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Transmission of Application Guidelines for Fiscal Year 2024 Arts & Culture Operating Support Grant ProgramCity of Dubuque City Council Meeting Consent Items # 013. Copyrighted April 3, 2023 ITEM TITLE: Transmission of Application Guidelines for Fiscal Year 2024 Arts & Culture Operating Support Grant Program SUMMARY: City Manager sharing information with City Council for the guidelines, scoring rubric, and application requirements for the FY 2024 Arts & Culture Operating Support Grant Program as approved by the Arts & Cultural Affairs Advisory Commission on February 28, 2023, be received and filed. SUGGESTED Suggested Disposition: Receive and File DISPOSITION: ATTACHMENTS: Description MVM Memo Staff Memo Guidelines Questions Rubric Type City Manager Memo Staff Memo Supporting Documentation Supporting Documentation Supporting Documentation THE C Dubuque DUjIBQTE WAWca 914 Masterpiece on the Mississippi YP pp aoo�•o 13 z0i7*20*�oi9 TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: Transmission of Application Guidelines for FY 2024 Arts & Culture Operating Support Grant Program DATE: March 23, 2023 Economic Development Director Jill Connors is sharing information with City Council for the guidelines, scoring rubric, and application requirements for the FY 2024 Arts & Culture Operating Support Grant Program as approved by the Arts & Cultural Affairs Advisory Commission on February 28, 2023, be received and filed. v Mic ael C. Van Milligen MCVM:sv Attachment CC' Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Jill Connors, Economic Development Director Dubuque THE CITY OF All -America My nni K xvni , nz: a:u�ir, DUB E 2007-2012.2013 Masterpiece on the Mississippi 2017*2019 TO: Michael C. Van Milligen, City Manager FROM: Jill M. Connors, Economic Development Director Economic Development Department 1300 Main Street Dubuque, Iowa 52001-4763 Office (563) 589-4393 TTY (563) 690-6678 http://www.cityofdubuque.org SUBJECT: Transmission of Application Guidelines for FY 2024 Arts & Culture Operating Support Grant Program DATE: March 23, 2023 INTRODUCTION The purpose of this memorandum is to acquaint City leadership with the guidelines, scoring rubric, and application requirements for the FY 2024 Arts & Culture Operating Support Grant Program as approved by the Arts & Cultural Affairs Advisory Commission on February 28, 2023. BACKGROUND Since FY 2006, the City of Dubuque has funded, through its annual budget review and approval process, a competitive grant program that provides limited, unrestricted operating support to established arts and cultural non-profit organizations operating within Dubuque. The program is administered by the Office of Arts & Cultural Affairs in the Economic Development Department with oversight from the Arts & Cultural Affairs Advisory Commission. DISCUSSION The Arts & Culture Operating Support grant program has been a recurring, competitive grant program administered by the City since 2005. The program's initial budget of $200,000 increased to $210,000 in FY 2013 and to $250,000 in FY 2020. The FY 2024 recommended budget maintains the $250,000 funding level. Eligible organizations can apply for funding of up to 6% of their operating budget or a maximum of $30,000; in FY 2023, 19 non -profits were supported through the program with grants ranging from $700 to $27,400 with the average award being $13,179. Eligible organizations are those that have maintained a 501 c3 designation from the federal government for at least 2 years prior to the application date and who demonstrate a commitment to serving the community through access to arts, arts education, and cultural heritage experiences. The program aims to increase the community's access to a wide range of inclusive and diverse arts and cultural experiences that also foster economic activity, empower community engagement, and cultivate an equitable community. Staff and the grants subcommittee of the Arts & Cultural Affairs Advisory Committee reviews and adjusts program guidelines, applicant requirements, and scoring rubrics annually to ensure the program aligns with City Council goals and community needs. Timely and equitable funding best practices in the arts and culture sector on a state and national level are also considered. Adjustments are reviewed and approved by the Commission prior to release of application materials. FY 2024 program guidelines, scoring rubric, and application questions, process, and timeline are noted in the materials provided. BUDGETIMPACT There is no new budget impact. RECOMMENDATION/ ACTION STEP I respectfully request that the FY 2024 application materials provided be received and filed. 