Municipal Services Center EV Charging Stations ProjectCity of Dubuque
City Council Meeting
Action Items # 01.
Copyrighted
June 20, 2023
ITEM TITLE: Municipal Services Center EV Charging Stations Project
SUMMARY: City Manager recommending City Council adopt a resolution awarding
the Public Improvement Construction Contract for the Municipal Services
Center EV Charging Stations project to Westphal & Company Inc. in the
low bid amount of $137,400.00.
SUGGESTED
DISPOSITION:
ATTACHMENTS:
Description
MVM Memo
RESOLUTION Awarding public improvement construction contract for
the Municipal Services Center EV Charging Stations Project
Suggested Disposition: Receive and File; Adopt Resolution(s)
Award of Contract Recommendation
Award of Contract Resolution
Shive Hattery Letter
Bid Tab
Type
City Manager Memo
Staff Memo
Resolutions
Supporting Documentation
Supporting Documentation
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Municipal Services Center EV Charging Stations Project
Project Code 5429900008
DATE: May 31, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
Public Works Director John Klostermann is recommending City Council adopt a
resolution awarding the Public Improvement Construction Contract for the Municipal
Services Center EV Charging Stations project to Westphal & Company Inc. in the low
bid amount of $137,400.00.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
Mic ael C. Van Milligen
MCVM:sv
Attachment
cc: Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
John Klostermann, Public Works Director
Dubuque
THE CITY OF
'All -America oily
DUB E 1 :
�IIV
2007-2012.2013
Masterpicce on the Mississippi 2017*2019
TO: Michael C. Van Milligen, City Manager
FROM: John Klostermann, Public Works Director JK
SUBJECT: Municipal Services Center EV Charging Stations Project
Project Code 5429900008
DATE: June 1, 2023
INTRODUCTION
The purpose of this memorandum is to provide the City Council with information related to the
recommendation for awarding the Public Improvement Construction Contract for the Municipal
Services Center EV Charging Stations Project.
BACKGROUND
The fiscal years 2023, 2024 and 2025 Capital Improvement Budget provides funds for
the installation of the necessary underground electrical infrastructure for a full build -out
of EV charging stations. Phase 1 of this project, which is this bid package, will include
underground infrastructure to support four (4) dual port (= 8) charging stations.
BID RESULTS
Bid documents and specifications for this project have been prepared by ShiveHattery
Architecture & Engineers. Through the competitive bid process, the City received and
opened publicly bids on May 23, 2022 for the Municipal Services Center EV Charging
Stations Project. The bid results are listed below:
Contractor Name
Total Base Bid
A & G Electric
$176,900.00
Westphal & Company Inc.
$ 137,400.00
Westphal & Company Inc. submitted the low bid in the amount of $137,400.00 which is 2.02%
above the engineer's estimate.
RECOMMENDATION
I recommend awarding the construction contract for the Municipal Services Center EV
Charging Stations project to Westphal & Company Inc. in the low bid amount of
$137,400.00.
BUDGETIMPACT
This project is funded with monies budgeted specifically for the Municipal Services
Center EV Charging Station Project in the Public Works Department's Capital
Improvement Project budget along with other project funding as identified below.
