Signed Contracts_Carlson Dettman Consulting for Vendor Service Agreement for Police/Fire Classifcation and Compensation Study and Benefit/Total Rewards SurveyCity of Dubuque
City Council Meeting
Consent Items # 09.
Copyrighted
June 20, 2023
ITEM TITLE: Signed Contract(s)
SUMMARY: Proposal for Classification and Compensation Study with Carlson
Dettmann Consulting; Proposal for the Police/Fire Classification and
Compensation Study and Benefit/Total Rewards Survey with Carlson
Dettmann Consulting; Professional Services Agreement with Carlson
Dettmann Consulting for an assessment of the city's classification and
compensation program; Professional Services Agreement with Carlson
Dettmann Consulting for market measurement for Fire and Police
positions and Benefits/Total Rewards Survey; Vendor Service
Agreement with Carlson Dettmann Consulting for Classification and
Compensation Study; Vendor Service Agreement with Carlson Dettmann
Consulting for Police/Fire Classification and Compensation Study and
Benefit/Total Rewards Survey.
SUGGESTED Suggested Disposition: Receive and File
DISPOSITION:
ATTACHMENTS:
Description Type
Proposal for Classification and Compensation Study Supporting Documentation
Proposal for the Police/Fire Classification and
Compensation Study
Professional Services Agreement
Professional Services Agreement - Fire and Police
Vendor Service Agreement
Vendor Service Agreement - Police/Fire
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
Supporting Documentation
THE CITY OF
DUB E
Masterpiece on the Mississippi
CITY OF DUBUQUE, IOWA
SHORT FORM
VENDOR SERVICE AGREEMENT
City of Dubuque
Human Resources
50. W. 131h Street
Dubuque, IA 52001
(563) 589-4125
THIS VENDOR SERVICE AGREEMENT (the Contract), made in triplicate, between the City
of Dubuque, Iowa (City), by its City Manager, through authority conferred upon the City Manager
by its City Council and
Carlson Dettmann Consulting (Vendor)
(Vendor Name)
Cottingham and Butler Insurance Services, 800 Main Street, Dubuque, IA 52001
(Vendor Address - City and State)
PROJECT TITLE: POLICE/FIRE CLASSIFICATION AND COMPENSATION STUDY AND
BENEFIT/TOTAL REWARDS SURVEY
For and in consideration of the mutual covenants herein contained, the parties hereto agree as
follows:
VENDOR AGREES:
1. To furnish all material and equipment and to perform all labor necessary for (the Project):
Per the June 1, 2023 proposal of the same name as in "Project Title"
The work described above shall be completed at the following location(s): NA
The Project shall be completed in strict accordance with the terms as described in this Contract;
in strict accordance with the requirements of the laws of the State of Iowa and ordinances of the
City of Dubuque, and in accordance with the Request For Proposal (RFP) Documents which
provisions and documents are each and all hereby referred to and made a part of this Contract
just as much as if the detailed statements thereof were repeated herein.
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2. Contract Documents shall mean and include the following: This Contract; all ordinances and
resolutions heretofore adopted by the City Council having to do with this Project; and the Vendor's
Proposal.
3. The Vendor has read and understands the Contract Documents and has examined and
understands the project description described in Section 1 of this Agreement and any attached
Special Conditions herein referred to and agrees not to plead misunderstanding or deception
because of estimates of quantity, character, location or other conditions surrounding the same.
4. The Vendor shall fully complete the Project under this Contract on or before
Market Study: 4 weeks from commencement of project; Benefits/Total Rewards Survey: 12
weeks from commencement of project.
(DATE)
5. INDEMNIFICATION FROM THIRD PARTY CLAIMS. To the fullest extent permitted by law,
Vendor shall defend, indemnify and hold harmless City, its officers and employees, from and
against all claims, damages, losses and expenses claimed by third parties, but not including any
claims, damages, losses or expenses of the parties to this Contract, including but not limited to
attorneys' fees, arising out of or resulting from performance of this Contract, provided that such
claim, damages, loss or expense is attributable to bodily injury, sickness, disease or death, or
injury to or destruction of property, including loss of use resulting therefrom, but only to the extent
caused in whole or in part by negligent acts or omissions of Vendor, or anyone directly or indirectly
employed by Vendor or anyone for whose acts Vendor may be liable, regardless of whether or
not such claim, damage, loss or expense is caused in part by a party indemnified hereunder.
6. Unless otherwise specified in the Contract Documents, prior to the commencement of any work
on this Project and at all times during the performance of this Contract, the Vendor shall provide
evidence of insurance which meets the requirements of the City's Insurance Schedule attached
to this Contract and listed in the Special Conditions section.
9. The Vendor agrees that no work under this Contract shall commence on the Project until the City
has issued a written "Notice to Proceed" to the Vendor. Any work started by the Vendor prior the
issuance of the Notice to Proceed shall be considered unauthorized and done at the sole risk to
the Vendor.
10. The City of Dubuque in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d-2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally assisted programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it
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will affirmatively insure that in any contract entered into pursuant to this advertisement, minority
business enterprises will be afforded full opportunity to submit bids in response to this invitation
and will not be discriminated against on the grounds of race, color, national origin, sex, age, or
disability in consideration for an award.
THE CITY AGREES:
Upon the completion of this Contract, and the acceptance of the Project by the City Manager,
the City agrees to pay the Vendor as full compensation for the complete performance of this Contract,
the amount determined for the total work completed at the prices stated in the Vendor's Proposal
and less any liquidated damages provided for in the Contract Documents. The work as stated in the
Contract Documents is approximate only, and the final payment shall be made for the actual work
completed as listed below in this Contract.
CONTRACT AMOUNT $ 21,000 ($6,000 for Class & Comp System Design for Police and Fire
Positions and $15,000 for Benefit/Total Rewards Survey)
THE MAXIMUM CONTRACT AMOUNT SHALL BE LIMITED TO AN INCREASE OF 0.50 % OF THE ABOVE
LISTED ESTIMATED AMOUNT
CITY OF DUBUQUE, IOWA
r /t6� 06/02/2023
By: /'�`
Michael C. Van Milligen Date
City Manager
VENDOR:
Carlson Dettmann Consulting
Company Name
By: J 06/02/2023
Signature
Matt Shefchik
Printed Name
AVP, Total Rewards
Title
VENDOR ACKNOWLEDGEMENT OF
ATTACHED SPECIAL CONDITIONS:
By: _
Signature
Printed Name
Title
Date
Date
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I he tollowlna 5aecfal Gondltlons shall aDDIV to this Nrolect:
NA
REV. 07/18
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