John F. Kennedy Road and West 32nd Street Intersection Improvement Project_InitiateCity of Dubuque
City Council Meeting
Copyrighted
July 5, 2023
Items to be set for Public Hearing #
02.
ITEM TITLE: John F. Kennedy Road and West 32nd Street Intersection Improvement
Project
SUMMARY: City Manager recommending City Council adopt the attached resolution
preliminary approving the proposed plans, specifications, form of
contract, and construction estimate of $747,724.49; establishing the date
of the public hearing as July 17, 2023; and authorizing the City Engineer
to advertise for bids for the John F. Kennedy Road and W. 32nd Street
Intersection Improvement Project.
RESOLUTION John F. Kennedy Road and W. 32nd Street Intersection
Improvement Project: preliminary approval of plans, specifications, form
of contract, and estimated cost; setting date of public hearing on plans,
specifications, form of contract, and estimated cost
SUGGESTED Receive and File; Adopt Resolution(s), Set Public Hearing for July 17,
DISPOSITION: 2023Suggested Disposition:
ATTACHMENTS:
Description Type
MVM Memo City Manager Memo
Staff Memo Staff Memo
Resolution Resolutions
Notice of Hearing Supporting Documentation
THE CITY OF
Dubuque
DUB TEE1.
All -America City
Masterpiece on the Mississippi
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TO: The Honorable Mayor and City Council Members
FROM: Michael C. Van Milligen, City Manager
SUBJECT: John F. Kennedy Road and W. 32nd Street Intersection Improvement
Project
DATE: June 28, 2023
City Engineer Gus Psihoyos is recommending City Council adopt the attached
resolution preliminary approving the proposed plans, specifications, form of contract,
and construction estimate of $747,724.49; establishing the date of the public hearing as
July 17, 2023 ; and authorizing the City Engineer to advertise for bids for the John F.
Kennedy Road and W. 32nd Street Intersection Improvement Project.
I concur with the recommendation and respectfully request Mayor and City Council
approval.
v
Mic ael C. Van Milligen
MCVM:sv
Attachment
CC' Crenna Brumwell, City Attorney
Cori Burbach, Assistant City Manager
Gus Psihoyos, City Engineer
Duane Richter, Traffic Engineer
Justine Hull, Traffic Engineer
Nate Kieffer, PLS, PE
Luke Rupp, Engineering Technician
John Klostermann, Public Works Director
THE CITY OF
DUB E
Masterpiece on the Mississippi
TO: Michael C. Van Milligen, City Manager
FROM: Gus Psihoyos, City Engineer
DATE: June 27, 2023
Dubuque
All•Merin City
2007-2012.2013
2017*2019
RE: John F. Kennedy Road and W. 32nd Street Intersection Improvement
Project
INTRODUCTION
The purpose of this memorandum is to authorize the public bidding procedure for John
F. Kennedy Road and W. 32nd Street Intersection Improvement Project.
BACKGROUND
The project location is at John F. Kennedy Road and W. 32nd Street. The John F.
Kennedy Road and W. 32nd Street is currently a T intersection with W. 32nd Street a
STOP controlled intersection at Steve's Ace Hardware. Mr. Matt Mulligan has
purchased property on the west side of John F. Kennedy Road and is proposing to
develop the property.
As part of the conceptual site plan review process with the City Development Review
Team, a traffic impact study (TIS) was required. The developer hired Shive Hattery to
complete the TIS. The City met with Shive Hattery to discuss the study scoping and
Shive Hattery submitted a TIS to the City for review.
The results of the TIS show that traffic safety improvements will be required immediately
after development office/retail center site at the intersection of JFK Rd. and 32nd St.
The TIS recommended that traffic signals be installed at the intersection to provide an
acceptable level of service.
DISCUSSION
We understand that as a City we are trying to install roundabouts at intersections
whenever possible. However, we believe that in this particular situation and set of
circumstances, traffic signals should be installed for the following reasons:
1. Operationally, traffic signals will function better at this intersection as this will
allow the newly signalized intersection and the neighboring signalized
intersection at the NW Arterial to be coordinated and synchronized.
