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04 03 23 City Clerk's NotesCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS SPECIAL SESSION The Dubuque City Council met in special session at 6:00 p.m. on April 3, 2023, in the second - floor Council Chambers of the Historic Federal Building, 350 W. 6th Stet.Present: Mayor Cavanagh; Council Memb rs Farber, Jones, Resnick, Ro ssell, Sprank, Wy1hal; City Manage an Milligen, City Atto�y Brumwell. Absent: Mayor Cavanagh read the call and stated this is a special session of the City Council called for the purpose of conducting a work session on the Carnegie -Stout Public Library Strategic Plan. WORK SESSION CARNEGIE-STOUT PUBLIC LIBRARY STRATEGIC PLAN Carnegie -Stout Public Library Director Nick Rossman will present on the Board of Trustees approved Strategic Plan for the Carnegie -Stout Public Library. IfPJry�f°�Arre�„� V ow 03-147 axis ,, There being no further business, Mayor Cavanagh declared the meeting adjourned at 6 :ab p.m. it CITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6:30 p.m. on April 3, 2023, in the second - floor Council Chambers of the Historic Federal Building, 350 W. 6th Street. Present: Mayor Cdnagh; Council Members Farber, Jo/es, es, Resnick, Rovuss ell, Sp/rank, Woal; City Manag�f- Van Milligen, City AtVrney Brumwell. Absent: Mayor Cavanagh read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE PROCLAMATION(S) 1. Sexual Assault Awareness Month (April 2023) 5arnh Mckenz�e4 -16r4 Ffzyemld On behalf of the Riverview Center. 2. Junior Achievement Day (April 6, 2023) -Scoff Elllr6CA On behalf of Junior Achievement of the Heartland. 3. Community Development Week (April 10-14, 2023) T6resa (Cddwell, cyectANt Norio, 9f On behalf of the Housing and Community Development Department. Dubuque Food Noilry 4. Dubuque YP Days of Caring (April 28, 2023) N.ci\ Ros.srnc\n On behalf of the Dubuque Area Chamber of Commerce's Young Professionals. 5. Clarke University Women's Basketball Team 2023 NAIA National Champions On behalf of Clarke University."hGwine, �9yd Co'lc� t A�henq Kelch�.n Ub� 2 CONSENT ITEMS Ya s Nays Farber Resnick Wethal Roussell Cavanagh S rank Jones 1. Minutes and Reports Submitted City Council Proceedings of 3/20/23, 3/21/23, 3/22/23, and 3/23/23; Historic Preservation Commission of 3/16/23; Library Board of Trustees Update of 2/23/23; Proof of Publication for City Council Proceedings of 2/20123, 2/21/23, 2/27/23, 3/6/23, 3/7/23, 3/8/23, and 3/9/23. Suggested Disposition: Receive and File 2. Notice of Claims and Suits Rebecca Ambrosy for vehicle damage; Connie Carroll for property damage; Tony Cross for property damage; Susan Harris for vehicle damage; James Hauber for property damage; Ruth McEnany for property damage; Alex Pfeiffer for vehicle damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Rebecca Ambrosy for vehicle damage; Connie Carroll for property damage; Tony Cross for property damage; Susan Harris for vehicle damage; James Hauber for property damage; Ruth McEnany for property damage; Alex Pfeiffer for vehicle damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending City Council approval for payment of City expenditures. RESOLUTION Authorizing the Chief Financial Officer/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Fiscal Year 2024 Community Development Block Grant Annual Action Plan City Manager recommending City Council approve the attached resolution adopting the proposed Annual Action Plan for FY 2024 as recommended by the Community Development Advisory Commission and direct staff to transmit this plan to the U.S. Department of Housing and Urban Development as required. RESOLUTION Adopting the Fiscal Year 2024 (Program Year 2023) Community Development Block Grant (CDBG) Annual Action Plan for Approval Suggested Disposition: Receive and File; Adopt Resolution(s) 3 Yas Nays Farber Resnick Wethal Roussell Cavana h S rank Jones 6. Second Amendment to Community Development Block Grant (CDBG) Subrecipient Agreement between the City of Dubuque and Dubuque Community School District City Manager recommending City Council approve the second amendment to the Community Development Block Grant Subrecipient Agreement with the Dubuque Community School District and authorize the Mayor to execute the amendment on behalf of the City. RESOLUTION Authorizing the Second Amendment to the CDBG Subrecipient Agreement between the City of Dubuque and Dubuque Community School District Suggested Disposition: Receive and File; Adopt Resolution(s) 7. First Amendment to the Housing TIF Agreement with Affordable Housing Network Inc (AHNI) City Manager recommending City Council approve the amendment to the agreement with Affordable Housing Network, Inc. for city support in the amount of $600,000 in Housing TIF funds to allow up to $60,000 per unit contribution from the City of Dubuque and reduce the number of units for performance from 20 units to 10 units. RESOLUTION