East-West Corridor Capacity Improvements: Professional Consultant Service Contract - Supplement Agreement No. 1 - Preliminary Engineering Design Enviromental Clearance Phase Copyrighted
May 1, 2023
City of Dubuque Consent Items # 06.
City Council Meeting
ITEM TITLE: East-West Corridor Capacity Improvements: Professional Consultant
Services Contract- Supplemental Agreement No.1 - Preliminary
Engineering Design and Environmental Clearance Phase
SUM MARY: City Manager recommending City Council adopt a resolution which
authorizes the City Manager to execute Supplemental Agreement No.1
with HDR, Inc. which approves revisions to the original scope of services
to the Consultant Professional Services Contract to complete the
Preliminary Engineering Design and Environmental Clearance Phase to
advance the development of East-West Corridor Capacity
Improvements, subject to the concurrence of the lowa Department of
Transportation.
RESOLUTION Approving the Consultant Professional Services -
Supplemental Agreement No. 1 between HDR I nc. and the City of
Dubuque for the East-West Corridor Capacity I mprovements
SUGGESTED Suggested Disposition: Receive and File;Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Agreement Supporting Documentation
Dubuque
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: East-West Corridor Capacity Improvements
Professional Consultant Services Contract - Supplemental Agreement No.1
Preliminary Engineering Design and Environmental Clearance Phase
lowa DOT Project No. STBG-SWAP-2100 (698)--SG-31
DATE: April 26, 2023
Assistant City Engineer Robert Schiesl is recommending City Council adopt a resolution
which authorizes the City Manager to execute Supplemental Agreement No.1 with HDR,
Inc. which approves revisions to the original scope of services to the Consultant
Professional Services Contract to complete the Preliminary Engineering Design and
Environmental Clearance Phase to advance the development of East-West Corridor
Capacity Improvements, subject to the concurrence of the lowa Department of
Transportation.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Robert Schiesl, Assistant City Engineer
Dubuque
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TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Robert Schiesl, Assistant City Engineer
SUBJECT: East-West Corridor Capacity Improvements
Professional Consultant Services Contract - Supplemental Agreement No.1
Preliminary Engineering Design and Environmental Clearance Phase
lowa DOT Project No. STBG-SWAP-2100 (698)--SG-31
DATE: April 24, 2023
INTRODUCTION
The enclosed resolution authorizes the City Manager to execute Supplemental
Agreement No.1 with HDR, Inc. which approves revisions to the original scope of
services to the Consultant Professional Services Contract to complete the Preliminary
Engineering Design and Environmental Clearance Phase to advance the development
of East-West Corridor Capacity Improvements.
BACKGROUND
In December of 2021, the Mayor and City Council approved the selection of HDR, Inc.
as the Consultant to complete the Preliminary Engineering Design and Environmental
Clearance Phase to advance the development of East-West Corridor Capacity
Improvements along University Avenue.
In March of 2022, with the Infrastructure Investment and Jobs Act (IIJA) funding
allocation to the State of lowa, the lowa DOT announced the increase in new federal
funds will require additional Primary Road Funds (PRF) to be used as the State's local
match, which will impact the lowa DOT's ability to provide SWAP funds for Local Public
Agency (City) projects. With the reduced SWAP funding capacity, the lowa DOT has
informed all Cities that all programs will transition from SWAP to Federal-aid funds,
starting in February 2023.
Since the East-West Corridor Capacity Improvements are a multi-year, multi-phased
project, which transitioned from SWAP (100%) to Federal-aid (80%/20%) in February
2023, the City was required to identify and allocate an additional $2 million as the City's
20% local match as part of the Fiscal Year 2024 - 2027 adopted budget.
Based on discussions with lowa DOT staff, the current HDR Contract for the East-West
Corridor Capacity Improvements is funded through a SWAP Funding Agreement
(Agreement No. 6-19-STBG-SWAP-039) which was executed in December 2019, and
lowa DOT staff have agreed that the Preliminary Engineering Design and
Environmental Clearance Phase can be completed and funded utilizing SWAP (100%)
funding already committed. However, moving forward, the future final design phase, the
property acquisition phase, and construction phase(s) will be required to utilize Federal-
aid (80%/20%) funding.
DISCUSSION
Due to the funding shift to Federal-aid, and to ensure that future phases of the project
will remain eligible to utilize federal funding, this will require the environmental study
phase to be elevated to a National Environmental Policy Act (NEPA) level clearance.
The various Phase 1 and Phase 2 elements that are required for federal regulatory
compliance are summarized as follows:
Environmental Resource Phase 1 Environmental Resource Phase 2
• Regulatory Agency Coordination • Environmental Assessment with
• Threatened & Endangered Species Individual Section 4(f) Evaluation &
Regulated Materials FHWA Regional
� • Office Review T&E Species
� Water of the US
FAA Notice • FONSI with Individual Section 4(f)
� Evaluation
• Traffic Noise Study FONSI Concurrence
• Low-Income, Minority & Vulnerable �
Populations
� Cultural Resources
• Section 106 Historic Properties
• Section 4(f) Evaluation
Due to the revised scope of services and the additional level of work to meet the NEPA
level regulatory requirements, this will add additional cost ($149,556) to the Consultant
design services contract.