2 THE COF D!U� B E Masterpiece on the Mississippi City of Dubuque, Iowa ARTS AND CULTURE GRANT PROGRAM GUIDELINES FOR OPERATING SUPPORT FY 2024 FUNDING PURPOSE The City of Dubuque, through the Arts & Culture Operating Support Grant Program, offers limited, unrestricted support to eligible arts and cultural non-profit organizations operating within Dubuque city limits that demonstrate a commitment to serving the community through access to arts, arts education, and cultural heritage experiences. This program is intended to increase the community's access to a wide range of inclusive and diverse arts and cultural experiences that support economic activity, empower community engagement, and cultivate an equitable community of choice. ELIGIBLE APPLICANTS Dubuque -based nonprofit organizations who have a primary mission to provide the general public with programs or activities in areas directly concerned with arts, arts education, or cultural heritage. Eligible applicants must have operated as a tax-exempt, nonprofit under Section 501(c)(3) of IRS code for at least two years prior to the application date. INELIGIBLE APPLICANTS • For -profit organizations or businesses; • Nonprofit organizations whose primary mission is focused on religious, political, social service, or athletic activities; • Organization that uses a fiscal agent or the non-profit, tax-exempt status of another organization; • Educational institutions including K-12 schools, universities, and community colleges; • An organization with an outstanding Final Report associated with previous grant awards from FY22 or prior Office of Arts & Cultural Affairs funding opportunities. FUNDING GUIDELINES In FY24, funding awards will be based on the organization's certified operating expenses for their most recently completed fiscal year. The maximum funding an organization can receive is calculated at 6% of those operating expenses not to exceed $30,000. Funding levels will be impacted by the number of eligible applicants and how applicants score. APPLICATION SUBMISSION Applications must be submitted online no later than 11:59PM on Friday, April 28, 2023. Include only the materials requested in the online applications. Changes or additional materials outside of the submission deadline will not be accepted. TIMELINE • Friday, March 10 — FY24 program materials available at www.cityofdubuque.org/artsgrants • Friday, March 31 from 2-3PM - Informational Webinar via GoToWebinar • Friday, April 28 by 11:59PM — Operating Support grant applications due • July — Notifications and contracts released • August — Anticipated disbursement of funds RATING CRITERIA 1. Demonstrated organizational sustainability through management abilities, financial health, and long-range strategic planning. (3 points) 2. Demonstrated excellence as an arts and cultural leader through evidence of impacting and expanding cultural equity locally and/or broadly. (3 points) 3. Timeline of activities to occur during the FY24 funding cycle, who will carry out those activities, and how those activities advance organizational goals and meet community needs. (3 points) 4. Integration of DEI strategies into operational learning, operations, programming, and outreach. (3 points) 5. Evidence of the organization's activities advancing the City of Dubuque's goals, priorities, and plans, specifically, but not limited to, the Arts & Culture Master Plan. (3 points) IMPORTANCE OF DIVERSITY, EQUITY & INCLUSION (DEI) The City of Dubuque strives to be an equitable community of choice and prioritizes support to organizations that intentionally apply an equity lens, explicit of but not limited to race, to program access and inclusion. It is important that grantees are able to share examples of their commitment to welcoming and serving any and all Dubuque residents by presenting diverse and culturally aware experiences, representing diverse voices, and expanding access. :7ANIK_A111101LI K Applications are scored by a panel composed of professionals in the arts, culture, or nonprofit management fields. Scoring is then reviewed by the Arts and Cultural Affairs Advisory Commission to recommend funding levels for City Council approval. /_T41NL,161TA44Ole] 4ITi14ZkI If awarded funding, the applicant must acknowledge the City of Dubuque's support in appropriate communications pertaining to this grant. Recognition guidelines and logos are available for download at the City's website. REPORTING Applicants must submit a performance report within 60 days of the end of the funding cycle no later than August 31, 2024. The applicant agrees to retain all financial records, reporting documents, and all other records pertinent to the City of Dubuque grant program for a period of three calendar years beyond the contract. ACCESSIBILITY AND QUESTIONS We are committed to making our programs and services accessible to everyone. Please contact the Office of Arts & Cultural Affairs at 563.690.6059 or artsculture(akityofdubuque.orq to request any accommodations, translation, interpretation, or other assistance you need in completing this process. The applicant is solely responsible for the content and timely submission of this grant. 