized FTE 8.38 8.38 8.38
Improvement Package Summary
1 of 8
This improvement request is for sending two Assistant Planners or the Assistant Planner and the
Planning Technician to the Iowa American Planning Association (APA) Conference. Currently, the
Planning Services Manager and Associate Planner are budgeted to attend the Iowa APA Conference.
This will allow a rotation of an additional Planning staff member to attend. The Planning Services
Department has three Assistant Planners and one Planning Technician.
By allowing additional staff members, it helps nurture collaborative team-building, allows additional
learning and professional growth by the opportunity to develop new skills, catch up on the latest trends,
spark inspiration, rekindle passion, hear from experts, and more. Overall, this enables greater
department knowledge absorption by allowing additional staff members to take a "divide and conquer"
approach to the programs, share notes, and explore resources that might be otherwise missed, and
allows an opportunity to mix less experienced and tenured staff together to provide a unique opportunity
for mentoring among the department. This request supports the City Council goal of Financially
Responsible, High-Performance City Organization: Sustainable, Equitable and Effective Service
Delivery.
Related Cost:$ 2,000 Tax Funds Recurring Recommend - Yes
Related Revenue:$ 1,128 Administrative Overhead Recurring
Net Cost:$ 872
Property Tax Impact:$ 0.0003 —%
Activity: Development Services
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2 of 8
This improvement request is to allow the Planning Services Manager to attend the Housing Iowa
Conference (HIC). The HIC is a celebration of the housing industry's leading role in thriving Iowa
communities and robust economy. It provides national trainings, hands-on workshops, diverse sessions
focusing on timely topics and opportunities to network with industry peers. The Planning Services
Department implements the Imagine Dubuque Comprehensive Plan, regulates land use, enforces the
Unified Development Code, facilitates the development review process all which has a direct impact on
housing in the community. This request supports the following City Council goals: Financially
Responsible, High-Performance City Organization: Sustainable, Equitable and Effective Service
Delivery; Robust Local Economy: Diverse Businesses and Jobs with Economic Prosperity; Vibrant
Community: Healthy and Safe; Livable Neighborhoods and Housing: Great Place to Live; In addition, it
supports the City Council High Priorities of Housing Incentive Policy: Review and Direction and Poverty
Prevention and Reduction Plan Implementation.
Related Cost:$ 1,000 Tax Funds Recurring Recommend - Yes
Related Revenue:$ 564 Administrative Overhead Recurring
Net Cost:$ 436
Property Tax Impact:$ 0.0002 —%
Activity: Administration
3 of 8
This improvement request is for a Planning Staff Member to attend the Iowa Bicycle Summit. The
Planning Services Department works with the Engineering and Leisure Services Departments on bike/
hike trails in Dubuque. This bike conference will provide Planning Staff the opportunity to learn about
biking in Iowa and to gather ideas that could be implemented in Dubuque. This request supports the
City Council goal of Financially Responsible, High-Performance City Organization: Sustainable,
Equitable and Effective Service Delivery.
Related Cost:$ 319 Tax Funds Recurring Recommend - Yes
Related Revenue:$ 180 Administrative Overhead
Net Cost:139
Property Tax Impact:$ 0.0001 —%
Activity: Development Services
4 of 8
This improvement request is for a subscription to the Telegraph Herald. The newspaper frequently
publishes articles about projects that the Planning Services Department is directly involved. The
Planning Services Department fields calls and email from the public with regards to stories printed in
the paper. In addition, the Planning Services Department has several Board and Commissions that
regularly publishes notices in the Telegraph Herald. The paper also provides stories on projects that
are associated with Imagine Dubuque Implementation. This request supports the City Council goals of
Financially Responsible, High-Performance City Organization: Sustainable, Equitable and Effective
Service Delivery and Partnership for a Better Dubuque: Building Our Community that is Viable, Livable,
and Equitable.
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Related Cost:$ 340 Tax Funds Recurring Recommend - Yes
Related Revenue:$ 192 Administrative Overhead Recurring
Net Cost:148
Property Tax Impact:$ 0.0001 —%
Activity: Development Services
5 of 8
This improvement request is for the purchase of City of Dubuque shirts. The shirts consist of polos and
long sleeve shirts with an embroidered "City of Dubuque Masterpiece on the Mississippi Logo" and the
text "Planning Services Department". This would include a polo for the Planning Secretary, Planning
Technician, Zoning Enforcement Officer, three Assistant Planners, Associate Planner and Planning
Services Manager. In addition, it would include two long sleeve shirts for the Zoning Enforcement
Officer. The Planning Services Staff quite frequently interacts with the public outside of the physical
Planning Services Department Office. This includes interaction with the public at board and commission
meetings, city council meetings, public workshops, open houses, presentations, and many more
events. The embroidered polo/shirts help clearly identify Planning Staff at these events. In addition, the
Zoning Enforcement Officer is out in the community inspecting properties. These shirts help clearly
identify the Zoning Enforcement Officer as a city official with inspecting property and interacting with the
public. This request supports the City Council goal of Financially Responsible, High-Performance City
Organization: Sustainable, Equitable, and Effective Service Delivery.
