Minutes_Arts and Cultural Affairs Commission 02.28.23City of Dubuque
City Council Meeting
Consent Items # 01.
Copyrighted
June 5, 2023
ITEM TITLE: Minutes and Reports Submitted
SUMMARY: Arts and Cultural Affairs Advisory Commission of 2/28/23 and 3/28/23;
City Council Proceedings of 5/15/23; Civil Service Commission of
5/10/23; Zoning Advisory Commission of 5/3/23; Zoning Board of
Adjustment of 4/27/23; Proof of Publication for City Council Proceedings
of 4/24/23, 5/1 /23, and 5/15/23.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
/_1if_Td:I�,I=1kihI'S
Description Type
Arts and Cultural Affairs Advisory Commission of Supporting Documentation
2/28/23
Arts and Cultural Affairs Advisory Commission of
3/28/23
City Council Proceedings of 5/15/23
Civil Service Commission of 5/10/23
Zoning Advisory Commission of 5/3/23
Zoning Board of Adjustment of 4/27/23
Proof of Publication for City Council Proceedings of
4/24/23
Proof of Publication for City Council Proceedings of
5/1 /23
Proof of Publication for City Council Proceedings of
5/15/23
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Dubuque
THE CITY OF
T T
D V B E
Ui Aeerip CiIY
Masterpiece on the Mississippi
2007-2a 12.2a13
2017*2019
ARTS AND CULTURAL AFFAIRS COMMISSION (A&CA)
MINUTES — REGULAR MEETING
DATE: Tuesday, February 28, 2023
TIME: 3:30 PM
LOCATION: Multicultural Family Center, The Ruby Sutton Building, 1157 Central Ave.,
Dubuque, IA 52001
Commissioners Present: Nicholas HALDER (chair); Tom ROBBINS (vice -chair); Noelle
CHESNEY; Doug DONALD; Shirley DAVIS-ORWOLL; Sue RIEDEL; Paula NEUHAUS.
Commissioners Excused:
Staff Present: Jenni PETERSEN-BRANT (Manager); Mike WILLIAMS (intern); Jill CONNORS
(Economic Development Director); Laura MERRICK (Communications & Grants Administration
Assistant)
Public Present: Jeff DiCicco (Key City Creative); Kara Murphy (Dubuque Symphony Orchestra);
Hieyler Talley (Artist)
HALDER called the meeting to order following staff assurance of Iowa Open Meeting
compliance at 3:33 PM.
Roll Call & Review of Minutes
Roll call conducted as member of public present followed by approval of 30 January 2023
minutes as presented motion by DONALD, seconded by RIEDEL. Vote: Unanimously affirmed.
Motion carries.
Staff Status Reports
Oral update provided by PETERSEN-BRANT. Marking PETERSEN-BRANT's final meeting as
arts and cultural affairs coordinator, HALDER acknowledged the remarkable work that she has
accomplished in her tenure with the City and advancing arts and culture. Fellow commissioners
concurred with the sentiments, and all wished PETERSEN-BRANT the best of luck on her future
endeavors.
No motion necessary.
Master Plan Working Group Update
Oral update provided by PETERSEN-BRANT.
No motion necessary.
Old Business
1. Strategic Plan Reporting: ROBBINS offered an update about the recent discussions
that the Priority 4 committee had on strengthening advocacy, creation of arts support
organization, among other topics. The committee meet with leaders from various
regional arts advocacy organizations about the work that they do in their service areas
and organizational structure, among other topics.
NEUHAUS shared an update from the grants' subcommittee and their work on the FY24
Operating Support and Special Projects grant programs as it relates to the strategic
plan. More details will be provided as part of new business later in the meeting.
PETERSEN-BRANT shared that the City Council approved at the February 7 meeting
the commission ordinance amendment regarding adjustments to Commissioner term
expirations as prepared by Legal Department. The new term expirations will officially
take effect on July 1, 2023.
New Business
1. 2023-24 Art of the River Exhibition: PETERSEN-BRANT presented the working
theme, tagline, and description that the Art on the River subcommittee have developed.
Drawing upon Dubuque's history as a community that has historically served as a
beacon of progress, forward momentum, and a bright tomorrow, Illuminate & Innovate
was proposed as this year's theme. Staff also presented the proposed timeline for all
the Art on the River activities.
Motion to approve the working theme, tagline, and description for Art on the River 2023-
24 and for staff to move forward with finalizing/publicizing submission materials by
DONALD, seconded by CHESNEY. Vote: Unanimously affirmed. Motion carries.
2. FY24 Operating Support and Special Projects Grant Programs: The grants'
subcommittee presented their recommendations for the FY24 Operating Support and
Special Projects grant programs. No major changes were recommended by the
subcommittee except for the financial worksheet that is an attachment to the Operating
Support application. The proposed change is to have organizations provide financial
information for the most recently completed and current fiscal years. This is a return to
how the worksheet was completed prior to the pandemic.
Motion to approve the recommendation made by the grants' subcommittee and for staff
to move forward with finalizing/publicizing submission materials for the FY24 Operating
Support and Special Projects Grant Programs by RIEDEL, seconded by CHESNEY. Vote:
Unanimously affirmed. Motion carries.
3. Arts & Cultural Affairs Manager Candidate Needed Qualities/Skills: CONNORS
discussed with the commission about the process for hiring a new arts and cultural affairs
coordinator. She also provided a list of desirable qualities and skills that were identified by
the commission during the 2019 search for this position. Discussion took place among the
commissioners about the demands of the position and how that relates to the desirable
qualities and skills. CONNORS asked that if they had any further feedback in addition to
what was discussed during the meeting to pass it along to either her or HALDER within the
next week.
Public Comment/Correspondence
Members of the public expressed their appreciation for the work that PETERSEN-BRANT
has done for the arts and culture sector.
Further discussion also took place regarding strategic priority four and the possible creation
of an arts advocacy organization in Dubuque. It was also motioned that a possible resource
for the work of this group could be Dubuque Forward.
Engagement & Events Reporting
No engagement and events reporting took place.
Adjournment motioned by RIEDEL, seconded by DONALD at 4:50 p.m. Vote: Unanimously
affirmed. Motion carried.
Next Regular Meeting: Tuesday, 25 April 2023 at 3:30 PM, Multicultural Family
Center
Respectfully submitted:
Jill Connors
Economic Development Director, City of Dubuque
These minutes were passed and approved on Tuesday, March 28, 2023.
Witnessed By:
(signature)
Nick Halder (printed)
Chair (officer position)