Loading...
07 05 23 City Clerk's NotesCITY OF DUBUQUE, IOWA CITY COUNCIL PROCEEDINGS REGULAR SESSION The Dubuque City Council met in regular session at 6.30 p.m. on July 5, 2023, in the second - floor Council Chambers ,off the Historic Federal Building, 350 W. 6th Street. V Present: Mayor Cav na h- Council Members Fafr, r Jones fbasn� Roussel) S rank Y g Sprank, We al; City Manager an Milligen, City Attorn51Brumwell. Absent: Re5�1,, C.Y"' Mayor Cavanagh read the call and stated this is a regular session of the City Council called for the purpose of conducting such business that may properly come before the City Council. PLEDGE OF ALLEGIANCE CONSENT ITEMS Yay,s Nays Roussell Jones Cavanagh Farber Wethal Sprank 1. Minutes and Reports Submitted City Council Proceedings of 6120123; Civil Service Commission of 6/14/23; Historic Preservation Commission of 6/15/23; Housing Appeals and Mediation Board of 2121123; Long Range Planning Advisory Commission of 6/21/23. Suggested Disposition: Receive and File 21 Notice of Claims and Suits Robert Davis for property damage; Juan Lampe for property damage; Matthew Lynch for property damage; Brian Sanger for property damage; LaVonne Steffensmeier for vehicle damage. Suggested Disposition: Receive and File; Refer to City Attorney 3. Disposition of Claims City Attorney advising that the following claims have been referred to Public Entity Risk Services of Iowa, the agent for the Iowa Communities Assurance Pool: Robert Davis for property damage; David Hawkins for vehicle damage; Matthew Lynch for property damage; LaVonne Steffensmeier for vehicle damage. Suggested Disposition: Receive and File; Concur 4. Approval of City Expenditures City Manager recommending City Council approval for payment of City expenditures. RESOLUTION Authorizing the Chief Financial Officer/City Treasurer to make certain payments of bills that must be paid and approved for payment in accordance with City procedures Suggested Disposition: Receive and File; Adopt Resolution(s) 5. Iowa Initiative for Sustainable Communities (IISC) Resolution & Memorandum of Understanding (MOU) City Manager recommending City Council adoption of a resolution authorizing a formal partnership with the University of Iowa's Iowa Initiative for Sustainable Communities program in the 2023-2024 academic year. RESOLUTION Authorizing a partnership with the Iowa Initiative for Sustainable Communities, a program of the University of Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 4 Yas Nays Roussell Jones Cavana h Farber Wethal Resnick S rank 6. West 1 st Street Sanitary Repair Project Reject Recommendation City Manager recommending City Council reject the bids received for the Public Improvement Construction Contract for the W 1 st Street Sanitary Repair Project. RESOLUTION Rejecting all competitive bid proposals for the W 1 st Street Sanitary Repair Project Suggested Disposition: Receive and File; Adopt Resolution(s) 7. Royalwood Subdivision Water Main Loop - North Cascade Road Crossing Project: Acceptance of Public Improvement Construction Contract City Manager recommending City Council adopt the attached resolution accepting the public improvements and authorize the final payment of the contract amount of $24,885.12 to Midwest Concrete, Inc. for the Royalwood Subdivision Water Main Loop - North Cascade Road Crossing Project. RESOLUTION Accepting the Royalwood Subdivision Water Main Loop - North Cascade Road Crossing Project and authorizing the payment to the contractor Suggested Disposition: Receive and File; Adopt Resolution(s) 8. First Amendment to an Agreement with Kwik Trip, Inc. - Kwik Trip, Inc. Convenience Store/Gas Station at Intersection of Kerper Boulevard and Kerper Court City Manager recommending City Council adopt a resolution approving the First Amendment to an Agreement with Kwik Trip, Inc. (KTI) for off -site roadway improvements at the intersection of Kerper Boulevard and Kerper Court related to the proposed Convenience Store/Gas Station site improvements at said intersection and authorizing the City Manager to execute First Amendment to the Agreement. RESOLUTION Approving the First Amendment to an Agreement between the City of Dubuque, Iowa and Kwik Trip, Inc. for construction of certain off -site public roadway improvements at the intersection of Kerper Boulevard and Kerper Court related to the proposed site improvements at said intersection Suggested Disposition: Receive and File; Adopt Resolution(s) 9. Adoption