2023 Pavement Marking Project_HearingCopyrighted
May 15, 2023
City of Dubuque Public Hearings # 02.
City Council Meeting
ITEM TITLE: 2023 Pavement Marking Project
SUMMARY: Proof of publication on notice of public hearing to consider City Council
approve the plans, specifications, form of contract and estimated cost of
$226,693.00 for the 2023 Pavement Marking Project through the
adoption of the attached resolution, and City Manager recommending
approval.
RESOLUTION Approval of plans, specifications, form of contract, and
estimated cost for the 2023 Pavement Marking Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Proof of Publication Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2023 Pavement Marking Project
(CIP 5521000013)
DATE: May 10, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council approve the plans,
specifications, form of contract and estimated cost of $226,693.00 for the 2023
Pavement Marking Project through the adoption of the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Justine Hull, Traffic Engineer
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 9, 2023
RE: 2023 Pavement Marking Project
(CIP 5521000013)
INTRODUCTION
Dubuque
All•MeHwgll
2007-2012.2013
2017*2019
The attached resolution is in reference to the public hearing for the 2023 Pavement
Marking Project. The pavement marking program is vital to our transportation system as
it provides safety to drivers and pedestrians on the public road system. Well-defined
crosswalk stripping for example provides areas where pedestrians can traverse a
roadway safely.
BACKGROUND
The City contracts for a city-wide pavement marking project to furnish, install, maintain,
and remove permanent pavement markings to include Lines and Symbols and Legends
on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT routes within the City. The Iowa DOT will reimburse the City for their
share of project costs after the project is completed and accepted.
PROJECT SCHEDULE
The schedule for the project will be as follows:
Initiate Bidding
May 1, 2023
Publish Notice to Bidders, Advertisement for Bids
May 5, 2023
Publish Notice of Hearing on Plans & Specifications
May 5, 2023
Public Hearing
May 15, 2023
Receipt of Bids
May 18, 2023
Award of Contract
June 5, 2023
Completion Date
November 3, 2023
RECOMMENDATION
I recommend that the City Council approve the plans, specifications, form of contract
and estimated cost 2023 Pavement Marking Project.
BUDGETIMPACT
The estimate of probable cost for the 2023 Pavement Marking Project is summarized in
the following table:
Description
Cost Estimate
Construction - City Pavement Markings
$ 203,739.00
Construction - Iowa DOT Pavement Markings
22,954.00
Engineering Design and Administration
2,500.00
Total Construction Cost Estimate
$ 229,193.00
The proposed project funding is summarized as follows:
Project Code
Fund Description
Fund Amount
5521000013
Pavement Markings (FY23)
$ 36,198.51
Pavement Markings (FY24)
170,000.00
Iowa DOT Funding
22,954.00
Total Project Funding
$ 229,152.51
REQUESTED ACTION
The City Council is requested to approve the plans, specifications, form of contract and
estimated cost for the 2023 Pavement Marking Project through the adoption of the
attached resolution.
Attach.
Prepared by: Justine Hull, Traffic Engineer
cc: Jenny Larson, Director of Budget & Finance
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Tech.
Justine Hull, Traffic Engineer
Prepares! by Justine Hull, City of Dubuque Engineering, 50 W. 13th St. Dubuque IA 52001 f563)589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 158-23
APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND
ESTIMATED COST FOR THE 2023 PAVEMENT MARKING PROJECT
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That the proposed plans, specifications, form of contract and estimated cost for
2023 Pavement Marking Project, in the estimated amount $226,693.00, are hereby
approved.
Passed, adopted and approved this 15th day of May 2023.
Attest:
Adrienne N. Breitfelder, City Clerk
STATE OF IOWA SS:
DUBUQUE COUNTY
CERTIFICATE OF PUBLICATION
I, Kathy Goetzinger, a Billing Clerk for Woodward
Communications, Inc., an Iowa corporation, publisher
of the Telegraph Herald, a newspaper of general
circulation published in the City of Dubuque, County
of Dubuque and State of Iowa; hereby certify that the
attached notice was published in said newspaper on the
following dates:
05/05/2023
and for which the charge is 40.58
}
Subscribed to before me, a Notary Pu lic in and for
Uuuuque County, Iowa,
this 5th day of May, 2023
(:�" -(� P.,
Notary Pu li in and for Dubuque County, Iowa.
p%AL a jANET K. PAPE
o� Commission Number 199659
r My Commission Expires
+ �� 12111/2025
rowR
Ad text : CITY OF DUBUQUE, IOWA
OFFICIAL NOTICE
NOTICE IS HEREBY GIVEN: The City Council of the City of
Dubuque, Iowa will hold a public hearing on the proposed
plans.apecifications, form of contract and estimated cost for
the 2023 Pavement Marking Project in accordance with the
provisions of Chapter 26, Code of Iowa, at 6.30 p.m., on the
15th day of May 2023, in the Historic Federal Building Council
Chambers (and/or by virtual means), 350 West 6th Street,
Dubuque, Iowa. Said proposed plans, specifications, form of
contract and estimated cost are now on file in the office of
the City Clerk. At said hearing any interested person may
appear and file objections thereto.
The scope of the Project is as follows:
Furnish, install, maintain, and remove permanent pavement
markings to include Lines and Symbols and Legends on City of
Dubuque streets as directed by the City Engineer. Also, to
include portions of Iowa DOT pavement markings as directed by
the City Engineer.
At the meeting, the City Council will receive oral and
written comments from any resident or property owner of said
City to the above action. The official agenda will be posted
thPtFriday before the meeting and will contain public input
options. The City Council agenda can be accessed at
https://cityofdubuque.novusagenda.conVAgendaPublic/ or by
contacting the City Clerk's Office at 563-589-4100,
etycicrk@cityofdubuque.org.
Written comments regarding the above public hearings may be
submitted to the City CIerk's Office via email at
ctyclerk@cityofdubuque.org or by mail to City Clerk's Office,
City Hall, 50 W. 13th St., Dubuque, IA 52001, before said
time of public hearing. At said time and place of public
hearings the City Council will receive any written comments.
Copies of supporting documents for the public hearings are
on file in the City Clerk's Office and may be viewed Monday
through Friday between 8.00 a.m. and 5:00 p.m.
Individuals with limited English proficiency, vision,
hearing, or speech impairments requiring special assistance
should contact the City Clerk's Office at (563) 589-4100,
ctyclerk@cityofdubuque.org as soon as feasible. Deaf or
Bard.-f,hearing individuals can use Relay Iowa by dialing 711
or (800) 735-2942.
Published by order of the City Council given on the 1st day
of May 2023. ;
Trish Gleason, Assistant City Clerk
1 t 5/5