Resolution Approving Fund Transfers for Capital Projects and Other Expense Reimbursements in Fiscal Year 2023 - Period 12City of Dubuque
City Council Meeting
Consent Items # 05.
Copyrighted
June 20, 2023
ITEM TITLE: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2023 — Period 12
SUMMARY: City Manager recommending City Council approval of the suggested
proceedings approving a transfer of funds for capital projects and other
expense reimbursements.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
Staff Memo
RESOLUTION Authorizing the Chief Financial Officer to make the
appropriate interfund transfers of sums and record the same in the
appropriate manner for the FY 2023 for the City of Dubuque, I owa
Suggested Disposition: Receive and File; Adopt Resolution(s)
Type
City Manager Memo
Staff Memo
Resolution Resolutions
THE CF
DUt�B-
E
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
Dubuque
All-Aner[ea CiV
2007-2012.2013
2017*2019
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2023 — Period 12
DATE: June 13, 2023
Chief Financial Officer Jennifer Larson recommends City Council approval of the
suggested proceedings approving a transfer of funds for capital projects and other
expense reimbursements. Iowa Administrative Rules Code 545-2.5(5), which
implements Iowa Code Section 384.18, was amended to require that all transfers of
moneys from one budgeted fund to another budgeted fund must be approved by a
resolution beginning April 13, 2019.
In Fiscal Year 2023, $27,649,792.75 in capital projects and other obligations were
incurred through June 13, 2023 and it is recommended to transfer from the funds that
were budgeted to pay the expenses.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
�� k�4zv:�i�
Michael C. Van Milligen
MCVM/jml
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Jennifer Larson, Chief Financial Officer
THE CITY F
DU2B�WE
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Jennifer Larson, Chief Financial Officer
Dubuque
All•Ame*m Clb
2007-2012.2013
2017*2019
SUBJECT: Resolution Approving Fund Transfers for Capital Projects and Other
Expense Reimbursements in Fiscal Year 2023 — Period 12
DATE: June 13, 2023
INTRODUCTION
The purpose of this memorandum is to recommend approval of the fund transfers for
Fiscal Year 2023 resolution.
BACKGROUND
Iowa Administrative Rules Code 545-2.5(5), which implements Iowa Code Section
384.18, was amended to require that all transfers of moneys from one budgeted fund to
another budgeted fund must be approved by a resolution beginning April 13, 2019. The
transfer resolution must include the following items:
1. Statement of where the money is coming from and going to.
2. The exact amount of money being transferred.
3. A clearly stated reason why the transfer is being made.
These resolution items will also need to be included as part of the budget adoption
resolution passed each March if transfers are shown in the adopted budget. For utility
surplus transfers, as defined in Administrative Rules Code 545-2.5(5), a clear
calculation proving the existence of the proposed surplus in the utility must also be
included in the transfer resolution.
DISCUSSION
Capital projects and other obligations have transfers budgeted from other funds.
Throughout the fiscal year, funds are transferred to reimburse these obligations. The
total transfer requested from the various funds to reimburse these obligations through
June 13, 2023 is $27,649,792.75.
RECOMMENDATION
I respectfully recommend the adoption of the enclosed resolution approving the transfer
of funds for capital projects and other obligations.
JML
Prepared by Jennifer Larson Chief Financial Officer, 50 W. 13L' St. Dubuque, IA 52001 563 589-4322
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 1V St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 188-23
A RESOLUTION AUTHORIZING THE CHIEF FINANCIAL OFFICER TO MAKE THE
APPROPRIATE INTERFUND TRANSFERS OF SUMS AND RECORD THE SAME IN THE
APPROPRIATE MANNER FOR THE FY 2023 FOR THE CITY OF DUBUQUE, IOWA
Whereas, Iowa Administrative Rules Code Section 545-2.5(5) implements Iowa Code
Section 384.18 and provides that the City Council shall approve all transfers of moneys from
one budgeted fund to another budgeted fund as provided in Iowa Administrative Rules Code
Section 545-2.5(5).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
Section 1. Authorize the Chief Financial Officer to Transfer Funds. That the Chief
Financial Officer be and is hereby authorized by the City Council to make the appropriate
interfund transfer of sums and record the same in the appropriate manner for FY 2023.
Section 2. Transfer of Funds. That the Chief Financial Officer will transfer the
following sums and to record the same in the appropriate manner:
1. Transfer from General Fund to the Section 8 Fund $172,382.00 for the deficit
related to HUD administrative funding.
2. Transfer from the General Fund to the DRA Distribution Fund $1,266,922.00 for
budgeted capital projects.
3. Transfer from General Fund to Transit Fund $1,706,685.00 for the Transit Levy
and reimbursement of the downtown shuttle.