Related Cost:$ 330 Tax Funds Non-Recurring Recommend - Yes
Related Revenue:$ 186 Administrative Overhead Non-Recurring
Net Cost:$ 144
Property Tax Impact:$ 0.0001 —%
Activity: Development Services
6 of 8
This improvement request is for sending the Planning Technician to Leadership Dubuque. The
Planning Services Department is a public-facing department that works with residents, property owners,
business owners, partners and many others. By participating in Leadership Dubuque, the Planning
Technician will: learn more about our community resources, government, businesses, and educational
opportunities along with the impact of economic development on the community; enhance leadership
skills; exchange ideas and experiences, both formally and informally; meet and build relationships with
other leaders from many different segments of our society; develop new business contacts within and
through the group.
Leadership Dubuque promotes civic responsibility by encouraging community involvement and is
designed to develop and connect existing and emerging professional leaders with the goal of enhancing
positive growth within our business community. This request supports the City Council goals of
Financially Responsible, High-Performance City Organization: Sustainable, Equitable and Effective
Service Delivery and Partnership for a Better Dubuque: Building Our Community that is Viable, Livable,
and Equitable.
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Related Cost:$ 1,495 Tax Funds Non-Recurring Recommend - Yes
Related Revenue:$ 843 Administrative Overhead Non-Recurring
Net Cost:$ 652
Property Tax Impact:$ 0.0003 —%
Activity: Planning/Historic
Preservation
7 of 8
This improvement request is for a membership to the Chamber of Commerce's Young Professionals
Dubuque (YPD) organization. The Planning Services Department is a public-facing department that
works with residents, property owners, business owners, partners, developers and many others. A
membership provides an opportunity for a young planning professional staff member to develop
leadership skills while participating in the largest networking organization in the Tri-State area with a
focus on developing young professionals. It offers a place for a young planning professional to learn
more about themselves as they grow in their career and connects them with other professionals as they
learn the role they play in the community and the future of our workforce. This request supports the
City Council goals of Financially Responsible, High-Performance City Organization: Sustainable,
Equitable and Effective Service Delivery and Partnership for a Better Dubuque: Building Our
Community that is Viable, Livable, and Equitable.
Related Cost:$ 60 Tax Funds Recurring Recommend - Yes
Related Revenue:$ 34 Administrative Overhead Recurring
Net Cost:$ 26
Property Tax Impact:$ — —%
Activity: Planning/Historic
Preservation
8 of 8
This improvement request is for sending the Planning Technician to Dale Carnegie Training. Allowing
the Planning Technician to participate in Dale Carnegie Training will: help develop and build on
confidence and personal leadership competence; strengthen skills in relating to others and build
inclusivity; enhance skills to communicate logically, clearly, and concisely; energize and engage
listeners, learn to listen with empathy; develop leadership skills to be more flexible and innovative;
inspire others and motivate others to action; empower them to control attitudes and reduce stress, so
they can be at their optimum best. This request supports the City Council goal of Financially
Responsible, High-Performance City Organization: Sustainable, Equitable and Effective Service
Delivery.
Related Cost:$ 1,995 Tax Funds Non-Recurring Recommend - Yes
Related Revenue:$ 1,126 Administrative Overhead Non-Recurring
Net Cost:$ 869
Property Tax Impact:$ 0.0003 —%
Activity: Development Services
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Significant Line Items
Employee Expense
1.FY 2024 employee expense reflects a 5.00% wage package increase.
2.The Iowa Public Employee Retirement System (IPERS) City contribution of 9.44% is unchanged
from FY 2023. The employee contribution of 6.29% is unchanged from FY 2023.
3.The City portion of health insurance expense is unchanged from $1,119 in FY 2023 to $1,119 in
FY 2024 per month, per contract, which results in annual cost unchanged of $— or —%.
4.Five-Year Retiree Sick leave payout is unchanged from $21,749 in FY 2023 to $21,749 in FY
2024.
5.50% Sick leave payout unchanged from $0 in FY 2023 to $0 in FY 2024 based on retirements.
Effective July 1, 2019, employees over the sick leave cap can convert 50% of the sick leave
over the cap to vacation or be paid out.
Supplies & Services
6.Technology Services decreased from $36,158 in FY 2023 to $17,419 in FY 2024. The FY 2023
budget included one-time expenses of a payment correction for Accela permitting software due
to a billing error as well as the expected cost of a new Enterprise Resource Planning System.
7.Pay to Other Agency increased from $34,010 in FY 2023 to $35,204 in FY 2024 for East Central
Intergovernmental Association (ECIA) annual dues plus 3.5%.
8.Meetings & Conferences increased from $11,735 in FY 2023 to $14,386 in FY 2024. The
decrease is largely contributed to not budgeting for the biennial NAPC National Alliance of
Preservation Commission held every other year. Other conferences budgeted include both the
National and the Iowa American Planning Association Conferences, Iowa Floodplain &
Stormwater Management Association Conference, Growing Sustainable Communities
Conference, Iowa Women’s Leadership Conference, and the Preservation Iowa Summit.