Approving the First Amendment to an Agreement with Affordable Housing Network, Inc. for the rehabilitation of residential property within the City of Dubuque for resale or rental to low and moderate -income families Suggested Disposition: Receive and File; Adopt Resolution(s) 8. Grass and Weed Cutting and Garbage Collection Assessments City Manager recommending City Council adopt a resolution authorizing the City Clerk to certify grass and weed cutting and garbage collection charges to the Dubuque County Treasurer in order to establish real property liens for collection of such charges. RESOLUTION Authorizing the city to collect delinquent grass and weed cutting and garbage collection charges in accordance with Title 6-4-3A and Title 6-8-2 of the Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 9. Problem Property Assessment City Manager recommending City Council adopt the attached resolution authorizing the City to certify problem property charges to the Dubuque County Treasurer in order to establish real property liens for collection of such charges. RESOLUTION Authorizing the city to collect delinquent problem property charges in accordance with 14-1J1 International Property Maintenance Code Section 106.5 and/or Section 109.5 Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 0 Yas Nays Farber Resnick Wethal Roussell Cavanagh S rank Jones 10. Resolution of Support for Proposed Low Income Housing Project in the Amended Radford Road Urban Revitalization Area City Manager recommending City Council adopt a resolution of support for a proposed 50-unit low-income housing project. RESOLUTION Providing a Letter of Support for a Low -Income Housing Tax Credit Project proposed by Dubuque Housing Group Suggested Disposition: Receive and File; Adopt Resolution(s) 11. Authorizing the Filing of an Application and Letter of Support to the Iowa Economic Development Authority Community Catalyst Building Remediation Grant Program on behalf of Nia Neighborhoods Opportunity Zone Fund, LLC City Manager recommending City Council review and approval of a resolution authorizing the submission of a Community Catalyst Building Remediation Grant Program Application on behalf of Nia Neighborhoods Opportunity Zone Fund, LLC to the Iowa Economic Development Authority (IEDA) for the rehabilitation of 1398 White Street. RESOLUTION Authorizing the filing of an application and letter of support with the Iowa Economic Development Authority for the application by the City of Dubuque on behalf of Nia Neighborhoods Opportunity Zone Fund, LLC for a Community Catalyst Building Remediation Grant Suggested Disposition: Receive and File; Adopt Resolution(s) 12. Transmission of Application Guidelines for Fiscal Year 2024 Arts & Culture Special Projects Grant Program City Manager sharing information with City Council for the guidelines, scoring rubric, and application requirements for the FY 2024 Arts & Culture Special Projects Grant Program as approved by the Arts & Cultural Affairs Advisory Commission on February 28, 2023, be received and filed. Suggested Disposition: Receive and File 13. Transmission of Application Guidelines for Fiscal Year 2024 Arts & Culture Operating Support Grant Program City Manager sharing information with City Council for the guidelines, scoring rubric, and application requirements for the FY 2024 Arts & Culture Operating Support Grant Program as approved by the Arts & Cultural Affairs Advisory Commission on February 28, 2023, be received and filed. Suggested Disposition: Receive and File 5 Yas Nays Farber Resnick Wethal Roussell Cavanagh S rank Jones 14. Fiscal Year 2024 Planning Services Department - Increased Fees City Manager recommending City Council approval of the attached resolution and supporting documentation for an increase for FY2024 Planning Services Department fees as an approved budget improvement in the adopted FY2024 Budget. RESOLUTION Rescinding Resolution No. 137-21, Establishing a Schedule of Development Services Fees, and adopting in lieu thereof a New Schedule of Development Services Fees as provided in Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code Suggested Disposition: Receive and File; Adopt Resolution(s) 15. 2022 Pavement Marking Project: Acceptance of Public Improvement Construction Contract City Manager recommending City Council adopt the attached resolution to accept the improvements and to authorize the payment of the contract amount of $185,507.43 to SELCO, Inc. for the 2022 Pavement Marking Project. RESOLUTION Accepting the 2022 Pavement Marking Project and authorizing the payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 16. 