2 SCORING RUBRIC 1. Demonstrated management abilities, financial health, and long-range strategic planning: 3 points 3 2 1 Applicant exhibits sustainable Applicant's management structure Organizational management management that advances or falls short of programmatic or appears inconsistent or ineffectual meets programmatic needs of the operational scope and mission. for stated scope and mission. organization's mission and scope. Financial health is stable with Applicant is in poor financial Financial review has identified no some areas of concern. Planning health or financial health cannot potential concerns. Planning for efforts are minimal or out of date. be determined. Long-term long-term stability is clearly evident planning efforts are not evident. and current. 2. Demonstrated excellence as an arts and cultural leader through evidence of impacting and expanding cultural equity locally and/or broadly: 3 points 3 2 1 Applicant demonstrates a robust Applicant offers conventional arts Applicant struggles to illustrate its history of offering exceptional and cultural experiences that have role as a cultural leader. The mission -driven arts and cultural a limited impact on the broader community impact of the arts and experiences that maximize its community. Applicant cultural experiences offered by the capacity and strategic partnerships demonstrates some recognition by applicant is ambiguous or to positively impact quality of life peer institutions. Community nonexistent. and equity indicators for Dubuque support is limited or selective. Community support outside of the residents. Recognition by peer organizational structure is minimal. institutions. Broad and diverse community support is evident. 3. Timeline of activities to occur during the FY24 funding period (July 1, 2023-June 30, 2024), who is involved in developing and carrying out those activities, and how those activities advance organizational goals and meet community needs: 3 points 3 2 1 Applicant has planned for a Applicant's planned activities for Planning for the FY24 funding diverse schedule of activities in the the FY24 funding period exist but period is ambiguous or FY24 funding period in line with lack in detail or are not connected mismatched to mission and mission and capacity. Advanced to mission or community needs. resources. Activities offer limited and thorough planning efforts are Applicant has identified some access for the public. evident and activities are public- programming for the upcoming facing. Plans demonstrate clear year but is limited in reach or understanding of mission while relevance. actively addressing community needs and interests. 4. Incorporation of DEI strategies into organizational learning, operations, programming, and outreach: 3 points 3 2 1 Applicant actively incorporates DEI Ongoing DEI learning is not Ongoing DEI learning is non - learning into the culture and prioritized or limited considering existent. Applicant fails to provide operations of the organization. the scale of the organization. examples of how DEI practices are Applicant provides examples of Applicant offers limited examples integrated into or measured by the integrating DEI practices into of integrating DEI practices into organization and its programs. operations, programming, and processes and programs and is outreach, identifying performance vague on specific actions being metrics and evaluation methods. undertaken or performance measures being tracked. 3 5. Evidence of the applicant's activities advancing the City of Dubuque's goals, priorities, and plans, specifically. but not limited to, the Arts & Culture Master Plan: 3 points 3 2 1 Applicant identifies specific Applicant generally identifies and Minimal evidence is provided as to activities and clearly describes how describes how program activities how the applicant's program they actively advance the City of support the City's Arts & Culture activities support the Arts & Dubuque's Arts & Culture Master Master Plan. Connection to other Culture Master Plan. Plan. Connection to other City City goals, priorities, and plans goals, priorities, and plans may be may be discussed. discussed. FOR REFERENCE CITY OF DUBUQUE ARTS AND CULTURE GOALS FROM THE ARTS AND CULTURE MASTER PLAN 1. Economic Development: Encouragement and support of arts and culture are not only quality of life issues, but also a serious economic development strategy. The contributions of the arts and artists are supported and leveraged for economic development, boosting the city's brand and aiding talent attraction and retention. 