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Approval of Preconstruction Agreement for South Grandview US 61-151 Bridge ReplacementCity of Dubuque City Council Meeting Consent Items # 07. Copyrighted April 17, 2023 ITEM TITLE: Approval of Preconstruction Agreement for South Grandview US 61-151 Bridge Replacement SUMMARY: City Manager recommending City Council adopt a resolution authorizing the Mayor to execute a Local Public Agency (City) Preconstruction Agreement (No. 2023-12-047) with the Iowa Department of Transportation (Iowa DOT) for the South Grandview Bridge over US Highway 61-151 Bridge Replacement Project. RESOLUTION Approving a Preconstruction Agreement (No. 2023-12- 047) with the Iowa Department of Transportation for the South Grandview Bridge Over US Highway 61-151 Bridge Replacement Project SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s) DISPOSITION: ATTACHMENTS: Description Type MVM Memo City Manager Memo Staff Memo Staff Memo Resolution Resolutions Agreement Supporting Documentation THE CITY DUOF B TEE Masterpiece on the Mississippi TO: The Honorable Mayor and City Council Members FROM: Michael C. Van Milligen, City Manager SUBJECT: South Grandview Bridge over US Highway 61-151 Iowa Department of Transportation Bridge Replacement Project Iowa DOT Preconstruction Agreement No. 2023-12-047 Iowa DOT Project No. BRF-061-8(159)--38-31 DATE: April 11, 2023 Dubuque All -America City IN 2007.2012.2013 2017*2019 Assistant City Engineer Robert Schiesl is recommending City Council adopt a resolution authorizing the Mayor to execute a Local Public Agency (City) Preconstruction Agreement (No. 2023-12-047) with the Iowa Department of Transportation (Iowa DOT) for the South Grandview Bridge over US Highway 61-151 Bridge Replacement Project. I concur with the recommendation and respectfully request Mayor and City Council approval. Mic ael C. Van Milligen L140LWA Attachment cc: Crenna Brumwell, City Attorney Cori Burbach, Assistant City Manager Gus Psihoyos, City Engineer Robert Schiesl, Assistant City Engineer THE CITF DUjB_ E Masterpiece on the Mississippi TO: Michael C. Van Milligen, City Manager Gus Psihoyos, City Engineer FROM: Robert Schiesl, Assistant City Engineer Dubuque III -America City N1TCJ ALl 1-11A A.i 2007-2012.2013 2017*2019 SUBJECT: South Grandview Bridge over US Highway 61-151 Iowa Department of Transportation Bridge Replacement Project Iowa DOT Preconstruction Agreement No. 2023-12-047 Iowa DOT Project No. BRF-061-8(159)--38-31 DATE: April 11, 2023 INTRODUCTION The enclosed resolution authorizes the Mayor to execute a Local Public Agency (City) Preconstruction Agreement (No. 2023-12-047) with the Iowa Department of Transportation (Iowa DOT) for the South Grandview Bridge over US Highway 61-151 Bridge Replacement Project. BACKGROUND The Iowa DOT is proceeding with a project to completely reconstruct the bridge which carries South Grandview Avenue over US Highway 61-151. The existing South Grandview bridge will be replaced with a 100 foot by 44-foot concrete beam bridge with two (2) six-foot wide separated pedestrian sidewalks along with 10-foot shoulders for bike accommodation. Exhibit A shows the proposed bridge cross section view. 1'-0" 6'-0" 1'-2" w 60'-4" Out to Out of Deck 44'-0" Roadway 10'-0" 12'-0" Shoulder I Lane TL-4 Railing ZProposed 2% 12'-011 10'-01 1 lop -d Lane Shoulder (� Grandview Ave 2% Sdwk 1'-0" T-6"I _ _ I _ 7 Beam Spaces @ 7'-7 7/16" = 53'-4" I _ _ I T-6" Exhibit A: Proposed Bridge Section As part of the bridge replacement project, both the east and west sides of the bridge are under the jurisdiction of the City, and those South Grandview pavement segments will be reconstructed as part of the project. Per the terms of the Preconstruction Agreement, upon completion of construction, the City agrees to accept ownership, retain jurisdiction, and assume responsibility for all future maintenance operations associated with the segments of South Grandview that are reconstructed, all at no additional expense or obligation to the Iowa DOT. SCHEDULE The Iowa DOT will bid the South Grandview US61-151 Bridge Replacement (159) Project in June 2023, with construction to begin in