2. A roundabout was considered. In this situation traffic signals can adapt to
significantly different traffic patterns, like traffic letting out after a concert or
football game at a stadium. In other word's roundabouts are not suitable for
1
11platooned" traffic flow. Based on staff's observation of traffic in the area
between the two intersections, traffic frequently backs up from the NW Arterial to
the JFK and 32nd intersection after events at the Dubuque Soccer Complex. If
traffic would back up from the NW Arterial into a roundabout intersection at JFK
and 32nd, the roundabout might become inoperable/not function.
3. There may not be enough room to build the roundabout. The adjacent
developed properties, including the Kivlahan/Kwik Stop property
developer/owner, were originally told during their site plan review process that
the intersection would possibly be signalized in the future. The resulting site
plans and improvements were designed and built with this assumption. In 2015,
Kivlahan placed $62,500 in an escrow account to be used by the City when
signals are installed in the future. If a roundabout were to be installed at the
intersection, right of way would need to be purchased and improvements,
including the existing ground monument sign and electronic billboard, would
likely need to be relocated. The Steve's Ace Hardware site would likely be
similarly impacted, with relocation of landscaping, signage and parking areas.
Also, during discussions on the intersection improvement options with Mr.
Mulligan, he stated that the spatial impacts of the roundabout option would make
the project technically unfeasible.
The project provides for the construction of a new 4-legged intersection with traffic
signals at John F. Kennedy Road and W. 32nd Street. This intersection will include new
traffic signals and mastarms for improved visibility of the traffic signals, ADA pedestrian
access ramps, related sidewalk, turn lane, and pavement widening work. Additionally,
storm sewer intakes will be reconstructed. Traffic on John F. Kennedy Road and W.
32nd Street will be maintained through the intersection during construction as much as
possible.
PROJECT SCHEDULE
The schedule for the project is as follows:
Initiate Public Bidding Process July 5, 2023
Publish Notice to Bidders, Advertise for Bids July 7, 2023
Publish Public Hearing Notice on Plans & Specs July 7, 2023
Public Hearing on Plans & Specs July 17, 2023
Receipt of Bid Proposals (Bid -Letting) July 27, 2023
Award Construction Contract August 7, 2023
Project Completion Date November 30, 2023
RECOMMENDATION
I recommend preliminary approval of the proposed plans, specifications, form of
contract and construction estimate for the John F. Kennedy Road and W. 32nd Street
Intersection Improvement Project. I further recommend establishing the date of the
public hearing and authorize the City Engineer to advertise for bids for the Project.
BUDGETIMPACT
A Development Agreement has been entered into between the City and Mr. Matt
Mulligan, portions of the Development Agreement that pertain to the intersection
improvements include the following:
1. City agrees to design and construct the required John F. Kennedy Road and W.
32nd Street intersection improvements. The original estimated cost of the required
improvements is six hundred ten thousand dollars ($600,000). The estimate was
prepared based on a conceptual design of the intersection. The final design of
the project and current bidding climate the estimate for the project has increased
to an estimated amount of $747,724.49. Requirements for the intersection
improvements include but are not limited to turning lanes, lane widening, median
modifications, traffic signals and controls, underground utilities, crosswalks, and
curb ramps.
2. Developer agrees to place $400,000 in escrow to be utilized for the construction
of the required intersection improvements, including but not limited to
engineering, right of way acquisition and construction.
3. City agrees to make a good faith effort to construct the required intersection
improvements so that they are operational by November 30, 2023.
4. Developer agrees to pay one-third (1/3) not to exceed $200,000 of the actual
costs of the required intersection improvements, including but not limited to
engineering, right of way acquisition, and construction.
5. Developer agrees to pay for 100% of the two private water main extensions to
their property.
The current estimate of probable cost for John F. Kennedy Road and W. 3211 Street
Intersection Improvement Project is as follows:
Description
Cost Estimate
Construction Contract
$ 537,537.15
Contingency
53,753.72
Construction Engineering & Inspection
88,693.62
Pre -ordered Construction Materials
67,740.00
Total Construction Cost Estimate
$ 747,724.49
The project funding is summarized as follows:
Project No.
Fund Description
Fund Amount
Developer Share
$ 400,000.00
Developer Water Main Extension
27,825.00
City Share*
319,899.49
Total Project Funding
$ 747,724.49
3
*$62,500 of this will be funded from a 2015 agreement between the City of Dubuque
and Kivlahan Farms, LC. that was placed in an escrow account for the benefit of the
City to be available to the City at the time that traffic signal construction is warranted.
