Municipal Services Center EV Charging Stations Project_HearingCity of Dubuque
City Council Meeting
Public Hearings # 01.
Copyrighted
May 15, 2023
ITEM TITLE: Municipal Services Center EV Charging Stations Project
SUMMARY: Proof of publication on notice of public hearing to consider City
Council adopt a resolution authorizing the approval of the plans,
specifications, form of contract, and estimated cost of $134,670.00 for
the Municipal Services Center EV Charging Stations Project, and City
Manager recommending approval.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
RESOLUTION Municipal Services Center EV Charging Stations
Project: approval of plans, specifications, form of contract, and estimated
cost; for the Municipal Services Center EV Charging Stations Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
MSC EV Charging Stations Project
MSC EV Charging Stations Project Resolution
Proof of Publication
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Municipal Services Center EV Charging Stations Project
Project Code 5429900008
DATE: May 9, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Public Works Director John Klostermann is recommending City Council adopt a
resolution authorizing the approval of the plans, specifications, form of contract, and
estimated cost of $134,670.00; for the Municipal Services Center EV Charging Stations
Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
John Klostermann, Public Works Director
Dubuque
THE CITY OF
'All -America oily
DUB E 1 :
�IIV
2007-2012.2013
Masterpicce on the Mississippi 2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: John Klostermann, Public Works Director JK
SUBJECT: Municipal Services Center EV Charging Stations Project
Project Code 5429900008
DATE: May 3, 2023
INTRODUCTION
The enclosed resolution authorizes the approval of the plans, specifications, form of
contract, and estimated cost; for the Municipal Services Center EV Charging Stations
Project.
BACKGROUND
The fiscal years 2023, 2024 and 2025 Capital Improvement Budget provides funds for
the installation of the necessary underground electrical infastructure for a full build -out
of EV charging stations. Phase 1 of this project, which is this bid package, will include
underground infrastructure to support four (4) dual port (= 8) charging stations.
DISCUSSION
Bid documents and specifications for this project have been prepared by ShiveHattery
Architecture & Engineers. This project will include all labor, material and equipment
needed to install a circuit breaker into existing gear, feeder conduits and wire, spare
conduits for future use, handhole, disconnect, transformer, panel, pad, conduits to EV
chargers and EV chargers.
PROJECT SCHEDULE
The schedule for the project is proposed as follows
Initiate Public Bidding Process
May 1, 2023
Publish Notice to Bidders, Advertise for Bids
May 2, 2023
Publish Hearing Notice on Plans and Specifications
May 5, 2023
Hold Public Hearing on Plans and Specifications
May 15, 2023
Receipt of Bids (Bid Letting)
May 23, 2023
Award Construction Contract
June 20, 2023
Final Project Completion
October 31, 2023
RECOMMENDATION
I recommend that the City Council grant approval to the plans, specifications, form of
contract, and estimated cost, and hold the Public Hearing for the Municipal Services
Center EV Charging Stations Project.
BUDGETIMPACT
The cost estimates for the project are as follows:
Construction Contract
Contingency
Engineering/ Administration & Inspection
Estimated Total Project Cost
$ 134,670.00
$ 26,000.00
$ N/A
(Partnership with Alliant Energy)
$160,670.00
This project is funded with monies budgeted specifically for the Municipal Services
Center EV Charging Station in the Public Works Department's Capital Improvement
Project budget along with other project funding as identified below.
MSC Electric Vehicle Charging Project Code 5429900008
• Fiscal Year 2022 and 2023 Funding
Fiscal Year 2024 Funding
Central Storage Roof Repair Project Code 5465000001
• Fiscal Year 2023 Completed Project Balance
MSC Oil Lube System 542990007
• Expected Fiscal Year 2023 Project Savings
ACTION TO BE TAKEN
$104,007.00
$ 20,139.00
$ 31,073.00
$ 5,451.00
The City Council is requested to grant approval of the plans, specifications, form of
contract, and estimated cost, and hold the Public Hearing for the Municipal Services
Center EV Charging Stations Project.
Attachments
Cc: Crenna Brumwell, City Attorney
Jenny Larson, CFO
Arielle Swift, Assistant Public Works Director
John Klostormann, Public Works Director, 925 Kerper Court, Dubuque, IA 52001, (563) 589-4348
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 157-23
MUNICIPAL SERVICES CENTER EV CHARGING STATIONS PROJECT
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED
COST; FOR THE MUNICIPAL SERVICES CENTER EV CHARGING STATIONS PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specification, form of contract and estimated costs for the Municipal
Services Center EV charging Stations Project, in the estimated amount of $134,670 are hereby
approved.
Passed, approved, and adopted this 15th day of May 2023.
Brad anagh, Mayor
Attest:
Adrienne N. Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
05/05/2023
and for which the charge is 39.00
l
Subscribed to be ore me, a Notary Public in and for
Y':."que County, Iowa,
this 5th day of May, 2023
C��4� Qc�e—
Notary P1 1' in and for Dubuque County, Iowa.
JANET K. PAPE
° Commission Number 199659
a �
My Commission Expires
lows 12/11/2025
Ad text : CITY OF DUBUQUE, IOWA
Grl`-CIAL NOTICE
NOTICE IS HEREBY GIVEN: The Dubuque City Council will hold a
public hearing on the proposed plans, specifications, form of
contract and estimated cost for the Municipal Service Center
EV Charging Stations Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the
15th day of May 2023, in the Historic Federal Building Council
Chambers, 350 West 6th Street, Dubuque, Iowa. Said proposed
plans, specifications, form of contract and estimated cost are
now on file in the office of the City Clerk.
The scope of the Project is as follows:
- The project will provide all labor, material and equipment
needed to install a circuit breaker into existing gear,
install feeder conduits, wire, spare conduits for future use,
handhole, disconnect, transformer, panel, pad, conduits to EV
chargers and four (4) dual port EV chargers.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City-tiv the above action. The official agenda will be posted
the Friday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque,novusagenda.conVAgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
etyclerk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City Clerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said time
of public hearing. At said time and place of public hearings
the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerk's Office and may be viewed Monday
through Friday between 8:00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
ctyc;Iuik@cityofdubuque.org as soon as feasible. Deaf or
hard -of -hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 1st day
of May 2023.
Trish Gleason, Assistant City Clerk
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