Old Highway Road Water Main Connection Loop 2023 Award ResolutionCity of Dubuque
City Council Meeting
Action Items # 05.
Copyrighted
June 20, 2023
ITEM TITLE: Old Highway Road Water Main Connection Loop 2023 Award Resolution
SUMMARY: City Manager recommending City Council award the construction
contract for the Old Highway Road Water Main Connection Loop 2023 to
Top Grade Excavating of Farley, Iowa in the amount of $697,604.00,
through the adoption of the attached resolution.
RESOLUTION Awarding Public Improvement Contract for the Old
Highway Road Water Main Connection Loop Project 2023
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Old Highway Rd Connection Loop Construction Award Staff Memo
Memo
Old Highway Rd Connection Loop 2023 Award Resolutions
Resolution
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: Old Highway Rd Water Main Connection Loop 2023 Award Resolution
DATE: June 15, 2023
Water Department Manager Christopher Lester is recommending City Council award
the construction contract for the Old Highway Rd Water Main Connection Loop 2023 to
Top Grade Excavating of Farley, Iowa in the amount of $697,604.00, through the
adoption of the attached resolution.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Christopher Lester, Water Department Manager
THE COF
DtUB E-E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Christopher Lester, Water Department Manager
DATE: June 15, 2023
Dubuque
AII•Amarica Giq
2007-2012.2013
2017*2019
RE: Old Highway Rd Water Main Connection Loop 2023 Award Resolution
INTRODUCTION
The purpose of this memorandum is to award the Old Highway Rd Water Main
Connection Loop 2023 to Top Grade Excavating in the amount of $697,604.00.
BACKGROUND
The FY23 CIP (#4281000014) Budget included funding for Old Highway Rd Water Main
Connection Loop 2023. The Old Highway Road water main was planned in three phases.
The first phase, completed in 2022, extended water from Radford Road west
approximately 1550 lineal feet to a location near 5520 Old Highway Road. The second
phase, completed in 2003, extended water main from Seippel Road east approximately
2450 lineal feet to a location immediately past the Dubuque County Fairgrounds
entrance. The third and final phase provides for the installation of approximately 4,650
feet of 12-inch water main and will complete the connection loop between the two
previously phased projects in the 4th pressure zone.
DISCUSSION
The third phase of the project will be installed in the southern ditch line along Old
Highway Road starting near the entrance to the Dubuque County Fairgrounds heading
west where it will cross the road to north side of ditch line to make final connection and
complete a 4th pressure zone loop. Additionally, a water main will be stubbed to Cousins
Road and Pine View Drive for future expansion.
PROJECT SCHEDULE
The proposed schedule is as follows:
Initiate Public Bidding & Set Public Hearing Date
Publish Public Hearing Notice on Plans & Specs
Publish Notice to Bidders, Advertise for Bids
Public Hearing on Plans & Specifications
Receipt of Bid Proposals (Bid Letting)
Award Construction Contract
Issue Notice to Proceed
Construction Commencing
Project Completion Date
May 15, 2023
May 19, 2023
May 17, 2023
June 5, 2023
June 13, 2023
June 20, 2023
August 1, 2023
August 1, 2023
October 31, 2023
BID RESULTS
Sealed bids for the Old Highway Rd Water Main Connection Loop 2023 were
received and publicly opened on June 13, 2023. Top Grade Excavating of Farley,
Iowa submitted the apparent low bid in the amount of $697,604.00. A summary of
the bid proposals received is as follows:
Item No.
Contractor Name
Base Bid Amount
1
Top Grade Excavating
$697,604.00
2
Pirc-Tobin Construction
$745,644.50
3
Midwest Concrete
$760,191.27
4
Boomerang Corp.
$777,270.00
5
Eastern Iowa Excavating & Concrete
$793,792.40
6
Dave Schmitt Construction
$835,295.00
7
Fischer Excavating
$938,753.50
8
Tschiggfrie Excavating
$1,084,115.00
BUDGET IMPACT
Funding for the project will be from CIP #4281000014 Old Highway Road water main
installation project with a balance of $853,750.00. The estimate of probable cost for the Old
Highway Road water main project is below.
Description
Cost Estimate
Construction Cost Estimate
$748, 810.00
$32, 640.00
-Contingency
Engineering Design (Preliminary and Final)
$72, 300.00
Total Estimate Project Cost
$853,750.00
2
The lowest bid of $697,604.00 from Top Grade Excavating is $51,206.00 or 6.8% below
the engineer's estimated cost of $748,810.00 for this project.
ACTION TO BE TAKEN
The City Council is requested to award the construction contract for the Old Highway Rd
Water Main Connection Loop 2023 to Top Grade Excavating of Farley, Iowa in the
amount of $697,604.00, through the adoption of the attached resolution.
cc: Jenny Larson, Director of Finance & Budget
Kerry Leppert, Water Engineering Assistant
3
Prepared by: Christopher Lester, Water Department Manager, 901 Hawthorn St., Dubuque, IA 52001 (563) 589-4290
Return to Adrienne N. Brei#eider, City Clerk, 50 W. 131h St., Dubuque, IA 52001, (563) 589-4100
IN*Y9]Iluj I[a]01z[��+��F�+ 3
AWARDING PUBLIC IMPROVEMENT CONTRACT FOR THE OLD HIGHWAY ROAD
WATER MAIN CONNECTION LOOP PROJECT 2023
Whereas, sealed proposals have been submitted by contractors for the Old
Highway Rd Water Main Connection Loop 2023, (the Project) pursuant to Resolution No.
155-23 and Notice to Bidders published on the City of Dubuque, Iowa website and plan
room service with statewide circulation on the 17th day of May 2023; and
Whereas, said sealed proposals were opened and read on the 13th day of June
2023 and it has been determined that Top Grade Excavating of Farley, Iowa, in the base
bid amount of $697,604,00, is the lowest responsive, responsible bidder for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
That a Public Improvement Contract for the Old Highway Rd Water Main
Connection Loop 2023, is hereby awarded to Top Grade Excavating and the City
Manager is hereby directed to execute a Public Improvement Contract on behalf of the
City of Dubuque for the Project.
Passed, adopted, and approved this 20th day of June, 2023.
Bra av nagh, Mayor
Attest:
Adrienne Breitfelder, City Clerk