9.General Liability Insurance decreased from $5,647 in FY 2023 to $5,373 in FY 2024 based on
FY 2022 actual plus 13.5%.
10.Record Fees decreased from $5,000 in FY 2023 to $3,583 in FY 2024 based on FY 2022 Actual
and additional pre-annexation filings. Beginning January 1, 2016, the court requires the $85
filing fee for municipal infractions to be paid up front by the City. The Court then enters
judgment, and if a defendant if found guilty, the defendant will pay a fine plus $85 in court costs
and the Court will distribute the fine portion and reimburse the City for the filing fee that was paid
up front by the City. If a defendant is found not guilty, the City will pay for the court costs using
the $85 filing fee paid upfront instead of deducting the $85 from the City's judgments, which was
the process done by the Court previous to January 1, 2016. Departments that file municipal
infractions must budget the upfront filing fee and a portion of the amount is reimbursed to the
department going forward. The offsetting revenue is budgeted in Iowa District Court Fines and is
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$695 in FY 2024. Due to time delay of reimbursements, the revenue received is less than the
expense.
11.Advertising decreased from $23,520 in FY 2023 to $13,561 in FY 2024. The decrease is largely
due to a one-time marketing improvement package approved in FY 2023 for Imagine Dubuque.
12.Education Reimbursement decreased from $7,660 in FY 2023 to $6,740 in FY 2024. Training
includes various GIS Workshops for Development Services staff. The reduction from FY 2023 to
FY 2024 is from one-time expenditures for Dale Carnegie and Iowa State University Planning &
Zoning Trainings.
13.IT Recharges increased from $10,320 in FY 2023 to $11,531 in FY 2024. Departments receive
recharges for maintenance agreement costs on City-wide software based on the number of
users in their department.
Machinery and Equipment
14.The total equipment requested is as follows ($1,000):
Planning Machinery and Equipment
Development Services
Projector $ 500
City Planning/Historic Preservation
Projector $ 500
Total Equipment $ 1,000
Revenue
15.Zoning Administrative Fees increased from $29,434 in FY 2023 to $36,571 in FY 2024 based on
FY 2022 actual. Revenue is based on the number of applications received from development
projects in the community.
16.Sub Plat Review Fees increased from $3,278 in FY 2023 to $6,644 in FY 2024 based on FY
2022 actual of $6,644. FY 2022 saw a high number of major subdivisions.
17.Billboard Inspection Fees decreased from $9,856 in FY 2023 to $9,236 in FY 2024 based on the
actual number of signs inspected.
18.Revenue received from Enterprise Funds for administrative overhead charges increased from
$407,094 in FY 2023 to $514,971 in FY 2024.
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PLANNING SERVICES
The mission of the Planning Services Department is to provide friendly, knowledgeable and
professional City Planning, Historic Preservation and Development Services to city residents to ensure
a Viable, Livable and Equitable Dubuque. Planning Services staff works in partnership with volunteer
city residents on the Zoning Advisory Commission, Zoning Board of Adjustment, Historic Preservation
Commission, and Long Range Planning Advisory Commission to accomplish this mission.
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PLANNING SERVICES
SUCCESS IS ABOUT PEOPLE, PLANNING AND PARTNERSHIPS
LEADING TO OUTCOMES
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PLANNING SERVICES
FY 2022 FY 2023 FY 2024
Full-Time Equivalent 8.38 8.38 8.38
Resources and Property Tax Support
$359,643
$88,664
$386,299$407,094
$55,299
$594,724
$514,971
$66,777
$403,909
FY 2022 FY 2023 FY 2024
Administrative OH Recharges Operating Revenue Property Tax Support
$0
$200,000
$400,000
$600,000
$800,000
The Planning Services Department is supported by 8.38 full-time equivalent employees, which
accounts for 86.20% of the department expense as seen below. Overall, the department's expenses
are expected to decrease by (5.94)% in FY 2024 compared to FY 2023.
Expenditures by Category by Fiscal Year
FY 2022 FY 2023 FY 2024
Employee Expense
Supplies and Services
Machinery and Equipment
$0 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $700,000
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PLANNING SERVICES
Development Services
Mission & Services
Development Services focuses on fostering and building partnerships with residents, business owners,
entrepreneurs and developers through the efficient, knowledgeable and professional facilitation and
coordination of public and private development activities in the city. This is achieved by providing
accurate information concerning City plans, policies and ordinances to the Zoning Board of
Adjustment, Zoning Advisory Commission and the City Council, and to other City staff, developers,
applicants, and residents. Staff is continually working to build relationships with the community at large
by encouraging voluntary compliance with the City’s zoning code to improve the quality of life in our
neighborhoods and business districts.