of the 2023 Edition of the City Supplemental Specifications for the 2023 edition of Iowa Statewide Urban Design and Specifications (SUDAS) Program City Manager recommending City Council adopt the 2023 edition of the City's Supplemental Specifications to coincide with the most recent update to the Iowa Statewide Urban Design and Specifications (SUDAS) Program, the 2023 edition. RESOLUTION Approving adoption of the 2023 Edition of City Supplemental Specifications to the Iowa Statewide Urban Design and Specifications (SUDAS) Program's Specification Manual for Public Works Improvements Suggested Disposition: Receive and File; Adopt Resolution(s) 3 Yas Nays Roussell Jones Cavanagh Farber Wethal Resnick S rank 10. CC15, LLC (Joel Callahan) Property Right of Way Plat and Dedication — Future Improvements at the Intersection of Bies Drive, Sylvan Drive and Century Drive City Manager recommending City Council approval of the Acquisition Plat of Lot 1A of Roger F. and Kathleen A. Klauer Place, in the City of Dubuque, Iowa, and acceptance of the dedication of said lot for Right of Way for street and utility purposes, through the adoption of the enclosed resolution. RESOLUTION Approving the Acquisition Plat of Lot 1A of Roger F. and Kathleen A. Klauer Family Place, in the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 11. Improvement Contracts 1 Performance, Payment and Maintenance Bonds Ostrom Painting & Sandblasting, Inc. for the 2023 Pavement Marking Project; Temperly Excavating, Inc. for the Foothill Ct. Drain Tile Project - 2023; Valentine Construction Co., LLC for the 2023 Asphalt Overlay Ramp Project Four. Suggested Disposition: Receive and File; Approve 12. Grass and Weed Cutting and Garbage Collection Assessments City Manager recommending City Council adopt a resolution authorizing the City to certify grass and weed cutting and garbage collection charges to the Dubuque County Treasurer in order to establish real property liens for collection of such charges. RESOLUTION Authorizing the city to collect delinquent grass and weed cutting and garbage collection charges in accordance with Title 6-4-3A and Title 6-8-2 of the Code of Ordinances of the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) 112095 University Avenue Settlement Agreement City Attorney recommending approval of a settlement agreement with Metropolitan Life Insurance Company for 2095 University Avenue. RESOLUTION Approving a Settlement Agreement between the City of Dubuque, Iowa and Metropolitan Life Insurance Company Suggested Disposition: Receive and File; Adopt Resolution(s) 14. Establishing the Compensation for the City Clerk City Clerk recommending approval of a resolution that formally establishes the City Clerk's compensation. RESOLUTION Establishing the compensation for the City Clerk Suggested Disposition: Receive and File; Adopt Resolution(s) n Yas Nays Roussell Jones Cavana h Farber Wethal Resnick S rank 15. Retail Permit Approval for Tobacco, Tobacco Products, Alternative Nicotine Products, and Vapor Products City Manager recommending City Council approve the noted retail permits to sell one or more of the following: Tobacco, Tobacco Products, Alternative Nicotine Products, and Vapor Products. RESOLUTION Approving applications for retail permits to sell Tobacco, Tobacco Products, Alternative Nicotine Products, and Vapor Products, as required by Iowa Code §453A.47A Suggested Disposition: Receive and File; Adopt Resolution(s) 5 ITEMS SET FOR PUBLIC HEARING 1. Resolution Setting a Public Hearing on a Proposed Development Agreement by and between the City of Dubuque, Iowa and 799 Main, LLC Providing for the Issuance of Urban Renewal Tax Increment Revenue Grant Obligations Pursuant to the Development Agreement City Manager recommending City Council adopt the attached resolution setting a public hearing for July 17, 2023, on a proposed Development Agreement by and between the City of Dubuque, Iowa and 799 Main, LLC providing for the issuance of Urban Renewal Tax Increment Revenue Grant Obligations. RESOLUTION Fixing the date for a public hearing of the City Council of the City of Dubuque, Iowa on a Development Agreement by and between the City of Dubuque, Iowa and 799 Main, LLC, including the proposed issuance of Urban Renewal Tax Increment Revenue Obligations relating thereto and providing for the publication of notice thereof Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for July 17, 2023 2. John F. Kennedy Road and West 