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Emergency Management Fiscal Year 2024 Budget PresentationCopyrighted March 9, 2023 City of Dubuque Special Meeting Public Hearings # 01. IT E M T I T L E:Emergency Management F iscal Year 2024 Budget P resentation S UM M ARY: S UG G E S T E D D I S P O S I T I O N: AT TAC H ME N TS: Description Type Policy Budget Book Supporting Documentation Presentation_Uploaded 3.9.23 Supporting Documentation Emergency Management -1- This page intentionally left blank. -2- EMERGENCY MANAGEMENT FY 2022 Actual FY 2023 Budget FY 2024 Requested % Change From FY 2023 Budget Dubuque County Emergency Management Budget (DCEM) Expenditures Employee Expense 102,600 123,366 135,546 9.9 % Supplies and Services 77,555 91,825 96,425 5.0 % HAZMAT Expense 7,816 200,000 200,000 — % Machinery and Equipment 10,935 36,947 5,500 (85.1) % Total DCEM Expenditures 198,906 452,138 437,471 (3.2) % Revenues Resources (Miscellaneous / Cash Balance) 59,875 116,225 122,044 5.0 % Resources (Federal) 41,588 65,934 39,000 (40.8) % COVID FEMA 35,803 11,555 — — % HAZMAT 8,051 200,000 200,000 — % County Contribution 69,600 69,600 69,600 — % City Property Tax Support 104,400 104,400 104,400 — % Total DCEM Resources 319,317 567,714 535,044 (5.8) % Available Cash Balance 116,225 122,044 98,573 (19.2) % Working Cash Balance % 58.88 % 48.40 % 41.51 % Emergency Management Fund Balance Available Balance July 1, 2022 $ 116,225 Estimated Fiscal Year 2023 Draw Down/Addition for Operating Budget 5,819 Balance July 1, 2023 ($25,000 Designated)$ 122,044 Estimated Fiscal Year 2024 Draw Down/Addition for Operating Budget (23,471) Balance July 1, 2024 ($30,000 Designated) 20% Working Cash Balance is $47,494 $ 98,573 Significant Line Items Property Tax Support 1.Property tax support is unchanged from 104,400 in FY 2023 to 104,400 in FY 2024. 2.HAZMAT expense remains at $200,000 in FY 2024 and is offset by Hazardous Materials (HAZMAT) reimbursement revenue of $200,000. This will allow the Dubuque County Emergency Management Agency Commission to recover costs for all agencies involved in a hazardous materials incident in the county. The Emergency Management Agency per Dubuque County code of ordinances will gather all agencies costs for response and then will invoice the responsible party. Once paid, the Commission will deposit the check and then reimburse all fire, Emergency Medical Service, Hazardous Material Teams, cities and Emergency Management -3- Agency for their costs of response. The HAZMAT budget gives the Emergency Management Agency the spending authority in the event of a major event or multiple events. Machinery and Equipment 3.FY 2024 equipment replacements include: computers ($5,000) and office equipment ($500). Revenue 4.Federal funding is anticipated to be decreased from $65,934 in FY 2023 to $39,000 in FY 2024 Federal funding amounts to 16.4% of the total budget excluding HAZMAT of $200,000 in FY 2024. In FY 2023, the federal share supported 26.1% of the total budget excluding HAZMAT of $200,000. 5.The City’s participation of $104,400 is unchanged from FY 2023 participation of $104,400 and reflects 52.6% of the total budget excluding HAZMAT of $200,000 and Federal funding of $39,000 in FY 2024 as opposed to 56.1% of the total budget excluding HAZMAT of $200,000 and Federal Funding of $65,934 in FY 2023. 6.The County share of $69,600 is unchanged from FY 2023 share of $69,600 and reflects 35.1% of the total budget excluding HAZMAT of $200,000 and Federal funding of $39,000 in FY 2024 as opposed to 37.4% of the total budget excluding HAZMAT of $200,000 and Federal Funding of $65,934 in FY 2023. 