The Consultant Professional Services - Supplemental Agreement No.1 authorizes HDR
to provide the revised NEPA scope of services to continue to advance the completion of
the Preliminary Engineering Design and Environmental Clearance Phase and to
advance the development of East-West Corridor Capacity Improvements.
SCHEDULE IMPACTS
Due to the additional level of work to meet the NEPA level regulatory requirements, and
coordination with multiple regulatory agencies, this will delay the environmental
clearance phase by 8-12 months.
As the City and consultant team progress through the preliminary design and NEPA
level clearance process over the next year, there will be two (2) public information
meetings this summer and fall. These public open house meetings will provide property
owners and citizens the opportunity to receive information about the project and allow
the public an opportunity to provide input.
RECOMMENDATION
I recommend that the City Council authorize the City Manager to execute the Consultant
Professional Services - Supplemental Agreement No.1 with HDR, Inc. which approves
revisions to the original scope of services to complete the Preliminary Engineering
Design and Environmental Clearance Phase to advance the development of East-West
Corridor Capacity Improvements, subject to the concurrence of the lowa Department of
Transportation.
BUDGET IMPACT
Through Supplemental Agreement No. 1, the professional services fee will be increased
due to the revised scope of services and the additional level of work to meet the NEPA
level regulatory requirements, which will add additional cost ($149,556) to the
Consultant contract, and is summarized as follows:
Description Amount
HDR - Consultant Professional Services Base Contract $ 1,040,618.00
Supplemental Agreement No. 1 - Scope of Services Revisions 149,556.00
Total Contract Cost $ 1,190,175.00
The Consultant contract funding summary is as follows:
Project Code Funding Source Amount
5521000001-301-64070 DMATS STBG SWAP Funds $ 1,190,175.00
Total Project Funding $ 1,190,175.00
ACTION TO BE TAKEN
The City Council is requested to authorize the City Manager to execute the Consultant
Professional Services - Supplemental Agreement No.1 with HDR, Inc. which approves
revisions to the original scope of services to complete the Preliminary Engineering
Design and Environmental Clearance Phase to advance the development of East-West
Corridor Capacity Improvements, subject to the concurrence of the lowa Department of
Transportation, through adoption of the enclosed resolution.
Prepared by Robert Schiesl, Assistant City Engineer
cc: Jenny Larson, Chief Financial Officer
Nathan Steffen, Civil Engineer
Dillon Feldmann, lowa DOT
Chris Malmberg, HDR
F:\PROJECTS\EAST-WEST CORRIDOR CAPACITY IMPROVEMENTS\2021 Consultant PE NEPA RFP\Supplemental Agreement
1
Prepared by:Bob Schiesl, City of Dubuque Engineering, 50 W. 13th Street,Dubuque, IA 52001 (563)589-4270
Return to:Adreinne N.Breitfelder, City Clerk,50W 13'h Street,Dubuque,SA 52001 (563)589-4100
RESOLUTION NO. 124-23
RESOLUTION APPROVING THE CONSULTANT PROFESSIONAL SERVICES -
SUPPLEMENTAL AGREEMENT NO. 1 BETWEEN HDR INC. AND THE CITY OF
DUBUQUE FOR THE EAST-WEST CORRIDOR CAPACITY IMPROVEMENTS
Whereas, the City of Dubuque is proceeding with East-West Corridor Capacity
Improvements; and
Whereas, due to the revised scope of services and the additional level of work to
meet the NEPA level regulatory requirements, this will add additional cost ($149,556) to
the Consultant design services contract; and
Whereas, the Consultant Professional Services - Supplemental Agreement No.1
authorizes HDR to provide the revised NEPA scope of services to continue to advance
the completion of the Preliminary Engineering Design and Environmental Clearance
Phase and to advance the development of East-West Corridor Capacity Improvements.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. That said Consultant Professional Services - Supplemental
Agreement No. 1 between HDR, Inc. and the City of Dubuque for the Preliminary
Engineering Design and Environmental Clearance Phase for the East-West Corridor
Capacity Improvements is hereby approved, subject to the concurrence of the Iowa
Department of Transportation.
Section 2. That the City Manager be authorized and directed to execute said
Consultant Professional Services - Supplemental Agreement No. 1 with HDR, Inc. for
the East-West Corridor Capacity Improvements.
Passed, approved, and adopted this 1st day of May, 2023.
Brad M. Cava a ih(Mayor
Attest:
Trish Gleason, Assistant City Clerk
Contract No.
