West 1st Street Sanitary Repair Project - Initiate Public Improvement Bidding Process_InitiateCity of Dubuque
City Council Meeting
Copyrighted
June 5, 2023
Items to be set for Public Hearing #
02.
ITEM TITLE: West 1st Street Sanitary Repair Project - Initiate Public Improvement
Bidding Process
SUMMARY: City Manager recommending City Council grant preliminary approval to
the construction plans, and specifications and estimate of probable cost
of $221,497; and establish June 20, 2023, as the date of the public
hearing; and hereby authorize to advertise for bid proposals for the W 1 st
St Sanitary Repair Project through adoption of the attached resolution.
RESOLUTION W 1 st Street Sanitary Repair Project: preliminary
approval of plans, specifications, form of contract, and estimated cost;
setting date of public hearing on plans, specifications, form of contract,
and estimated cost
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for June 20,
DISPOSITION: 2023Suggested Disposition:
FIN ik[91:ILyil21ZIII l+]
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Notice of Hearing Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: W 1st St Sanitary Repair Project
Initiate Public Improvement Bidding Process
DATE: June 1, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Civil Engineer Maxwell O'Brien is recommending City Council grant preliminary
approval to the construction plans, and specifications and estimate of probable cost of
$221,497; and establish June 20, 2023, as the date of the public hearing; and hereby
authorize to advertise for bid proposals for the W 1 st St Sanitary Repair Project through
adoption of the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
k�4
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Maxwell O'Brien, Civil Engineer
THE CITY OF
DUIBQTE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
Gus Psihoyos, City Engineer
FROM: Maxwell O'Brien, Civil Engineer
DATE: May 30, 2023
SUBJECT: W 1st St Sanitary Repair Project
Initiate Public Improvement Bidding Process
INTRODUCTION
Dubuque
uM meHa C14
2007-2012*2013
2017*2019
The purpose of this memorandum is to authorize the initiation of the public bidding
procedure for the W 1 st St Sanitary Repair Project.
BACKGROUND
In late December 2022, Public Works Sanitary Sewer crews notified the Engineering
Department of a sinkhole formed along the alignment of the sanitary sewer located along
W 1 st Street between Main St and the alley east of Locust Street. Upon arrival on site for
further inspection of the sinkhole, adjacent manholes, and available CCTV inspection
data, crews identified failing sewer pipe that hindered positive sewage flows and
contributed to surcharged conditions noted in the upstream system. The identified sewer
failure's locations appear to be the cause of the identified sinkholes. Engineering
determined that the sewer main was in an unacceptable condition that would continue to
deteriorate the surrounding roadways and is creating unsafe conditions for pedestrian
and vehicle traffic if left unattended. Engineering retained the services of a contractor to
perform the emergency repairs of the sanitary sewer along W 1 st Street between Main
Street and the alley east of Locust Street.
Pipeline replacements along W 1 st Street from Main Street to the alley were completed in
late January 2023. However, due to the proximity of adjacent utilities, the deteriorating
sanitary sewer manhole located at the alley was not replaced as part of the emergency
repair work. Engineering has since worked with the respective owners of the adjacent
utilities and coordinated the replacement design required to replace the deteriorating
sanitary manhole as part of this W 1 st St Sanitary Repair Project.
DISCUSSION
The City of Dubuque has substandard infrastructure located along W 1 st Street between
Main Street and the alley east of Locust Street. The sanitary sewer manhole in this
intersection is in a deteriorating condition and requires replacement. Due to the proximity
of this manhole to adjacent City utilities, replacement of the manhole will require the
relocation of a 20" diameter City owned water main. The project includes the replacement
of approximately 150 linear feet of sanitary sewer main and approximately 160 linear feet
of water distribution mains. All work will be performed in accordance with the Iowa
Statewide Urban Design and Specifications (SUDAS), 2020 Edition, and the City
Supplemental Specifications, 2020 Edition.
