2022 Pavement Marking Project: Acceptance of Public Improvement Construction ContractCity of Dubuque
City Council Meeting
Consent Items # 015.
Copyrighted
April 3, 2023
ITEM TITLE: 2022 Pavement Marking Project: Acceptance of Public Improvement
Construction Contract
SUMMARY: City Manager recommending City Council adopt the attached resolution
to accept the improvements and to authorize the payment of the contract
amount of $185,507.43 to SELCO, Inc. for the 2022 Pavement Marking
Project.
RESOLUTION Accepting the 2022 Pavement Marking Project and
authorizing the payment to the contractor
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2022 Pavement Marking Project
Acceptance of Public Improvement Construction Contract
Project Code: 5521000013
DATE: March 29, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Assistant City Engineer Robert Schiesl is recommending City Council adopt the
attached resolution to accept the improvements and to authorize the payment of the
contract amount of $185,507.43 to SELCO, Inc. for the 2022 Pavement Marking Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
THE COF
DtUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
DATE: March 28, 2023
RE: 2022 Pavement Marking Project
Acceptance of Public Improvement Construction Contract
Project Code: 5521000013
INTRODUCTION
Dubuque
All -America City
Il
2007•2012.2013
2017*2019
The enclosed resolution provides for the acceptance of the construction contract for the
2022 Pavement Marking Project.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately one (1) to two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City includes portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
The 2022 Pavement Marking Project was completed by SELCO, Inc. of Blue Grass,
Iowa in the final contract amount of $185,507.43 which is a 13.0% decrease from the
original contract amount of $213,228.39. The contract decrease is mainly due to not
performing pavement marking work along the NW Arterial due to the rehabilitation and
reconstruction work currently underway-, and paint product supply chain issues that did
not allow all the pavement markings to be completed along the Southwest Arterial /
US52 corridor. Any location(s) that did not get completed as part of the 2022 Pavement
Marking Project will be addressed as first priority as part of the 2023 Pavement Marking
work.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the payment
of the contract amount of $185,507.43 to SELCO, Inc., Inc. for the 2022 Pavement
Marking Project.
BUDGETIMPACT
The project cost summary for the 2022 Pavement Marking Project is summarized
below:
Description
Cost
Estimate
Award
Final
Construction - City Pavement Markings
$ 184,200.00
$ 191,338.38
$ 171,618.40
Construction - Iowa DOT Pavement Markings
21,100.00
21,890.01
13,889.03
$ 205,300.00
$ 213,228.39
$ 185,507.43
Engineering Design and Administration
7,500.00
7,500.00
2,860.19
Total Construction Cost
$ 212,800.00
$ 220,728.39
$ 188,367.62
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
Pavement Markings (FY22)
$ 83,942.12
3002245
Pavement Markings (FY23)
90,536.47
Iowa DOT Funding
13,889.03
Total Project Funding
$ 188,367.62
REQUESTED ACTION
The City Council is requested to adopt the attached resolution to accept the
improvements and to authorize the payment of the contract amount of $185,507.43 to
SELCO, Inc. for the 2022 Pavement Marking Project.
Prepared by: Justine Hull, Traffic Engineer
CC' Jenny Larson, Chief Financial Officer
Troy Kress, Engineering Tech.
Jesse Tibodeau, Kerry Burzlaff, Iowa DOT
Prepared by Justine Hull City of Dubuque Engineering 50 W. 13'" St Dubuque IA 52001 (563)589 4270
Return to Adrienne N. Breittelder City Clerk City of Dubuque, 50 W. 13'" St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 88-23
ACCEPTING THE 2022 PAVEMENT MARKING PROJECT AND AUTHORIZING THE
PAYMENT TO THE CONTRACTOR
WHEREAS, the public improvement contract for the 2022 Pavement Marking
Project, (the Project) has been completed by the Contractor, SELCO, Inc. (Contractor),
the City Engineer has examined the work and recommends that the Project be accepted;
and
WHEREAS, the final contract amount for the Project is $185,507.43; and
WHEREAS, the Contractor has previously been paid $176,232.05, leaving a
balance of $9,275.37; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
SECTION 1. The recommendation of the City Engineer is approved, and the
Project is hereby accepted.
SECTION 2. The Finance Director is hereby directed to pay to the Contractor the
balance of the retainage of $9,275.37 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa Code
chapter 26.13.
Passed, approved and adopted this 3rd day of April 2023.
Attest:
Adrienne N. Breitfelder, CMC City Clerk
.� e-mayor
Prepared by Justine Hull City of Dubuque Engineering 50 W. 13`h St. Dubuque, IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 131" St. Dubuque, IA 52001 (563)589-4100
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF 2022 PAVEMENT
MARKING PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the 2022 Pavement Marking Project has been performed in
compliance with the terms of the Public Improvement Contract, and that the total cost of
the completed work is $185,507.43.
Dated this 27t" day of March 2023.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 27t" day of March 2023.
Adrienne N. Breitfelder, City Clerk