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Minutes_Library Board of Trustees 02.23.23 Copyrighted May 1, 2023 City of Dubuque Consent Items # 01. City Council Meeting ITEM TITLE: Minutes and Reports Submitted SUMMARY: City Council Proceedings of 4/17/23 and 4/24/23; Historic Preservation Commission of 4/20/23; Housing Commission of 1/31/23; Library Board of Trustees of 1/26/23 and 2/23/23; Library Board of Trustees Update of 3/23/23; Proof of Publication for City Council Proceedings of 4/3/23. SUGGESTED Suggested Disposition: Receive and File DISPOSITION: ATTACHMENTS: Description Type City Council Proceedings of 4/17/23 Supporting Documentation City Council Proceedings of 4/24/23 Supporting Documentation Historic Preservation Commission of 4/20/23 Supporting Documentation Housing Commission of 1/31/23 Supporting Documentation Library Board of Trustees of 1/26/23 Supporting Documentation Library Board of Trustees of 2/23/23 Supporting Documentation Library Board of Trustees Update of 3/23/23 Supporting Documentation Proof of Publication for City Council Proceedings of Supporting Documentation 4/3/23 Q � � G� NAL Carnegie-Stout Public Lsbrary Board of Trus�ees Meeting Minutes of February 23, Z023 T�e Baard of Trustees of the Carn�gi�-Stout Pub[ic Library (C-SPL} met in �he Lacy Board Room at 4:00 p.m. an Thursday, February 23, 2023. Present: Trust�e Victor Lieberman and Director Nick Rossman Electronically �resent: President Pam Mullin, Vice President Greg Gor�on, Trustee Robert Armstrong, Trustee Ar�drew Bland, Trustee A. Alanda Gregory, and Administrati�e Assistant Denette Kellogg. Excused: Trustee Christy Monk 1. President Mullin called the meeting ta order at 4:03 p.m. "Moved to adopt the meeting agenda of February Z3, z0,Z3." Motion: Armstrong Second.� Gorton I/ote.� Aye —5; Nay— � 2. Appro�al of Board of Trustees Meet�ng Minutes of January 26, 2423. "Moved to approve the Board Meeting Minutes afJanuary�6, 20z3." Motion: Lie6erman Second: Gorton �ote: Aye —5; Nay— 0 3. Board President's Re�port: - The Board reviewed the Communication witl� the Dubuque City Council far JanUary 2023. "Moved to receive and file the Communication with the Du6uque City Council from January ZOZ3. " Motion: Lie6erman Second.� Gorton l/ote: Aye - 5; Nay— Q 4. Motion to Recei�e and File Informational Ttems: A. Library Director's Report Summary and Upda�e; 1 j � � I 1) Library Financial Report Fiscal Year (FY) 2022 — Rossman reported that the � end of January marks 58% completion of the fiscal year. Expenditures are � spent at 52% and revenue is 61% collected of projected budget. 2) Library Use — Rossman reported there was there was a 9% increase in i circulation over January 2022, a 33% increase in visitors and a 20% ; increase in computer and Wi-Fi usage. 101 curbside visits in January. � i Rossman reported 1,414 Hoopla downloads in January. There were 98 new users in January and 386 unique users total. Also included for review was the last three months usage comparison chart that includes cost per i collection for review. (Hoopla is a web and mobile library media-streaming , platForm for audio books, comics, e-books, movies, musiq and TV.) ' � 3) Library Marketing Report — In the month of January, streaming movie and ' television show service, Kanopy was promoted. There was an increase of , 29% in January 2023 with 348 uses compared to 269 uses the previous month. I 4) Library Programs, Partnerships, and Grants Report - Rossman provided the � following report: The Library's Public Library Accreditation application with the State Library , of lowa is due February 28, 2023. The application will be submitted in ' following the review and approval of the policies at this meeting. Rossman , thanked the Library Staff and Board of Trustees with all their help in ' completing the Strategic Plan, revising and approval of library policies, assistance with compiling other required data, all of which are necessary for � the application process. �� Music @ your Library0 is scheduled for Friday, March 3 at 6:00 p.m. in the � Library auditorium. Featured are lowa Blues Hall of Fame musicians Joe and Vicki Price: Blues-Roots from the Heartiand. �� I Rossman attended the first meeting for the lowa Library Association i Conference planning 2023 was held on Friday, February 10. The focus of ; the meeting was introducing committee members, committee roles, � conference schedule, format, potential keynote speakers, and general theme. The focus for Carnegie-Stout Public Library staff will be working on local arrangements for the conference. Trustee Gregory joined the meeting at 4:12 p.m. 5) Board Education — Rossman