First Amendment to Community Development Block Grant CARES Act (CDBG-CV) Subrecipient Agreement for Almost Home RehabilitationCity of Dubuque
City Council Meeting
Consent Items # 013.
Copyrighted
June 5, 2023
ITEM TITLE: First Amendment to Community Development Block Grant CARES Act
(CDBG-CV) Subrecipient Agreement for Almost Home Rehabilitation
SUMMARY: City Manager recommending City Council approve the first amendment
to the CDBG-CV Subrecipient Agreement with Almost Home at St.
John's and authorize the Mayor to execute the contract on behalf of the
C ity.
RESOLUTION Authorizing the F i rst Amend ment to the CDBG-CV
S ubreci p ie nt Ag ree ment with Almost Home at St. John's
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Amendment 1 Almost Home Shelter Rehab -Memo Staff Memo
Amendment 1 Almost Home Shelter Rehab- Resolution Resolutions
Amendment 1 Almost Home Shelter Rehab- Agreement Supporting Documentation
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: First Amendment to CDBG-CV Subrecipient Agreement for Almost Home
Rehabilitation
DATE: May 31, 2023
Housing & Community Development Director Alexis Steger is recommending City
Council approve the first amendment to the CDBG-CV Subrecipient Agreement with
Almost Home at St. John's and authorize the Mayor to execute the contract on behalf of
the City.
Almost Home is requesting an updated scope of work to include repairing the fire
escape. The fire escape was not on the original scope of work but was determined to be
out of compliance and necessary to repair for the safety of the men and children the
shelter will house.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Alexis Steger, Housing & Community Development Director
Mary Bridget Corken-Deutsch, Community Development Specialist
Dubuque
THE CITY OF
AII•Americs city
DUB E i nx
2007�2012�2013
Masterpiece on the Mississippi 2017*2019
To: Michael C. Van Milligen, City Manager
From: Alexis M. Steger, Housing and Community Development Director
Subject: First Amendment to CDBG-CV Subrecipient Agreement for Almost Home
Rehabilitation
Date: May 26, 2023
BACKGROUND
The City of Dubuque entered into a Community Development Block Grant CARES Act
(CDBG-CV) Subrecipient Agreement with Almost Home at St. John's on October 17,
2022 to assist with the rehab of the men's and children shelter. Unexpected change
orders have necessitated an updated Scope of Work to make this project viable. This
memorandum transmits a resolution to amend the Subrecipient Agreement to reflect the
updated Scope of Work.
DISSCUSSION
Almost Home is requesting an updated scope of work to include repairing the fire
escape. The fire escape was not on the original scope of work but was determined to be
out of compliance and necessary to repair for the safety of the men and children the
shelter will house. However, the project budget and time of performance will not be
impacted by this unexpected change order.
RECOMMENDATION
I respectfully request the City Council approve the first amendment to the CDBG-CV
Subrecipient Agreement with Almost Home and authorize the Mayor to execute the
contract on behalf of the City.
Prepared by: Mary Bridget Corken-Deutsch, Community Development Specialist
Prepared by Mary Bridget Corken Deutsch, Housing & Community Devel, 350 W. 6�1 St., Suite 312 (563) 690-6072
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 1311 St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 164-23
RESOLUTION AUTHORIZING THE FIRST AMENDMENT TO THE CDBG-CV
SUBRECIPIENT AGREEMENT WITH ALMOST HOME AT ST. JOHN'S
Whereas, the City of Dubuque and Almost Home at St. John's entered into a
CDBG-CV Subrecipient Agreement dated October 17, 2022 with respect to rehab the
shelter to respond to the COVID-19 pandemic; and
Whereas, the City Council approved the Iowa Economic Development Authority
CDBG-CV agreement with the City of Dubuque on December 21, 2020; and
Whereas, the parties desire to modify the Subrecipient Agreement as set out in
the First Amendment to the Subrecipient Agreement attached hereto; and
Whereas, Almost Home at St. John's will provide services to a majority low to
moderate -income individuals and serve a group primarily presumed to be LMI such as
homeless persons.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA-
Section 1. That the First Amendment to the Subrecipient Agreement with Almost
Home at St. John's be approved.
Section 2. That the Mayor of the City of Dubuque is hereby authorized and
directed to execute said Agreement and related documents on behalf of the City of
Dubuque, Iowa.
Passed, approved, and adopted this 5th day of June 2023.
Attest A_��e
46, Brad M. C a gh, Mayor
Adrienne Breiteit d r, City Clerk
FIRST AMENDMENT
TO
SUBRECIPEINT AGREEMENT BETWEEN
THE CITY OF DUBUQUE
AND
ST. JOHN'S ALMOST HOME
This first Amendment to Subreciplent Agreement, dated for reference purposes the 26th day
of May . 2023, is made and entered Into by the City of Dubuque, Iowa, a Responsible Entity
administering Community Development Block Grant funds (City), and the St. John's Almost Home
(Subreclpient).
WHEREAS, City and Subreciplent entered into a Subrecipient Agreement dated October 17,
2023 (the Subrecipient Agreement); and
herein.
WHEREAS, City and Subrecipient desire to amend the Subrecipient Agreement as set forth
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL TERMS AND COVENANTS CONTAINED
HEREIN, CITY AND SUBRECIPIENT AGREE AS FOLLOWS:
Section 1. Section A.1 of the Subrecipient Agreement is hereby amended to read as follows:
A.1 Activities
The Subrecipient will be responsible for administering a CDBG-CV Shelter Rehabilitation Project,
detailed in Exhibit A, in a manner satisfactory to the City and consistent with any standards
required as a condition of providing these funds. The scope of activities to be rendered by the
Subrecipient as a condition of receiving funds for the Project/Activity pursuant to this Contract is
attached as Exhibit A hereto and made a part of this Contract.
EXHIBIT A
STATEMENT OF WORK
• The Almost Home will be responsible for the improvement of a public facility by
performing:
• Interior renovations for the space in the parsonage to be done under permit, as
applicable, to include:
• New electrical service and other brought up to 2018 codes
• New plumbing per code
• New HVAC to the area being renovated
• Drywall, insulation, and finish carpentry
• Painting and cabinetry
• New run on fire sprinkler system for full coverage to area
• Repair Fire Escape
Section 2. Except as modified herein, the Subrecipient Agreement shall remain in full force and effect.
CITY Of UUPUOUC, IOWA
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