7.Cash balances of $23,471 are being used in the FY 2024 operating budget. The goal is to keep the working cash balance at approximately 20% of the annual operating budget excluding HAZMAT expenses which are reimbursed. In FY 2024, the working cash balance is $98,573 which is 42% of the annual operating budget. The working cash balance was increased to 20% in Fiscal Year 2019 based on Moody's Investors Service's standard for Aaa rated entities to maintain a 20% cash reserve. The City and County agreed to this approach and the minimum balance to be maintained in the Emergency Management Fund. -4- EMERGENCY MANAGEMENT Through an all hazards approach, resilience is the basis for capacity of local jurisdictions to plan, prepare for, respond to, and recover from disasters in a coordinated response. SUCCESS IS ABOUT PLANNING, PARTNERSHIPS AND PEOPLE LEADING TO OUTCOMES -5- EMERGENCY MANAGEMENT Resources and Property Tax Support FY 2022 FY 2023 FY 2024 Cash Balance Federal HAZMAT County Contribution Property Tax Support $0 $50,000 $100,000 $150,000 $200,000 $250,000 The Emergency Management Agency will gather agency costs for response to a disaster and then will invoice the responsible party. The HAZMAT budget gives the Emergency Management Agency the spending authority in a major event or multiple events. Expenditures by Category by Fiscal Year $108,896 $77,555 $7,816 $10,935 $123,366 $91,825 $200,000 $36,947 $135,546 $96,425 $200,000 $5,500 FY 2022 FY 2023 FY 2024 Employee Expense Supplies and Services HAZMAT Expense Machinery and Equipment $0 $50,000 $100,000 $150,000 $200,000 -6- EMERGENCY MANAGEMENT Mission & Services Emergency Management provides a comprehensive emergency management program that includes planning, training, response, recovery and mitigation from natural and human made disasters. With a focus of building a resilient community, the emergency management director coordinates emergency preparedness training, national incident management training and disaster recovery training for cities, staff, emergency responders and citizens. Performance Measures City Council Goal: Financially Responsible, High-Performance Organization Performance Measure (KPI)Target FY 2021 Actual FY 2022 Actual FY 2023 Estimated Performance Indicator 1 Activity Objective: Maintain a comprehensive local emergency management program to provide an adequate level of disaster preparedness that exceeds State and Federal planning, training and exercise requirements and minimizes the impact of natural and human-made disasters. Update 20% of the Comprehensive Emergency Management Plan on an annual basis ensuring the entire plan is updated every five years 5 ESFs ü ü ü # of tests of outdoor emergency warning system 12 10 10 9 # of outreach events and emergency plan consultations provided or planning meetings attended 10 26 18 44 # of training classes offered at the local level for disaster response and responder safety 8 8 3 8 # of tabletop, functional, and full-scale exercises offered to community members 4 9 6 10 Complete required emergency management continuing education hours 40 36 44 48 -7- Year$ (Millions)Public Assistance Damages from Recent Presidentially Declared Disasters $255,700 $2,211,666 $497,159 $7,769,704 $892,668 $4,333,582 $436,170 $4,621,684 2001 2002 2004 2008 2010 2011 2017 2020- 2022 . -8- Recommended Operating Revenue Budget - Department Total 15 - EMERGENCY MANAGEMENT Fund/Account/Account Title FY21 Actual Revenue FY22 Actual Revenue FY23 Adopted Budget FY24 Recomm'd Budget 100 - General 4A - Charges for Services 47100 - Reimbursements (2,520) (2,658) (2,520) (2,852) 4A - Charges for Services Total (2,520) (2,658) (2,520) (2,852) EMERGENCY MANAGEMENT - Total (2,520) (2,658) (2,520) (2,852) -9- Recommended Operating Expenditure Budget - Department Total 13 - EMERGENCY MANAGEMENT Fund/Account/Account Title FY21 Actual Expense FY22 Actual Expense FY23 Adopted Budget FY 24 Recomm'd Budget 6D - Repari/Maint/Util 100 - General 63730 - Telecommunications 1,552 1,279 1,552 1,279 6D - Repari/Maint/Util Total 1,552 1,279 1,552 1,279 6E - Contractual Svcs 100 - General 64130 - Payments to Other Agencies 104,400 104,400 104,400 104,400 64145 - Copying 405 481 405 405 64975 - Equip Maint Cont 1,168 1,168 1,168 1,168 6E - Contractual Svcs Total 105,973 106,049 105,973 105,973 6F - Commodities 100 - General 65045 - Technology Equipment 0 0 0 0 6F - Commodities Total 0 0 0 0 EMERGENCY MANAGEMENT - Total 107,525 107,328 107,525 107,252 -10- Recommended Expenditure Budget Report by Activity & Funding Source 15 - EMERGENCY MANAGEMENT Fund/Activity FY22 Actual Expense FY23 Adopted Budget FY24 Recomm'd Budget 1501 - Emergency Management 100 - General 6D - Repari/Maint/Util 1,279 1,552 1,279 6E - Contractual Svcs 106,049 105,973 105,973 6F - Commodities ——— 1501 - Emergency Management Total 107,328 107,525 107,252 EMERGENCY MANAGEMENT TOTAL 107,328 107,525 107,252 -11- This page intentionally left blank. -12- EMERGENCY MANAGEMENT FISCAL YEAR 2024 BUDGET PRESENTATION MISSION STATEMENT Dubuque County Emergency Management Commission Through partnerships and collaboration we continue to build resiliency for our communities by planning for, responding to, mitigating and recovering from disasters utilizing a coordinated approach with the resources provided. EMA Coordinator Thomas Berger Emergency Management Dubuque County Emergency Management Commission -Chapter 29C Iowa Code Mayor of each Community or Designee Dubuque: Fire Chief Amy Scheller Dubuque County Board of Supervisor Chair Harley Pothoff Dubuque County Sheriff Joe Kennedy FISCAL YEAR 2023 HIGHLIGHTS •Member of Incident Management Team for COVID response •School safety plans and on site assessments •Exercises conducted at Airport, Training Center, University of Dubuque •New EMA pull truck vehicle FISCAL YEAR 2023 HIGHLIGHTS •Storm response including one flash flood and nine severe thunder storm warnings •Command center at Field of Dreams MLB Game / Planning Section •State Training and planning requirements FUTURE INITIATIVES •Continue National Incident Management System and Incident Command System Training for local agencies •Advanced Incident Command Classes 300/400 •Annual updates to required plans •Dubuque County Multi Jurisdictional Hazard Mitigation Plan •Continue work on Governor’s School Safety Initiative •Continue to coordinate response to severe weather events and anticipated flooding FUTURE INITIATIVES Promotion of Alert Iowa Sign Up Sign up today Visiting the alert.iowa.gov website Scan the QR Code Texting “DubuqueIA” to 67283 Downloading the Smart911 App from the Apple or Google Play stores Receive weather alerts and customize your profile to only receive alerts that pertain to you! FUTURE INITIATIVES READINESS THROUGH PARTNERSHIP •Established first response network of resources •Helps identify and recognize risks •Training and Exercises •Quarterly meetings and resource sharing March 20, 2023 Council Meeting Presentation Emergency Management Department FY2024 REQUESTED PROPERTY TAX SUPPORT $104,400 $1.51 Net Operating Property Tax Support Average homeowner’s* property tax cost for Emergency Management (*Avg. home value of $159,503) Emergency Management Department REVENUE SUMMARY Emergency Management Department FY2024 FUNDING SUMMARY •Federal Emergency Management Performance Grant: $39,000 ◦Pass-through is capped by the state •City of Dubuque: $104,400 •Dubuque County: $69,600 •Remaining Balance: 20% of expenses less Hazardous Materials Response •Reserve Funds: Vehicle, Computer, and Building Maintenance DUBUQUE PRESIDENTIAL DECLARED DISASTERS Disasters 1965 -1998 1965 Floods 1969 Floods (2) 1972 Floods 1972 Winter 1973 Floods 1974 Floods 1993 Floods 8 Disasters Disasters 1999 -2022 1999 Floods 2001 Floods (2) 2002 Floods 2004 Winter 2008 Floods 2010 Floods 2011 Floods 2017 Floods 2020 COVID-19 9 Disasters Public Assistance Damages EMERGENCY MANAGEMENT PERFORMANCE MEASURES EMERGENCY MANAGEMENT THANK YOU www.dubuquecounty.org/emergency-management