2. Inclusivity: Arts and culture in Dubuque promote inclusivity, diversity, harmony and understanding. 3. Integration of Arts and Cultural Community into City Leadership: The arts and cultural community — artists, performers, administrators, and so on — are fully integrated into the City's decision -making conversations. They are incorporated into economic development, planning, commercial, and education strategies. Leadership in these sectors communicate well with the arts community and vice -versa. In addition, the contributions of the arts and of artists to the city's prosperity are recognized. 4. Opportunity and Accessibility: Dubuque is a city with participatory cultural opportunities in all corners of the community. Barriers to participation, whether physical, intellectual, economic or other, are minimized or removed to encourage equitable opportunities for cultural engagement. 5. Involvement and Participation: Residents of Dubuque actively participate in the arts and culture. Arts and cultural entities and other sectors enable greater involvement and participation among Dubuque's citizens and visitors. 6. Clear Policies and Strong Management: Clear policies, guidelines and procedures enable governance of the city's arts and cultural sector and the municipality's involvement with it. PRIORITIES AND STRATEGIES TOWARDS THE GOALS OF THE ARTS AND CULTURE MASTER PLAN Priority A: Promote and support arts and culture as Dubuque's competitive edge. a. Establish multiple funding streams to support arts and cultural activity. b. Develop, attract and retain creative talent. c. Develop a regulatory or business incentive framework that promotes and protects Dubuque's arts and cultural assets. d. Undertake a strategic branding, marketing and communications campaign promoting awareness of Dubuque's arts and cultural community at home and in other markets and attracting participants from outside Dubuque. Priority B: Boost capacity for arts and culture to thrive a. Designate and empower an individual or entity to lead development of the cultural sector. b. Clarify roles, responsibilities and guidelines for the Arts and Cultural Affairs Advisory Commission to best leverage their energy and knowledge to the benefit of arts and culture in Dubuque. c. Establish a public art policy framework conducive to the arts and cultural activity. d. Facilitate communication and coordination among the arts and cultural sector. e. Right -size facilities to meet capacity needs for rehearsal, exhibition/performance, education and administration. f. Develop organizational and professional capacity. Priority C: Foster engagement at all levels a. Deepen appreciation for arts and culture among the general public. b. Provide arts education opportunities to people of all ages, skill levels, and income levels. c. Increase availability and accessibility of arts and cultural offerings. d. Nurture individual artists, from student to amateur to professional. e. Stimulate volunteerism. f. Inspire and diversify leadership. Priority D: Cultivate connections a. Ensure arts and culture in Dubuque is inclusive and welcoming of people of all backgrounds and interests. b. Develop ties among the arts and the broader community, increasing visibility and relevance of arts and culture. c. Integrate leadership of the arts and cultural sector with leaders in other sectors of Dubuque by forging new relationships and strengthening existing ones between the arts and cultural sector and the business, public, non-profit and educational sectors. Additional sub -strategies are outlined in the City of Dubuque Arts and Culture Master Plan at https.//www. cityofdubugue. orgIDocumentCenter/View/36680/Master-Plan-Priorities-and-Strategies Additional documents for consideration when discussing how your organization advances the City of Dubuque's goals, priorities, and plans: • City Council Goals and Priorities • Imagine Dubuque Plan • 50% by 2030 Community Climate Action and Resiliency Plan • Equitable Poverty Reduction & Prevention Plan THE CITY OF City of Dubuque, Iowa DUB E ARTS AND CULTURE GRANT PROGRAM FOR OPERATING SUPPORT Masterpiece on the Mississippi FY 2024 FUNDING APPLICATION OVERVIEW DESCRIPTION The City of Dubuque, through the Arts & Culture Operating Support Grant Program, offers limited, unrestricted support to eligible arts and cultural non-profit organizations operating within Dubuque city limits that demonstrate a commitment to serving