Description
Cost Estimate
Award
Construction
$134,670.00
$137,400.00
Contingency
$ 26,000.00
$ 26,000.00
Total Construction Cost Estimate
$160,670.00
$163,400.00
MSC Electric Vehicle Charging Project Code 5429900008
• Fiscal Year 2022 and 2023 Funding
Fiscal Year 2024 Funding
Central Storage Roof Repair Project Code 5465000001
• Fiscal Year 2023 Completed Project Balance
MSC Oil Lube System 542990007
• Expected Fiscal Year 2023 Project Savings
Total project funding
$104,007.00
$ 20,139.00
$ 31,073.00
$ 8,181.00
$163,400.00
ACTION TO BE TAKEN
In accordance with Iowa Code Section 380.4, 1 respectfully request that the City Council
award the Public Improvement Construction Contract for the Municipal Services Center
through adoption of the attached resolution
Attachments
Cc: Crenna Brumwell, City Attorney
Jenny Larson, CFO
Arielle Swift, Assistant Public Works Director
John Klostermann Public Works Director, 925 Ker er Court Dubuque, IA 52001 563 589-4348
Return to Adrienne N. Breitfelder, City Clerk, 50 W. 1P St., Dubuque, IA 52001, (563) 589-4100
RESOLUTION NO. 203-23
AWARDING PUBLIC IMPROVEMENT CONSTRUCTION CONTRACT FOR THE
MUNICIPAL SERVICES CENTER EV CHARGING STATIONS PROJECT
Whereas, sealed proposals have been submitted by contractors for the Municipal Services
Center EV Charging Stations Project, (the Project) and Notice to Bidders published on the City
of Dubuque, Iowa website and plan room service with statewide circulation on the 2nd day of
May 2023; and
Whereas, said proposals were opened and read on the 23rd day of May 2023 and it has
been determined that Westphal & Company, Inc of Dubuque, Iowa submitted the low bid in the
amount of $137,400.00, and is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
DUBUQUE, IOWA:
That a Public Improvement Construction Contract for the Project is hereby awarded to
Westphal & Company, Inc. and the City Manager is hereby directed to execute a Public
Improvement Construction Contract on behalf of the City of Dubuque for the Project.
Passed, approved, and adopted this 20th day of June 2023.
Bra Mr a anagh, Mayor
Attest:
Adrienne N. Breitfelder, City Clerk
SHIVEHATTCRY
ARCH I T E C T U R E+ E N G I NE E R ING
May 24, 2023
City of Dubuque
Attn: John Klostermann
925 Kerper Court
Dubuque, Iowa 52001
RE: Municipal Services Center EV Chargers Project
Dear Mr. Klostermann,
Two (2) bids were received on May 23, 2023 for the above referenced project.
We propose that the City of Dubuque consider the bids and award the contract to Westphal &
Company, Inc. on the basis of their lowest responsive, responsible bid one hundred thirty-seven four
hundred dollars and zero cents ($137,400.00). This bid is based on the information that the City of
Dubuque will reject the alternate.
This award is subject to submittal of acceptable bonds and insurance.
Once approval from the board is obtained on June 20, 2023, please contact our office and we will
proceed with obtaining the agreement, bonds, and insurance.
We look forward to continuing our work with the City of Dubuque and beginning work with Westphal &
Company, Inc. on this project. Please call our office if you have any questions or comments regarding
the above project.
Sincerely,
SHIVE-HATTERY, INC.
Cara Lindell, Project Coordinator
Enclosure: Bid Tabulation
Project #2142204170
Shive-Hattery 14125 Westown Parkway 1 Suite 100 1 west Des Moines, IA 50266 1515.223.8104 1 fax 515.223.0622 1 shive-hattery.com
ISH IV FIATT P1v
4 R C H I T E C T U R E+ E N G I N E E R I N
Client: City of Dubuque
Project Name: EV Chargers Location: Dubuque, Iowa
Bid Date & Time: May 23, 2023 at 2pm S-H Project No.: 2142204170
Name and Address
of Bidder
A&G Electric
10501 RT 3
Dubuque, IA 52001
BID SECURITY
PROVIDED
5%
(put "X" in box)
ADDENDUM
1
ACKNOWLEDGED
(put "X" in box)
BIDDER STATUS
FORM
00 4100.01
(put "X" in box)
AUTHORIZATION TO
TRANSACT BUSINESS
00 4100.02
(put "X" in box)
BASE
BID
ADD ALTERANTE 1
FEV-2
BASE + ALTERNATE
TOTAL
X
X
X
X
$176,900.00
$275,100.00
$452,000.00
Westphal & Company Inc.
750 Cedar Cross Rd
Dubuque, IA 52002
X
X
X
X
$137,400.00
$220,900.00
$358,300.00
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