Owner Project No. CIP 2501039/ 3001039
Iowa DOT Project No. STBG-SWAP-2100(698)—SG-31
SUPPLEMENTAL AGREEMENT#1
TO STANDARD CONSULTANT CONTRACT
FOR ENGINEERING SERVICES
WHEREAS:
HDR ENGINEERING, INC. ("HDR") entered into an Agreement on January 19, 2022 to perform
preliminary engineering and environmental study services for The City of Dubuque("Owner");
Owner desires to amend this Agreement in order for HDR to perform services beyond those previously
contemplated;
HDR is willing to amend the agreement and perform the services herein identified.
NOW, THEREFORE, HDR and Owner do hereby agree:
The Agreement and the terms and conditions therein shall remain unchanged other than those
sections and exhibits listed below;
Attachment A Scope of Services shall be revised to include additional NEPA services per the attached
Exhibit A.
Attachment C-Fees and Payments shall be revised per the following tables. Total Contract Maximum
Amount Payable increased by$149,556 to$1,190,175.
Base Contract
Summary Of Fee
HDR SERVICES{IV+V-VI) 5602,700
SUBCONSULTANT SERVICES IMSA} S393,536
SUBCONSULTANT SERVICES ITERRACON) $24,600
SUBCONSULTANT SERVICES(TALLGRASS) $19,783
(TOTAL FEE $1,040,618
Revision to Base Contract
Base Contract Fee Revised Fee Revised Fee
HDR SERVICES(IV+V'VI) 5602,700 S550,555
SUBCONSULTANT SERVICES(WA) S393;536 S52,115 5115,680
SUBCONSULTANT SERVICES ITERRACON) 524,600 50 524,600
SUBCONSULTANT SERVICES(TALLGRASS)^ 519,783 50 $19,783
ITOTAL FEE 51,040,618 50 $1,040,618
Base Contract plus Supplement tit
Revised Fee Supplement 41 Total Kee
HDR SERVICES(IV+V+VI) 5550,555 5118,436 S698,991
SUBCONSULTANT SERVICES MSA} 5445,680 SO $445,680
SUBCONSULTANT SERVICES(TERRACON) 524,600 50 $24,600
SUBCONSULTANT SERVICES(TALLGRASS) $19,783 51.120 $20,903
(TOTAL FEE 51,040,618 S149,556 $1,190,175
Contract No.
Owner Project No. CIP 2501039 / 3001039
Iowa DOT Project No. STBG-SWAP-2100(698)-SG-31
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their proper
officials thereunto duly authorized as of the dates below.
HOR ENGINEERING, INC.
. Matthew B. Tondl
Senior Vice President
ATTEST:
'-J/2 (,/.U!tl. I 7 /C7Kt//( tu
By ./1
CITY OF DUBUQUE, IOWA
By~
7
Michael C. Van Milligen
City Manager
Date: Apr 20, 2023
Date: Apr 20, 2023
Date:J~ 7
IOWA DEPARTMENT OF TRANSPORTATION
Accepted for FHWA Authorization*
By ___________ _ Date: _________ _
Name ___________ _
Title ___________ _
* The 'Iowa DOT is not a party to this agreement. However, by signing this agreement, the Iowa DOT is
indicating the work proposed under this Agreement is acceptable for FHWA authorization of Federal
funds. ·
5/4/2023
Dillon J. Feldmann, P.E.
Iowa DOT LSFE Eastern Region
EXHIBIT A
EAST-WEST CORRIDOR
UNIVERSITY AVENUE OVERLAP SECTION
INTERSECTION CAPACITY IMPROVEMENTS
SCOPE OF SERVICES
SUPPLEMENTAL AGREEMENT 1 -NEPA SUPPORT
I. INTRODUCTION
This project was assumed to be completed using Iowa SWAP funding, which would not require
compliance with the National Environmental Policy Act (NEPA). With the changes to the SWAP
program with reduced funding for construction, federal funding is required to complete this
project, thus requiring NEPA compliance. This scope of services is to add in the additional effort
to complete NEPA and other relevant environmental documentation.
The following tasks are anticipated to address NEPA compliance requirements:
• Public Agency Coordination
• Expanded environmental resource studies under existing contract
• Additional studies for resources not included in the existing contract
• NEPA documentation and decision document
• Strategic Communications to support a public hearing
• Additional alternatives development to support NEPA requirements
All of the environmental tasks under the existing contract are relevant to a NEPA process and
would need to be expanded for an Environmental Assessment (EA) or Environmental Impact
Statement (EIS) level of effort. Iowa DOT and FHWA have started a new planning and
environmental linkage process where they are deferring determination of a NEPA classification
to help delay the start of the NEPA clock for completion of NEPA documents. Before NEPA
classification, environmental studies are completed, initial public involvement and
environmental resource agency coordination is conducted, concepts/alternatives are developed,
and alternatives screening is performed to recommend a preferred alternative or a limited number
of alternatives for detailed evaluation.
For purposes of this amendment, it is assumed an EA level of analysis will be required.
However, based on relocation impacts (potentially of historic properties eligible for the National
Register of Historic Places (NRHP)) and potential controversy, an EIS could be possible. Under
NEPA, if it is unknown whether an EA or EIS would be the appropriate NEPA classification, the
effort typically follows an EA classification, then could be upgraded to an EIS if needed. It is
also assumed for the purposes of developing scope that the potential impacts of the project could
be addressed via a Finding of No Significant Impact (FONSI) decision document, if found to be
supported by the findings of the EA.