the community through access to arts, arts education, and cultural heritage experiences. This program is intended to increase the community's access to a wide range of inclusive and diverse arts and cultural experiences that also foster economic activity, empower community engagement, and cultivate an equitable community of choice. APPLICATION SUBMISSION Applications must be submitted online no later than 11:59PM on Friday, April 28, 2023. Include only the materials requested in the online application. Changes or additional materials outside of the submission deadline will not be accepted. We are committed to making our programs and services accessible to everyone. Please contact the Office of Arts & Cultural Affairs at 563.690.6059 or artsculture@cityofdubuque.org to request any accommodations, translation, interpretation, or other assistance you need in completing this process. The applicant is solely responsible for the content and timely submission of this grant. CONTACT INFORMATION 1. Name of Applicant Organization 2. Address of Applicant Organization 3. City, State, Zip of Applicant Organization 4. Website of Applicant Organization 5. Other Electronic Presence If the organization's Facebook page or other online site not listed above demonstrates the quality of the applicant's previous programming, enter the URL here. 6. Name of Executive Director or Board Chair 7. Email of Executive Director or Board Chair 8. Phone of Executive Director or Board Chair 9. Name of Grant Coordinator (if different from above) 10. Email of Grant Coordinator (if one is noted) 11. Phone of Grant Coordinator (if one is noted) PROPOSAL NARRATIVE 1. State the applicant organization's mission and briefly describe primary programs. Max. 1, 500 characters including spaces 2. Describe the applicant's management structure, its financial health, and long-range or strategic planning efforts. * (3 points) Max. 3, 000 characters including spaces 3. In what ways does the applicant demonstrate cultural leadership? * (3 points) • Describe the quality, reach, and innovativeness of the applicant's activities and programs. • Discuss any special recognition or accreditation the applicant has received. • How does the community demonstrate support and investment in the applicant organization and its programs? Max. 3,000 characters including spaces 4. Discuss the applicant's activities planned for the FY24 funding period of July 1, 2023 to June 30, 2024, including: * (3 points) • An overview of the activities and programs planned or anticipated. • Who is involved in planning and carrying out those activities, generally or specifically? • Who does your organization serve? Site participation vs capacity statistics and demographic information to the extent possible. • Discuss how these activities reflect organizational goals and community needs. Max. 3, 000 characters including spaces 5. Describe how the applicant integrates DEI strategies into its organizational culture, operations, and programming. Include examples of: * (3 points) • How DEI is incorporated into management and operations of the applicant's organization. • Methods used to include, welcome, or represent diverse populations. • Site specific performance metrics and evaluation methods. Max. 3, 000 characters including spaces ARTS & CULTURE MASTER PLAN IMPLEMENTATION This form features priorities and strategies as they appear in Dubuque's Arts & Culture Master Plan. Select only those that the applicant's mission and current programs most actively advance. Use the narrative question at the end of the form to describe how the applicant advances the selected strategies. Review the City of Dubuque's Arts and Culture Master Plan goals, priorities, and associated strateaies online. 1. Priority A: Promote and support arts and culture as Dubuque's competitive edge. Establish multiple funding streams to support arts and cultural activity. Develop, attract and retain creative talent. Develop a regulatory or business incentive framework that promotes and protects Dubuque's arts and cultural assets. Undertake a strategic branding, marketing and communications campaign promoting awareness of Dubuque's arts and cultural community at home and in other markets and attracting participants from outside Dubuque. 2. Priority B: Boost capacity for arts and culture to thrive Designate and empower an individual or entity to lead development of the cultural sector. Clarify roles, responsibilities and guidelines for the Arts and Cultural Affairs Advisory Commission to best leverage their energy and knowledge to the benefit of arts and culture in Dubuque. Establish a public art policy framework conducive to the arts and cultural activity. Facilitate communication and coordination among the arts and cultural sector. Right -size facilities to meet capacity needs for rehearsal, exhibition/performance, education and administration. Develop organizational and professional capacity. 