Development Service Funding Summary
10062400
FY 2022 Actual FY 2023 Budget FY 2024 Requested
Expenditures $476,081 $592,762 $514,423
Resources $71,564 $54,291 $65,277
Development Service Position Summary
FY 2024
Associate Planner 1.00
Assistant Planner 2.00
Zoning Enforcement Officer 1.00
Secretary 0.40
Total Full-Time Equivalent Employees 4.40
Performance Measures
City Council Goal: Robust Local Economy
Performance Measure (KPI)Target FY21
Actual
FY22
Actual
FY 2023
Estimated
Performance
Indicator
1 Activity Objective: Provide effective customer service, knowledge of development regulations, and
department efficiency to encourage voluntary compliance and effectively serve the community.
# of square feet of approved development
(combined commercial, industrial, and
institutional)
200,000 544,158 431,594 400,000
% average score (out of 100) awarded by
customers via ongoing Planning
Department customer service survey.
100%98.3%100%97.5%
# of inspections conducted to bring
properties into compliance 1,300 1,312 1,444 1,300
City Council Goal: Financially Responsible, High-Performance City Organization
2 Activity Objective: Provide seamless communication to ensure the City Council, City Manager,
Boards, Commissions, and residents remain informed about development activities within the City.
# Avg. days of review and approval from
application deadline by Zoning Board of
Adjustment
23.5 23.5 23.5 23.5
# Avg. days from application deadline to
City Council for Zoning Advisory
Commission
55 55 55 55
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PLANNING SERVICES
City Planning
Mission & Services
The primary function of City Planning is to engage the community in developing and updating a long-
term vision and Comprehensive Plan for future growth and development, led by the Long Range
Planning Advisory Commission.
City Planning Funding Summary
FY 2022 Actual FY 2023 Budget FY 2024 Requested
Expenditures $358,525 $464,355 $471,234
Resources $376,743 $408,102 $516,471
City Planning Position Summary
FY 2024
Planning Services Manager 1.00
Assistant Planner 1.00
Planning Technician 1.00
Secretary 0.60
Planning Intern 0.38
Total Full-Time Equivalent Employees 3.98
Performance Measures
City Council Goal: Partnerships for a Better Dubuque
Performance Measure (KPI)Target FY21
Actual
FY22
Actual
FY 2023
Estimated
Performance
Indicator
1 Activity Objective: Implementation of the Imagine Dubuque 2037 Plan underway.
% Imagine Dubuque recommendations
UNDERWAY, COMPLETED/ONGOING 100%64%73%75%
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PLANNING SERVICES
Historic Preservation
Mission & Services
Historic Preservation works to promote, protect and enhance the city’s historic, cultural, aesthetic and
environmental resources. Staff support the Historic Preservation Commission with exterior design
review; evaluation, nomination, and registration of historic properties; and public outreach. Staff helps
ensure projects comply with Federal requirements, such as Section 106 reviews.
Historic Preservation Funding Summary
FY 2022 Actual FY 2023 Budget FY 2024 Requested
Expenditures $358,525 $464,355 $471,234
Resources $376,743 $408,102 $516,471
Historic Preservation Position Summary
FY 2024
Planning Services Manager 1.00
Assistant Planner 1.00
Planning Technician 1.00
Secretary 0.60
Planning Intern 0.38
Total Full-Time Equivalent Employees 3.98
Performance Measures
City Council Goal: Vibrant Community
1 Activity Objective: Promote, enhance, and preserve the community's historic & cultural resources.
Performance Measure (KPI)Target FY21
Actual
FY22
Actual
FY 2023
Estimated
Performance
Indicator
# Avg. days Historic Preservation review
and approval time from application
deadline
17.5 17 17.8 17.5
$ investment in historic and downtown
neighborhoods
$3.0
million
$3.5
million
$5.8
million
$4.0
million
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Recommended Operating Revenue Budget - Department Total
62 - PLANNING SERVICES
Fund/Account/Account Title
FY21 Actual
Revenue
FY22 Actual
Revenue
FY23 Adopted
Budget
FY24 Recomm'd
Budget
100 - General
4A - Charges for Services
41830 - Design Review Fee (1,008) (2,100) (1,008) (1,500)
41833 - Billboard Inspect (9,018) (9,236) (9,856) (9,236)
41834 - Temporary Use Fee (2,072) (3,096) (2,072) (3,096)