reported included in the accreditation process is three to five hours per year of continuing education for Board of Trustees 2 � members. Much of this education for the Trustees came from the � involvement in the strategic planning process over the past year. Another ' method is by sharing relevant topics that libraries are facing. Lieberman had ', shared with a few Dubuque-area Library Directors the included policy brief regarding attempts to criminalize libraries and education through State � obscenity laws. This document is included for review by the Board. EveryLibrary Institute is a lobbying firm that works specifically for libraries and library organizations and developed this document. ` 6) Revised Policies for Approval - Rossman reviewed the proposed changes � to the following policies: ` • Materials Selection Policy(propose name change to Collection % Development Policy) � • Internet Use Policy • Fees Policy 1 • CirculationPolicy � • Children Unaccompanied by an Adult Policy (propose name change to ' Unattended Child Policy) ' Also included was a synopsis of the changes for each policy for the review. � 7) Fiscal Year 2024 Budget Presentation - Rossman will provide the Library's FY 2024 budget presentation for the Board's review. The Library will present , to City Council on Monday, February 27 at 6:30 p.m. The Library is set to ' present following the Health Services Department. 8) Department Updates— Rossman provided highlights of the past month for I� Adult, Circulation, Information Technology and Youth Services. i, B. Comment Cards — Rossman reviewed three comment cards received. One patron commented on "loving the library" and the side table provided at the i checkout desk. Another patron provided a request that the Library stay open � later. The third patron commented on enjoying the Tiny Art Show. ! i "Moved to receive and�le the informational update from the j Library Director including the Library Expenditures, Revenue and Budget ! Financial Reports; and, Library Use Report, Library Programs, � Partnerships, and Grants Reporf; Board Education, Revised Policies for ii Approual, FY2024 Budget Presentation, Library Department Updates, and Comment Cards." Motion: Gorton Second.• Lieberman � �ote: Aye — 6; Nay— 0 5. Action Items: 3 i i A. Library Expenditures FY-23: January, Period 7 - The Board reviewed the ':� detailed expenditures reports for period seven, January 2023. Also � reviewed were the revised Gift Trusts reports provided by City Finance for '; July, August, and September 2023; and, review of the Gift Trusts reports i for October, November and December 2023. The Gift Trusts reports 3� interest had been misreported resulting in a revision to the July, August, ; and September 2023 reports. "Moved to approve the Library expenditures for FY-23 January, j period seven; and, the Gift Trusts Revised Report Expenditures for FY- � 23 July, August and September, and reports for FY-23 October, i November, and December." � Motion: Lieberman , Second.• Gregory , �ote: Aye - 6; Nay- 0 ' B. Library Circulation Policy - The Board reviewed the revised policy. , "Moved to adopt the re�isions to the Library Circulation Policy." Motion: Armstrong ' Second.• Gregory �ote: Aye - 6; Nay- 0 ' C. Collection Development Policy -The Board reviewed the revised policy. , "Moved to adopt the revisions to the Col%ction Deve%pment Policy." � Motion: eland j Second,• Gregory I �ote: Aye - 6; Nay- 0 i D. Fees Policy -The Board reviewed the revised policy. � � "Moved to adopt the revisions to the Library Fees Policy." Motion: Gorton � Second.� Lieberman �ote: Aye - 6; Nay- 0 E. Internet Use Policy - The Board reviewed the revised policy. "Moved to adopt the revisions to the Internet Use Policy." 4 i � � � � Motion: Gregory � Second.• Armstrong �ote: Aye - 6; Nay- 0 ' F. Unattended Child Policy - The Board reviewed the revised policy. j i "Moved to adopt the revisions to the Unattended Child Policy." i Motion; Gorton i Second.• Gregory �' �ote: Aye - 6; Nay- 0 �. G. Fiscal Year 2024 Budget Presentation - Rossman provided the FY 24 Budget ', presentation to the Library Board that included information on the Library's ' operational budget, improvement package requests (IPs), Capital Improvement ', requests (CIPs), and, accomplishments including information about the Library. , "Moved to approve Fscal year 2024 Budget Presentation," � Motion; Lieberman Second,• eland �ote; Aye - 6; Nay- 0 i 6. Library Board Adjournment-The Board adjourned at 4:40 p.m. I� "Motion to ac�'journ." � Motion: Gorton ' Second.• Gregory . �ote: Aye - 6; Nay- 0 I �c,/ ��� 3 .z�/ad i Andrew B/and, MD, Board Secretary Date � 5