32nd Street Intersection Improvement Project City Manager recommending City Council adopt the attached resolution preliminary approving the proposed plans, specifications, form of contract, and construction estimate of $747,724.49; establishing the date of the public hearing as July 17, 2023; and authorizing the City Engineer to advertise for bids for the John F. Kennedy Road and W. 32nd Street Intersection Improvement Project. RESOLUTION John F. Kennedy Road and W, 32nd Street Intersection Improvement Project: preliminary approval of plans, specifications, form of contract, and estimated cost; setting date of public hearing on plans, specifications, form of contract, and estimated cost Suggested Disposition: Receive and File; Adopt Resolution(s), Set Public Hearing for July 17, 2023 Yas Nays Roussell Jones Cavanagh Farber Wethal �Sprank lei BOARDS/COMMISSIONS 1. Boards and Commission Applicant Review Applicants are invited to address the City Council regarding their desire to serve on the following Boards/Commissions. Applicant appointments will be made at the next City Council meeting. Transit Advisory Board One, 3-Year Term through July 30, 2026 (Expiring Greg Orwoll, 2635 West 32nd St. ---75ke. fa Term of Orwoll) Applicant- 7 PUBLIC HEARINGS 1. Resolution of Adoption for the proposed Switch Homes Housing Urban Renewal Area Proof of publication on notice of public hearing to consider City Council adopt the resolution approving the Urban Renewal Plan for the Switch Homes Housing Urban Renewal Area (Area), and City Manager recommending approval. RESOLUTION Approving the Urban Renewal Plan for the Switch Homes Housing Urban Renewal Area Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nays Roussell Jones -Cavanagh Farber Wethal Sprank E:3 2. Voluntary Annexation Request - City of Dubuque Engineering Department (applicant) and the Iowa Department of Transportation (property owner) Proof of publication on notice of public hearing to consider City Council approval of a 100% voluntary annexation request Filed by the City of Dubuque Engineering Department (applicant) and the Iowa Department of Transportation (property owner) for approximately 4.56 acres of property, and City Manager recommending approval. RESOLUTION Approving an application for voluntary annexation of territory to the City of Dubuque, Iowa Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nas Roussell Jones Cavanagh Farber Wethall Sprank X 3. Weber Acres Rezoning Request Proof of publication on notice of public hearing to consider City Council approve a request from the City of Dubuque Engineering Department to rezone property located at Weber Acres, south of Westside Drive and east of Westside Court from County M-2 Heavy Industrial to City CS Commercial Service and Wholesale concurrently with annexation into the City of Dubuque, and Zoning Advisory Commission recommending approval. ORDINANCE Amending Title 16 of the City of Dubuque Code of Ordinances, Unified Development Code, by reclassifying hereinafter described parcel of land located along Westside Drive from County M-2 Heavy Industrial to City CS Commercial Service and Wholesale concurrently with annexation into the City of Dubuque Suggested Disposition: Receive and File; Motion B; Motion A Suspend the Read] n s Yas Nays Roussell Jones Cavanagh Farber Wethal Sprank Final Reading and Ado t Yas Nays Roussell Jones Cavanagh Farber Wethal ick-- S rank 10 Fmkv�91,,, PUBLIC INPUT Clo4siholz �$a5 S�r�e?; rJ°�Z �izc �t 60rw�l�o�'� 444 rai 4014') 0/ -4 Ale 41Z Alp-? 11 ACTION ITEMS Update on Water & Resource Recovery Center Odor Abatement Efforts City Manager providing an update on odor abatement efforts at the Water & Resource Recovery Center. Suggested Disposition: Receive and File Nays -Yayp Roussell Jones Cavanagh Farber Wethal Rees ,flq! S rank 12 2. Tax Increment Ordinance for the Switch Homes Housing Urban Renewal Area City Manager recommending City Council approval of an ordinance attached hereto for the Switch Homes Housing Urban Renewal Area. ORDINANCE Providing that general property taxes levied and collected each year on all property located within the Switch Homes Housing Urban Renewal Area, in the City of Dubuque, County of Dubuque, State of Iowa, by and for the benefit of the State of Iowa, City of Dubuque, County of Dubuque, Dubuque Community School District and other taxing districts, be paid to a special fund for payment of principal and interest on loans, monies advanced to