41835 - Sub Plat Review Fee (8,145) (6,644) (3,278) (6,644)
41840 - Zoning Admin Fees (29,578) (36,571) (29,434) (36,571)
45000 - Charges/Fees for Service (280) (302) (280) (302)
45440 - Events 0 0 0 0
45500 - Miscellaneous Chg for Svcs 0 0 0 0
47100 - Reimbursements (39) (23) 0 (23)
47150 - Refunds 0 0 0 0
47700 - District Court Fines (661) (695) (661) (695)
47820 - Specialized Services (8,710) (8,710) (8,710) (8,710)
4A - Charges for Services Total (59,511) (67,377) (55,299) (66,777)
4B - Grants/Contrib
44000 - Federal Grants (24,518) 0 0 0
44400 - State Grants 0 (15,000) 0 0
47050 - Contrib - Private Sources 0 0 0 0
4B - Grants/Contrib Total (24,518) (15,000) 0 0
4M - Gain on Disposal
48100 - Sale of Personal Property 0 (6,287) 0 0
4M - Gain on Disposal Total 0 (6,287) 0 0
4N - Transfers
49600 - Transfer in Water Op (26,622) (22,836) (25,847) (102,674)
49610 - Transfer In Sanitary Op (159,338) (142,716) (161,545) (151,876)
49620 - Transfer in Storm Op (47,334) (42,814) (48,464) (86,637)
49650 - Transfer in Parking Op (20,712) (18,551) (21,001) (21,908)
49670 - Transfer in Refuse Op (147,637) (132,726) (150,237) (151,876)
4N - Transfers Total (401,643) (359,643) (407,094) (514,971)
PLANNING SERVICES - Total (485,672) (448,307) (462,393) (581,748)
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6A - Salaries & Wages
100 - General
60100 - Salaries-Regular Full Time 436,109 481,913 560,401 609,093
60300 - Hourly Wages - Temp/Seasonal 0 4,410 10,926 11,428
60400 - Overtime 0 5 0 0
60620 - Special Pay - Holiday 0 0 0 0
60630 - Special Pay Sick Lv Payout Ret 15,106 20,485 21,749 21,749
60635 - Special Pay Sick Lv Payout 50% 1,187 335 0 0
60640 - Special Pay - Vacation Payout 0 3,553 0 0
60710 - Special Pay - Parental Leave 0 8,493 0 0
60720 - Spec Pay - Meals No Overnight 0 0 0 0
6A - Salaries & Wages Total 452,402 519,194 593,076 642,270
6B - Employee Benefits
100 - General
61100 - FICA - City Contribution 32,072 36,357 45,461 47,469
61300 - IPERS - City Contribution 41,169 46,348 53,934 58,578
61510 - Health Insurance 98,368 104,256 107,384 107,384
61540 - Life Insurance 400 353 366 366
61600 - Workers' Compensation 1,392 992 1,080 1,073
61992 - Physicals 0 0 0 0
6B - Employee Benefits Total 173,401 188,306 208,225 214,870
6C - Staff Development
100 - General
62100 - Association Dues 40 290 1,635 1,844
62200 - Subscriptions 108 104 916 1,256
62325 - Mileage 211 615 773 842
62400 - Meetings & Conferences 100 2,338 11,735 14,386
62500 - Education Reimbursement 0 3,285 7,660 6,740
6C - Staff Development Total 459 6,631 22,719 25,068
6D - Repari/Maint/Util
100 - General
63312 - Vehicle Ops - Gasoline 345 650 579 1,920
63320 - Vehicle Repair - Internal 938 791 957 806
63400 - Equipment Maint/Repair 0 342 0 349
63730 - Telecommunications 1,751 1,307 1,752 1,395
63730 - Telecommunications 1,751 1,307 1,752 1,395
6D - Repari/Maint/Util Total 3,035 3,089 3,288 4,470
6E - Contractual Svcs
100 - General
64004 - Internal Service Charge 0 0 0 0
64020 - Advertising 7,080 2,605 23,520 13,561
64030 - Outsourced Labor 0 0 0 0
64050 - Recording Fees 3,522 3,583 5,000 3,583
64062 - Refunds 890 294 0 0
64080 - Insurance - Property 0 1,102 1,206 1,357
64081 - Insurance - Liability 4,042 4,735 5,647 5,373
Recommended Operating Expenditure Budget - Department Total
62 - PLANNING SERVICES
Fund/Account/Account Title
FY21 Actual
Expense
FY22 Actual
Expense
FY23 Adopted
Budget
FY 24 Recomm'd
Budget
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64110 - Legal 0 2,126 0 0
64115 - Special Events 0 0 0 500
64130 - Payments to Other Agencies 31,700 31,700 34,010 35,204
64140 - Printing 23 97 635 635
64145 - Copying 1,231 1,747 1,231 1,858
64160 - Rental - Land/Bldgs/Parking 2,941 2,436 3,024 2,520
64190 - Technology Services 15,243 15,876 36,158 17,419
64191 - IT Recharges 0 0 0 11,531
64900 - Other Professional Service 57,904 499 100,500 500
64980 - Technology Equip Maint Cont 10,404 10,404 10,320 0
180 - Community Development
64005 - Services Other Depts 0 0 0 8,710
6E - Contractual Svcs Total 134,979 77,203 221,251 102,751
6F - Commodities
100 - General
65030 - Merchandise for Resale 0 0 0 0
65045 - Technology Equipment 114 630 2,600 1,000
65060 - Office Supplies 1,039 1,965 1,382 1,965
65080 - Postage/Shipping 1,172 1,468 1,195 1,541