2023 Asphalt Overlay Curb Ramp Project 3 City Manager recommending that the award for the 2023 Asphalt Overlay Curb Ramp Project 3 be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 17. English Lane Sanitary Replacement Project City Manager recommending that the award for the English Lane Sanitary Replacement Project be officially recorded in the minutes of the City Council. Suggested Disposition: Receive and File; Make Matter of Record 18. Rebuilding Bridges to Equity & Employment (RAISE) Grant Publication City Manger providing a copy of the Rebuilding Bridges to Equity & Employment (RAISE) Grant publication. Suggested Disposition: Receive and File 19. Signed Contract(s) Engineering & Construction Innovations, Inc. for the Upper Bee Branch Creek Restoration Railroad Sanitary Interceptor Crossing Project; Yamaha Motor Finance Corporation, U.S.A., for Amendment #2 to Equipment Schedule #116561. Suggested Disposition: Receive and File 0 Yas Nays Farber Resnick Wethal Roussell Cavanagh S rank Jones 20. Improvement Contracts / Performance, Payment and Maintenance Bonds Midwest Concrete, Inc. for the 2023 Asphalt Overlay Ramp Project Two. Suggested Disposition: Receive and File; Approve 21. Adoption of the March 2023 Replacement Supplement to the City of Dubuque Code of Ordinances City Clerk recommending approval of the resolution adopting the March 2023 Replacement Supplement as part of the City of Dubuque Code of Ordinances. RESOLUTION Adopting March 2023 Replacement Supplement to the Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 22. Amended 2022 City Council Official Proceedings City Clerk recommending approval of the Amended 2022 City Council Proceedings for calendar year 2022, which incorporates formatting changes made by the City Clerk's Office. Suggested Disposition: Receive and File; Approve 23. Approval of Retail Alcohol Licenses City Manager recommending City Council approval of retail alcohol licenses as submitted. RESOLUTION Approving applications for retail alcohol licenses, as required by City of Dubuque Code of Ordinances Title 4 Business and License Regulations, Chapter 2 Liquor Control, Article B Liquor, Beer and Wine Licenses and Permits Suggested Disposition: Receive and File; Adopt Resolution(s) 7 ITEMS SET FOR PUBLIC HEARING 1. Proceedings to Set Public Hearing on the Issuance of Not to Exceed $5,800,000 General Obligation Bonds, Series 2023 City Manager recommending that a public hearing be set for April 17, 2023, on the proposition of selling not to exceed $5,800,000 in General Obligation Bonds. RESOLUTION Setting the date for public hearing and additional action on proposal to enter into General Obligation Loan Agreements and to borrow money thereunder Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for April 17, 2023 2. Set Public Hearing for Sale of City -Owned Property at 2407 Queen Street City Manager recommending City Council set a public hearing for April 17, 2023, for the purpose of disposing of City -owned real property located at 2407 Queen Street. RESOLUTION Intent to dispose of an interest in City of Dubuque Real Estate to Melissa Sarazin, setting a time and place for hearing, and providing for the publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for April 17, 2023 3. Resolution of Necessity for the Proposed Amended and Restated Urban Renewal Plan for the Greater Downtown Urban Renewal District, Version 2023.2 City Manager recommending City Council adopt a resolution that authorizes and directs the City Manager to prepare a proposed Amended and Restated Urban Renewal Plan, Version 2023.2 ("Plan") for the Greater Downtown Urban Renewal District ("District') and sets a public hearing on the proposed Amended and Restated Urban Renewal Plan, Version 2023.2 for May 1, 2023. RESOLUTION Authorizing and directing the City Manager to prepare an Amended and Restated Urban Renewal Plan, Version 2023.2 for the Greater Downtown Urban Renewal District and setting the date for a public hearing and consultation on the proposed Amended and Restated Urban Renewal Plan, Version 2023.2 for said district Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for May 1, 2023 Yas Nays Farber Resnick Wethal Roussell Cavanagh S rank Jones 93 BOARDS/COMMISSIONS 1. Boards and Commission Applicant Review Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. Applicant appointments will be made at the next City Council meeting. i. Equity and Human Rights Commission Three, 3-Year terms through January 1, 2026 (Expired terms of Dixon, Durnin, and Kurczek) One, 3-Year term through January 1, 2024 (Vacant term of Branch) Applicants: Pamela Birch, 1550 Butterfields Dr. Jake Kurczek, 1110 Victoria PI. Kristen Leffler, 159 Julien Dubuque Dr. Lauren Link, 535 West 5th St. Candace Raymond, 1155 Tressa St. Enoc Sanchez, 2130 Morningview Rd. Theresa Sampson Browm, 2285 Clydesdale Crt. Nina Streauslin, 3904 Cora Dr. This commission is subject to the State of Iowa Gender Balance Law, §69.16A. 9 Commissioners total; currently 1 male/3 females/ 5 openings *Openings were advertised for 90 days while non -female identifying applicants were sought in adherence with Iowa Code 69.16A Gender Balance. *One additional 3-Year term through