and indebtedness, including bonds issued or to be issued, incurred by said city in connection with said Switch Homes Housing Urban Renewal Area Suggested Disposition- Receive and File; Motion B; Motion A Suspend the Readin s Yas Nays Roussell Jones Cavanagh Farber Wethal S rank Final Reading and Ado t Yas Nays Roussell Jones Cavanagh Farber Wethal S rank 13 I Fiscal Year 2024 Arts & Culture Operating Support Grant Funding Recommendation City Manager recommending City Council concurrence with the Arts & Cultural Affairs Advisory Commission recommendation to fund the FY2024 Operating Support grant applications. Suggested Disposition: Receive and File; Approve Yay,s Nays Roussell Jones Cavanagh Farber Wethal Sprank 4. Fiscal Year 2024 Arts & Culture Special Projects Grant Funding Recommendation City Manager recommending City Council concurrence with the Arts & Cultural Affairs Advisory Commission recommendation to fund the FY2024 Special Projects grant applications. Suggested Disposition: Receive and File; Approve Ya Nays Roussel[ Jones Cavana h Farber Wethal Sprank 15 5. Fiscal Year 2024 Purchase of Services Grant Recommendations & Agreements City Manager recommending City Council approve the attached Purchase of Services Grant Agreements with the recommended organizations and authorize the Mayor to execute the agreements on behalf of the City. RESOLUTION Authorizing execution of FY24 Purchase of Services Grant Agreements Suggested Disposition: Receive and File; Adopt Resoiution(s) Ya s Nays Roussell Jones Cavanagh Farber Wethal Sprank 16 6. Proceedings to Direct Advertisement for Sale of $6,250,000 Taxable General Obligation Bonds, Series 2023A, Approval of the Preliminary Official Statement, and Approval of Electronic Bidding Procedures City Manager recommending City Council approval of the suggested proceedings for approving the advertisement for sale, preliminary Official Statement, and electronic bidding procedures for the $6,250,000 Taxable General Obligation Bonds, Series 2023A. RESOLUTION Setting the date for the sale of Taxable General Obligation Corporate Purpose Bonds, Series 2023A and authorizing the use of a preliminary official statement in connection therewith Suggested Disposition: Receive and File; Adopt Resolution(s) Yas Nas fRoussell Jones Cavana h Farber Wethal Sprank 17 7. Federal Transit Administration (FTA) 5339 Bus and Bus Facilities Low or No Emission Grant Award City Manager notifying City Council that the Jule was awarded the Fiscal Year 2023 FTA 5339 Bus and Bus Facilities Low or No Emission Grant. Suggested Disposition: Receive and File Yas Nays Roussell Jones Cavanagh Farber Wethal S rank im 8. Work Session Request: State Legislation/Property Tax Reform — Impact on City Revenue City Manager recommending City Council schedule a work session on Monday, July 17, 2023, at 5:30 p.m. for a presentation on State Legislation/Property Tax Reform — Impact on City Revenue. Suggested Disposition: Receive and File; Council Yas Nays Roussel[ Jones Cavanagh Farber Wethal Sprank 19 9. Work Session Request: State and Federal Grant Updates City Manager recommending City Council schedule a work session on Monday, August 21, 2023, at 5:00 p.m. for a presentation on State and Federal Grants Update. Suggested Disposition; Receive and File; Council Yas Nays Roussell Jones Cavanagh Farber Wethal rET=r7� 20 10. Work Session Request: Travel Dubuque Travel Dubuque President and CEO Keith Rahe requesting City Council schedule a work session for Monday, August 21, 2023 at 6:00 p.m. to present an update on Travel Dubuque. Suggested Disposition: Receive and File; Council YT a!!f Nays Roussell Jones Cavanagh, Farber - Wethal S rank 21 11. Marshallese Video on Air Quality Media Services will show a video of the June 28, 2023 air quality warning delivered in Marshallese. The video can be viewed at: https://youtu.be/laQjs93Olaw Suggested Disposition: Receive and File; Video -Yay,s Nays Roussell Jones Cavanagh Farber Wethal S rank drodu eed MCC 22 COUNCIL MEMBER REPORTS CW 00414 1 U G� .a<alr,.qP. ray /�Ir" ,ew or ; r.�d. .o CLOSED SESSION Professionai Evaluation(s) -- Chapter 21.5(1)(i) Code of Iowa Motion for closed session @ p.m. Yay,s Nays Roussel] Jones Cavanagh Farber r' Wethal e Sprank Reconvene in open session @ 1 .09 p.m. ADJOURNMENT @ 13;. Out P.M. 0 �r Az 111111"� 23 �l5/a3 W-/t� �..� uv- Tlf 38! Au:.�eo.. n¢ceoz .5119 zqa�b-- �-J. nx a s�'Qµ1. �_ ��4 ���9...0�9 �.,;,� a�,,,(� ���-F^_ -.gin T _ _�rt-�_F h�v