3. Priority C: Foster engagement at all levels Deepen appreciation for arts and culture among the general public. Provide arts education opportunities to people of all ages, skill levels, and income levels. Increase availability and accessibility of arts and cultural offerings. Nurture individual artists, from student to amateur to professional. Stimulate volunteerism. Inspire and diversify leadership. 4. Priority D: Cultivate connections Ensure arts and culture in Dubuque is inclusive and welcoming of people of all backgrounds and interests. Develop ties among the arts and the broader community, increasing visibility and relevance of arts and culture. Integrate leadership of the arts and cultural sector with leaders in other sectors of Dubuque by forging new relationships and strengthening existing ones between the arts and cultural sector and the business, public, non-profit and educational sectors. 5. Describe how the applicant's mission and programs actively advance the strategies selected above. • Discuss factors that lead the applicant to develop a project that aligns with the selected strategy(s). • Identify and discuss any sub-strategy(s) from the Arts & Culture Master plan that the project better aligns with if applicable. • As applicable, discussion on specific efforts to align with other City goals, priorities, and plans is welcomed, including reference to: 0 City Council Goals and Priorities 0 Imagine Dubuque Plan 0 50% by 2030 Community Climate Action and Resiliency Plan o Equitable Poverty Reduction & Prevention Plan Max. 3, 000 characters including spaces ORGANIZATIONAL FINANCIAL SUMMARY 1. Does your organization operate on a Calendar Year or a Fiscal Year Calendar? o Calendar Year o Fiscal Year 2. If the applicant operates operates on a Fiscal Year, please state the start and end dates of the applicant's budget cycle. 3. Upload the PDF of the completed FY4 Operating Support Request Financial Worksheet. The form can be downloaded at https://www.citvofdubuciue.org/DocumentCenter/View/53830/FY24-OS-Grant-Financial-Worksheet- Template protected 4. Enter the 'Organizational Operating Expenses' figure from Row 59, Column D from the applicant's FY24 Operating Support Grant Financial Worksheet. * 5. Upload PDF of the applicant's most current balance sheet. * This information is also required to further demonstrate the financial stability of the applicant. Label the attachment so that it identifies the applicant appropriately: Name of Organization —Document Content (i.e. City_Balance Sheet) 6. Upload a PDF of the applicant's most recent P & L or 990. * This information is required to further demonstrate the financial stability of the applicant. Label the attachment so that it identifies the applicant appropriately: Name of Organization —Document Content (i.e. City_Balance Sheet). ATTACHMENTS The following additional information is required to further demonstrate the history and resiliency of the applicant. Word documents or PDF files will be accepted. Label each attachment so that it identifies the applicant appropriately, Name of Organ ization_Document Content (i.e. City_Staff List). 1. Evidence of 501(c)3 Status 2. Articles of Incorporation * 3. Leadership - Paid Staff and/or Key Volunteers Include name, job title, and applicable areas of artistic or administrative expertise for each person involved in the leadership or management of your organization. Limit to 1 page when possible. 4. Leadership - Board of Directors * Include name, officer role (if applicable), term expiration date, and major affiliations outside of your organization. Include a brief statement of how board positions are filled. Limit to 1 page when possible. 5. Evidence of Long-range Planning * Upload a current strategic plan or other long-range planning documentation for the application organization. ASSURANCES I, as the authorizing official of the applicant, have read and understand the program guidelines and funding policies. • Yes • No 2. I, as the authorizing official of the applicant, certify that all representations and statements made in this application are true and correct. • Yes • No 3. I, as the authorizing official of the applicant, understand that further documents may be requested by the City of Dubuque to determine organizational and/or project eligibility. • Yes • No 4. I, as the authorizing official of the applicant, understand that all information and material submitted with this application is a public record. 