REQUESTED ACTION
I respectfully request adoption of the attached resolution preliminary approving the
proposed plans, specifications, form of contract, and construction estimate; establishing
the date of the public hearing; and authorizing the City Engineer to advertise for bids for
the John F. Kennedy Road and W. 32nd Street Intersection Improvement Project.
cc: Duane Richter, Traffic Engineer
Justine Hull, Traffic Engineer
Nate Kieffer, PLS, PE
Luke Rupp, Engineering Technician
John Klostermann, Public Works Director
12
Prepared by Gus Psiho os City of Dubu ue En ineerin 50 W. 13" St. Dubuque, IA 52001 563 589-4270
Return to Adrienne N. Breitfelder City Clerk City of Dubuque, 50 W. 13t4 St. Dubuque, IA 52001 (563)589-4100
RESOLUTION NO. 218-23
JOHN F. KENNEDY ROAD AND W. 32ND STREET INTERSECTION IMPROVEMENT
PROJECT
PRELIMINARY APPROVAL OF PLANS, SPECIFICATIONS, FORM OF CONTRACT,
AND ESTIMATED COST; SETTING DATE OF PUBLIC HEARING ON PLANS,
SPECIFICATIONS, FORM OF CONTRACT, AND ESTIMATED COST
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF DUBUQUE, IOWA:
The proposed plans, specifications, form of contract and estimated cost for the
John F. Kennedy Road and W. 32nd Street Intersection Improvement Project, in the
estimated amount $537,537.15, are hereby preliminarily approved and ordered filed in
the office of the City Clerk for public inspection.
A public hearing will be held on the 17th day of July 2023, at 6:30 p.m. in the Historic
Federal Building Council Chambers (second floor), 350 West Oth Street, Dubuque, Iowa,
at which time interested persons may appear and be heard for or against the proposed
plans and specifications, form of contract and estimated cost of said Project, and the City
Clerk be and is hereby directed to cause the attached notice of the time and place of such
hearing to be published in a newspaper having general circulation in the City of Dubuque,
Iowa, which notice shall be published not less than four days nor more than twenty days
prior to the date of such hearing. At the hearing, any interested person may appear and
file objections to the proposed plans, specifications, form of contract, or estimated cost of
the Project.
Passed, approved, and adopted this 5th day of July 2023.
f575- MA -01
-• -aIN •
Attest:
Adrienne N. Breitfelder, CMC City Clerk
NOTICE OF PUBLIC HEARING ON PLANS, SPECIFICATIONS, FORM OF
CONTRACT, AND ESTIMATED COST FOR THE
JOHN F. KENNEDY ROAD AND W. 32ND STREET INTERSECTION IMPROVEMENT
PROJECT
NOTICE IS HEREBY GIVEN: The City Council of the City of Dubuque, Iowa will
hold a public hearing on the proposed plans, specifications, form of contract and
estimated cost for the John F. Kennedy Road and W. 32nd Street Intersection
Improvement Project, in accordance with the provisions of Chapter 26, Code of Iowa, at
6:30 p.m., on the 17t" day of July 2023, in the Historic Federal Building Council Chambers
(second floor), 350 West 6t" Street, Dubuque, Iowa. Said proposed plans, specifications,
form of contract and estimated cost are now on file in the office of the City Clerk. At said
hearing any interested person may appear and file objections thereto.
The scope of the Project is as follows:
• The project provides for the construction of a new 4-legged intersection with
traffic signals at John F. Kennedy Road and W. 32nd Street. This intersection
will include new traffic signals and mastarms for improved visibility of the traffic
signals, ADA pedestrian access ramps, related sidewalk, turn lane, and
pavement widening work. Additionally, storm sewer intakes will be
reconstructed.
Any visual or hearing -impaired persons needing special assistance or persons with
special accessibility needs should contact the City Clerk's office at (563) 589-4120 or
TDD at (563) 690-6678 at least 48 hours prior to the meeting.
Published by order of the City Council given on the 5t" day of July 2023.
Adrienne N. Breitfelder, CMC City Clerk