A-1 1/22/2023
HDR proposes to conduct a two-phase approach for meeting NEPA and other relevant
environmental requirements, with the first phase to perform public and agency coordination,
expand environmental resource studies approved under the existing contract for EA-level of
analyses, and conduct additional studies for resources not included in the current contract. The
second phase would be the preparation of the appropriate NEPA document and decision
document (assumed to be an EA and FONSI,respectively).
II. DESCRIPTION OF WORK TASKS
The details of the tasks are described as follows:
1. Project Management and Coordination
1.1. Project Management. This task includes activities to prepare and process invoices and
prepare monthly progress reports beyond the 12-month schedule to a proposed 24-Month
schedule.
1.2. Correspondence. Additional correspondance will be managed under the existing
contract.
1.3. Project Meetings. Additional project meetings will be managed under the existing
contract. Existing in person meetings will be converted to virtual meetings.
1.4. Team Meetings. Additional project team meetings will be manager under the existing
contract.
1.5. Quality Control. Perform QA/QC checks prior to all official submittals. Prepare a
quality management plan (including subs) describing the anticipated reviews, review
schedule, and reviewers. Reviews of draft and final NEPA, decision document, and
additional or expanded environmental resource studies.
2. Environmental Resources Phase L The first phase will consist of planning and
environmentallinkage process to support the NEPA document.
2.1. Agency Coordination. HDR will perform resource agency coordination using Iowa
DOT's database and list of agencies. This would be done noting it is part of the
environmental planning process leading up to NEPA.
2.2. Cultural Resources Expansion Oversight. HDR to coordinate and oversee the
expanded Cultural Resources tasks of Tallgrass to include consideration of Section 106
effect determinations and coordination with SHPO office. If an Adverse Effect would
occur for a proposed full acquisition of one or more NRHP-eligible properties, additional
scope would be required and is not included in this amendment.
Deliverables: Historic architectural report
2.3. Section 4(f) 5-step process and Individual Section 4(f) Evaluation. A Section 4(f)
Iowa DOT 5-step process memo would be utilized to identify and evaluate potential uses
of Section 4(�properties (park,recreational, and historic properties (a
wildlife/waterfowl refuge is not present). If only minimal uses of Section 4(fj properties
would occur, they could be addressed through a de minimis process under NEPA in
Phase 2. If an Adverse Effect would occur for impacts to one or more NRHP-eligible
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properties, that would constitute a Section 4(fj use, requiring an Individual Section 4(fj
Evaluation. Because the preliminary review of NRHP-eligible properties has identified
potential historic properties on both sides of University Avenue, and within initial
concept footprints, it is anticipated that an adverse effect to one or more properties is
unavoidable, and an Individual Section 4(� Evaluation would be required.
HDR will prepare an Individual Section 4(fj Evaluation to address potential uses of the
individual NRHP-eligible buildings, as well as any park or recreation property uses [there
are no wildlife and waterfowl refuge properties in the study area]. The evaluation will
address if there is no feasible and prudent alternative that completely avoids the use of
Section 4(�properties, and that the project includes all possible planning to minimize
harm on Section 4(f)properties resulting from the transportation use. The Evaluation will
consider the no-action or no-build alternative, and alternatives identified and reviewed
during concept and alternatives development and screening. If there is no feasible and
prudent avoidance alternative, HDR will evaluate alternatives and identify the alternative
or alternatives with the least overall harm. HDR will coordinate with Iowa DOT on the
consideration of mitigation measures for reducing impacts on Section 4(� properties. The
results of the analysis will be documented in a Draft Individual Section 4(f) Evaluation
for Iowa DOT and FHWA review and approval. After agency and public review and
comment on the Draft Evaluation, HDR will prepare a Final Individual Section 4(�
Evaluation for Iowa DOT and FHWA approval.
Deliverables: Section 4(f� Iowa DOT 5-step process memorandum and Individual
Section 4(f) Evaluation
2.4. Environmental Justice Expansion. Environmental Justice requirements under federal
funding would require a more rigorous process than currently scoped. For example, if
several relocations are required in an area of low-income or minority populations
identified as an EJ population, additional analysis and outreach would be required, and
would be documented in an expanded memorandum.
Deliverable: Expanded Environmental Justice memorandum
2.5. Noise Expansion.Noise requirements under federal funding would require a more
rigorous process than currently scoped including noise monitoring, running the FHWA
traffic noise model on one proposed build alternative and the no build alternative, and
preparing a noise report (which would evaluate noise impacts and review potential noise
mitigation measures to determine if they are reasonable and feasible).