April 2024. The bridge replacement project will be under construction for the duration of the 2024 construction season. TRAVELIMPACTS When the South Grandview US61-151 Bridge Replacement (159) Project begins, South Grandview will be closed to east - west traffic, and local detours will be in -place. When work occurs on the east side of the bridge, both US61-151 easterly on and off ramps will be closed for a 6-week duration. When work occurs on the west side of the bridge, both US61-151 westerly on and off ramps will be closed for a 6-week duration. RECOMMENDATION I recommend that the City Council authorize the Mayor to execute a Preconstruction Agreement (No. 2023-12-047) with the Iowa Department of Transportation for the South Grandview Bridge over US Highway 61-151 Bridge Replacement Project. ACTION TO BE TAKEN The City Council is requested to authorize the Mayor to execute a Preconstruction Agreement (No. 2023-12-047) with the Iowa Department of Transportation for the South Grandview Bridge over US Highway 61-151 Bridge Replacement Project through the adoption of the enclosed resolution. Prepared by Robert Schiesl, Assistant City Engineer cc: John Klostermann, Director of Public Works Jim Schnoebelen, Anthony Bardgett, Iowa DOT F:\PROJECTS\IOWA DEPT OF TRANSPORTATION\2023 - Grandview US61-151 Bridge Replacement BRF-061-8 (159)--38-31\Preconstruction Agreement Prepared by Robert Schiesl, City of Dubuque Engineering, 50 W. 13th St. Dubuque, IA 52001 (563)589.4270 Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100 RESOLUTION NO. 106-23 RESOLUTION APPROVING A PRECONSTRUCTION AGREEMENT (NO. 2023-12- 047) WITH THE IOWA DEPARTMENT OF TRANSPORTATION FOR THE SOUTH GRANDVIEW BRIDGE OVER US HIGHWAY 61-151 BRIDGE REPLACEMENT PROJECT WHEREAS, the Iowa Department of Transportation is proceeding with a project to completely reconstruct the bridge which carries South Grandview Avenue over US Highway 61-151; and WHEREAS, as park of the bridge replacement project, both the east and west sides of the bridge are under the jurisdiction of the City, and those South Grandview pavement segments will be reconstructed as part of the project; and WHEREAS, upon completion of construction, the City agrees to accept ownership, retain jurisdiction, and assume responsibility for all future maintenance operations associated with the segments of South Grandview that are reconstructed, all at no additional expense or obligation to the Iowa DOT. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DUBUQUE, IOWA: SECTION 1, That said Preconstruction Agreement with the Iowa Department of Transportation for the South Grandview Bridge over US Highway 61-151 Bridge Replacement Project is hereby approved. SECTION 2. That the Mayor be authorized and directed to execute said Preconstruction Agreement with the Iowa Department of Transportation for the South Grandview Bridge over US Highway 61-151 Bridge Replacement Project. Passed, approved, and adopted this 17th day of April 2023. Attest: rad M. anagh, Mayor ";�" A)i ezL--�-iWlt Adrienne N. Breitfelder, CMC City Clerk July 2014 IOWA DEPARTMENT OF TRANSPORTATION Preconstruction Agreement For Primary Road Project County City Project No. Iowa DOT Agreement No. Staff Action No. Dubuque Dubuque BRF-061-8(159)--38-31 2023-12-047 N/A This Agreement, is entered into by and between the Iowa Department of Transportation, hereinafter designated the "DOT", and the city of Dubuque, Iowa, a Local Public Agency, hereafter designated the "LPA" in accordance with Iowa Code Chapters 28E, 306, 306A and 313.4 as applicable; The DOT proposes to establish or make improvements to U.S. 61 within Dubuque County, Iowa; and The DOT and the LPA are willing to jointly participate in said project, in the manner hereinafter provided; and This Agreement reflects the current concept of this project which is subject to modification by mutual agreement between the LPA and the DOT; and Therefore, it is agreed as follows: 1. Project Information a. The DOT will design, let, and inspect construction of the following described project in accordance with the project plans and DOT standard specifications: Replacement of a 73 foot by 44-foot steel