West 1st Street Sanitary Repair Project Reject RecommendationCity of Dubuque
City Council Meeting
Consent Items # 06.
Copyrighted
July 5, 2023
ITEM TITLE: West 1st Street Sanitary Repair Project Reject Recommendation
SUMMARY: City Manager recommending City Council reject the bids received for the
Public I mprovement Construction Contract for the W 1 st Street Sanitary
Repair Project.
RESOLUTION Rejecting all competitive bid proposals for the W 1 st
Street Sanitary Repair Project
SUGGESTED Suggested Disposition: Receive and File; Adopt Resolution(s)
DISPOSITION:
ATTACHMENTS:
Description
Type
MVM Memo
City Manager Memo
Staff Memo
Staff Memo
Resolution
Resolutions
THE C
DUj!BQTE
Masterpiece on the Mississippi
TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: W 1st Street Sanitary Repair Project
Project Reject Recommendation
DATE: June 28, 2023
Dubuque
WAWca 914
ii
2007-2012.2013
2017*2019
City Engineer Gus Psihoyos is recommending City Council reject the bids received for
the Public Improvement Construction Contract for the W 1 st Street Sanitary Repair
Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Maxwell O'Brien, Civil Engineer
Jenny Larson, Director of Finance and Budget
Deron Muehring, Civil Engineer
Christopher Lester, Water Department Manager
Darrin Homb, Water Distribution Maintenance
THE CITF
DUjB- E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: June 28, 2023
SUBJECT: W 1st Street Sanitary Repair Project
Project Reject Recommendation
INTRODUCTION
Dubuque
III -America M4
2007,2012.2013
2017*2019
The enclosed resolution is in reference to the public bidding for the Public Improvement
Construction Contract for the W 1 st Street Sanitary Repair Project.
BACKGROUND
On June 5, 2023, the City council initiated the public bidding process for the W 1 st
Street Sanitary Repair Project. The estimated construction cost of the project was
$221,897.00.
DISCUSSION
Two Bids were received on June 22, 2022, for the W 1st Street Sanitary Repair project.
Tschiggfrie Excavating Co. and Top Grade Excavating, Inc. each submitted a bid. Both
bids were substantially over the estimated construction cost.
The low bid, submitted by Tschiggfrie Excavating Co., is in the amount of $398,378.30 or
79.53% over the estimate. Top Grade Excavating, Inc. submitted a bid in the amount of
$439,274.20 or 97.96% over the estimate.
Two other general contractors, that did not submit a bid on the project, indicated that they
do not have the manpower available to take this project on and meet their current
obligations.
Engineering staff will re-evaluate the design and incorporate any cost saving measures.
Engineering plans to rebid the project later this year when potentially a more competitive
bidding environment exists.
RECOMMENDATION
I recommend rejecting the bids received for the W 1 st Street Sanitary Repair Project.
REQUESTED ACTION
I respectfully request that the City Council reject the bids received for the Public
Improvement Construction Contract for the W 1 st Street Sanitary Repair Project.
Prepared by Maxwell O'Brien, Civil Engineer
cc: Jenny Larson, Director of Finance and Budget
Deron Muehring, Civil Engineer
Christopher Lester, Water Department Manager
Darrin Homb, Water Distribution Maintenance
Prepared by Max O'Brien City of Dubuque Engineering 50 W. 131h St. Dubu ue IA 52001 563 589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13th St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 208-23
REJECTING ALL COMPETITIVE BID PROPOSALS FOR THE W 1st STREET
SANITARY REPAIR PROJECT
Whereas, two (2) competitive sealed bid proposal was submitted by two (2)
contractors for the W 1st Street Sanitary Repair Project (the Project) pursuant to
Resolution No. 211-15 and Notice to Bidders published the City of Dubuque Website
www.cityofdubuque.org/bids, Master Builders of Iowa Plan Room mbi lanroom-
dsm(a�mbionlino,com and posted to the Master Builders Construction Update Network on
the 61h day of June, 2023; and
Whereas, the two (2) competitive sealed bid proposal were opened and read on
the 221d day of June 2023; and
Whereas, the City Council has deemed it advisable to reject the two (2) competitive
sealed bid proposals for the Project.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
Section 1. The two (2) competitive sealed bid proposals for the W 1st Street
Sanitary Repair Project are hereby rejected.
Section 2, The City Clerk is authorized and instructed to return the bid deposit
of the unsuccessful bidders for the W 1 st Street Sanitary Repair Project.
Passed, adopted, and approved this 51h day of July 2023.
Attest: a a Brad M. gh, Mayor
Adrienne N. Breitfel er, CMC City Clerk