Deliverable: Traffic noise technical memorandum
2.6. Regulated Materials Expansion. The current scope will identify potential hazards of
regulated materials sites using Iowa DOT risk categories. The results will be
documented in a report and summarize contaminated and regulated material sites
impacts (relative to public health and other environmental concerns)for alternatives
evaluated in the NEPA document. The findings of the regulated materials review may
A-3 1/22/2023
result in the need for further detailed studies in support of a further federal funding
process. For example, if contamination from the gas station on the northwest corner of
University Boulevard and Asbury would require additional review such as sampling, a
supplemental task could be added to address this situation and not included in this
amendment.
Deliverable: Expanded regulated materials technical memorandum
2.7. Environmental Resources.NEPA documents require consideration of other resources
outside the scope of a SWAP process. Below is a list of environmental resources
addressed by Iowa DOT EAs that were not included in the initial SWAP scope, are
applicable to the Project, and can be evaluated and documented in an environmental
planning document or separate memoranda during Phase 1:
• Land Use and Related Characteristics
• Community Cohesion
• Churches and Schools
• Economic
• Joint Development
• Parklands and Recreation Areas
• Bicycle and Pedestrian Facilities
• Right-of-Way
• Relocations
• Construction and Emergency Routes
• Transportation
• Air Quality
• Energy
• Visual
• Utilities
• Cumulative Impacts
Deliverable: Environmental planning document
3. Environmental Resources Phase 2. The second phase is the preparation of the appropriate
classification of NEPA document and decision document.
3.1. Environmental Assessment and Individual Section 4(� Evaluation. HDR will
prepare an EA, which includes detailed analysis on up to one build alternative and the
No-Build Alternative. Direct and indirect impacts will be identified and addressed,
noting any required or proposed mitigations to minimize the impacts. It is assumed up to
four iterations of the EA is required for City, Iowa DOT and FHWA comments.
• Preliminary Version of EA with Draft Individual Section 4(� Evaluation.
Prepare preliminary version of EA to be submitted to the City and then Iowa DOT
for review and comment.
• Draft EA with Draft Individual Section 4(f) Evaluation. Revise per comments
from Preliminary EA and resubmit to City and Iowa DOT for review.
A-4 1/22/2023
• EA with Draft Individual Section 4(f) Evaluation. Revise and submit to Iowa
DOT for their submittal to and coordination with Iowa FHWA for review for
Signature. Upon FHWA approval and signature, HDR will prepare an electronic
version of the EA and 10 hard copies.
3.2. Decision Document with Final Individual Section 4(f) Evaluation. Following public
review of the Signature EA, a preliminary decision document will be prepared. For
estimating purposes, it is assumed that the Project will warrant preparation of a FONSI;
if it is determined that a Notice of Intent to prepare an EIS is required, a supplemental
scope will be prepared. A Final Section 4(f) Evaluation will accompany the Decision
Document.
• Preliminary Version of FONSI with Final Individual Section 4(f� Evaluation.
Prepare preliminary version of the of the decision document (assumed to be a
FONSI) to be submitted to the City and Iowa DOT for review and comment.
• Draft FONSI with Final Individual Section 4(f� Evaluation. Revise per
comments and resubmit to City and Iowa DOT.
• Final FONSI with Final Individual Section 4(f) Evaluation. Revise and submit to
Iowa DOT for their submittal to and coordination with Iowa FHWA. Upon FHWA
approval and signature, an electronic version of the FONSI would be prepared and
provided to the City. HDR would reproduce and mail the FONSI, with the Signature
EA attached, for agency and public distribution. For the purposes of the scope, 10
total copies of the Signature EA and FONSI are proposed for distribution, Iowa
DOT use, and Consultant use.
Assumptions:
• The reconnaissance field review conducted under the existing contract confirmed no
wetlands or other waters of the US within the project area, so no further work on
these resources is anticipated.
• A total of ten agency comments and ten public comments (including those received
at the hearing) would be received on the EA and addressed in the decision
document. HDR will draft responses to comments for review by the City and Iowa
DOT, to be incorporated in the decision document.
• If right-of-way requirements identified after the decision document requires a
change in ROW (potentially including additional relocations) or design, a NEPA
Reevaluation would be required and would be added as a supplemental task.
4. Strategic Communications
4.1. Communications Plan. Update the communication plan to revise the schedule to
include the NEPA process and additional public meeting.
4.2. Project Updates. The second public meeting in the original scope will be repurposed as
the public hearing. No additional public meeting will be planned with NEPA studies.
• Task supports additional communication/project updates via website and social
media platforms.
Assumptions:
• No additional public meetings, stakeholder, one-one meetings or City Council
Updates are included.
A-5 1/22/2023
• The second public meeting under the original contract will be repurposed as the
Public Hearing to support the EA.
5. Conceptual Roadway Design.No additional concepting is required to support NEPA
studies.
Assumptions:
• One concept will be developed for the roundabouts to avoid historical property
impacts to support NEPA.
• Additional alternatives will not be expected to support NEPA. Additional alternatives
would require an amendment.