65925 - Uniform Purchase 0 102 0 432
65935 - Employee Recognition 0 0 0 0
65990 - Other Supplies 0 0 0 0
180 - Community Development
65080 - Postage/Shipping 0 0 0 0
6F - Commodities Total 2,325 4,164 5,177 4,938
6G - Capital Outlay
100 - General
67100 - Vehicles 0 32,941 0 0
67210 - Furniture/Fixtures 0 3,076 3,381 0
6G - Capital Outlay Total 0 36,017 3,381 0
PLANNING SERVICES - Total 766,601 834,606 1,057,117 994,367
Recommended Operating Expenditure Budget - Department Total
62 - PLANNING SERVICES
Fund/Account/Account Title
FY21 Actual
Expense
FY22 Actual
Expense
FY23 Adopted
Budget
FY 24 Recomm'd
Budget
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Recommended Expenditure Budget Report by Activity & Funding Source
62 - PLANNING SERVICES
Fund/Activity FY22 Actual Expense FY23 Adopted Budget
FY24 Recomm'd
Budget
6201 - Administration
100 - General
6A - Salaries & Wages 23,246 26,081 28,771
6B - Employee Benefits 7,167 7,873 8,333
6C - Staff Development 30 4,113 5,868
6D - Repari/Maint/Util 452 636 497
6E - Contractual Svcs 5,318 3,460 3,621
6F - Commodities 149 110 149
6G - Capital Outlay 322 ——
180 - Community Development
6E - Contractual Svcs ——8,710
6201 - Administration Total 36,684 42,273 55,949
6202 - Development Services
100 - General
6A - Salaries & Wages 292,973 306,392 335,618
6B - Employee Benefits 104,682 110,937 114,736
6C - Staff Development 3,314 9,045 8,860
6D - Repari/Maint/Util 2,396 2,326 3,731
6E - Contractual Svcs 34,356 156,663 47,575
6F - Commodities 3,633 4,018 3,903
6G - Capital Outlay 34,727 3,381 —
6202 - Development Services Total 476,081 592,762 514,423
6203 - Planning/Historic Preservation
100 - General
6A - Salaries & Wages 202,975 260,603 277,881
6B - Employee Benefits 76,458 89,415 91,801
6C - Staff Development 3,287 9,561 10,340
6D - Repari/Maint/Util 242 326 242
6E - Contractual Svcs 37,530 61,128 42,845
6F - Commodities 382 1,049 886
6G - Capital Outlay 968 ——
180 - Community Development
6F - Commodities ———
6203 - Planning/Historic Preservation Total 321,841 422,082 423,995
6299 - Pcard Clearing
100 - General
6F - Commodities ———
6299 - Pcard Clearing Total ———
PLANNING SERVICES TOTAL 834,606 1,057,117 994,367
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C I T Y O F D U B U Q U E , I O W A
DEPARTMENT DETAIL - PERSONNEL COMPLEMENT
62 PLANNING SERVICES DEPT.
FY 2022 FY 2023 FY 2024
FD JC WP-GR JOB CLASS FTE BUDGET FTE BUDGET FTE BUDGET
61010 Full Time Employee Expense
100 5875 GE-40
PLANNING SERVICES
MANAGER 1.00 $ 95,767 1.00 $ 104,326 1.00 $ 115,085
100 5600 GE-35 ASSOCIATE PLANNER 1.00 $ 70,635 1.00 $ 74,801 1.00 $ 82,490
100 5275 GE-33 ASSISTANT PLANNER 3.00 $ 209,677 3.00 $ 213,000 3.00 $ 230,617
100 5230 GE-31
ZONING ENFORCEMENT
OFFICER 1.00 $ 55,949 1.00 $ 62,469 1.00 $ 68,908
100 5225 GE-30 PLANNING TECHNICIAN 1.00 $ 52,451 1.00 $ 53,927 1.00 $ 57,347
100 225 GE-25 SECRETARY 1.00 $ 50,255 1.00 $ 51,878 1.00 $ 54,646
TOTAL FULL TIME EMPLOYEES 8.00 $ 534,734 8.00 $ 560,401 8.00 $ 609,093
61030 Seasonal Employee Expense
100 5250 NA-38 PLANNING INTERN 0.38 $ 8,353 0.38 $ 10,926 0.38 $ 11,428
TOTAL SEASONAL EMPLOYEES 0.38 $ 8,353 0.38 $ 10,926 0.38 $ 11,428
TOTAL PLANNING SERVICES DEPT 8.38 $ 543,087 8.38 $ 571,327 8.38 $ 620,521
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Planning Administration-FT General Fund
10062100 61010 100 5875 GE-40
PLANNING SERVICES
MANAGER 0.25 $ 23,941 0.25 $ 26,081 0.25 $ 28,771
Total 0.25 $ 23,941 0.25 $ 26,081 0.25 $ 28,771
Development Services-FT General Fund
10062400 61010 100 225 GE-25 SECRETARY 0.40 $ 20,102 0.40 $ 20,751 0.40 $ 21,858
10062400 61010 100 5230 GE-27 CODE INSPECTOR 1.00 $ 55,949 —$ — —
10062400 61010 100 GE-31
ZONING
ENFORCEMENT
OFFICER —$ — 1.00 $ 62,469 1.00 $ 68,908
10062400 61010 100 5275 GE-33 ASSISTANT PLANNER 2.00 $ 137,602 2.00 $ 134,136 2.00 $ 148,127
10062400 61010 100 5600 GE-35 ASSOCIATE PLANNER 1.00 $ 70,635 1.00 $ 74,801 1.00 $ 82,490
Total 4.40 $ 284,288 4.40 $ 292,157 4.40 $ 321,383
City Planning/Historic Pres.-FT General Fund
10062700 61010 100 225 GE-25 SECRETARY 0.60 $ 30,153 0.60 $ 31,127 0.60 $ 32,788
10062700 61010 100 5875 GE-40
PLANNING SERVICES
MANAGER 0.75 $ 71,826 0.75 $ 78,245 0.75 $ 86,314
10062700 61010 100 5275 GE-33 ASSISTANT PLANNER 1.00 $ 72,075 1.00 $ 78,864 1.00 $ 82,490