beam bridge (FHWA No. 023950, Maintenance Number 3187.60061) carrying Grandview Avenue over U.S. 61 and U.S. 151 with a 100 foot by 44-foot Pretensioned Prestressed Concrete Beam Bridge with two six-foot sidewalks (FHWA No. 023951, Maintenance No. 3187.60061). See Exhibit A for project location. b. All storm sewers constructed by the DOT as part of the project will become the property of the LPA, which will be responsible for their maintenance and operations. The LPA will not make any connections to said storm sewers without the prior written approval of the DOT. The LPA will prevent use of such storm sewers as a sanitary sewer. c. Upon completion of construction, the LPA agrees to accept ownership and retain jurisdiction of the following referenced improvements. The LPA shall also assume responsibility for all future maintenance operations associated therewith, all at no additional expense or obligation to the DOT: Grandview Avenue will be reconstructed from approximately 48 feet east of the bridge over U.S. 61 to 54 feet west of the bridge over U.S. 61. 2. Project Costs a. The DOT will bear all costs except those allocated to the LPA under other terms of this Agreement. 2023-12-047_Du bu qu e.docx July 2014 3. Traffic Control a. U.S. 61 through -traffic will be maintained during the construction. b. If it becomes necessary to temporarily close LPA side roads during construction, the DOT will furnish and install the required barricades and signing for the closure at project cost and shall remove same upon completion of the project also at no expense or obligation to the LPA. The DOT will work in close cooperation with the LPA and the contractor to accommodate emergency services and local access across the project during construction. Any detours which may be necessary for project related LPA road closures will be the responsibility of the LPA all at no expense or obligation to the DOT. c. If this project causes the temporary closure of a road during construction, the DOT shall meet with the LPA to determine whether said closure(s) will cause increased traffic on other LPA roads. The DOT and the LPA shall determine a plan, and the costs thereof, for the LPA to perform dust control on said LPA roads with increased traffic, should dust control become necessary. In that event, the LPA shall inform the DOT prior to performing said dust control. The DOT shall reimburse the LPA for the cost of said dust control measures following the receipt of a bill for the agreed upon costs (see Iowa Code section 313.4 subsection 1.b.). 4. Right of Way and Permits a. Subject to the provisions hereof, the LPA in accordance with 761 Iowa Administrative Code Chapter 150.3(1)c and 150.4(2) will remove or cause to be removed (within the corporate limits) all encroachments or obstructions in the existing primary highway right of way. The LPA will also prevent the erection and/or placement of any structure or obstruction on said right of way or any additional right of way which is acquired for this project including but not limited to private signs, buildings, pumps, and parking areas. b. The DOT will be responsible for the coordination of utility facility adjustments for the primary road project. c. The LPA agrees to relocate all city -owned utilities necessary for construction which are located within the existing street or alley right of way, subject to the approval of and without expense to the DOT and in accordance with 761 Iowa Administrative Code Chapter 150.4(5) and the DOT Utility Accommodation Policy. d. With the exception of service connections no new or future utility occupancy of project right of way, nor any future relocations of or alterations to existing utilities within said right of way will be permitted or undertaken by the LPA without the prior written approval of the DOT. All work will be performed in accordance with the Utility Accommodation Policy and other applicable requirements of the DOT. 5. Construction & Maintenance a. Upon completion of the project, no changes in the physical features thereof will be undertaken or permitted without the prior written approval of the DOT. b. Future maintenance of the primary highway within the project area will be carried out in accordance with the terms and conditions contained in 761 Iowa Administrative Code Chapter 150. 