III. REVISIONS TO ORIGINAL SCOPE
Per the working meeting with City staff, it was determined roundabouts and on street bike lanes
are preferred features for this corridor and reduces the need for additional alternatives
development. In additional to avoiding historical properties the current project moving forward
includes one build alternative including roundabouts. Only minor design variations to support
NEPA EA Studies will be anticipated.
Due to the project evolution to one build alternative, the original contract includes alternatives
development and can be repurposed. The additional scope to analysis and design alternatives will
be repurposed to support the additional NEPA studies. Tasks listed below are modified/reduced
to support one alternative.
1. Project Management and Coordination.
1.3. Project Meetings. Convert six (6) in person progress meetings to online/virtual
meetings.
2. Preliminary Field Work(Data Collection). Work complete. No additional task
modifications required.
3. Environmental Review. Additional tasks to support NEPA include in this scope.
4. Geotechnical Investigation.No additional task modifications required.
5. Traffic Analysis
5.3. Safety Evaluation. Reduce from two (2)to one (1)refined alternative to perform
predictive crash modeling with Interactive Highway Safety Design Model (IHSDM).
5.4. Alternative Analysis. Reduce from two (2)to one (1)refined alternative to evaluate
with Synchro, SIDRA or ARCADY for year 2045 AM and PM peak hours and proof-of-
concept (uncalibrated) Vissim microsimulation for year 2045 AM and PM peak hours.
6. Conceptual Roadway Design 10%
6.2. Confirm Typical Section. Up to three (3)typical sections will be reduced to one (1)
final section to be developed for the project.
6.4. Initial Alternatives. Reduce from up to three (3) alternatives to one (1) roundabout
option. Signalized option will not be developed.
7. Preliminary Roadway Design 30%. Task lead revised with MSA lead with HDR to provide
technical resource and QC. Scope proposed and fee proposed to shift to MSA.
8. Preliminary Roadway Design 65%. Task lead revised with MSA lead with HDR to provide
technical resource and QC. Scope proposed and fee proposed to shift to MSA.
A-6 1/22/2023
9. Drainage Design.No additional task modifications required.
10. Private Utility Coordination.No additional task modifications required.
11. Public Utility Preliminary Design.No additional task modifications required.
12. Quantities and Cost Estimates. Task lead revised with MSA to pull quantities with HDR to
finalize cost estimate and unit prices. Scope proposed and fee proposed to shift to MSA.
12.1. Prepare opinion of probable cost for 10%. Reduce from up to three (3) to one (1)
alternative.
13. Right-of-Way Design. No additional task modifications required.
14. Strategic Communications.
14.5. Public Meetings. Repurpose meeting#2 from preferred alternative to a Public Hearing.
VI. PROPOSED SCHEDULE
Schedule will be updated upon NTP and coordinated with the City and State on major
milestones. Overall schedule is expected to increase by 12 months.
A-7 1/22/2023
�,� ESTIMATE OF RESOURCES AND FEE
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T ansP�t on 2 16 8 21
Alr quality 1 1 2
nergy 1 0 5
2 8 10
2 0 6
d 16 30
TASKS-ENVIRONMENTALRESOURCESPHASEI
tal Assessment ana Inaiviaual section 4(f�Ev 0
PrclminaryVenionofEAwicM1Dralclndividual5ecfion4�l�aEvaluafion 30 16 68 382
OrahEAwithUrahlndivitlual5ectionO�f�EvaluaHon 20 30 J8 36 312
wiiM1lntlividual5eciionO�f�Evaluacion 10 5 38 13 55
3.2 OecisionDocument
VreliminaryvcrsionofFON5lwitMFinallndlvidual5eccion0�l�Evalua[ion 10 9 30 ]9 ]8
�rak PoN51 witM1 Final Inaiviaual section o�f�Ev 8 5 18 41
FinaIFON5lwithFinallndiridual5tttion4�f�Evalua�ion d 2 9 32
TASK 4-STRATEGIC COMMUNICATIONS
d.1 Communi�ationsPlan 3 10
i.2 Vroject Updatez 2 15
0
0
TASK 5-CONCEPTUAL ROADWAY DESIG�
5.1 AI[emativesrosupportNEPAStutlies
0
0
TOTFLHOUflSBYC1A551FICATION < 8 192 300 <) )08 260 1323
L ESTMATEO DIRER IABOR
QASSIFICHTION TOTALHOURS AVEHOURLYRATE DIRECTLABORCOST
Project Manager $J8.J3 $313-)2
Voller 8 550.)9 $4�6.32
Sro.Engineer/Sr.En ntalScientist 192 $80.00 $15,36000
Englneerlll/Envonrmen al5den�istlll/TrafFicll ]04 $J1.09 $J,430.96