PROJECT SCHEDULE
The proposed schedule for the project will be as follows:
Initiate Bidding
Publish Notice to Bidders, Advertisement for Bids
Publish Notice of Hearing on Plans & Specifications
Public Hearing
Receipt of Bids
Award of Contract
Completion Date
June 5, 2023
June 6, 2023
June 6, 2023
June 20, 2023
June 22, 2023
July 5, 2023
September 15, 2023
BUDGET IMPACT
The estimate of probable cost for the W 1 st St Sanitary Repair Project is summarized in
the following table:
Description
Cost Estimate
Construction
$ 159,242.00
Construction Alternate
$ 62,255.00
Contingency
$ 22,189.70
Engineering Dept. Services and Administration
$36,613.01
Total Construction Cost Estimate
$ 280,699.71
The proposed project funding is summarized as follows:
CIP No.
Fund Description
Fund Amount
5581500020
Sanitary Sewer MH Replacement
$ 76,091.95
5581500017
Sanitary Sewer Pipe Replacement
$ 87,476.96
42810000221
Water Replacement
1 $ 117,130.80
Total Project Funding
$ 280,699.71
REQUESTED ACTION
I respectfully request that the City Council grant preliminary approval to the construction
plans and specifications; and establish June 20, 2023, as the date of the public hearing;
and hereby authorized to advertise for bid proposals for the W 15t St Sanitary Repair
Project through adoption of the attached resolution.
cc: Jenny Larson, Director of Finance and Budget
Deron Muehring, Civil Engineer II
Brant Schueller, Water Distribution Supervisor
Darrin Homb, Water Distribution Maintenance
Prepared by Maxwell O'Brien City of Dubuque Engineering 50 W. 13'h St. Dubuque, IA 52001 (563)589-4270
Return to Adrienne N. Breitfelder City Cterk City of Dubuque, 50 W. 13'h St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 174-23
W 1ST STREET SANITARY REPAIR PROJECT: PRELIMINARY APPROVAL OF
PLANS, SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST;
SETTING DATE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the W
1$t Street Sanitary Repair Project, in the estimated amount $221,497.00, are hereby
preliminarily approved and ordered filed in the office of the City Clerk for public inspection.
A public hearing will be held on the 20th day of June 2023, at 6:30 p.m. in the
Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque,
Iowa, at which time interested persons may appear and be heard for or against the
proposed plans and specifications, form of contract and estimated cost of said Project,
and the City Clerk be and is hereby directed to cause the attached notice of the time and
place of such hearing to be published in a newspaper having general circulation in the
City of Dubuque, Iowa, which notice shall be published not less than four days nor more
than twenty days prior to the date of such hearing. At the hearing, any interested person
may appear and file objections to the proposed plans, specifications, form of contract, or
estimated cost of the Project.
Passed, approved and adopted this 5th day of June 2023.
MONGOLIA.r. ..
Attest: ,
Adrienne N. Breitfelder, CMC City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE
W 1ST STREET SANITARY REPAIR PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the W 1st Street Sanitary Repair Project, in accordance with the
provisions of Chapter 26, Code of Iowa, at 6:30 p.m., on the 20th day of June 2023, in the
Historic Federal Building Council Chambers (second floor), 350 West 6th Street, Dubuque,
Iowa. Said proposed plans, specifications, form of contract and estimated cost are now
on file in the office of the City Clerk. At said hearing any interested person may appear
and file objections thereto.
The scope of the Project is as follows:
The City of Dubuque has substandard infrastructure located along W 1 st Street
between Main Street and the alley east of Locust Street. The sanitary sewer
manhole in this intersection is in a deteriorating condition and requires
replacement. Due to the proximity of this manhole to adjacent City utilities,
replacement of the manhole will require the relocation of a 20" diameter City
owned water main. The project includes the replacement of approximately 150
linear feet of sanitary sewer main and approximately 160 linear feet of water
distribution mains. All work will be performed in accordance with the Iowa
Statewide Urban Design and Specifications (SUDAS), 2020 Edition, and the
City Supplemental Specifications, 2020 Edition.
Any visual or hearing -impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 5th day of June 2023.
Adrienne N. Breitfelder, CMC City Clerk