2023-12-047_Du bu qu e.docx July 2014 c. Structures built by the DOT over or under a primary road will be maintained structurally sound by the DOT, including repairs to floors and railing and painting. For structures serving roadways which are not on the primary road system, the cleaning and removal of snow, debris and foreign objects from local road traffic lanes, sidewalks or walkways within the project limits (if any) including pedestrian overpasses or underpasses will be the responsibility of the LPA. 6. General Provisions a. If the LPA has completed a Flood Insurance Study (FIS) for an area which is affected by the proposed Primary Highway project and the FIS is modified, amended or revised in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the modification, amendment or revision to the DOT. If the LPA does not have a detailed Flood Insurance Study (FIS) for an area which is affected by the proposed Primary Highway project and the LPA does adopt an FIS in an area affected by the project after the date of this Agreement, the LPA shall promptly provide notice of the FIS to the DOT. b. The LPA will comply with all provisions of the equal employment opportunity requirements prohibiting discrimination and requiring affirmative action to assure equal employment opportunity as required by Iowa Code Chapter 216. No person will, on the grounds of age, race, creed, color, sex, sexual orientation, gender identity, national origin, religion, pregnancy, or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which State funds are used. c. It is the intent of both (all) parties that no third party beneficiaries be created by this Agreement. d. If any section, provision, or part of this Agreement shall be found to be invalid or unconstitutional, such finding shall not affect the validity of the Agreement as a whole or any section, provision, or part thereof not found to be invalid or unconstitutional, except to the extent that the original intent of the Agreement cannot be fulfilled. e. This Agreement may be executed in (two) counterparts, each of which so executed will be deemed to be an original. f. This Agreement, as well as the unaffected provisions of any previous agreement(s), addendum(s), and/or amendment(s); represents the entire Agreement between the LPA and DOT regarding this project. All previously executed agreements will remain in effect except as amended herein. Any subsequent change or modification to the terms of this Agreement will be in the form of a duly executed amendment to this document. 2023-12-047_Du bu qu e.docx Jul y 20 14 IN WITNESS WHEREOF, each of the parties hereto has executed Agreement No . 2023-12-047 as of the date s hown oppos ite its signature below. CITY OF DUBUQUE : By : ~ ~ Title :~~ Date A pr:I , 20.2l._. 1,_A'-=-d -'-r'...,,,e'-'-V'l-'--'-n-'--'-e=--.....,h'"-'-l,____,B"'---re-"-;_t _Fe_l-=d_e.--'r'----' certify that I am the Cle rk of the City , and that ...,.B"'-r-=°'=d"'---_,(f)---'----._C-"'-o-"----'.V--'-------'--M:;__,c..::.o.....--'&+h'---'--------' who signed sai d Ag reement for and on behalf of t he City was duly authorized to execute the same on the 11_ day of _ __,_A-'-F-p .,_r .,_;'.,_( ____ , 20ll. Signed :~~ f)_ ~ City Clerk of Dubuque, Iowa IOWA DEPARTMENT OF TRANSPORTATION: By : ____________ Date ___________ , 20_ James R. Schnoebelen , P.E . Dis t rict Engineer District 6 2 023 -12-04 7 _Dubuqu e .docx 4 April 25 23 Exhibit A Bridge Replacement - PPCB on Grandview Ave. over U.S. 61 d MAZZUCHEW Si w PL 3 25 m y u a 2 3 C7 946 t OPK Sj v 1 Np3'`CpCK pPK GLEJE�'ND �� N� SS FLOAEN ��\ R P I' N - -1 RIKER ST " N D ADS D N sr--.. .... y..... ... "A Project Location AVE �y O F (O E� v p� PQ TR SA ti ST AD ELINE ST ypN �pGF PAMEIA CT 5 g `nG S� hp� o I O c A �& \ t �X OFF W CANNdN ;S pp> 36 IY QRp,NDVIEW 5 ST 31 ti AVE S 0 F s J f Op DUNLEITH F O ,p a ALLI z CT CT i PL O OETH CT `rT o 2 0 5�pc a 0 '9]� 0, o DR A 01\ 2 Y 1 hp p ~ EOX a row T-89N i y T .. m -88` 61 JULIEN DUBUQUE DR ` o; y� 151�� Y , MAR JO HILLS, z _ m3-24-22 2023-12-047_Dubuque