4 • Yes • No 5. I, as the authorizing official of the applicant, agree to acknowledge the City of Dubuque support in all materials and announcements, audio and visual, for all grant funded activities according to published logo and credit line guidelines. • Yes • No 6. I, as the authorizing official of the applicant, request subscription to the City of Dubuque Arts & Culture News newsletter. • Yes • No 7. Authorizing Official Name 8. Authorizing Official Title THE CITYF DUijB- E Masterpiece on the Mississippi City of Dubuque, Iowa ARTS AND CULTURE GRANT PROGRAM SCORING RUBRIC FOR OPERATING SUPPORT FY 2024 FUNDING 1. Demonstrated management abilities, financial health, and long-range strategic planning: 3 points 3 2 1 Applicant exhibits sustainable Applicant's management structure Organizational management management that advances or falls short of programmatic or appears inconsistent or ineffectual meets programmatic needs of the operational scope and mission. for stated scope and mission. organization's mission and scope. Financial health is stable with Applicant is in poor financial Financial review has identified no some areas of concern. Planning health or financial health cannot potential concerns. Planning for efforts are minimal or out of date. be determined. Long-term long-term stability is clearly evident planning efforts are not evident. and current. 2. Demonstrated excellence as an arts and cultural leader through evidence of impacting and expanding cultural equity locally and/or broadly: 3 points 3 2 1 Applicant demonstrates a robust Applicant offers conventional arts Applicant struggles to illustrate its history of offering exceptional and cultural experiences that have role as a cultural leader. The mission -driven arts and cultural a limited impact on the broader community impact of the arts and experiences that maximize its community. Applicant cultural experiences offered by the capacity and strategic partnerships demonstrates some recognition by applicant is ambiguous or to positively impact quality of life peer institutions. Community nonexistent. and equity indicators for Dubuque support is limited or selective. Community support outside of the residents. Recognition by peer organizational structure is minimal. institutions. Broad and diverse community support is evident. 3. Timeline of activities to occur during the FY24 funding period (July 1, 2023-June 30, 2024), who is involved in developing and carrying out those activities, and how those activities advance organizational goals and meet community needs: 3 points 3 2 1 Applicant has planned for a Applicant's planned activities for Planning for the FY24 funding diverse schedule of activities in the the FY24 funding period exist but period is ambiguous or FY24 funding period in line with lack in detail or are not connected mismatched to mission and mission and capacity. Advanced to mission or community needs. resources. Activities offer limited and thorough planning efforts are Applicant has identified some access for the public. evident and activities are public- programming for the upcoming facing. Plans demonstrate clear year but is limited in reach or understanding of mission while relevance. actively addressing community needs and interests. 4. Incorporation of DEI strategies into organizational learning, operations, programming, and outreach: 3 points 3 2 1 Applicant actively incorporates DEI Ongoing DEI learning is not Ongoing DEI learning is non - learning into the culture and prioritized or limited considering existent. Applicant fails to provide operations of the organization. the scale of the organization. examples of how DEI practices are Applicant provides examples of Applicant offers limited examples integrated into or measured by the integrating DEI practices into of integrating DEI practices into organization and its programs. operations, programming, and processes and programs and is outreach, identifying performance vague on specific actions being metrics and evaluation methods. undertaken or performance measures being tracked. 5. Evidence of the applicant's activities advancing the City of Dubuque's goals, priorities, and plans, specifically, but not limited to, the Arts & Culture Master Plan: 3 points 3 2 1 Applicant identifies specific Applicant generally identifies and Minimal evidence is provided as to activities and clearly describes how describes how program activities how the applicant's program they actively advance the City of support the City's Arts & Culture activities support the Arts & Dubuque's Arts & Culture Master Master Plan. Connection to other Culture Master Plan. Plan. Connection to other City City goals, priorities, and plans goals, priorities, and plans may be may be discussed. discussed. 2