2023 Pavement Marking Project: Award Public Improvement ContractCity of Dubuque
City Council Meeting
Consent Items # 016.
Copyrighted
June 5, 2023
ITEM TITLE: 2023 Pavement Marking Project: Award Public Improvement Contract
SUMMARY: City Manager recommending City Council award the construction
contract for the 2023 Pavement Marking Project through adoption of the
attached resolution to Ostrom Painting & Sandblasting, Inc. in the amount
of $215,350.73.
RESOLUTION Awarding Public Improvement Contractforthe 2023
Pavement Marking Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: 2023 Pavement Marking Project
Award Public Improvement Contract
(Project Code 5521000013)
DATE: May 31, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council award the construction
contract for the 2023 Pavement Marking Project through adoption of the attached
resolution to Ostrom Painting & Sandblasting, Inc. in the amount of $215,350.73.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jenny Larson, Chief Financial Officer
Gus Psihoyos, City Engineer
Bob Schiesl, Assistant City Engineer
Justine Hull, Traffic Engineer
Troy Kress, Engineering Technician
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: May 22, 2023
RE: 2023 Pavement Marking Project
Award Public Improvement Contract
(Project Code 5521000013)
INTRODUCTION
Dubuque
All•Merin City
2007-2012.2013
2017*2019
The attached resolution authorizes the award of the public improvement construction
contract for the 2023 Pavement Marking Project. The pavement marking program is
essential and vital to our transportation system as it provides safety to drivers and
pedestrians on the public road system. Well-defined crosswalk stripping for example
provides areas where pedestrians can traverse a roadway safely.
BACKGROUND
The City annually contracts for a city-wide pavement marking project to furnish, install,
maintain, and remove permanent pavement markings to include Lines, Symbols and
Legends on City streets as directed by the Engineering Department.
DISCUSSION
The Pavement Marking Project is completed annually due to a more rapid deterioration
on higher volume, high vehicular movement roadways. Pavement markings are applied
using a waterborne paint with a service life of approximately two (2) years.
As part of a cooperative Maintenance Agreement with the Iowa Department of
Transportation (Iowa DOT), the City will include portions of Iowa DOT jurisdictional
pavement markings with the City's annual pavement marking program. The
Maintenance Agreement includes all Symbols and Legends and a portion of center
Lines on Iowa DOT jurisdictional routes within the City. The Iowa DOT will reimburse
the City for their share of project costs after the project is completed and accepted.
BID RESULTS
The City received three (3) bids on May 18, 2023, for the 2023 Pavement Marking
Project. Ostrom Painting & Sandblasting, Inc. of Rock Island, IL, submitted the low bid in
the amount of $215,350.73, which is 5.0% under the engineer's estimate. A summary of
the bid proposals received is as follows:
Contractor Name
Total Bid
Ostrom Painting & Sandblasting Inc.
$ 215,350.73
Select Signing Inc
$ 219,138.93
SELCO, Inc.
$ 221,378.28
RECOMMENDATION
I recommend awarding the contract for the 2023 Pavement Marking Project to Ostrom
Painting & Sandblasting, Inc. in the amount of $215,350.73.
BUDGETIMPACT
The estimate of probable cost for the 2023 Pavement Marking Project is summarized in
the following table:
Description
Cost Estimate
Award
Construction - City Pavement Markings
$ 203,739.00
$ 193,323.28
Construction - Iowa DOT Pavement Markings
22,954.00
22,027.45
Construction Contract
226,693.00
215,350.73
Engineering Design and Administration
2,500.00
2,500.00
Total Construction Cost Estimate
$ 229,193.00
$ 217,850.73
The proposed project funding is summarized as follows:
Project Code
Fund Description
Fund Amount
5521000013
Pavement Markings (FY22)
$ 36,198.51
Pavement Markings (FY23)
159,624.77
Iowa DOT Funding
22,027.45
Total Project Funding
$ 217,850.73
REQUESTED ACTION
The Council is requested to award the construction contract for the 2023 Pavement
Marking Project through adoption of the attached resolution to Ostrom Painting &
Sandblasting, Inc. in the amount of $215,350.73.
Prepared by: Justine Hull, Traffic Engineer
cc: Jenny Larson, Chief Financial Officer
Bob Schiesl, Assistant City Engineer
Troy Kress, Engineering Technician
Prepared by Justine Hull Ci1y of Dubuque Enqlneering 50 W. 131h St. Dubuque, IA 52001 563 589-4270
Return to Adrienne N. Breitfeider City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 165-23
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE 2023 PAVEMENT
MARKING PROJECT
Whereas, sealed proposals have been submitted by contractors for the 2023
Pavement Marking Project, (the Project) pursuant to Resolution No. 127-23 and Notice
to Bidders published on the City of Dubuque, Iowa website and plan room service with
statewide circulation on the 51h day of May 2023; and
Whereas, said sealed proposals were opened and read on the 18th day of May
2023 and it has been determined that Ostrom Painting & Sandblasting, Inc. of Rock
Island, IL submitted low bid in the amount of $215,350.73., and is the lowest responsive,
responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Project is hereby awarded to Ostrom
Painting & Sandblasting, Inc. and the City Manager is hereby directed to execute a Public
Improvement Contract on behalf of the City of Dubuque for the Project.
Passed, adopted, and approved this 5' day of June 2023.
Attest:
? mil, A '
Adrienne N. Breitfelder, City Clerk