Enginee�II/Envommental5cientizt I 4] $60.58 $2,&1�.36
Engineer I/Envornmental5cien[is[I/GIS J08 50].39 $33,552.12
Designer/SVatiegic Comunciations 260 538.23 59,939.80
TOTAL DIRECT IABOR COST 132i 569,054.18
II.VAYROLLBURDENANOOHCOSTS�VRIMEONLY) Overhead= 154.88Vo $1a8,190.15
I I I.OIRER PROIER E%VENSES
qUANi UNIT UNIiCOSi TOTALCOST
GeneralPho[ocopies 100 SM1ee[z $0.12 512.00
GPSUsage 1 Days $1�0.�0 $1�0.�0
Pental[ar/Fuel 4 Dayz 5100.00 $400.00
Meals 6 Meals 525.00 $150.00
HotelStay 2 OvernigM1h $300.00 $200.00
EA/FON51 Printing(ll Copies� 11 copies 550.00 $550.�0
Display boards-30x40 0 boards $85.00 $0.00
ScrollPlots-36x120 0 ScrollPlots 560.00 $0.00
Postcards 0 portcards $1.80 50.00
Pos[age 0 pos[age $0.58 $0.0
Legal Noticez 0 notices $500.00 $0.00
Onlinemeetingdomain/M1os[ing 0 Domain/hos[ing $1�0.�0 $0.0
Zoho 1 database yean $960.00 $960.00
Handou[s 0 shee[s $1.80 $0.0
courc aeporcer i each Si,soo.00 Si,soo.00
NoiseMoni[or 2 Days $150.�0 $3�0.�0
Fadll[IesCortofUpital 569,850.18 Dlrectlabor 0.1300% 591.09
TOTAL ESiIMATED DIRECi E%PENSE $0,263.�9
IV.ESTIMATED ARUAL COSTS(I�II r II1�,ROUNDEO 5382,30].43
V.FIXED FEE 13%x(I r I1�-FCO( $21,2)0.33
vi.u�n�mo.�:ea co�amgeo�v li�x U*i�t�i�ll So.00
Summary Of Fee
H�RSERVICES�NaVaVI) $2a3,582
SUB[ONSUITANTSERVICE5�M5A�
SUB[ONSULTANTSERVICES�TERRACON)
SUBCONSULTANTSERVICES(TALLGPASS) S1,1i0
$200,102
CREDR FROM ORIGINAL SCOVE OF WORN
OTALSUVVLEMENTFEE 309556
1702 Pankratz Street
Madison, WI 53704
M S A P (608)242-7779
TF (800)446-0679
F (608)242-5664
www.msa-ps.com
January 19, 2023
Chris Malmberg, PE, ENV SP
HDR
1917 S. 67t" Street
Omaha, NE 68106-2973
Re: Supplemental Agreement#1
City of Dubuque, IA
East-West Corridor
University Avenue Overlap Section
Intersection Capacity Improvements
This project was assumed to be completed using lowa SWAP funding, which would not require
compliance with the National Environmental Policy Act (NEPA). With the changes to the SWAP
program with reduced funding for construction, federal funding is required to complete this project,
thus requiring NEPA compliance. This scope of services is to add in the additional effort to
complete NEPA and other relevant environmental documentation. MSA will support HDR with
the following additional tasks as described in the Supplemental Agreement#1 Scope of Services
prepared by HDR.
1. Project Management and Coordination
1.1. Project Management. This task includes project management beyond the 12-month
schedule to a proposed 24-Month schedule.
1.3. Project Meetings. Additional project meetings will be managed under the existing
contract. Existing in person meetings will be converted to virtual meetings.
1.4. Team Meetings. Additional project team meetings will be managed under the existing
contract.
4. Strategic Communications
4.2. Project Updates. The second public meeting in the original scope will be repurposed
as the public hearing. No additional public meeting will be planned with NEPA studies.
5. Conceptual Design. No additional concepting is required to support NEPA studies.
In addition to the above revised scope, MSA will assume the lead of Tasks 7 and 8 of the
original contract (Task 7— Preliminary Roadway Design 30%, Task 8 — Preliminary Roadway
Design 65%). For Task 12, MSA will provide item quantities for HDR to prepare opinions of
probable costs.
The expected date of completion date of the preliminary design and environmental document
will be extended as documented in the scope of services prepared by HDR . We propose
working on a cost plus fixed fee basis not to exceed $445,680.39 (an increase of$52,144.68).
A breakdown of our costs is shown in the attached Exhibit B.
\\msa-ps.com\fs\Projects\490s\492\00492059\Contract\Contract Amendment#1\Updated\230119_HDR_Dubuque_East West Corridor_MSA SA#1.docx
Page 2
January 19, 2023
We look forward to continuing to work with you on this project.
Sincerely,
MSA Professional Services, Inc.
�_ �S��;�
Ben Wilkinson, PE
Team Leader
bwilkinson(c�msa-ps.com
(608) 216-2057
\\msa-ps.com\fs\Projects\490s\492\00492059\Contract\Contract Amendment#1\Updated\230119_HDR_Dubuque_East West Corridor_MSA SA#1.docx
Consultant Weiqhted Direct Labor Rates
MSA Professional Services,Inc.
