Chavenelle Road Hike Bike Trail Phase 2: Recommendation for AcceptanceCity of Dubuque
City Council Meeting
Consent Items # 011.
Copyrighted
May 15, 2023
ITEM TITLE: Chavenelle Road Hike Bike Trail Phase 2: Recommendation for
Acceptance
SUMMARY: City Manager recommending City Council adopt the attached resolution
to accept the public improvements and the authorize the payment of the
final contract amount of $399,242.51 to Midwest Concrete, I nc., of
Peosta, IA, for the Chavenelle Road Hike -Bike Trail - Phase 2 Project
(Iowa DOT Project No. EDP-2100(696)-7Y31.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
Staff Memo
Resolution
RESOLUTION Accepting the Chavenelle Road Hike Bike Trail Phase 2
Project and authorizing the payment of the contract amount to the
contractor
Suggested Disposition: Receive and File; Adopt Resolution(s)
Engineer's Certificate of Completion
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Chavenelle Road Hike Bike Trail Phase 2
Iowa DOT Project No. EDP-2100(696)-7Y-31
Recommendation for Acceptance
CIP 3602273
DATE: May 9, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution to accept the public improvements and the authorize the payment of the final
contract amount of $399,242.51 to Midwest Concrete, Inc., of Peosta, IA, for the
Chavenelle Road Hike -Bike Trail - Phase 2 Project (Iowa DOT Project No. EDP-
2100(696)-7Y-31.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
k�4
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 4, 2023
RE: Chavenelle Road Hike Bike Trail Phase 2
Iowa DOT Project No. EDP-2100(696)-7Y-31
Recommendation for Acceptance
CIP 3602273
INTRODUCTION
Dubuque
Wild1l AP I 4`.
2007,2012.2013
2017*2019
The purpose of this memorandum is to provide the City Council with a recommendation
to accept the improvements for the for the Chavenelle Road Hike -Bike Trail - Phase 2
Project, Iowa DOT Project No. EDP-2100(696)-7Y-31.
BACKGROUND
In September 2015, city staff were notified that federal earmark funds from the USDOT
SAFETEA-LU transportation bill were available for a trail project. The City was asked by
East Central Intergovernmental Agency (ECIA) staff if a project could be identified that
would connect to the Mississippi River Trail (MRT). In coordination with ECIA and the
Planning Department, city staff identified Chavenelle Road between the NW Arterial and
Seippel Road as a good candidate for a hike/bike trail. The corridor has gaps in the
sidewalk and no bicycle facilities currently to serve the industrial park.
On September 10th, 2015 DMATS approved the alignment and approved to use the funds
for a grade separated trail. In December of 2015, the Federal Highway Administration
(FHWA) approved the movement of the earmark funds to this project in the amount of
$906,139 for FY 2017. On April 14, 2016 DMATS approved Transportation Alternative
Program funds in the amount of $242,863.00. The total project cost estimate for the
Chavenelle Road Hike/Bike Trail was estimated to be $1,436,262. Below is a table that
shows the original planned funding for the total hike/bike trail:
Total Funding Source
Amount
FHWA Trail Earmark
$ 906,139.00
TAP Grant
$ 242,863.00
REAP Grant
$ 175,000.00
DICW TIF
$ 112,260.00
TOTAL
$ 1,436,262.00
DISCUSSION
The Chavenelle Road Hike Bike Trail Phase 2 project was completed by Midwest
Concrete of Peosta, IA in the final contract price of $399,242.51 which is 1.4% under the
original contract price of $404,781.20.
The Chavenelle Hike/Bike Trail Phase 2 project involved the construction of a 10-foot-
wide concrete trail on the north side of Chavenelle Road from IA 32 (NW Arterial to
Radford Road). Ultimately the trail will provide a connection to the SW Arterial. This trail
will connect users to the Mississippi River Trail.
RECOMMENDATION
I recommend that the City Council accept the improvements and authorize the final
payment of the contract amount of $399,242.51 to Midwest Concrete, Inc. for the
Chavenelle Road Hike Bike Trail Phase 2 project, Iowa DOT Project No. EDP-
2100(696)-7Y-31.
BUDGETIMPACT
The project cost for the Chavenelle Road Hike -Bike Trail - Phase 2 Project is summarized
in the following table:
Description
Award
Final
Construction — Phase 2
$ 404,781.20
$ 399,242.51
Contingency (10%)
45,259.00
0.00
Construction Engineering & Inspection
74,677.00
59,886.38
Property Easements
33,445.10
33,445.10
Total Construction Cost Estimate
$ 558,162.30
$ 492,573.99
The proposed project funding is summarized as follows:
CIP
Fund Description
City
IDOT
Total
3602273
Chavenelle Trail
$ 173,579.98
$318,994.01
$ 492,573.99
ACTION TO BE TAKEN
The City Council is requested to adopt the attached resolution to accept the public
improvements and the authorize the payment of the final contract amount of $399,242.51
to Midwest Concrete, Inc., of Peosta, IA, for the Chavenelle Road Hike -Bike Trail - Phase
2 Project (Iowa DOT Project No. EDP-2100(696)-7Y-31.
cc: Jenny Larson, Finance and Budget Director
John Klostermann, Public Works Director
Marie Ware, Leisure Services Manager
Wally Wernimont, Planning Services Manager
Bob Schiesl, Assistant City Engineer
Prepared by Jon Dienst, Civil Engineer, 50 W. 131h St., Dubuque IA 52001 (563) 589-4276
Return to Adrienne N. Breitfelder, City Clerk, 50 W. l Vh St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 149-23
ACCEPTING THE CHAVENELLE ROAD HIKE BIKE TRAIL PHASE 2 PROJECT AND
AUTHORIZING THE PAYMENT OF THE CONTRACT AMOUNT TO THE
CONTRACTOR
WHEREAS, the Public improvement Contract for the Chavenelle Road Hike Bike
Trail Phase 2 (the Project) has been completed by the contractor, Midwest Concrete, Inc.
(Contractor), and the City Engineer has examined the work and recommends that the
Project be accepted, and
WHEREAS, the final contract amount for the Project is $399,242.51, and
WHEREAS, the Contractor has previously been paid $387,265.23, leaving a
balance of $11,977.27; and
WHEREAS, the City Council finds that the recommendation of the City Engineer
should be accepted.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. The recommendation of the City Engineer is approved and the
Project is hereby accepted.
Section 2. The Director of Finance and Budget is hereby directed to pay the
balance of the retainage of $11,977.27 as provided in Iowa Code chapter 573, and to pay
such retainage in accordance with the provisions of Iowa Code chapter 573 or Iowa
chapter 26.13.
Passed, approved and adopted this 15th day of May 2023.
Brad L�_CaVa"—n—aghMayor
Attest:
Aw�'e
Adrienne N. Breitfelder, CMC City Clerk
CITY ENGINEER'S CERTIFICATE OF FINAL COMPLETION OF THE CHAVENELLE
ROAD HIKE BIKE TRAIL PHASE 2 PROJECT
The undersigned City Engineer of the City of Dubuque, Iowa, hereby certifies that
he has inspected the Chavenelle Road Hike Bike Trail Phase 2 Project has been
performed in compliance with the terms of the Public Improvement Contract, and that the
total cost of the completed work is $492,573.99.
Dated this 4t" day of May 2023.
Gus Psihoyos, City Engineer
Filed in the office of the City Clerk on the 4t" day of May, 2023.
Adrienne N. Breitfelder, CIVIC City Clerk