January 1, 2024 (Vacant term of Evans) will be presented for applicant review at the May 1, 2023 City Council meeting. This term is being advertised for 90 days while non -female identifying applicants are sought in adherence with Iowa Code 69.16A Gender Balance. ii. Park and Recreation Advisory Commission One, 3-Year term through June 30, 2025 (Vacant term of Wood) Applicants: Shirley Snow, 779 University Ave. Jason Henkel, 1888 Saint Joseph St. E9aJy 4 Numao R,9hi-s ComrmlmS"On Cko';rPCr'.SO4 n I 1131 man 01^��I IA✓l�CrSo�l� S�. Api. 1, 5upp0r'+ OP CvIOC Sao c kez'S \VPI PUBLIC HEARINGS 1. Submission of Annual Public Housing Agency (PHA) Plan — Federal Fiscal Year 2023 (PHA Fiscal Year 2024) Annual Plan Proof of publication on notice of public hearing to consider City Council approval to submit the Federal Fiscal Year 2023 Annual PHA Plan along with the Certification for Consistency with the Consolidated Plan, and City Manager recommending approval. RESOLUTION Authorizing the Mayor to execute the Certification by State or Local Office of Public Housing Agency (PHA) Plan's Consistency with the Consolidated Plan and approval of the PHA Fiscal Year 2024 Annual Plan Suggested Disposition: Receive and File; Adopt Resolution(s) Ya Nays Farber Resnick Wethal Roussell J. Cavanagh S rank Jones it$l 2. Resolution of Approval for the Proposed Amended and Restated Urban Renewal Plan for the Greater Downtown Urban Renewal District, Version 2023.1 Proof of publication on notice of public hearing to consider City Council adopt a resolution approving the Amended and Restated Urban Renewal Plan, Version 2023.1 for the Greater Downtown Urban Renewal District, and City Manager recommending approval. RESOLUTION Approving the Amended and Restated Urban Renewal Plan for the Greater Downtown Urban Renewal District, Version 2023.1 Suggested Disposition: Receive and File; Adopt Resolution(s) Ya s Nays Farber Resnick Wethal Roussell Cavanagh S rank Jones 11 3. Public Hearing for Sale of City -Owned Property at 612 Lincoln Avenue Proof of publication on notice of public hearing to consider City Council approval of a resolution disposing of City -owned real property located at 612 Lincoln Avenue and authorizing the Mayor to execute the purchase agreement as presented, and City Manager recommending approval. RESOLUTION Disposing of city interest in real property at 612 Lincoln, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yay,s Nays Farber Resnick Wethal Roussell Cavanagh S rank Jones 12 PUBLIC INPUT rr p ' i�ore51 meoCiq,), L 0 nw. ` �C u ter 13 ACTION ITEMS 1. Subdivision Development Agreement for a Portion of Asbury Plaza Subdivision along Plaza Drive to be known as Asbury Plaza No. 22 City Manager recommending City Council approval of the Subdivision Development Agreement with Talon, LLC, a South Dakota Limited Liability Company, d/b/a Talon Development (Developer); Eagle Construction, Inc., a South Dakota Corporation (Contractor), and Fox Hills Apartments, LLC, a South Dakota Limited Liability Company (Owner) for construction of public improvements along a portion of Plaza Drive in the City of Dubuque, to be known as Asbury Plaza No. 22, in the City of Dubuque, through the adoption of the enclosed resolution. RESOLUTION Approving a Subdivision Development Agreement for a portion of Asbury Plaza by and among the City of Dubuque, Iowa, Talon Development, LLC, Eagle Construction, Inc., and Fox Hills Apartments, LLC Suggested Disposition: Receive and File; Adopt Resolution(s) Yayjs Nays Farber Resnick Wethal Roussell Cavana h S rank Jones 14 2. Work Session Request: Flock Safety Automated License Plate Reader Presentation City Manager requesting City Council schedule a work session at 5:15 p.m. on Monday, May 15, 2023. Representatives from Flock Safety and the Dubuque Police Department will present information on the proposed Automated License Plate Reader (APLR) system. Suggested Disposition: Receive and File; Council Ya Nays Farber Resnick Wethal Roussell Cavanagh S rank Jones 15 3. Rightsize Your Trash Cart Video Media Services will show a video on rightsizing your trash cart that was launched in advance of the citywide deployment of 35-gallon carts in early April. The video was produced by Media Services staff in the Public Information Office and can be viewed at: hftps:Hyoutu.be/-8VuB3EjyGk Suggested Disposition: Receive and File; Video Ya s Nays of Farber Resnick Wethal Roussell Cavanagh S rank Jones UNCI EMBER it/OREPORTS i / Aivocac COMMA �� li / l/ 1 , r I & aA A. CAS And w� go �Q can CLOSED SESSION Purchase or Sale of Real Estate — Chapter 21.5(1)0) Code of Iowa Motion for closed session @ $-a0 P.M. Mayor Cavanagh stated for the record that the attorney who will consult with City Council on the issues to be discussed in the closed session is Q0 Yas Nas Farber Resnick Wethal Roussell Cavanagh S rank Jones Reconvene in open session @ q; i P.M. ADJOURNMENT @ P.M. 17