4. Transfer from the Tort Liability Fund to the General Fund $510,819.06 for the
cost of liability insurance.
5. Transfer from the Trust & Agency Fund to the General Fund $2,326,864.60 for
the cost of employee benefits.
6. Transfer from the Dubuque Industrial Center Tax Increment Financing Fund to
the General Fund $326,993.71 for the reimbursement of Tax Increment
Financing eligible expenses.
7. Transfer from the Greater Downtown Tax Increment Financing Fund to the
General Fund $140,217.18 for the reimbursement of Tax Increment Financing
eligible expenses.
8. Transfer from Dubuque Industrial Center TIF fund to the General Construction
Fund $371,500.00 for Tax Increment financing eligible construction projects.
9. Transfer from Greater Downtown TIF Fund to Parking Operations Fund
$280,000.00 for debt service on downtown ramps.
10.Transfer from Greater Downtown TIF Fund to Housing Trust Fund $51,705.00
for reimbursement of Tax Increment Financing eligible construction projects.
11. Transfer from Sanitary Sewer Operating Fund to General Fund $1,837,117.00
for recharge of administrative overhead.
12.Transfer from Sanitary Sewer Operating Fund to Sanitary Sewer Capital Fund
$1,943,179.00 for capital construction.
13. Transfer from Stormwater Operating Fund to General Fund $659,648.00 for
recharge of administrative overhead.
14. Transfer from Stormwater Operating Fund to Stormwater Construction Fund
$400,000.00 for capital construction.
15.Transfer from Parking Operating Fund to General Fund $223,618.00 for
recharge of administrative overhead.
16. Transfer from Water Operating Fund to General Fund $595,651.00 for recharge
of administrative overhead.
17. Transfer from Water Operating Fund to Water Construction Fund $1,000,000.00
for capital construction.
18, Transfer from Refuse Fund to General Fund $1,305,346.00 for recharge of
administrative overhead.
19. Transfer from Landfill Fund to General Fund $477,980.00 for recharge of
administrative overhead.
20.Transfer from General Fund to the Debt Service Fund $191,104.50 for annual
debt service payments.
21.Transfer from Dubuque Industrial Center Tax Increment Financing Fund to the
Debt Service Fund $651,136.56 for annual debt service payments.
22.Transfer from Greater Downtown Tax Increment Financing Fund to the Debt
Service Fund $2,233,674.70 for annual debt service payments.
23.Transfer from Road Use Tax Special Revenue Fund to the Debt Service Fund
$65,475.00 for annual debt service payments.
24. Transfer from Street Construction Fund to the Debt Service Fund $234,138.06
for annual debt service payments.
25. Transfer from Sales Tax Increment Special Revenue Fund to the Debt Service
Fund $4,675,826.79 for annual debt service payments.
26. Transfer from Sales Tax Construction Fund to the Debt Service Fund
$605,862.35 for annual debt service payments.
27.Transfer from Passenger Facility Fund to the Debt Service Fund $181,053.72
for annual debt service payments.
28.Transfer from DRA Distribution Fund to the Stormwater Operating Fund
$151,133.75. for stormwater subsidies related to tax exempt entities, farms, and
half rate for income qualified.
29. Transfer from Sales Tax Construction Fund to the Stormwater Operating Fund
$255,390.00 for stormwater subsidies related to tax exempt entities, farms, and
half rate for income qualified.
30. Transfer from the General Fund to the Refuse Fund $39,491.54 for
reimbursement of 50% rate reduction.
31.Transfer from the General Fund to the Sanitary Sewer Operating Fund
$31,007.89 for reimbursement of 50% rate reduction.
32.Transfer from the General Fund to the Water Operating Fund $21,686,83 for
reimbursement of 50% rate reduction.
2
33.Transferfrom the Greater Downtown Tax Increment Financing Fund to the
Parking Operating Fund $2,069,332.99. for the reimbursement of Tax
Increment Financing eligible debt service expenses.
34.Transfer from the Greater Downtown Tax Increment Financing Fund to the
Transit Enterprise Fund $281,608.52 for the reimbursement of Tax Increment
Financing eligible debt service expenses.
35. Transfer from the Sales Tax Special Revenue Fund to the Transit Enterprise
Fund $69,903.00 for the reimbursement of debt service expenses.
36. Transfer from the Greater Downtown Tax Increment Financing Fund to the
Downtown Loan Pool Fund $200,000.00 for the reimbursement of Tax
Increment Financing eligible expenses.
37. Transfer from the General Fund to the Refuse Operating Fund $95,339.00 for
the reimbursement of tipper cart expenses.
Passed, approved and adopted this 20th day of June 2023.
Attest:
aelw_��- -!'
Adrienne N. Breitfelder, City Clerk
Bra M. CavaMayor
3