Supplemental Agreement#1
East-West Corridor University Avenue Overlap Section
City of Dubuque, IA
Classification: PROJECT MANAGER Classification: DESIGN TECHNICIAN
Current Percent Percent
Employee Name(a) Rate b Contribution c (b*c) Employee Name(a) Current Rate(b) Contribution c (b'c)
13383 $69.00 100% $69.00 100% $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
TOTAL 100% $69.00 TOTAL 100% $0.00
Classification: SENIOR PROJECT ENGINEER Classification: PRO. LAND SURVEYOR
Current Percent Percent
Employee Name(a) Rate b) Contribution c (b*c) Employee Name(a) Current Rate(b) Contribution c �b*c)
19703 $49.30 100% $49.30 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
TOTAL 100% $49.30 TOTAL 0% $0.00
Classification: PROJECT ENGINEER Classification: FIELD TECHNICIAN/SURVEYOR
Current Percent Percent
Employee Name(a) Rate b Contribution c (b*c) Employee Name(a) Current Rate(b) Contribution(c �b*c)
19698 $44.30 100% $44.30 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
0.00 0.00
TOTAL 100% $44.30 TOTAL 0% $0.00
Classification: ENGINEER Classification: N/A
Current Percent Percent
Employee Name(a) (b*c) Employee Name(a) Current Rate(b) (b'c)
Rate b Contribution c Contribution c
19953 $32.80 100% $32.80 100% $0.00
$0.00 $0.00
$0.00 $0.00
$0.00 $0.00
0.00 0.00
TOTAL 100% $32.80 TOTAL 100% $0.00
Page 1 of 6
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Fee Computation Summary bv Enqineerinq Task
MSA Professional Services, Inc.
Supplemental Agreement#1
East-West Corridor University Avenue Overlap Section
City of Dubuque,IA
PROJECT TOTAL
Task Direct Labor Indirect Costs Fixed Fee Direct Total
Costs Expenses
1.Project Management&Coordination $1,380.00 $2,585.98 $475.92 $0.00 $4,441.90
7.Preliminary Roadway Design 30% $6,143.60 $11,512.49 $2,118.73 $0.00 $19,774.82
8.Preliminary Roadway Design 65% $7,078.40 $13,264.21 $2,441.11 $0.00 $22,783.72
12.Quantities and Cost Estimates $1,598.20 $2,994.87 $551.17 $0.00 $5,144.24
AUTHORIZED TOTAL: $16,200.20 $30,357.55 $5,586.93 $0.00 $52,144.68
Home Office Indirect Cost Rate(%): 187.3900% Percent Fixed Fee(%): 12.00°/o
Page 5 of 6
Consultant Contract Total Fee Computation
MSA Professional Services, Inc.
Supplemental Agreement#1
East-West Corridor University Avenue Overlap Section
City of Dubuque, IA
Original Contract SA#1 Total for ContracU
Work Order
Number of Staff 2741 370 3111
Hours
Total Direct Labor $116,273.87 $16,200.20 $132,474.07
TotalOverhead $217,490.28 $30,357.55 $247,847.83
Costs
Fixed Fee $40,051.71 $5,586.93 $45,638.64
Direct Expenses $19,719.85 $0.00 $19,719.85
Subtotal $393,535.71 $52,144.68 $445,680.39
Subconsultant $0.00 $0.00 $0.00
TOTAL COST $393,535.71 $52,144.68 $445,680.39
Home Office Indirect Cost Rate(%) 187.3900% Fixed Fee(°/a): 12.00%
Schedule of Subcontracts
Subcontract
WORK ELEMENT NAME OF SUBCONSULTANT Method of Payment Amount
$0.00
$0.00
$0.00
Page 6 of 6
��� FEE SUMMARY
East-West Corridor University Avenue Overlap Section Intersection Capacity Improvements
Base Contract
Summary Of Fee
HDRSERVICES�IVtV+VI) $602,]00
SUBCONSIILTANTSERVICE5�M5A) $393,536
SUBCONSIILTANTSERVICES�TERRA[ON) $24,600
SUBCONSULTANTSERVICES�TALLGRA55) 519�783
TOTAL FEE $1�040,618
Revision to Base Contract
Base Contract Fee Revised Fee Revised Fee
HDRSERVICES�IVtV+VI) $602�700 5550�555
SUBCONSIILTANTSERVICE5�M5A) $393,536 $52,145 $445,680
SUBCONSIILTANT5ERV1[ES�TERRA[ON) $24,600 SO $24,600
SUBCONSULTANTSERVICES�TALLGRA55) 519�783 $0 519�783
TOTNL FEE $1�090,618 $0 $1�090�618
Base Contract plus Supplement Nl
Revised Fee Supplement#1 Total Fee
HDRSERVICES�IVtV+VI) $550�555 $148�436 $698�991
SUBCONSULTANTSERVICES�MSA) 5445,680 S� 5�5,680
SUBCONSULTANTSERVICES�TERRA[ON) 524,600 S� SZ4,600
SUBCONSULTANTSERVICES�TALLGRA55) $19,]83 51,120 520�903
TOTAL FEE $1�040,618 $149�556 $1�190�175