Second Amendment to Community Development Block Grant (CDBG)City of Dubuque
City Council Meeting
Consent Items # 06.
Copyrighted
April 3, 2023
ITEM TITLE: Second Amendment to Community Development Block Grant (CDBG)
Subrecipient Agreement between the City of Dubuque and Dubuque
Community School District
SUMMARY: City Manager recommending City Council approve the second
amendment to the Community Development Block Grant Subrecipient
Agreement with the Dubuque Community School District and authorize
the Mayor to execute the amendment on behalf of the City.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
RESOLUTION Authorizing the Second Amendment to the CDBG
Subrecipient Agreement between the City of Dubuque and Dubuque
Community School District
Suggested Disposition: Receive and File; Adopt Resolution(s)
Second Amendment to LW P Agreement - Memo
Second Amendment to LW P Agreement - Resolution
Second Amendment to LW P Agreement
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Second Amendment to CDBG Subrecipient Agreement between the City
of Dubuque and Dubuque Community School District
DATE: March 23, 2023
Housing & Community Development Director Alexis Steger is recommending City
Council approve the second amendment to the Community Development Block Grant
Subrecipient Agreement with the Dubuque Community School District and authorize the
Mayor to execute the amendment on behalf of the City.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Alexis Steger, Housing & Community Development Director
THE CITY OF
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To: Michael C. Van Milligen, City Manager
From: Alexis M. Steger, Housing & Community Development Director
Subject: Second Amendment to CDBG Subrecipient Agreement between the City
of Dubuque and Dubuque Community School District
Date: March 27, 2023
BACKGROUND
The Dubuque Community School District applied for CDBG funds to assist with the
redevelopment of the playground at Lincoln School, which serves as a neighborhood
park when school is not in session. The Community Development Advisory
Commission (CDAC) members reviewed and approved the School District's application
on August 18, 2021. The Lincoln Outdoor Wellness Project is three phased and
includes Phase 1: raised garden beds and outdoor classroom space, Phase 2: updated
outdoor exercise equipment and basketball court resurfacing, Phase 3: accessible
playground surfacing, new play structure with ramped access, and softscape perimeter.
The City of Dubuque entered into a Community Development Block Grant (CDBG)
Subrecipient Agreement Amendment #1 with the Dubuque Community School District
on May 16, 2022, to include engineering survey, preliminary design and Phase
Intensive Archaeological Survey. Due to recommendations from State Historic
Preservation Office (SHPO) it is necessary to amend the Agreement. This
memorandum transmits a resolution to amend the Subrecipient Agreement to reflect the
Budget and Term and Time of Performance.
DISCUSSION
The original Subrecipient Agreement Amendment #1 specified the funding amount to be
$35,000 to cover engineering survey, preliminary design, and Phase I Intensive
Archaeological Survey.
Based off our submittals from Phase I Archaeological Survey, the recommendations
from SHPO include further Ground Penetrating Radar (GPR) work to fully understand
identified anomalies, potentially further archeological work, and maybe even having an
archeologist on call during excavation. Because SHPO is requesting more information
and further measures to avoid impacting the area, we must amend the budget and term
and time of performance. Therefore, we are requesting to increase the budget by
$15,000 totaling $50,000. Lastly, we are requesting to extend the Term and Time of
Performance to December 31, 2023.
The CDBG Annual Action Plan has adequate funds allocated to the Lincoln Outdoor
Wellness Project to cover these expenses.
RECOMMENDED ACTION
I recommend the City Council approve the second amendment to the Subrecipient
Agreement with the Dubuque Community School District and authorize the Mayor to
execute the amendment on behalf of the City.
Prepared by: Mary Bridget Corken-Deutsch, Community Development Specialist
Prepared by Mary Bridget Corken Deutsch, Housinq & Community Devel., 350 W. 611 St Suite 312 (563) 690-6072
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 13t' St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 81-23
RESOLUTION AUTHORIZING THE SECOND AMENDMENT TO THE CDBG
SUBRECIPIENT AGREEMENT BETWEEN THE CITY OF DUBUQUE AND DUBUQUE
COMMUNITY SCHOOL DISTRICT
Whereas, the City of Dubuque and Dubuque Community School District entered
into a CDBG Subrecipient Agreement Amendment #1 dated May 16, 2022 with respect
to the matters specified therein for the archaeological survey and planning costs; and
Whereas, the parties desire to modify the Subrecipient Agreement as set out in
the Second Amendment to the Subrecipient Agreement attached hereto; and
Whereas, the Dubuque Community School District Lincoln Wellness Project
provides services to low- to moderate -income areas.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That the Second Amendment to the CDBG Subrecipient Agreement
be approved.
Section 2. That the Mayor of the City of Dubuque is hereby authorized and
directed to execute said Amendment on behalf of the City of Dubuque, Iowa.
Passed, approved, and adopted this 31d day of April 2023.
Attest Brad M-Cavaragh, Mayor
Adrienne N. Breitfelder, PityClerk
SECOND AMENDMENT
TO
SUBRECIPEINT AGREEMENT BETWEEN
THE CITY OF DUBUQUE
AND
DUBUQUE COMMUNITY SCHOOL DISTRICT
3rd
T�iis ecand Amendment to Subrecipient Agreement, dated for reference purposes the !
day of n , 20231 is made and entered into by the City of Dubuque, Iowa, a Responsible Entity
administering Community Development Block Grant funds (City), and the Dubuque Community School
District (Subrecipient).
WHEREAS, City and Subrecipient entered into a Subreciplent Agreement Amendment #1 dated
May 16, 2022 (the Subrecipient Agreement); and
WHEREAS, City and Subreciplent desire to amend the Subrecipient Agreement as set forth
herein.
NOW THEREFORE, INCONSIDERATION OF THE MUTUAL TERMS AND COVENANTS CONTAINED
HEREIN, CITY AND SUBRECIPIENT AGREE AS FOLLOWS:
Section 1. Section A.3 and A.4 of the Subrecipient Agreement is hereby amended to read as
follows:
A.3 Project Budget
The City agrees, subject to the terms and conditions of this Agreement, to compensate the
Subrecipient for the Statement of Work outlined in Exhibit A, not to exceed $50,000.00.
A.4 Term and Time of Performance
Services of the Subrecipient shall start on March 14, 2022 and end on December 31, 2023.
Section 2. Exhibit A of the Subrecipient Agreement is hereby amended to read as follows:
Exhibit A —Statement of Work
This contract covers soft costs related to planning and administration for the Lincoln Wellness
Project. Activities under this agreement may include;
Under the consultation of the City of Dubuque's Planning Department, procurement of
an Archaeological Firm to perform a Phase I Intensive archaeological survey as
requested by the State Historic Preservation Office for the purposes of Section 106
Review. All archaeological work should be completed by a Secretary of interior qualified
archaeological consultant and follow the Association of Iowa Archaeologists Guidelines
for Archaeological Investigation (2021),
• Expenses for Architectural and Engineering consultation for plan development.
The National Objective that is met by these activities is Low -Mod Area Benefit.
This project benefits all residents in the neighborhoods surrounding Lincoln School, 555 Nevada
St., Dubuque, IA 52001, in which at least 51% of the residents are LMI persons.
Section 3. Except as modified herein, the Subrecipient Agreement shall remain in full force and
effect.
CITY OF DUBUQUE, IOWA
By:
Brad M. C gh, Mayor
DUBUQUE COMMUNITY SCHOOL DISTRICT
By; c
Kathrin Parks, School Board President