10062700 61010 100 5225 GE-30 PLANNING TECHNICIAN 1.00 $ 52,451 1.00 $ 53,927 1.00 $ 57,347
Total 3.35 $ 226,505 3.35 $ 242,163 3.35 $ 258,939
City Planning/Historic Pres.-Seasonal General Fund
10062700 61030 260 5250 NA-38 PLANNING INTERN 0.38 $ 8,353 0.38 $ 10,926 0.38 $ 11,428
Total 0.38 $ 8,353 0.38 $ 10,926 0.38 $ 11,428
TOTAL PLANNING SERVICES DEPT.8.38 $ 543,087 8.38 $ 571,327 8.38 $ 620,521
CITY OF DUBUQUE, IOWA
ACTIVITY PERSONNEL COMPLEMENT SUMMARY
FY 2022 FY 2023 FY 2024
ACCT FD JC WP-GR POSITION CLASS FTE BUDGET FTE BUDGET FTE BUDGET
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PRGRM/
DEPT PROJECT DESCRIPTION FY 2024 FY 2025 FY 2026 FY 2027 FY 2028 TOTAL PAGE
PLANNING SERVICES
Community and Economic Development
Historic Preservation Technical
Assistance Program $ — $ 30,000 $ — $ 30,000 $ — $ 60,000 297
TOTAL $ — $ 30,000 $ — $ 30,000 $ — $ 60,000
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FISCAL YEAR 2024
BUDGET PRESENTATION
1
PLANNING
SERVICES
DEPARTMENT
MISSION STATEMENT
2
The mission of the Planning Services Department is to provide
friendly, knowledgeable and professional City Planning, Historic
Preservation and Development Services to city residents to
ensure a Viable, Livable and Equitable Dubuque.
Planning Services
Department
Retirements
3
Jane Glennon
Administrative Assistant
21 years
Planning Services Department (8.38 Full-Time Equivalents)
4
Planning Services
Department
Organizational
Chart
Insert
Image
Here
5
4 Boards and Commissions -28 Appointed Volunteers
6
Zoning Board of Adjustment
•Jonathan McCoy, Chairperson
•Keith Ahlvin, Vice Chairperson
•Gwen Kosel
•Matt Mauss
•Rena Stierman
Zoning Advisory Commission
•Matt Mulligan, Chairperson
•Rich Russell, Vice Chairperson
•Martha Christ
•Rebecca Kemp
•Patrick Norton
•Ryan Sempf
•Teri Zuccaro
4 Boards and Commissions -28 Appointed Volunteers
7
Historic Preservation Commission
•Melissa Daykin Cassill, Chairperson
•Thea Dement, Vice Chairperson
•Bill Doyle
•Janice Esser
•Tim Gau
•Alec Gustafson
•John McAndrews
•Christina Monk
•Rick Stuter
Long Range Planning Advisory
Commission
•Alan Vincent, Chairperson
•Tyler Stoffel, Vice Chairperson
•Amy Eudaley
•Beth McGrath
•Mark Ward
•Vacant position 1
•Vacant position 2
8
Port of Dubuque Design
Review Committee
Chaplain Schmitt Island
Design Review Committee
Design Review Committees
9
Equity Plan
Equitable Fines
and Fees
Text Amendments
Planning Services Department
FISCAL YEAR 2023
HIGHLIGHTS
•Imagine Dubuque
Comprehensive Plan:
Implementation Phase
10
•Creation of Housing Incentives
•Historic Resource Development Grant -Black Heritage Survey
•Vacant and Developable Land Inventory Interactive Map
11
FUTURE
INITIATIVES
•Unified Development
Code Update
•Continue to Implement
Imagine Dubuque
Comprehensive Plan
•Update Existing & Future
Land Use Map
•State Historic
Preservation Office
Programmatic Agreement
•Voelker Highlands &
Deereville Neighborhood
Survey
$403,909
Planning Services Department
FY2024 REQUESTED PROPERTY TAX SUPPORT
$5.84
Net Property Tax
Support
Average homeowner’s*
property tax cost for Planning
Services Department
(*Avg. home value of $159,503)
12
CITY PLANNING
•Provide staff support to Long-
Range Planning Advisory
Commission
•Engage the community, develop
partnerships, and implement
Imagine Dubuque
•Annexation Study
◦40,000 acres in potential growth
◦Currently 128 pre-annexation
agreements
(3,309 acres)
13
LONG RANGE PLANNING ADVISORY COMMISSION
14
Development,Implementation and
Amendments to the Comprehensive
Plan (Imagine Dubuque)
Review and provide
recommendations to the City
Council on:
▪New Urban Revitalization
Districts
(Tax Abatement)
▪New Urban Renewal Districts
(Tax Increment Financing)
Undertake specific long range
planning projects
▪Update Existing and Future Land
Use Maps
▪Vacant and Developable Land
Inventory
IMAGINE DUBUQUE IMPLEMENTATION
Implementation:
•Collective Impact Model
•Organization Building
•Plan Activation
•Progress Reporting in
AchieveIt
http://cityofdubuque.org/imaginedubuque
15
IMAGINE DUBUQUE IMPLEMENTATION: ROLES + RESPONSIBILITIES
16
IMAGINE DUBUQUE IMPLEMENTATION: ROLES + RESPONSIBILITIES
17
DEVELOPMENT SERVICES
•Foster partnerships and
provide efficient,
knowledgeable coordination of
sustainable development.
•Staff support to the Zoning
Board of Adjustment and the
Zoning Advisory Commission.
•Facilitate and Coordinate the
Development Review Team.
18
30 DRT Meetings in FY22
19
DEVELOPMENT REVIEW TEAM
DEVELOPMENT REVIEW TEAM
20
Includes new or
expanded
commercial,
industrial, and
institutional
(non-residential)
construction.
DEVELOPMENT REVIEW TEAM
21
Residential Subdivision Approvals FY22
Rustic Point Estates #2
46 Lots
Vintage Estates
35 Residences
Silver Oaks Estates #3
140 Lots
ZONING ADVISORY COMMISSION
22
ZONING BOARD OF ADJUSTMENT
23
ZONING ENFORCEMENT CASES
24
HISTORIC PRESERVATION
•Staff support for the Historic
Preservation Commission.
•Conduct research on planning
and preservation projects,
grants, policies, and
ordinances.
•Facilitate Section 106 process
with State of Iowa for housing
rehab projects citywide.
25
BLACK HERITAGE SURVEY
26
EVALUATION & PROTECTION OF HISTORIC RESOURCES
•Survey and evaluation of
archeological resources
•Over 6,000 historic properties
surveyed, protecting over
2,000
•$5.8 million investment in
historic and downtown
neighborhoods (FY22)
27
HISTORIC PRESERVATION COMMISSION
28
CUSTOMER SERVICE
SATISFACTION SURVEY FY22
29
30
FY2024
RECOMMENDED
IMPROVEMENT
REQUESTS
Housing Iowa Conference
Recurring | $1,000
Net Property Tax Cost: $436
American Planning Association Conference
Recurring | $2,000
Net Property Tax Cost: $872
Iowa Bicycle Summit
Recurring | $319
Net Property Tax Cost: $139
Leadership Dubuque
Non-Recurring | $1,495
Net Property Tax Cost: $652
31
FY2024
RECOMMENDED
IMPROVEMENT
REQUESTS
Dale Carnegie Training for Planning Tech
Non-Recurring | $1,995
Net Property Tax Cost: $869
Chamber of Commerce Young Professionals
Membership
Recurring | $60
Net Property Tax Cost: $26
Telegraph Herald Subscription
Recurring | $340
Net Property Tax Cost: $148
City of Dubuque Shirts
Non-Recurring | $330
Net Property Tax Cost: $144
32
Project FY 24 Cost Total Project Cost
Historic Preservation Technical
Assistance Program $ 10,000 $ 10,000
FY 24 CAPITAL IMPROVEMENT PROJECTS
Planning Services Department
33
34
DEVELOPMENT SERVICES: FY 24 FEE INCREASE
•Recurring Revenue | $23,000/year
•Fees last raised in FY2022
•Fees adjusted based on cost
of service
Equitable Fines & Fees
•Special Exception
34
PERFORMANCE MEASURES
Planning Services Department -Development Services
35
Goals on Track:
23.5 average days of review and approval from
application deadline by Zoning Board of
Adjustment
55 average days from application deadline to City
Council for Zoning Advisory Commission
1,444 inspections conducted to bring properties
into compliance
PERFORMANCE MEASURES
Planning Services Department -City Planning
36
Goals Improving:
90% Imagine Dubuque
recommendations ON TRACK,
ACHIEVED
www.imaginedubuque.com/progress
PERFORMANCE MEASURES
Planning Services Department -Historic Preservation
37
Goals on Track:
17.5 average days Historic Preservation review
and approval time from application deadline
$5.8 million investment in historic and downtown
neighborhoods
THANK YOU
38